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2014-298 Contract - Pavement Services Inc
Contract for PERSONAL SERVICES CITY OF CONSULTANT: Pavement Services Inc. -ASHLAND CONTACT: John Duval 20 East Main Street Ashland, Oregon 97520 ADDRESS: 3835 NE Tillamook Street, Portland Oregon Telephone: 541/488-6002 Fax: 541/488-5311 TELEPHONE: (503) 235-0377 DATE AGREEMENT PREPARED: 11/06/2014 FAX. BEGINNING DATE: 11/10/2014 COMPLETION DATE: 12/15/2014 COMPENSATION: Not to exceed $43,000 per exhibit C SERVICES TO BE PROVIDED: Provide a network level deflection testing, surface core sampling, visual inspection, analysis and produce the findings of data in technical memorandum format with an executive summary of maintenance and/or rehabilitation needs and remaining life. In addition, consultant shall provide current cost for maintenance and or rehabilitation activities being recommended in final technical memorandum. See Exhibit C Scope of services & fee estimate ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Personal Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said prima City of Ashland Contract. FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compe cation iegotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $20,142.20 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated b Consultant to perform work or services Contract for Personal Services, Revised 07/08/2014, Page 1 of 5 attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 10. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. Contract for Personal Services, Revised 07/08/2014, Page 2 of 5 d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certification. Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. Consultant: r City of Ashland J By iw~ By Mj,~& dVt____ / Signature Department ea )c F Print Name Print Name Title Date W-9 One copy of a W-9 is to be submitted with f 7 / the signed contract. Purchase Order No. 4VE ORM tAahla A1tomey y Contract for Personal Services, Revised 07/08/2014, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are / purchased for the business. y (3) Telephone listing is used for the business separate from the personal residence listing. V (4) Labor or services are performed only pursuant to written contracts. t~ (5) Labor or services are performed for two or more different persons within a period of one / year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Con c or (Date) Contract for Personal Services, Revised 07/08/2014, Page 4 of 5 OP ID: MD ACORO DATE (MM/DDIYYYY) CERTIFICATE OF LIABILITY INSURANCE 11/13/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER CONTACT ACEC/MARSH NAME: PHONE FAX 701 Market St., Ste. 1100 ac No EXt : A/c No): St. Louis, MO 63101 E-MAIL ADDRESS: Kevin P. Woolley P RODUCER CUSTOMER ID PAVEM-3 INSURERS AFFORDING COVERAGE NAIC # INSURED Pavement Services, Inc. INSURER A: Hartford Insurance Company 22357 Duval Engineering LLC INSURER B: Attn: John Duval 3835 NE Tillamook St INSURERC: Portland, OR 97212 INSURER D : INSURER E : INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LTR POLICY NUMBER MM DD/YYYY MM DD/YYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 2,000,00 A X COMMERCIAL GENERAL LIABILITY X 84SBWRU0896 01131/2014 01/31/2015 PREMISES (Ea occur ence $ 2,000,00 CLAIMS-MADE 41 OCCUR MED EXP (Any one person) $ 10,00 PERSONAL R ADV INJURY $ 2,000,00 PROFESSIONAL LIAB EXCL GENERAL AGGREGATE $ 4,000,00 GENT AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 4,000,00 POLICY X PRO LOC $ AUTOMOBILE LIABILITY X COMBINED SINGLE LIMIT $ 1,000,00 84UEGAR9325 01/31/2014 01131/2015 (Eaaccident) A X ANY AUTO BODILY INJURY (Per person) $ ALL OWNED AUTOS BODILY INJURY (Per accident) $ SCHEDULED AUTOS PROPERTY DAMAGE $ X HIRED AUTOS (PER ACCIDENT) X NON-OWNEDAUTOS $ $ X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,00 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 1,000,00 A 84SBWRU0896 01/31/2014 01/31/2015 DEDUCTIBLE $ X RETENTION $ 10,000 $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS' LIABILITY X TORY IM ITS ER A ANY PROPRIETOR/PARTNER/EXECUTIVE Y/❑N 84WEGBQ0859 01/31/2014! 