HomeMy WebLinkAbout2014-292 CONT Addendum - Brothers Custom Cabinets & Furniture
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ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000
Addendum made this 20th day of October, 2014, between the City of Ashland ("City")
and Brothers Custom Cabinets & Furniture ("Contractor").
Recitals:
A. On July 18, 2014, City and Contractor entered into a "City of Ashland Contract for
Goods and Services Less than $25,000" (further referred to in this addendum as "the
agreement").
B. The parties desire to amend the agreement to extend the date of completion.
City and Contractor agree to amend the agreement in the following manner:
1. The date for completion is extended to 2-9 INC) o 1
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRACTOR: CITY OF ASHLAND:
BY BY L
Department Head
Its Date
DATE
Purchase Order #
Acet. No.,
(For City purposes only)
Va', 4
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES
~`or ~"p Page 1 / 1
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CITY OF
ASHLAND DATE: PO NUMBER
wpI 20 E MAIN ST. 10/17/2014 12563
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 017710 SHIP TO: Ashland Building Maintenance
BROTHERS CUSTOM (541) 488-5358
CABINETS & FURNITURE 90 N MOUNTAIN AVENUE
4619 TABLE ROCK ROAD ASHLAND, OR 97520
CENTRAL POINT, OR 97502
FOB Point: Ashland, Oregon Req. No.:
Terms: Net Dept.:
Req. Del. Date: Contact: Dale Peters
Special Inst: Confirming? NO
Quantity Unit Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Remove old cabinets, replace with newly 4,988.00
designed cabinet and countertop.
Contract for Goods and Services
Beginning date: July 23, 2014
Completion date: August 29, 2014
Processed change order 11106/2014
Contract Addendum
Completion date extended to 11/29/2014
SUBTOTAL 4,988.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 4,988.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 410.08.24.00.70420 E 000385.999 4,988.00
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Author' ignature 1, VENDOR COPY
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM S H LAN
Request for a Change Order
Name of Supplier I Contractor I Consultant: - Total amount of this
contract amendment:
Purchase Order Number:
Title I Description: z Au V-(
❑ Per attached contract amendment
Contract Amendment
Original contract amount $ 100 %u of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment / % of original contract
TOTAL AMOUNT OF CONTRACT % of original contract
In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES NO' (If "NO", requires Council approval I Attach cony of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
1114YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments :5 $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires 5 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, :5
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication.. ❑ Exempt-Reason:
❑ "YES", Direct appointments $35,000 ❑ Exempt- Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5.000 to $100.000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5.000 to $75.000 s 25%" of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. ' requiring the contract amendment
amendments :5 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach cony of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt-Reason: ❑ Exempt -Reason: ❑ Exempt- Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number Account Number__--Account Number-_--
*Expenditure must be charged two the a ~untt numbers for the financials to reflect the actual expenditures accurately. Attache pages if needed. /
Employee Signature e: Department Head Signature: - ! l t ! r
(Total amount of contract- $5,000)
City Administrator:
(Equal to or greater than $25,000 or 10%)
Funds appropriated for current fiscal year: YES / NO
Finance Director (Equal to or greater than $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1,11/3/2014