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HomeMy WebLinkAbout2014-271 CONT Chg Order - Day Wireless Systems Annual Radio Maintenance Agreement CITY OF CONTRACTOR: Day Wireless -AS H LAND CONTACT: Calvin Emigh 20 East Main Street Ashland, Oregon 97520 ADDRESS: 3669 Aviation Way, Medford, OR 97504 Telephone: 541/488-6002 Fax: 541/488-5311 TELEPHONE: 541-772-5602 DATE AGREEMENT PREPARED: 09123/2014 FAX: 541-772-5401 G BEGINNING DATE: 8 4 7- COMPLETION DATE COMPENSATION: $27,563.16 (Cost per month: $2,296.93) GOODS AND SERVICES TO BE PROVIDED: Annual radio maintenance services for Police and Fire per Day Wireless Maintenance Agreement attached as Exhibit C. Payments will be processed quarterly. ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Goods and Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said primary City of Ashland Contract. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to compensation above, unless a separate written contract is entered into by the City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 2798.220, 2798.225, 2798.230, 2798.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $20,142.20 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established b City under an of the following Annual Radio Maintenance Agreement, Revised 07/08/2014, Page 1 of 5 conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. Annual Radio Maintenance Agreement, Revised 07/08/2014, Page 2 of 5 d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by r rence. Con ra or: City of Ashland 1 By ISC`By . c~(ie uQ Signature De rtment Head Print Name Print Name Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. Annual Radio Maintenance Agreement, Revised 07/08/2014, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one J year. Zr (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. e 914~ Contractor (Date) Annual Radio Maintenance Agreement, Revised 07/08/2014, Page 4 of 5 CITY OF ASHLAND, OREGON EXHIBIT B City of Ashland LIVING WAGE per hour effective June 30, 2014 (Increases annually every June 30 by the Consumer Price Index) • - • - • . portion of business of their 401 K and IRS eligible • _ employer, if the employer has cafeteria plans (including ten or more employees, and childcare) benefits to the has received financial amount of wages received by For all hours worked under a assistance for the project or the employee. ➢ business from the City of service contract between their Ashland in excess of ➢ Note: "Employee" does not employer and the City of $20,142.20. include temporary or part-time Ashland if the contract employees hired for less than exceeds $20,142.20 or more. ➢ If their employer is the City of 1040 hours in any twelve- Ashland including the Parks month period. For more ➢ For all hours worked in a and Recreation Department. details on applicability of this month if the employee spends policy, please see Ashland employee's or more of the ➢ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020. working on a project or of health care, retirement, For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ASHLAND Annual Radio Maintenance Agreement, Revised 07/08/2014, Page 5 of 5 MAINTENANCE AGREEMENT DA Alow, www.daywireless.com WIRELESS SYSTEMS Company Number ®03 ❑13 ❑18 FCC LICENSEE ❑ 04 ❑ 15 ❑ 20 ❑11 ❑16 ❑ CUSTOMER NO. SHOP NO. 5038 0331 AGREEMENT DATE CONTRACT NO. 09101/2014 ck~,, COMPANY NAME DATE MAINTENAN BEGINS TAX ASHLAND, CITY OF t9ft)t12 14 0'7fls/A"~ NA ADDRESS DATE MAINTENANCE ENDS STATE 20 E MAIN ST •99Q4f2E) 15 V&-Vi'e' OR CITY F_O~R TATE ZIP NEGOTIATED BY COUNTY CODE ASHLAND 97520 CE 80 ❑ NEW ❑ SUPERSEDE ® ADD/UPDATE ❑ DELETE ❑ CANCEL BILLING PERIOD ❑ MONTHLY ® QUARTERLY ❑SEMI ANNUAL ❑ ANNUAL • NO. DESCRIPTION TYPE PLACE OF SERVICE I UNITS PER UNIT TOTAL 1 OTHER 168 ASHLAND 0 0 2 ALL MICROWAVE-STANDARD 203 94.58 189.16 4 P.D. JPS VOTING RX 234 24.50 98.00 1 ALL MSR2000 BASE 266 10.45 10.45 69 P.D. PORTABLE RADIOS 268 6.45 445.00 21 P.D. MOBILE RADIOS 269 6.45 136.00 2 ALL MTR2000 283 29.95 58.90 1 ALL ASTROTAC COMPARATOR 289 20.53 20.53 12 ALL QUANTAR STATIONS 302 62.92 770.89 19 FIRE PORTABLE RADIOS 268 6.45 123.00 69 FIRE MOBILE RADIOS 268 6.45 445.00 2014-2015 ANNUAL MAINTANENCE AGREEMENT $2297/ AGREEMENT COVERS RADIO AND INFRASTRUCTURE MONTH REPAIR LABOR AND ANNUAL PM FOR CITY OF , ASHLAND FIRE & P.D. ONLY -REPAIR PARTS ~.7' --b EXCLUDED FROM AGREEMENT. THE TERMS AND CONDITIONS OF THIS MAINTENANCE AGREEMENT ARE PRINTED ON THE SECOND PAGE CLIENT .DAY WIRELESS SYSTEMS FCC LICENSEE DATE 09/18/2014 WITNESS WITNESS CALVIN EMIGH A7, AUTHORIZED SIGNATURE AUTHORIZE IGNA NOTE: Make sure the second page is initialed by the customer. DAY WIRELESS SYSTEMS MAINTENANCE AGREEMENT TERMS & CONDITIONS 1. DEFINITIONS. "DWS" shall mean Day Wireless Systems. "Licensee" allowance based on the monthly maintenance fee for the time such shall mean and apply to the FCC Licensee, or the User, or the Purchaser of interruption or interference is attributable to the fault of DWS. the equipment to be maintained by the terms of this agreement. 