01/31/2015 E.L. EACH ACCIDENT $ 1,000,00 OFFICERIMEMBER EXCLUDED? N/A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,00 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,00 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) City of Ashland is included as additional insured on a primary and non-contributory basis for above coverages when required by written contract. CERTIFICATE HOLDER CANCELLATION CITYOFA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Steven Burkhalter AUTHORIZED REPRESENTATIVE Public Works/Asset Management /nI 20 East Main Street t.o... Ashland, OR 97520 ©1988-2009 ACORD CORPORATION. All rights reserved. ACORD 25 (2009/09) The ACORD name and logo are registered marks of ACORD Exhibit C INNOVATIVE PAVEMENT SOLUTIONS PAVEMENT SERVICES, INC. 3835 NE TILLAMOOK STREET PORTLAND, OREGON 97212 503.235.0377 www.psipdx.com October 23, 2014 City of Ashland Public Works Department Attn: Mr. Steve Burkhalter 20 East Main Ashland, OR 97520 Subject: Scope of Work and Fee Estimate for Engineering Services Deflection Testing and Analysis for Various Streets and Collectors City of Ashland Street System Dear Steve: It is a pleasure to respond to the City of Ashland's request for proposal to conduct deflection testing and provide engineering analysis services for the Ashland street system. Mike Maloney and I enjoyed working with you on the recent Ashland Street and Siskiyou Boulevard projects and we are excited about the possibility of assisting you with this deflection testing and analysis project of various streets and collectors. We have prepared the enclosed scope of work and fee estimate to conduct nondestructive deflection testing (NDT), pavement coring and analysis of selected streets within your street network. Based on discussions with you, we believe that our approach, which focuses on our expertise in assessing pavement structural and functional conditions, our knowledge and understanding of the pavement preservation philosophy, and our comfort level with NDT, rehabilitation analysis, pavement management, Geographic Information Systems (GIS) and other tools, is in concert with the goals and objectives of the City of Ashland. We appreciate the opportunity to submit this proposal and very much look forward to the opportunity of supporting the City of Ashland on this important project. Please contact me at (503) 235-0377 if you have any questions about this proposal. Sincerely, PAVEMENTSERVICES, INC. G. . n L Duval, President Enclosures Exhibit C INNOVATIVE PAVEMENT SOLUTIONS PAVEMENT SERVICES, INC. 3835 NETILLAMOOK STREET PORTLAND, OREGON 97212 503.235.0377 www.psipdx.com PROPOSED SCOPE OF WORK DEFLECTION TESTING AND ANALYSIS FOR VARIOUS STREETS AND COLLECTORS CITY OF ASHLAND STREET SYSTEM Submitted to City of Ashland Public Works Department October 23, 2014 This proposed scope of work and fee estimate is prepared in response to a request from the City of Ashland Public Works Department. The proposed work consists of nondestructive deflection testing (NDT) and engineering analysis/design services for numerous street segments within the city street system. FIRM CAPABILITIES Pavement Services, Inc. (PSI) is a Portland based veteran-owned Emerging Small Business (ESB #5643) specializing exclusively in engineering, testing and investigation services related to pavements. The firm was founded in 1985 and has completed approximately 1,500 projects for roadway, airport and industrial yard pavements. This experience includes numerous projects for the cities of Portland, Salem, Eugene, Klamath Falls, Bend, the Oregon Department of Transportation, Port of Portland, Washington County, Clackamas County, the US Forest Service and many other agencies in the Pacific Northwest. Scope of Expertise and Consulting Services Our project experience in the past 29 years includes 2,500 miles of roadway pavement and 3,500 acres of airport and industrial yard pavements encompassing the types of projects and services outlined below: ❑ Pavement Categories • Roadways from local through principal arterial classification • Airfields, container yards, log handling yards and intermodal shipping yards • Industrial roadways, truck terminals and marine terminals • Off-road and industrial facilities with heavy wheel loads and/or unique traffic characteristics • Parking lots, bike paths, tennis courts and other light duty pavements ❑ Pavement Types • Asphalt concrete and portland cement concrete • Porous pavements • Interlocking unit pavers • Perpetual and long life pavements • Aggregate surfaced roadways ❑ Pavement Rehabilitation and New Pavement Design • Flexible, rigid and aggregate