HomeMy WebLinkAbout2014-296 CONT Addendum - Global Pacific Environmental
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000
Addendum made this 201h day of October, 2014, between the City of Ashland ("City")
and Global Pacific Environmental ("Contractor").
Recitals:
A. On August 29, 2014, City and Contractor entered into a "City of Ashland Contract for
Goods and Services Less than $25,000" (further referred to in this addendum as "the
agreement").
B. The parties desire to amend the agreement to increase the compensation to be paid
to Contractor due to the discovery of asbestos removal that exceeded the original
estimated amount of material on site.
City and Contractor agree to amend the agreement in the following manner:
1. The maximum price as specified in Paragraph 4 of the agreement is increased to
$ 33,332,35.
2. The scope of services is increased mainly due to labor hours paid at prevailing
wage. There was an increase of materials, trucking, disposal fees and DEQ fees as
well.
3. Except as modified above, the terms of the agreement shall remain in full force and
effect.
CONTRACTOR: CITY OF ASHLAND:
I
g BY
Department Head
Its Date 4
DATE /O ZAl ,
Purchase Order # Acct. No.:
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES
t
Global Pacific
Environmental
1919 West 39th Street
Vancouver,WA 98660
JOB AT: 27 HERSEY ASBESTOS
ASHLAND PARKS & REC CLEANUP
ASHLAND, ORE 97520
JOB NO. CUSTOMER P.O.
TO
hrs. @ 60.55 = $0.00
hrs. @ _ $0.00
hrs. @ 60.55 = $0.00
hrs. @ _ $0.00
hrs. @ _ $0.00
hrs. @ _ $0.00
TOTAL LABOR ST & OT THIS INVOICE $0.00
days @ _ $0.00
Miles @ 0.20 = $0.00
$0.00
Description Unit Price
.006 mil clear poly $125.00 = $0.00
.006 reinforced poly 225.00 = $0.00
fire retardent poly 165.00 = $0.00
#398 2" duct tape 7.20 = $0.00
spray adhesive 6.20 = $0.00
T-50 staples = $0.00
P-22 staples 3.91 = $0.00
barrier tape 1000' 45.65 = $0.00
danger stickers 500/rl 35.80 = $0.00
spunbound covies 4.56 = $0.00
tyvek covies 8.00 = $0.00
leather gloves 3.10 = $0.00
0.10 = $0.00
.006 33x50 yellow bags 1.35 = $0.00
.006 33x50 clear bags 1.35 = $0.00
48x60 horiz glove bags 7.25 = $0.00
60x60 horiz glove bags 8.20 = $0.00
72X60 horiz glove bags 11.05 = $0.00
towels (cotton) 1.30 = $0.00
racal papr filters 18.85 = $0.00
racal sp-3 18.85 = $0.00
supplied air filters 15.50 = $0.00
north 112 face filters 3.90 = $0.00
stack chemical filter 10.55 = $0.00
mello hepa exh. filter 255.00 = $0.00
mello pre filter 1.75 = $0.00
meilo secondary filter 7.00 = $0.00
accu hepa exh filter 558.00 = $0.00
accu pre filter 10.60 = $0.00
accu secondary filter 37.35 = $0.00
hepa vac hepa filter 295.00 = $0.00
vacuum bag (blue) 2.80 = $0.00
aqua hog 600um bag 36.20 = $0.00
aqua hog Sum filter 6/set 153.00 = $0.00
lay flat tubbing 77.00 = $0.00
12" flex duct 2.95 = $0.00
8" flex duct 2.25 = $0.00
rewac surfactant 11.88 = $0.00
BWE 5000 removal enc. 10.84 = $0.00
fibresele pentrate enc. 16.25 = $0.00
fibrekote bridging enc. 33.40 = $0.00
rewettable diplag 12.50 = $0.00
BLAZE SHEILD IT 19.75 = $0.00
CAFCO FIBER PATCH 22.80 = $0.00
CAFCO BOND SEAL 27.00 = $0.00
burlap bags 1.10 = $0.00
gatorade 21 oz. 5.18 = $0.00
gatorade 8.5 oz. 2.25 = $0.00
hi mastic 5 gal 43.80 = $0.00
disposable towels 0.25 = $0.00
36x60 clear bags 1.02 = $0.00
1.10 = $0.00
wire brushes 2.10 = $0.00
respirator wipes 16.50 = $0.00
dispos-a-con 345.00 = $0.00
TOTAL MATERIALS THIS INVOICE $0.00
PURCHASES: (tools, supplies, fuel, etc.)