9. FORCE MAJEURE. DWS shall not be responsible for any damages, 2. PERFORMANCE OF MAINTENANCE. DWS agrees to provide delay in performance or failure to perform under this Agreement if such maintenance (as defined below) for the Licensee of the equipment described damage, delay in performance, or failure to perform is caused by any acts or on the previous page of this agreement beginning and ending on the dates omissions of Licensee, fire, strike, or other labor disputes, embargo, indicated in consideration of Licensee's payment of the monthly maintenance government regulations or requirements (legislative, judicial, military or charges. Maintenance shall include the labor and parts required to repair otherwise), power failure, electrical power surges or current fluctuations, equipment, which has become defective through normal wear and usage. lightning strike, flood war, water, the elements, or other forces of nature, 3. MAINTENANCE STANDARDS. delays or failures of transportation, equipment shortages, suppliers' failures a. The equipment will be maintained by DWS in accordance with or other causes beyond its reasonable control, whether or not similar to the these standards: (1) Motorola parts of equal quality will be used; (II) oil, water, foregoing. dust and foreign substances will be removed from the equipment; (111) the 10. AUTOMATIC RENEWAL. After the "Date Maintenance Ends" indicated equipment will not be subject to mechanical abuse; (IV) the equipment will be on the previous page of this agreement, this agreement shall continue for maintained at the levels necessary to provide the required communication; successive additional periods of 1 month, provided that either DWS or the (V) routine maintenance procedures will be followed; and (VI) all Licensee may terminate this agreement on the "Date Maintenance Ends" or maintenance work will be done by qualified technicians. The equipment will thereafter upon 30 days written notice to the other party sent by certified mail be inspected and adjusted periodically and as often as required. to the address indicated herein. Maintenance service does not insure uninterrupted operation of the 11. WAIVER. Failure or delay on the part of DWS to exercise any right, equipment. power, or privilege hereunder shall not operate as a waiver thereof. b. EXCEPT FOR THE FOREGOING, DWS MAKES NO OTHER 12. PRIOR NEGOTIATIONS. This contract constitutes the entire agreement WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED of the parties hereto and shall supersede all prior offers, negotiations, and WARRANT( OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR agreements. PURPOSE. 13. AMENDMENT. No revision of this agreement shall be valid unless 4. TIME AND PLACE OF MAINTENANCE WORK. Maintenance work on made in writing and signed by a General Manager or corporate officer of the base station and other fixed equipment shall be performed at the location DWS and an authorized agent of the Licensee. of the equipment, and the Licensee shall furnish heat, light, and power at the 14. CONTROLLING LAW. The parties agree that the terms of this locations. Mobile units and removable equipment shall be delivered by the Agreement shall be interpreted in accordance with the laws of the state of Licensee to the place of service indicated on the previous page of this Oregon. Licensee agrees that venue of any action to enforce this Agreement agreement. shall be in Multnomah County, Oregon. 5. EXCLUSIONS. 15. WAIVER OF BREACH. The waiver by DWS of any term under this a. This agreement does not include maintenance of any transmission Agreement is not a waiver of any other term or the waiver of the same term line, antennas, tower, or tower lighting, unless such work is described on the at any other time. previous page of this agreement, such maintenance may be furnished upon 16. NOTICES. Any notice required or permitted to be given under any of the request at mileage, materials, and labor rates prevailing at the time of each provisions of this Agreement or governing law shall be given in writing and call. either hand delivered or sent by certified first class mail, postage prepaid, to b. Maintenance does not include the repair or replacement of the Licensee's address on the face of this Agreement and to DWS at 4700 equipment which has otherwise become defective, including, but not limited SE International Way, Milwaukee, OR 97222. to, damage caused by accidents, physical abuse or misuse of the equipment, 17. ATTORNEYS' FEES. In the event DWS retains an attorney to compel acts of God, fires, and does not include extensive maintenance or compliance with the terms of this Agreement, DWS shall be entitled to replacement of equipment due to interference, intermodulation, or other recovery attorneys' fees, collection costs incurred, and any other associated degrading signals causing poor service that the equipment is not designed to fees and charges. reject. 