surfaced pavement design Pavement Services, Inc. 1 Scope of Work-Deflection Testing and Analysis for Various Streets and Collectors October 23, 2014 • Overlay and inlay design • Full Depth Reclamation & in-place stabilization with portland cement, lime and flyash additives ❑ Pavement Evaluation and Related Testing • Evaluation of pavement capacity, remaining life and structural and surface condition • Life cycle cost analysis • Pavement distress survey • Pavement failure analysis ❑ Pavement Management Systems • Implementation of pavement management systems • Visual pavement ratings • Network funding analysis • Condition predication modeling • Audit of pavement management systems and practices ❑ Pavement Construction Management and Construction Troubleshooting • QA/QC planning and management • Mix design review • Soft subgrade remediation ❑ Testing Capabilities • FWD testing and backcalculation analysis • Pavement core exploration, shallow borings and test pit explorations • PCC load transfer and void detection analysis • Triaxial and indirect tensile resilient modulus (Mr) testing • Routine soil classification, compaction, plasticity and strength tests Staff Experience and Qualifications Our staff includes three professional engineers with a combined 55+ years of civil, geotechnical and pavement engineering experience. Principal Engineer John I. Duval, P.E., G.E. is a registered civil and geotechnical engineer in the State of Oregon and has 26 years of civil, geotechnical, and pavement engineering experience. John's experience includes design, evaluation, and forensic engineering for highways, airports, and local agencies in the Pacific Northwest and around the world. Principal Engineer Mike Maloney, P.E. is a registered professional civil engineer with 26 years of experience in geotechnical and pavement engineering (24 years of experience with Pavement Services). He has designed and/or analyzed all types of pavement including asphalt concrete (AC), portland cement concrete (PCC), composite pavement, roller compacted concrete, interlocking concrete paver blocks, gravel surfaced roads and pavement incorporating stabilized base, modified subgrade and geotexti les/geogrids. Supporting Resources Falling Weight Deflectometer CMd1(`iGM Our KUAB 2m Model 150 Falling Weight Deflectometer (FWD) fully complies with ASTM D 4694, FAA AC 150/5370-11A and is annually "reference calibrated" at one ;A of the FWD Calibration Centers. This device is a highway to airfield weight FWD capable of generating impulse loads in the range of 7,000 to 32,000 lbs. The load impulse is generated by a two mass/two buffer falling weight system and is applied to the pavement surface through a 4-part segmented plate designed to apply uniform surface pressure distribution despite irregularities in the pavement Scope of Work-Deflection Testing and Analysis for Various Streets and Collectors October 23, 20i4 surface. Pavement deflections are measured by 8 seismometers (absolute deflection sensors) with a measurement range of up to 200 mils. The FWD is equipped with video cameras for positioning of the load plate near PCC joints and a submeter TrimbleTm GPS receiver with on-board GPS display for navigation and real-time display of recorded test locations. Pavement Coring Equipment We are equipped with an eight-inch diameter capacity _ ; io; rte.' electric core drill that can be mounted on our FWD or used independently. Our other coring related equipment includes a 6 KW portable generator, electric powered 20 lb demolition/compaction hammer and a wet-dry vacuum. Dynamic Cone Penetrometer We have a single mass dynamic cone penetrometer (DCP) device that complies with ASTM 6951 that we have used since 1991 for in situ measurement of CBR strength. Analysis Software Our experience with pavement analysis software includes FAARFIELD, BAKFAA, EVERCALC, Forwardcalculation, PerRoad, KENPAVE, DAMA and ELSYM5. We have also developed software for FWD backcalculation analysis (PAVBACK) and highway overlay/inlay analysis (PAVCALC). PROJECT UNDERSTANDING The City of Ashland is requesting a network level evaluation of their street system that includes deflection testing, coring and analysis. City streets that have been identified for the network evaluation are summarized in Table 1. The primary objective of the testing is to provide the City with an overall estimate of the