Subtotal Purchases
TOTAL PURCHASES THIS INVOICE 30.C
SUBCONTRACTORS
DISPOSAL $71.00 PER YARD PLUS TRUCKING \
Subtotal Sub Contractors
Sub Contractors + 100 \
TOTAL SUB CONTRACTORS THIS INVOICE \
NON-OWNED RENTALS: (scaffold, trailer, portapot)
Subtotal Non-Owned Rentals $0,(
Non-Owned Rentals + 10° $0.C
TOTAL NON-OWNED RENTALS THIS INVOICE $0,(
OWNED RENTALS:
type "c" supplied air system
days @ $50.00/ day $0.C
wks @ $165.00/ wk $0.C
mnth @ $495.00/ mo $0.C
mello, ast hepa exh unit, 2000 cfm
days @ $15.00/ day =
critical machII hepa unit, 2000 cfm / day
days @ $15.00/ day $0.C
hepa vac firbre pro II days @ $24.10/ day $0.(
vacuum hose, 25 ft days @ $1.00/ day $0.C
aqua hog filt. sys. days @ $20.60/ day $0.C
of-2000 filt. sys. days @ $12.20/ day $0.C
"kwikerect" mini decon days @ $32.00/ day $0,C
airless sprayer days @ $45.00/ day $0.C
80 gal water heater days @ $6.00/ day $0.C
pressure washer days @ $45.00/ day $0.C
1/2 hp air compressor days @ $7.50/ day $0.C
3 ton air conditioner days @ $47.50/ day $O.C
4 ton air conditioner days @ $50.00/ day $O.C
sodium halogen lights, 4/set
days @ $20.00/ day $0.C
transformer, 400 volt days @ $25.00/ day $0.C
acetylene torch days @ $20.00/ day $0.C
TOTAL OWNED RENTALS THIS INVOICE $0,(
3
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ASHLAND PARK COMMIS510N
20 E MAIN ST. DATE PO NUMBER
ASHLAND, OR 97520 914/2014 00394
(541) 488-5300
VENDOR: 004099 SHIP TO:
GLOBAL PACIFIC ENVIRONMENTAL
PO BOX 2759
VANCOUVER, WA 98668
FOB Point: Req. No.:
Terms: net Dept.:
Req. Del. Date: Contact: Bruce Dickens
Special Inst: Confirming? NO
Quantity Unit Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Testinq and possible removal of 6,000.00
asbestos at Ashland Creek Park
Contract for Goods and Services
Beqinninq date: Auqust 29, 2014
Completion date: September 15, 2014
Processed chanqe order 11/13/2014 27,332.35
Contract addendum dated October 20,
2014 and approved by Council 10/04114
"Scope of services is increased mainly
due to labor hours paid at prevailing
waqe. There was in increase of
materials, trucking, disposal fees and
DEQ fees as well."
SUBTOTAL 33 332.35
BILL TO: TAX 0.00
FREIGHT 0.00
TOTAL 33,332.35
Account Number Project Number Amount Account Number Project Number Amount
E 411.12.00.00.70420 E 000054.999 33,332.35
c Author" d Sign VENDOR COPY
FORM #10 d CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM
Request for a Change Order
Name of Supplier 1 Contractor f Consultant: t. f°;i Total amount of this
Purchase Order Number. contract amendment:
t 1.
Title/ Description
r
-4, V
❑ Per attached contract amendment
Contract Amendment
Original contract amount $ 100 % of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment` I r ° F % of original contract
TOTAL AMOUNT OF CONTRACT % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES NO* (If "NO", requires Council approval/ Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments $100K for Goods & Services, <
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication.
Exempt- Reason:
❑ "YES", Direct appointments $35,000 ❑ Exempt- Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75,000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments 25% of original contract amount. il If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt -Reason: ❑ Exempt-Reason:- ❑ Exempt -Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within tfie amount and terms initially approved by Council as a Special Provide date approved by City Council: - (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communicat
i
Project Nu mbet
f K Account Number''
Account Number
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signaturet jU 2Z ~ Department Head Signature:
(Total amount of contract? $5,000)
City Administrator:
(Equal to dr greater han 25,000 or 10%)
Funds appropriated for current fiscal year: DES',/ NO'fi G-- - J ~3
Finance Director (Equal to org ter than $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1,10/21/2014
CITY OF
-ASH LAN D
Council Communication
November 4, 2014, Business Meeting
Change Order for Asbestos Removal at Ashland Creek Park
FROM:
Bruce Dickens, Parks Superintendent, Parks and Recreation, bruce.dickens@ashland.or.us
SUMMARY
On August 29, 2014, Ashland Parks and Recreation contracted with Global Pacific Environmental to
test and remove asbestos at Ashland Creek Park. Not having any way to know the extent of the buried
material, the contractor was required by the State of Oregon Department of Environmental Quality to
proceed with much more work than was originally estimated.
BACKGROUND AND POLICY IMPLICATIONS
The property at 27 E. Hersey Street has been under construction for a community park since June
2014. During construction, asbestos tile was discovered in an area just outside the community garden
area. Ashland Parks and Recreation hired a contractor to immediately remove the material.
During the removal process, the area on which asbestos had been dumped continued to expand to the
east of the site where it was originally discovered.
FISCAL IMPLICATIONS
The original project estimate was contracted at $6,000; however, the entire debris removal project
required by the Department of Environmental Quality came to a total of $33,332.35 due to the
prevailing wage for Jackson County. Funding is available in the CIP budget for this addendum.
STAFF RECOMMENDATION AND REQUESTED ACTION
Staff is asking council to recommend approval for an additional amount of $27,332.25 to cover the
cost of asbestos removal at Ashland Creek Park.
SUGGESTED MOTION
N/A
ATTACHMENTS
Addendum to original contract
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