18. SEVERABILITY. If any portion of this Agreement is declared invalid, the 6. PAYMENT. remainder of this Agreement shall continue to be binding upon the parties. a. DWS shall invoice Licensee on a monthly, quarterly, semi annual 19. ENTIRE AGREEMENT. This Agreement constitutes the entire or annual basis for all amounts due under this agreement. Licensee agrees Agreement between Licensee and DWS. This Agreement may be amended that payment shall be made in ten (10) days after the date of the invoice. only by written instrument executed by both parties. b. Each invoice shall be due and payable whether or not the 20. LIMITATION OF LIABILITY. In no event shall DWS be responsible to equipment is operating, and DWS may terminate this agreement by giving the Licensee for any indirect, special or consequential damages or lost profits Licensee ten (10) days notice by certified mail if the Licensee defaults in its arising out of or related to this Agreement or the performance or breach payment to DWS. thereof. DWS's liability to the Licensee, if any, shall in no event exceed the 7. FCC RECORDS. Application and statements of fact when required by total amount paid hereunder to DWS by the Licensee. the Federal Communications Commission must be subscribed and sworn to by the Licensee, and the Licensee is responsible for meeting FCC requirements. However, DWS will provide the Licensee with forms, advice, and technical assistance, including frequency, modulation and power measurements, to aid in meeting those requirements. 8. INTERRUPTION OF SERVICE. The Licensee shall notify DWS in the event of the failure or malfunction of the unit. If DWS fails to repair the unit _ within a reasonable time, the Licensee shall notify the Headquarters Office in writing. After said notice from the Licensee to the Headquarters Office, DWS shall be liable for any interruption or interference affecting the use of or DAYANM. transmission through the equipment maintained to the extent of a pro rate W / R E L E S S SYSTEMS DAYMANA-01 MELODYK 14CO00" DATE (MMDD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 9130/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME: CT Melody Kirkendall Durham and Bates Agencies, Inc. PHHON No E I c ($p3) 224-5170 FA/c Na ; 503 221 -054Q 720 SW Washington St. Ste250 EIAIC. -MAIL Portland, OR 9705 ADDRESS: melodyk@dbates.com INSURERS AFFORDING COVERAGE NAIC a INSURER A : Atlantic Specialty Ins. Co. INSURED INSURER B: Hartford Day Management Corporation dba: Day Wireless Systems INSURERC: 4700 SE International Way INSURER D: Milwaukie, OR 97222 INSURER E: INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I POLICY EFF POLICY EXP LTR TYPEOF INSURANCE POLICY NUMBER MMDDn MMDD LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,00 A X COMMERCIAL GENERAL LIABILITY 711014061-0000 8/2012013 101112014 PREMISES Ea occurrence $ 1,000,000 CLAIMS-MADE ❑X OCCUR MED EXP (Any one person) S 10900 X $1,000,000 Umbrella PERSONAL BADVINJURY $ 1,000,00 X Washington Stop Gap GENERAL AGGREGATE $ 2,000,00 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 29000,00 7 F-] 17 1 POLICY PRO- X Loc A Emplrs Liab $ 500,00 AUTOMOBILE LIABILITY ECOM a BII ED,5INGLE LIMIT $ 1,000,00 A X ANY AUTO 711014061-0000 9120/2013 10/1/2014 BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS X HIRED AUTOS X NON-OWNED PR PERTY DAMA E $ AUTOS Per axideM S UMBRELLALIAB OCCUR EACH OCCURRENCE E EXCESSLIAB CLAIMS-MADE AGGREGATE $ DIED RETENTIONS S WORKERS COMPENSATION X WC STATU- OTH- AND EMPLOYERS' LIABILITY TORY LI B ANY PROPRIETOR/PARTNER/EXECUTIVE Yf N 52WELN9641 101112013 10/112014 E.L. EACH ACCIDENT $ 19000,00 OFFICER/MEMBEREXCLUDED? FN] NIA (Mandatory in NH) E.L. DISEASE - EA EMPLOYE S 1,000,00 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT f 1,000,00 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (Attach ACORD 101, AddRlonal Remarks Schedule, if more space Is required) See attached forms VCG245 02 05 Additional Insured-Designated Person or Organization; VCG207 07 09 Vantage for General Liability Technology Companies; VCA 201 01 09 Vantage for Automobile: and CA0001 0310 Business Auto Coverage (Other Insurance). CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City i East Main Street ACCORDANCE WITH THE POLICY PROVISIONS. C 20 Ashland, OR 97520 AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: DAYMANA-01 MELODYK LOC 1 ACORN' ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED Day Management Corporation dba: Day Wireless Systems Durham and Bates Agencies, Inc. 4700 SE International Way POLICY NUMBER Milwaukle, OR 97222 SEE PAGE 1 CARRIER NAIC CODE SEE PAGE 1 SEE P 1 EFFECTIVE DATE: SEE PAGE 1 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance Remarks: Workers Compensation Companies Workers Compensation Companies: Hartford Insurance Co of the Midwest - Applies to State of Nevada Hartford Accident and Indemnity - Applies to States of CA and OR Twin City Fire Insurance Company -Applies to Sate of ID ACORD 101 (2008101) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD POLICY NUMBER: 711014061-0000 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ II' CAREFULLY ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM SECTION Il - WHO IS AN INSURED, 2. is amended to include as an additional insured: a. The certificate holder, but only as respects its liability arising out of your activities. b. The person or organization shown in the Schedule as an additional insured but only with respect to liability arising out of your operations or premises owned by or rented to you. SCHEDULE* The City of Ashland, Oregon, and its elected officials, officers and employees 20 East Main Street Ashland, OR 97520 Insured: Day Management Corporation DBA; Day Wireless Systems * Infonri6on required to complete this Sdredule, ifnot shown on this xxt, will be shown in the Decbrabcns. VCG 245 02 05 Includes copyrighted material of Insurance Services Office, Inc. Page 1 of 1 Copyright 2004 POLICY NUMBER: 711014061-0000 .HIS`ENDORSEMENT CHANGES THE..POLICY.. -PLEASE: READ IT:CA.. EFULLY. @VANTAGE FOR GENERAL ;LIABILITY `TECHNOLOGY' CO.MPANI;ES 'This endorsement modifies insurance,provid.ed'.underthe~followinga COMMERCIAL GENERAL LIABILITY`COVERAGE,FORM The following schedule: ' ists the coverage extensions provided by 'this ietidorsement::Refer to the individual provisionsao determine;the eztefit bf t'o'ur coverage. SCHEDULE OFCOVERAGE EXTENSIONS 1.: Additional ;Insured -Broad Form: Vendors o. Coverage Territory= Worldwide 2; Additional insured - by. Contract; Agreement or 9:1 Duties in Everit of b'ccurrence; Claim or Suit Permit relating to: - 10. Expected;or.Intended lnjury(PD), o' ;1Nork ppy9prjed'byyou It Incidental Medical Malpractice o Premisesyou own,;rent; lease;or;occupy' 12. Me"di+cal Payments; o .Equipm_ent you lease, 13. Mobile:Equipment Redefined 33. Aggregate1imit Per Location 14. Newly-Acquired or Formed Organizations 4. Blanket:Walver of Subrogation :15.. Non-Owned.Alrcraft 5. Bodily Irijury Redefined -.Mental.Anguidh 16. Non=OWiieitWatercraft 6. Broadened Named Insured 1.7... Personal and Advertising Injury 7. Broadened Property:Darnage: f Product Recall Expense o Borrowed Eguipineht 19. SupplemeniaryiPayments-Increased'Urnits o. Customers'Goods o' ise of'Elevators 1. ADDITIONAL INSURED!-'BROAD FORMVENDORS; Section II -,Who Is An Insured i' amended to include asan additionaHnsured:any person(s) or organization(s) (referred to below as vendor)with whom you'agreed In a written contract or agreement to provide insurance, but only with respect to "bodily injury'.gr "properry;damage" arising out of "your products" which are distributed or sold in the regularcourse of the vend or's,,business subjectto the fogbwing add tional;exclusions . a. This provision i::does hot apply to (1) `.Bodily injury" or "propertydamage"'fbrwhich;the vendoris obligated to pay damages by reason of the assumption of liability in~a'contract or agreement. This.exclusion does not apply to liability for damages that the vendorwouid have-in the absence-of the contractor agreement (2) Any ezpress4arfanty;:not.authbri 'dd,by'you; (3) Anyphysical or chemical'change in'. the productmade'intentionally bythe vendor, (4). Repackaging, exceptwhen•unpadced solely for the purpose of Inspection, demonstration, testing or the substitution of parts. under instructions' from the, manufacturer; and then repackaged in the original :container; (5) Any failure to.make:such inspections,;adjustments, tests or servicing_as the vendor has agreed to make or normally. undertakes°to make ih :the usual course of 'business, in connectioh with the distribution or s ile;of the products; (6) Demonstration, installation, servicing :or repair 'operations, except such operations performed at the vendor's premise's .in connection with the sale of the product; (7)' Products whictf,.aftei• distribution-,or-sale by you, have been jabeled or,relabeted :orused as a.container, part:or ingredient:of, any other thing or substahoe by or forahe vendor; or (0) 'Bodily injury" or "property damage"_arising.out of the sole negligence :of the,vendor for its own acts or omissions