structural and functional condition of the city street network and as a planning tool to establish a street maintenance and rehabilitation (M&R) budget and to prioritize street segments for M&R work. Ultimately, the network level structural condition information may be used in conjunction with visual survey data within the framework of a pavement management system (PMS). As shown in Table 1, the City has identified 159 street segments for network level deflection testing and analysis with a combined centerline length of 144,170 feet. A review of the list indicates there are 53 different streets which includes minor arterials, urban collectors and residential streets. Our proposed work scope for the network level analysis is summarized below. SCOPE OF SERVICES 1. FWD testing will be conducted on each street listed in Table 1 (though not necessarily on every segment listed in Table 1). We propose to conduct FWD testing at a frequency of one test per 400-ft of street length where street length refers to the combined street length of the individual segments for each street. However, a minimum of 2 FWD tests will be accomplished on each street regardless of its length. The proposed number of FWD tests for each street is shown on Table 1. The tests will be conducted in the outer wheelpath of the travel lane at random representative locations based on the frequency discussed above. The FWD impact sequence at each test location will consist of an unrecorded seating impact load followed by two measurement impact loads, all at nominally 9,000 lbs force. Deflections will be measured at 0, 8, 12, 18, 24, 36, 48 and 60 inches from the center of the 12-inch diameter load plate. Air temperature will be measured and pavement surface temperature will be measured by infrared Scope of Work-Deflection Testing and Analysis for Various Streets and Collectors October 23, 2014 sensor at the test locations. The stations of the test points, with respect to the designated starting station, will be measured by an on-board distance measuring instrument and the test points will be paint marked on the pavement to facilitate locating core explorations at selected FWD test points. The data from the two measured impact loads will be averaged to reduce the effect of random error and normalized to a consistent 9,000 lb (9-kip) load basis. 2. Pavement surface core explorations will be conducted at a total of 62 locations. This number is based on a frequency of one core for each street where the combined length is greater than 500-ft. In addition, for segments greater than 4,000 ft. we plan to conduct a second core exploration. The proposed number of cores for each street are shown in Table 1. At each core location we will measure the thickness of the bound layer. The core exploration holes will be drilled using our diamond bit core drill and the core holes will be patched using "Instant Road Repair", a high performance ODOT approved (QPL # 1895) polymer modified asphaltic patching material, compacted by vibratory hammer. Our technician will conduct and direct the pavement coring work. 3. We will conduct a "windshield survey" of each street to estimate the pavement condition so we can assign a pavement condition factor (used in the AASHTO remaining life analysis) to each street segment. 4. We will provide traffic control for all fieldwork that affects traffic operation. The traffic control will be accomplished by our qualified traffic control subcontractor in accordance with the Manual on Uniform Traffic Control Devices (MUTCD) and the 2011 Oregon Temporary Traffic Control Handbook (OTTCH). We have assumed that for residential streets we can follow Diagram 350 in the OTTCH, which is a self-regulating lane closure. 5. Our fee estimate is based on conducting the FWD testing and pavement coring work during Monday through Friday between the hours of 9 AM and 4 PM. 6. The deflection results, core data and windshield survey data will be analyzed to estimate the structural capacity and the remaining life, in terms of ESALs, for each street shown in Table 1. Where we do not have core information for a street, we will use the thickness from streets where we do have core information that have similar functional classification. We understand that the City will provide traffic data that can be used to develop a traffic loading estimate. 7. We will assign a functional classification (i.e., arterial, collector, etc.) to each of the streets and verify with the City that the classifications are accurate. Based on the analysis we will develop a prioritized list of projects for all the streets. However, streets with a higher functional classification will automatically be prioritized above streets with a lower classification (unless the City requests otherwise), so the prioritization will be for streets within the same class. 8. We will develop recommended treatment options and order of magnitude cost estimates for each of the streets for planning and budgetary purposes. 9. The test data and our analysis results will be presented in a technical memorandum. ESTIMATED FEES AND EXPENSES We propose to conduct the work described herein on a time and materials basis according to our Standard Rates for Engineering Services and Testing Equipment, included as Attachment A to this proposal. We have developed detailed cost estimates showing the time for each engineering category, hourly rates for these labor categories, and an estimate of direct expenses that may apply to the project, which are included as Attachment B and summarized in Table 2 below. Table 2-Summary of Estimated Fees and Expenses Description Labor Expenses Total Network Level Testing and Analysis $27,4181 $15,4461 $ 42,864 Scope of Work-Deflection Testing and Analysis for Various Streets and Collectors October 23, 2014 As shown on Attachment B, we estimate that our total fee for the network level testing and analysis are $42,864. This includes $27,418 for engineering labor and $15,446 for direct expenses, such as travel, meals, lodging, car rental, equipment charges, core barrel wear, patch material costs and subcontracted labor to supplement our in-house field engineers and technicians. We recommend that a not-to-exceed limit of this contract be established at $42,900. We will not exceed this limit without prior written authorization from the City of Ashland. Please note that our actual labor fee will be the number of hours expended on the project multiplied by the hourly rate for that labor category. Actual direct expenses will be billed to the City at cost, except for subcontracted services which will be billed to the City at cost plus a 10 percent handling fee. SCHEDULE Based on our current work schedule, we can begin work on these projects as soon as we receive the required approved permits and we estimate that the work will take approximately 6 weeks to complete. ASSUMPTIONS Our fee estimate is based on the following assumptions in addition to the scope of work described above: 1. The City will provide the necessary permits for the testing work at no cost and will waive bonding requirements. 2. The City will provide current traffic volume counts with a breakdown of truck traffic categorized by FHWA axle-category or an estimated traffic index (TI) and estimated traffic growth rate. CLOSURE We trust that this proposal provides a sound plan for the City of Ashland to move forward with plans to implement deflection testing and analysis of the city street system. We would be thrilled to work with you on this project and look forward to your positive response to this proposal. Please contact John Duval, P.E. at (503) 235-0377 orjohn@psipdx.com for any questions about the content of this document. Table 1- City of Ashland Network Testing & Evaluation Street List Combined Number Number ID Segment Street Number Street Name From To Length, ft Length, ft. of Cores of FWD Tests Sec15-25 1 1 A ST SIXTH ST EIGHTH ST 702 Sec15-6 2 1 A ST OAK ST N FIRST ST 633 Sec15-12 3 1 A ST THIRD ST SIXTH ST 1,089 Sec15-8 4 1 A ST N FIRST ST THIRD ST 742 3.167 1 8 Secf62 5 2 ASHLAND ST S MOUNTAIN AV BEACH ST 692 Sec6-63 6 2 ASHLAND ST MORTON ST BEACH AV 680 Sec5-91 7 2 ASHLAND ST TAYLOR ST GUTHRIE ST 498 Sec5-86 8 2 ASHLAND ST TAYLOR ST MORTON ST 1,153 3,022 1 a Sec15-14 9 3 B ST N MOUNTAIN AV EIGHTH ST 825 Sec15-17 10 3 B ST SEVENTH ST FIFTH ST 721 Sec15-22 11 3 B ST N SECOND ST N FIRST ST 376 Sec15-20 12 3 B ST THIRD ST N SECOND ST 350 Sec15-23 13 3 B ST N FIRST ST OAK ST 605 Sec15-16 14 3 B ST EIGHTH ST SEVENTH ST 330 Sec15-19 15 3 R ST FIFTH ST THIRD ST 721 3,928 1 10 Sec6-53 16 4 BEACH ST HENRY ST ASHLAND ST 767 Sec6-55 17 4 BEACH ST GLENVIEW DR ENDOFROAD 496 Sec6-54 18 4 BEACH ST ASHLAND ST GLENVIEW DR 1,050 Sec6-52 19 4 BEACH ST SB SISKIYOU BL HENRY ST 1.010 3,323 1 8 Sec3-29 20 5 BEAVERSLIDE LITHIA WY WATERST 132 132 2 none Sec9-5 21 6 BELLVIEW AV SISKIYOU BL CORNER 1,292 Sec9-6 22 6 BELLVIEW AV CORNER END OF CUL DE SAC ! 