orthose.of its employeesior.anyone,else.acting on its-behalf: However, this exclusion does not apply to: (a) Theexceptions'contained in Subparagraphs 4. or 6.; or VCG 207,07 09 Includes copyrighted material of insuranoeterylces Office, Inc.. Page 1 of 7 Copyrfght *9; One Beacon lnsu_ ranee Group.LLG E-INSURED (ti); :Such inspections, adjustments; aests or ervicing as the vendor' has agreed to: make or, normally undertakes to make in°the.usuaf course of business;5n connection:with the, distribution or sale of the, products: (9) Any vendor, peisbWor organization if the "products 66ripleted operations hazalrd" is ezcluded,;either.by; the provisions ofJ a C6446g:e F.ori- ar by.endarsement: b. This insurance does not apply. to any insured person or organization'., from, whom .you have acquired -such products; or any ingredient; part or container; entedrig,into;.accompanying or-containing such products- -2: ADDITIONAL. INSURED CONTRACT„AGREEMENT.OR.PERMM a. Section II = Who Is An insured':is .amended; to include. as. an additional insured. any person(s)* or organi= zation(s): with whom you °agreed' in a).written,contract', written agreement :or permit to provide insurance-, such, as4s afforded.underthis Coverage Part, but only with respect:to.lidbility•for'bodily injury", "propertydarnage" or "personal and advertising injury? caused; in whole or in part; by. your acts :or omissions or the acts.:or omissions~of:those:acting=on your behalf; 1., In theperformance.of."yourwork"' tor-the-addJtonal insureds) . at the location design..ated . I . n the contract;; agreement or permit; or 2. 1'n the'maintenance,,-operatian:or use of equipment leased to you-:by'stich person(s) ororganization(s), or 3.: Inconnectlon with;premises=youawn;;rent; lease or occupy: This insurance applies..on`:a'primary or piimary and non coritributory basis if.;that,is required in'w6ting:by the- contract,;agreerri.6,or permit., b.. The insurance provided t6the additionalinsured herein is limited: This insurance:does not apply:: 1,; Unless (a) the writtencontract,.agreement:orpermit is currently in effector becomes effective during the term of this pokyl.and (b)' the contract .or agreement was executed or permit 'issued prior to "Elie "bodily .injury", "property damage"; or•"personal and, advertising injury"; 2. To any- person or organization included. as an, insured under the Additional. Insulted - Broad Foam' Vendors;provisi6h of this'endor! eMenti 3. To anyperson or'organization-included as-an insured,- anenclorsement issued by: us and_made part of by. " this.Coverage Part;- ' ro darns g 4. To ;an arson .,or or" anlzatlon_ if the. "both in " y p 9 ry, p l'>e1'tY- 9e7,,6r "personal and advertisin injury".aNses out of the_:rendering: of or :failure. to render any professional architectural, engineering,•o[ .surveying services,by or for.you including: (a) The preparing, approving, or•failing to.prepare or approve, maps;;shop drawings,. opinions, reports,, surveysileld..orders, change orders or drawings,and specifications; or (b).:$upervisory, inspection,afCllliectura.I or engineering activities.. 6. To any: , (a) L psor:of equipment after the equipment lease.terminates ovexpires; or (b). Qwners oi:otherinferests`froi~i;wtiorn7an`d has b6bn'leased;,or' (c) Managers qrtlessors.pf. premises if: (t). The "occurrence"'takes; place afteryou ceaseto be a tenant in thatipteinises or. '(2) The "bodily,injury",,'property-damage"; "personal and advertising injury"arises out of structural. alterafians; new construction of demolition operations performed by or on behalf of thwmanager oressor: _ . , 6. To "boiiily'injury;or "propertydamage" occumrig'after: (a) Allwork,onahe project (other than:service; maintenance or repairs).to be performed by oron behalf.of the additional insured at the site of the covered operations has been-completed; or (b) That portion of''your work" out of'wiilch the injury:or damage arises has been'put'to.its Intended use' by any person or organization ;other than. 'another contractor' or subcontractor' engaged in' performing operations for a'p iricipal as partof the same project. Page 2 of 7 Includes copyrighted material of Insurance'Services Office; Inc. VCG 207 67;09 Copyright 2009, OneSeacon;insurance Group LLC c: Ltmrts:of Insurance'applicable to the, additionaCInsured are those'speeifed in the cont.act: agreement or permit or in 1he,Declarations of this pohcy, whicheveris less; and fix_ the most we will pay. regardless: of-the number:of:i 't. °Insureiis~ 2. Claims made or "suits" brought, or 3. ,Person"s or_o~ganizations making'clairTis octiririging "suits''. These ;Limits, of Insurance are inclusive of ;and not- in addition 'tm the Limits. of, Insurance.. sliown in the Declarations. 