655 1947 .1 5 Sect-58 23 7 CHESTNUT ST WIMER ST MAPLE ST 1,127 1,127 1 3 Sec3-28 24 8 _ CHURCH ST N MAIN ST SCENIC DR 1,432 1 432 1 4 I i Seca-54 25 9 CRESTVIEW DR PARK ST ENDOFROAD 1,029 Sec8-42 26 9 _ CRE_STVIEW DR HILLVIEW DR PARK ST _ _ 650 1,680 1 4 Sec16-53 27 10 E HERS E_YS T ANN ST N MOUNTAIN AV 766 Sec 6-49 28 10 E HERSEY ST ANN ST OAK ST 1920 ,2.686 1 7 Sec15-69 29 11 E MAIN ST N MOUNTAIN AV EIGHTH ST 11046 Sec15-74 30 11 E MAIN ST SHERMAN ST LITHIA WY 595 Sec14-38 31 11 E MAIN ST R/R TRACKS N MOUNTAIN AV 1,180 Sec14-32 32 11 E MAIN ST WALKER AV R/R TRACKS 1,849 Sec-1 5-73 33 11 E MAIN ST EIGHTH ST SHERMAN ST 1,023 5,693 2 14 Sec16-15 34 12 FORDYCE ST EVAN LN END OF CUL DE SAC 786 786 1 2 Sec14-4 35 13 GARFIELD ST Main St IOWA ST 1,406 I Sec14-5 36 13 GARFIELD ST IOWA ST SISKIYOU BL 947 2,354 1 6 Sec3-45 37 14 GRANITE ST PARKING LOT ENDOFPAVEMENT 1137.3 Sec3-36 38 14 GRANITE ST N MAIN ST NUTLEY ST 1,548 Sec3-44 39 14 GRANITE ST WINBURN WY PARKING LOT 1,441 Sec3-40 40 14 GRANITE ST NUTLEY ST WINBURN WY 2.284 6,645 2 17 Sec9-8 41 15 GREENMEAD046 WY BELLVIEW AV APPLE WY 709 Sec9-10 42 15 GREENMEADOWS WY RANCH RD LUPINE DR 736 Sec9-9 43 15 GREENMEADOWS WY APPLE WY RANCH RD 578 Sec9-11 44 15 GRFENMEADOWS WY LUPINE DR TOLMAN CREEK RD 1,330 3,353 1 8 Sec4-55 45 16 GRESHAM ST PEARL ST IOWA ST 699 Sec4-49 46 16 GRESHAM ST E MAIN ST PEARL ST 804 1,503 1 4 Sec18-18 47 17 HELMAN ST OHIO ST VAN CORNER 1,446 Sec18-55 48 17 HELMAN ST NESS AV W LITHIA WY 965 Sec18-19 49 17 HELMAN ST HERSEY ST W OHIO ST 345 Sec18-1 50 17 HELMAN ST HERSEY ST VAN NESS AV 475 Sec18-35 51 17 HELMAN ST CORNER W NEVADA ST 1,217 4,449 2 11 Sec6-56 52 18 HENRY ST LIBERTY ST BEACH ST 329 Sec6-60 53 18 HENRY ST BEACH ST S MOUNTAIN AV 703 1,032 1 3 Sec8-26 54 19 HILLVIEW DR PEACHEY RD CRESTVIEW DR 1,013 Sec8-23 55 19 HILLVIEW DR SISKIYOU BL PEACHEY RD 1,555 2,568 1 ( 6 Sec5-48 56 20 HOLLY ST IDAHO ST HARRISON ST 664 Sec5-43 57 20 HOLLY ST TERRACE ST IDAHO ST 1,318 Sec6-37 58 20 HOLLY ST MORTON ST LIBERTY ST 252 Sec5-50 59 20 HOLLY ST HARRISON ST MORTON ST 349 2,583 1 6 Sec7-20 60 21 INDIANA ST WOODLAND DR MADRONE ST 1,403 Sec7-21 61 21 INDIANA ST MADRONE ST SIB SISKIYOU BL 728 2,131 1 5 Sec14-19 62 22 IOWA ST S MOUNTAIN AV GARFIELD ST 784 Sec5-21 63 22 IOWA ST GRESHAM ST HARRISON ST 1,223 Sec6-35 64 22 IOWA ST HARRISON ST SISKIYOU BL 896 Sec4-94 65 22 IOWA ST GRESHAM ST TERRACE ST 770 Sec14-24 66 22 IOWA ST WIGHTMAN ST WALKER AV 1,194 Sec14-20 67 22 IOWA ST GARFIELD ST WIGHTMAN ST 947 5,815 2 15 Table 1 -City of Ashland Network Testing & Evaluation Street List Combined Number Number ID Segment Street Number Street Name From To Length,ft Length, ft. of Cores of FWD Tests Sec6-23 68 23 LIBERTY ST IOWA ST ASHLAND ST 1,780 Sec6-30 69 23 LIBERTY ST ASHLAND ST ENDOFROAD 718 Sec6-22 70 23 LIBERTY ST SB SISKIYOU BL IOWA ST 205 2,703 1 7 Sect-27 71 24 MAPLE ST N MAIN ST CHESTNUT ST 1,222 1,222 1 3 Sec5-85 72 25 MORTON ST EUCLID AV ASHLAND ST 881 Sec5-97 73 25 MORTON ST WATERLINE RD ASHLAND LOOP RD 773 Sec5-94 74 25 MORTON ST ASHLAND ST FOREST ST 334 Sec5-83 75 25 MORTON ST SISKIYOU BL IOWA ST LISA LN 390 Sec5-95 76 25 MORTON ST FOREST ST PENNSYLVANIA AV 910 Sec5-84 77 25 MORTON ST IOWA ST WATERLINE RD 805 Sec5-96 78 25 MORTON ST LISA LN 883 4,976 2 12 Sec18-67 79 26 N LAUREL ST VAN NESS AV N MAIN ST 557 Sec18-15 80 26 N LAUREL ST ORANGE AV RANDY ST 1,275 Sec18-65 81 26 N LAUREL ST W HERSEY ST VAN NESS AV 477 Sec18-37 82 26 N LAUREL ST RANDY ST W NEVADA ST 595 2,904 1 7 Sec15-75 83 27 N FIRST ST A ST B ST 441 Sec4-7 84 27 N FIRST ST LITHIA WY E MAIN ST 270 Sec15-81 85 27 N FIRST ST BST LITHIA WY 429 1,141 1 3 Sec18-4 86 28 N LAUREL ST W HERSEY ST ORANGE AV 684 684 1 2 Sec17-7 87 29 N MOUNTAIN AV E HERSEY ST BRIDGE 1,249 Sec16-13 88 29 N MOUNTAIN AV TOP OF THE HILL E HERSEY ST E 896 Sec17-8 89 29 N MOUNTAIN AV BRIDGE ST NEVADA ST 1,658 Sec17-75 90 29 N MOUNTAIN AV STONYPOINT OVERPASSBRIDGE 563 Sec14-40 91 29 N MOUNTAIN AV E MAIN ST R/R TRACKS 878 Sec16-4 92 29 N MOUNTAIN AV R/R TRACKS VILLAGE GREEN DR 1,100 6,344 2 16 Sec15-53 93 30 N PIONEER ST A ST B ST 522 Sec15-54 94 30 N PIONEER ST LITHIA WY BST 356 Sec4-5 95 30 N PIONEER ST LITHIA WY E MAIN ST 196 1,073 1 3 Sec4-10 96 31 N SECOND ST LITHIA WY E MAIN ST 340 340 none 2 Sec12-12 97 32 NORMAL AV SISKIYOU BL HIGHWAY 66 1,501 1,501 1 4 Sec3-2 98 33 NUTLEY ST WINBURN WY GRANITE ST 345 Seca-10 99 33 NUTLEY ST GRANITE ST SCENIC DR 682 1,028 1 3 Sec10-13 100 34 OAK KNOLL DR E PEBBLE BEACH DR CYPRESS POINT LP 715 Sec10-41 101 34 OAK KNOLL DR CYPRESS POINT LP TWIN PINES CR 1,211 Sec10-5 102 34 OAK KNOLL DR HIGHWAY66 TWIN PINES CR 1,443 Sec10-7 103 34 OAK KNOLL DR TWIN PINES CR TWIN PINES CR 1,260 4,688 2 12 Sec17-33 104 35 OAK ST E NEVADA ST CITY LIMITS E 197 Sec17-28 105 35 OAK ST OAKLAWN AV HERSEY ST E 1,404 Sec16-47 106 35 OAK ST R/R TRACKS HERSEY ST E 622 Sec4-2 107 35 OAK ST LITHIA WY MAIN ST 209 Sec15-79 108 35 OAK ST R/R TRACKS LITHIA WY 1,016 Sec17-31 109 35 OAK ST OAKLAWN AV W NEVADA ST 1,916 5.363 2 13 Sec18-25 110 36 ORANGE /W HELMAN ST NLAUREL ST 6S5 I Sec 1 8-26 1 11 - ~ STVIEW DR - -Seca-46 112- 36 - - OPARKEST N NEZLA LAUREL ST _ R ,_R TRACKS 1034 7 1,689 1 I 4 ST CRE 47 Sec12-1 113 37 PARK ST SISKIYOU BL HIGHWAY 66 1,895 Sec8-45 114 37 PARK ST SISKIYOU BL NEZLA ST 1431 4.072 2 10 Sec18-44 115 38 r DY ST HELMAN ST N LAUREL ST 1,045 1,045 1 3 ---------1_- Sec4-40 116 39 S FIRST ST _EM A I N ST HARGADINE ST 342 342 2 none Sec6-72 117 40 S MOUNTAIN AV HENRY ST ASHLAND ST E 749 Sec14-39 118 40 S MOUNTAIN AV SISKIYOU BL MAIN ST 1,690 Sec6-77 119 40 S MOUNTAIN AV PROSPECTST EMMAST 663 Sec6-71 120 40 S MOUNTAIN AV SB SISKIYOU BL HENRYST 548 Sec6-73 121 40 S MOUNTAIN AV ASHLAND ST PLEASANT WY 637 Sec6-75 122 40 S MOUNTAIN AV PLEASANT WY PROSPECT ST 673 4,959 2 12 Sec4-33 123 41 S PIONEER ST HARGADINE ST ENDOFROAD 533 Sec4-31 124 41 S PIONEER ST E MAIN ST HARGADINE ST 382 915 1 2 Sec4-41 1 125 _ 42 1 S SECOND ST E MAIN ST HARGADINE_ST 341 341 none 2 Sec3-6 126 43 SCENIC DR GRANDVIEW DR CHURCH ST 1,004 Sec2-28 127 43 SCENIC DR WIMER ST GRANDVIEW DR 1,736 Sect-52 128 43 SCENIC DR WIMER ST MAPLE ST 1,039 Sec3-8 129 43 SCENIC DR CHURCH ST NUTLEY ST 657 4.436 2 11 Sec13-2 130 44 TOLMAN GREEK RD HIGHWAY 66 AUDRY CR E 1,613 Sec13-4 131 44 TOLMAN CREEK RD AUDRY CR MAIN ST R/R 1,276 Sec11-15 132 44 TOLMAN CREEK RD HIGHWAY 66 TRACKS 998 Sec11-16 133 44 TOLMAN CREEK RD R/R TRACKS SISKIYOU BL 2,582 _ 6,468 _2 16 Table 1- City of Ashland Network Testing & Evaluation Street List Combined Number Number ID Segment Street Number Street Name From To Length, ft Length, ft. of Cores of FWD Tests Sec18-59 134 45 VANNESS AV HELMAN ST N N LAUREL ST 673 Sec18-63 135 45 VANNESS AV LAUREL ST N MAIN ST 727 Sec18-58 136 45 VANNESS AV HELMAN ST OAK ST 720 2,120 1 5 Sec18-42 137 46 W HERSEY ST OAK ST HELMAN ST 955 Sec18-47 138 46 W HERSEY ST HELMAN ST N LAUREL ST 674 1,629 1 1 4 Sec18-31 139 47 WNEVADA ST MICHELLE AV HELMAN ST 1,025 Sec17-49 140 47 W NEVADA ST OAK ST HELMAN ST 789 Secl B-28 141 47 W NEVADA ST MICHELLE AV VANSANT ST 1,406 3,221 1 8 Sec14-30 142 48 WALKER AV RJR TRACKS E MAIN ST 1,376 Sec8-2 143 48 WALKER AV WINDSOR ST PINECREST TR 1,509 Sec14-29 144 48 WALKER AV HIGHWAY 66 R/R TRACKS 2,034 Sec12-47 145 48 WALKER AV HIGHWAY66 SISKIYOU BL 577 Sec8-4 146 48 WALKER AV SISKIYOU BL WINDSOR ST 823 6,319 2 16 Sec11-13 147 49 WASHINGTON ST JEFFERSON AV ENDOFROAD 713 Sec11-12 148 49 WASHINGTON ST HIGHWAY 66 JEFFERSON AV 508 1,221 1 3 Sec14-17 149 50 Sec14-14 150 50 VVIGHTMAN ST SISKIYOU S BL QUINCY ST 2 067 - 3211 1 - 8 _ Sect-41 151 51 WIMER ST SCENIC DR N CHESTNUT ST 604 Sect-38 152 51 WIMER ST MAIN ST SCENIC DR 860 -43 153 51 WIMER ST CHESTNUT ST THORNTON WY 1 478 2,942 1 7 WINBURNWY NUTLEYST BRIDGE 809 Sec3-73 154 52 Seca-67 155 52 WINBURN WY BRIDGE- E MAIN ST 1,057 1,867 1 5 Sec7-13 156 53 WOODLAND DR INDIANA ST PALMER RD 331 Sec7-15 157 53 WOODLAND DR PALMER RD PINECREST TR 567 Sec7-12 158 53 WOODLAND DR INDIANA ST WALKER AV 528 Sec7-14 159 53 WOODLAND DR INDIANA ST WALKER AV 623 2,049 1 5 Total 144,170 62 311 INNOVATIVE PAVEMENT SOLUTIONS PAVEMENT SERVICES, INC. 3835 NE TILLAMOOK STREET PORTLAND, OREGON 97212 503.235.0377 www.psipdx.com ATTACHMENT A Standard Rates for Engineering Services and Testing Equipment Effective January 1, 2014 Engineering Hourly Fees Principal Engineer $175.85 Senior Engineer/Project Manager $142.10 Project Engineer II/Project Manager $129.30 Project Engineer 1 $109.20 Staff Engineer $98.80 Senior Field Technician/FWD Operator $86.25 Drafting/Field Technician/FWD Operator $76.90 Administrative Assistant $69.85 Testing Equipment Fees Falling