3c AGGREGATE LIMIT 'ER LOCATION a. Uffd&,,.Section .111:=.Limits.of Insurance; the General:Aggregate.Limlt appies separat6V.to each.-6f';yoiur "locatloris" 6"ed l)y_or. rented* le6sed16:966. b. ;Under`tecfion`V-- Definitions, the following deflnition_is added: "L`ocations' means premises involving the same or"" connecting lots, or premises whose connection 'is iiiteirupted only bya street, roadway.*ateiway or, right-of-way-of...a_railroad. 4. BL'ANKET.WAP R OF--SUBROGATION Section: IV - Transfer, of Rights of Recovery Against Others to,Us Condition is amended to add, ,the following: We will :waive any right of recovery we may have against any person or organization because of payments we make,forrinjury-or damage arising out of your ongoing operations done, under a written contract,oragreement with that person, oi;organiz'ation and included in 'your work" :or the "products completed operations hazatd". This waiver applies only to persons or organizations with whom,you have a written contract, e'x'ecuted prior f6 the "bodily:Ihjdiy"_6t,"litb efty damage", that requires you to waive your rights of recovery. S. BODILY INJURY'REDEFINED - MENTAL ANGUISH Under Secti6d V, the definition of "bodily injury" is replaced bythe_ following: "Bodily injury 'means bodily injury; sickness, or disease sustained by a person,. including mental anguish or death resulting from-any-of these at anytime. 6: BROADENED 111AMED.IWSURED Section 11.- Who'ls~An Insured is amended to include as an insured the following: Any organization which is a legally incorporated entity In which you own a.financial interest of more than 50 percent,:of the voting stock'on the -effective date of this endorsement will be a Named.lnsured until'the 180th day or the end of the policy period, whichever comes first; ,provided there Is no other. similar insurance availablelto that organization The insurance afforded herein does not apply to any entity which is-also an insured under another policy or would be.an'insured: under.such policy:but for its termination. or the exhaustion of its limits of insurance. 7. BROADENED PROPERTY,DAMAGE - BORROWED EQUIPMENT, CUSTOMERS' GOODS AND USE OF ELEVATORS The insurance for `'property-damage" liability'is subject to the following; a. The Damage To Property exclusion under Section 1 Coverage A Is amended as follows: 1. The exclusion for personal property in the, care, custody, or control of the insured does' not apply to "property damage"'to equipment you borrow while at a job site and provided it is not being used by 'anyone to perform operations•at the time of loss. 2. The exclusions for ;(a). Property.loaned to.you; ,(b) Personal,.property in the care, custody or control of the insured: and ;(c) 'That particular part oft any property that must be.'restored, repaired or replaced because "your work" was incorrectly performed on it do ,not;apply to.''prtperty damage" to "customers' goods" while on your-premises nor do they apply to "property damage" arising from the use of elevators at premises you own, rent, lease or'occupy. Subject to the Each Occurrence Limit, the most we will pay for "property damage" to "Customers' Goods" Is $35,000 per "occurrence". VCG 207 07-08: Indudes copyrighted material of Insurance'Services Office, Inc. Page 3 of 7 Copyright 2009, OneBeacon Insurance Group I.LC POLICY NUMBER 71014061-0000 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. @VANTAGE FOR AUTOMOBILE This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE.FORM The following schedule lists-the coverage extensions provided by this endorsement. Refer to the individual provi- sions to:determine the extent of your coverage. SCHEDULE OF COVERAGE EXTENSIONS 1. Additional Insured By Contract '12. Employee Hired Autos 2.. Airbag Discharge 13. Fellow Employee Exclusion 3 Auto Theft Reward 14. Glass Repair - Waiver of Deductible 4. Blanket Waiver of Subrogation 15. Hired Auto Physical Damage Coverage 'S. Bodily Injury Redefined - Mental Anguish 16. Lease Gap Coverage 6. Broad Form Named Insured 17. Liability Coverage - Supplementary Payments 7. Communications Equipment 18. Newly Formed or Acquired Organizations 8. Diminution in Value 19. Physical Damage - Transportation Expenses 9. Drive Other Car - Executive Officers 20. Rental Reimbursement -Private Passenger 10. Duties In'The Event of Accident, Claim, Suit or Loss Vehicles 11. Employees AS Insureds 21. Towing -An Covered Auto 1. ADDITIONAL INSURED.BY CONTRACT The Who Is An Insured provision under SECTION II - LIABILITY COVERAGE is amended to include as an additional "insured" any person or organization with whom you agreed in a written contract, written agreement or permit, to provide insurance such as is,afforded under this Coverage Form. Such person or organization is an "Insured" only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part