Weight Deflectometer - ASTM D 4694 Hourly rate for equipment in field $275.00 Mobilization, per mile each way $1.25 Field Van (coring & boring exploration work) Mobilization, per mile each way $0.85 Pavement Coring - ASTM D 5361 Electric core drill, per core hole $9.25 4-inch diameter core bit & patching materials, per inch of sawn depth $1.65 6-inch diameter core bit & patching materials, per inch of sawn depth $2.90 8-inch diameter core bit & patching materials, per inch of sawn depth $4.15 Portable Dynamic Cone Penetrometer (PDCP) - ASTM D 6951 Daily Rate for Equipment in the field $100.00 0 ATTACHMENT B - s City of Ashland Network Level Deflection Testing and Analysis PAVEMENT SERVICES, INC. 3835 N.E. Tillamook Street City of Ashland Streets 10/23/2014 Portland, Oregon 97212 503-235-0377 Total Centerline Length 144,170 ft Labor Estimate Estimated Classification Hourly Rate Hours Labor Fee Principal Engineer $175.85 14.0 $2,46 Senior Engineer $142.10 66.0 $9,37 Project Engineer $109.20 60.0 $6,55 FWD/Senior Technician $86.25 80.0 $6,90 Drafting $76.90 24.0 $1,84 Clerical $69.85 4.0 $27 Labor Subtotal 248.0 $27,41 Expense Itemization Item Basis Unit Rate Quantity Total Travel--Airfare ea. $300.00 1 $300 Travel--Rental Car day $100.00 2 $200 Travel--Per Diem day $125.00 9 $1,125 FWD Testing hr. $275.00 26 $7,15 FWD Mobilization mile $1.25 1160 $1,450 Coring Equipment ea. $9.25 62 $57 6-inch dia. bit & patch inch depth $2.90 496 $1,43 Flaggers (Subcontractor) cost +10% $3,208.15 1 $3,208 Expense Subtotal $15,446 Total Estimated Fees $42,864 Page 1 /1 CITY OF . ASHLAND DATE PO NUMBER Ira 20 E MAIN ST. 1112012014 12617 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 018603 SHIP To: Ashland Street Department PAVEMENT SERVICES INC (541) 488-5313 3835 NE TILLAMOOK STREET 90 N. MOUNTAIN PORTLAND, OR 97212 ASHLAND, OR 97520 FOB Point: Ashland, Oreqon Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Steve Burkhalter Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price Pavement Services will provide network 43,000.00 level deflection testing, surface core samplinq, visual inspection, analysis and produce the findinqs of data in technical memorandum format with an executive summary of maintenance and/or rehabilitation needs and remaining life. In addition, consultant shall provide current cost for maintenance and or rehabilitation activities beinq recommended in final technical memorandum. See Exhibit C for Scope of Services and Fee Estimate. Contract for Personal Services Beqinninq date: 11/10/2014 Completion date: 12/15/2014 SUBTOTAL 43 000.00 BILL To: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 43,000.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 260.08.12.00.60410 43,000.00 i Authori Signature VENDOR COPY FORM #3 CITY of ASHLAND REQUISITION Date of request: 11 /19/2014 Required date for delivery: ~yY Vendor Name Pgampnt SarviCac Inn Address, City, State, Zip 3835 NE Tillamook Street. Portland. Oregon, 97212 Contact Name & Telephone Number John Duval, (503) 235-0377 Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100.000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ® (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $51K to $75K Valid until: Date Description of SERVICES Total Cost Pavement Services Inc. will Provide a network level deflection testing, surface core sampling, visual inspection, analysis and produce the findings of data in technical memorandum format with an executive summary of maintenance and/or rehabilitation needs and remaining life. In addition, consultant shall provide current cost for maintenance and or rehabilitation activities being recommended in final technical $43,000.00 memorandum. (See Exhibit C Scope of services & fee estimate Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ® Per attached quotelproposal $43,000.00 - Project Number Account Number Account Number Account Number `Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes / No By signing this requ' ifion form, l cerfi t t t City's public contracting requirements have been satisfied. Employee: Department Head: 1 I ( Jl9 1 (Equal to or grey a an $5,000) Department Manager/Supervisor: City Administrator: L - (Equal to or greater than $25,000) Funds appropriated for current fiscal year: YES/ NO l7~ZO~Zfl/ Finance Director- (Equal to or greater n $5,000) Date Comments: Form #3 - Requisition