by your maintenance, operation or use of your covered "autos". With respect to the insurance afforded to these additional "insureds", this insurance does not apply: a. Unless the written contract. or agreement has been executed or the permit has been issued prior to the "bodily injury" or "property damage"; b. To any person or organization included as an "insured" by endorsement or in the Declarations; or c. To any lessor of "autos" when their contractor agreement with you for such leased "auto" ends. 2. AIRBAG DISCHARGE If you purchased physical damage coverage for a covered "auto" under this policy, we will pay to reset or re- place an airbag that accidentally discharges Without the vehicle being involved in.an accident. No deductible applies to this additional coverage. However, this coverage only applies if the airbag is not covered under a manufacturer's warranty and you did not intentionally cause the airbag to discharge. 3. AUTO THEFT REWARD We will pay up to a $2,000 reward in the event. of a covered loss, for information leading to the arrest and con- viction of anyone stealing a covered "auto". A reward will not be paid to you, a family member, employee or any public official while performing their duty. 4. BLANKET WAIVER OF SUBROGATION The Transfer Of Rights of Recovery Against Others To Us condition under SECTION IV - BUSINESS AUTO CONDITIONS, paragraph A. LOSS CONDITIONS is replaced by the following: Wemill waive any right of recovery we may have against. any person or organization because of payments we make for•injury or damage arising out.of the operation of a covered "auto" when you have assumed liability for such "bodily injury" or "property damage" under an "insured contract", provided the contract is in writing and executed prior to the "bodily injury" or "property.damage": 5. BODILY INJURY REDEFINED -MENTAL ANGUISH The definition of "bodily injury";under-SECTION V - DEFINITIONS is. replaced by the following: ''Bodilyinjury" means bodily injury, sickness; or disease sustained by a person, including mental anguish or, death resulting from, any of these at any time: VCA 20101 09 Includes copyrighted material of Insurance Services Office. Inc. Page 1 of S "Copyright.2004.OneBeacon Insurance Group LLC E-INSURED POLICY NUMBER: 711014061.0000 b. Return the stolen property, at our expense. S. Other Insurance We will pay for any damage that results to a. For any covered "auto' you own, this cov- the "auto" from the theft or erage form provides primary- insurance. c. Take all or any part.of the damaged or For any covered "auto" you don't own, the stolen property at an agreed or appraised insurance provided by this coverage form value. is excess over any other collectible insur- If we pay'for the 'loss", our payment will ante. However, while a covered "auto" Include the applIcable sales tax for the which is a 'trailer" is connected to another damaged or stolen property. vehicle, the Liability Coverage this cov- erage form provides for the "trailer" is: 5. Transfer Of Rights Of -Recovery Against Others To Us (1) Excess while it is connected to a. If -any person or organization to or for-whom motor vehicle you,do not own. we make payment under this coverage form (2) Primary while it Is connected to a cov- has rights to recover damages from another, ered "auto" ynu own_ those rights are. transferred to us. That person b. For Hired Auto Physical Damage Cover- or organization must do everything necessary age, any covered "auto" you lease, hire, to secure our rights and must do nothing after rent or borrow is deemed to be a covered "accident" or "loss" to impair them. "auto" you own. However, any "auto" that B. General Conditions is leased, hired, rented or borrowed with 1. Ba.nkruptey a driver is not a covered "auto". Bankruptcy or insolvency of the "insured" or c. Regardless of the provisions of Paragraph a, above, this caverage.form's the insured's"estate will not relieve us of any Liability Coverage is primary for any liability obligations under this coverage form. assumed under an 'insured. contract". 2. Concealment, Misrepresentation Or Fraud d. When this coverage form and any, other This coverage form is void in any case-of fraud coverage form or policy covers on the by, you at any time cis itrelatos,to this cuvtnaye same basis, either excess ur Nrirrlafy, we form. It is also void if you or any other will pay only our.share. 'Our share is the insured", at any time, intentionally conceal or proportion that the Limit of Insurance.of misrepresent a material fact concerning: our coverage form bears to the total of a. This coverage form; the limits of all the coverage forms and policies covering on the same basis. b. The covered "auto"; c. Your interest in the covered "auto"; or 6. Premium Audit a. The estimated premium for this coverage d. A claim under this coverage farm. form is based on the exposures you told 3. Liberalization. us you would have when this Policy If we revise this coverage form to provide began. We will compute the final premium more coverage without additional premium due when we determine your actual charge, your policy will automatically provide exposures. The estimated total premium the additional coverage as of the day -the will be credited against the final premium revision is effective in your state. due and the first Named Insured will be- billed for the balance, if any. The due 4. No Benefit To Bailee - Physical Damage data for the final premium or retrospective Coverages premium is the date shown as the due We will not recognize any assignment or date on the bill. If the estimated total grant any coverage for the benefit of any premium exceeds the final premium due, person or organization holding, storing or the first Named Insured will get a refund, transporting property for a fee regardless of b. If this policy is issued for more than one any other provision of this coverage form. .year, the premium for this coverage form will be computed .annually based on our rates or premiums in effect at the beginning of.each year of the policy. CA 00 0103'10 0 Insurance Services Office. Ina..2o09 Page 9 of 12 Page 1 / 1 . CITY OF DATE PO NUMBER -,SH LAND' 20 E MAIN ST. 9/23/2014 12504 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 000579 SHIP TO: Ashland Fire Department DAY WIRELESS SYSTEMS (541) 482-2770 P O BOX 22169 455 SISKIYOU BLVD MEDFORD OFFICE ASHLAND, OR 97520 MILWAUKIE, OR 97269 FOB Point: Req. No.: Terms: Net 30 days Dept.: Req. Del. Date: Contact: Greq Case Special Inst: Confirming? NO Quantity Unit Descri tion Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER Annual Radio Maintenance FY 2015 27,563.16 Departments: Police & Fire Cost per month: $2,296.93 Annual cost: $27,563.16 Quarterly payments: $6,890.79 Date maintenance begins: 09/01/2014 Date maintenance ends: 09130/2015 rgcess 1evised change order 10/07/2014 ed contract start and end dates to correlate with Citv's s fiscal Year, July 1, 2014 to June 30, 2015. SUBTOTAL 27 563.16 BILL To: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 27, 563.16 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 110:06.09.00.60416 14 447.16 E 110.07.12.00,60350 6,558.00 E 110.07.13.00.60350 6,558.00 Authorized Signature / VENDOR COPY Page 1 / 1 . CITY OF ACLI1' ANT'1 DATE • PO NUMBER 20 E MAIN ST. 9/23/2014 12504 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 000579 SHIP To: Ashland Fire Department DAY WIRELESS SYSTEMS (541) 482-2770 P O BOX 22169 455 SISKIYOU BLVD MEDFORD OFFICE ASHLAND, OR 97520 MILWAUKIE, OR 97269 FOB Point: Req. No.: Terms: Net 30 days Dept.: Req. Del. Date: Contact: Greq Case Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price Annual Radio Maintenance FY 2015 27,563.16 Departments: Police & Fire Cost per month: $2,296.93 Annual cost: $27,563.16 Quarterly payments: $6,890.79 Date maintenance begins: 09/011,/22-01 Date maintenance ends: 09/0-/2015 17_ 42- 'v- '61 d Z C.~ . ~y rte, SUBTOTAL 27 563.16 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 27,563.16 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 110.06.09.00.60416 14 447.16 E 110.07.12.00.60350 6,558.00 E 110.07.13.00.60350 6,558.00 Authorized 'Signature VENDOR COPY FORM#3 CITY OF ASHLAND . REQUISITION Date of request: Required date for delivery: Vendor Name n;;y WirP ,;tamg Address, City, State, zip 3669 Aviation Way Medford OR. 97504 Contact Name & Telephone Number Calvin Emigh 541 772-5602 Fax Number 541 772-5407 SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100.000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES E& Special Procurement Intergovemmental Agreement $5,000 to $75.000 ❑ Form #9, Request for Approval El Agency ❑ Less than $35,000, by direct appointment p Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: Al*. /`jJ0/1/ (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: (Date) I Description of SERVICES Total Cost Annual Radio Maintenance agreement renewal for Police and Fire. $ 27,564.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quotelproposal $ Project Number ~ pl,ggE$ Account Number f / 0- 07- e Z-ti0-6 03500 4 '006'AccountNumber C0-60W&0 AccountNumber _0- Z,1'.7- 13- ~0- 35G0 ¢ '*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes / No By signing this requisition form, I certi~~y~that the City's public contracting requirements have been satisfied. Employee: el LL- ` ~ ~ Department Head: (Equal to or greater than $5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year., OINO / '2 Finance Director- (Equal to orgreater4 an $5,000) Date / Comments: Form #3 - Requisition