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Home My WebLink About2014-305 CONT Addendum - Pathway Enterprises Inc r a wa ISSA MEMBER Enterprises, Inc. Tne Experts on Cleaning and Maintenance Invoice Number: QQ-004 Date: 11/22/2014 Customer Name: Ashland Parks and Recreation Job Location: Nature Center Facility Work Description: Perform specified deep cleaning tasks to include interior items, kitchen, vents, lighting, and exterior cleaning to include windows, siding, and decks. Labor Costs Job Performed Hours Rate Total 1 Cleaning Hours 24 $21.00 504.00 2 3 4 5 6 Total $ 504.00 Supply Costs Supplies Quantity Price Total 1 Supplies 1 $100.00 100.00 2 3 4 5 6 Total $ 100.00 Other Costs Quantity Price Total Equipment Use $0.00 - Total $ Price Labor 504.00 Supplies 100.00 Other - Overhead 17% 102.68 Total Price for Services $ 706.68 Customer Representative: Representative ; Facility Maintenance The above named customer representative is authorizing the work to be performed as outlined in this Quotation. Authorization is given by the signature below. Representative ; Facility Maintenance Date NAME i SERVICE DATE REFERRED BY L19a-y ADDRESS BiL 1NG ADME• PHONE _ Tel FTC _ k+ykv~C WyQ__~,gt ~N lc+al~ o~~ocn~ LJ 1~r1ts s„~ _ ~°V)c vv-A . ~ .T: 1tC+.i~ik t EMAIL - 3 MAINTENANCE L bpi OA** Am ~rac - KITCHENc~t &~G{L3t7M { t 1 5" t"~°t Appliances I u QVA--Uz kc:, Countertop OFFICE, nqw . v Cupboards I` i-y Floor NuY!1 pct,Fso+.«n'r. L- v-esan, to b e~..4. "~*v*"+ S~Cr.tG• 5 WAR41W ROOM Stove n t;: ' t_ - - - - ` - bao tLy t -ti-. 4a5 , tr U;' . O.~~ i~d v p S Sink! Fixtures C* ~on~ a elm o.ro ~xs~ U Extras G~'...y_l•? ENTRANCE STAIRS Floor ❑Trash ❑ Recycle ❑ Deck I Porches[] Garages a' Furniture ° `tk.. Various /Special requests Baseboards l Sills r~ um 4 n~ Other 0.c tom.{ S v a, lp'L v-~ 1.?10 (p( r_3~ OAFS 1~. i,~~v C, ~l.~~`✓l~.Y.-~~ BATHS # _ Up Down Sink I)=ixtures .Tubs I Showers \J0t f- ~y"~ yy y ~~4D ~.z_L.1 n `1.~. c2_Y""1 `'~^-R.,_ •~t_a.~•Yt~--7 Cabinets I Vanities C- to '--t ~ - p._.). -~.•~wtr-1 ~v ~ S ~ cll.st rd,~. ho_~-~.. c~•~ w±r.S~- c.n/.~ Mirrors Floor Extras BID TOTAL BEDROOMS # Up Dawn C itRS -XL Mrs L S ka t. S`sa i~ w o Fl(-,aA ~;.oQ0oa$ a DaseboardsiSills Furniture Extras- Page 1 / 1 ASHLAND PARK COMMISSION 20 E MAIN ST. DATE <PO NUMBER ASHLAND, OR 97520 7125/2014 00368 (541) 488-5300 VENDOR: 003566 SHIP TO: PATHWAY ENTERPRISES INC 1600 SKY PARK DR STE 101 MEDFORD, OR 97504 FOB Point: Req. No.: Terms: net Dept.: Req. Del. Date: Contact: Rachel Dials Special Inst: Confirming? NO Quantity Unit r Description Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER Janitorial Services - FY 2015 55,392.24 Contract for Janitorial Services Beginninq date: Julv 2, 2014 Completion date: June 30, 2015 Processed change order 12105/2014 706.68 Perform deep cleaninq tasks to include interior items, kitchen, vents, liqhtinq, and exterior cleaninq to include windows, sidinq and decks. per attached Invoice QQ-004. Location: Nature Center SUBTOTAL 56 098.92 BILL TO: TAX 0.00 FREIGHT 0.00 TOTAL 56,098.92 Account Number Project Number Amount Account Number Project Number Amount E 211.12.02.06.60416 56,098.92 VENDOR COPY Author' d Signat(lre FORM #10 CITY OF CON'T'RACT AMENDMENT APPROVAL REQUEST FORM Request for a Change Order 5 H LAN Name of Supplier I Contractor / Consultant: I~~~qn Total amount of this (F' contract amendment: Purchase Order Number: coM Title l Description: $ N? Per attached contract amendment ontract Amendment rr~~ Original contract amount $ ~ 100 % of original contract Total amount of previous contract amendments LU I % of original contract Amount of this contract amendment ~I 01 % of original contract TOTAL AMOUNT OF CONTRACT $ s F) i 471 Z % of original contract In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES NO* (If "NO", requires Council approval / Attach copy of CC.) Sourcing Method: r SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT. QRF or ❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments :5 $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt- Reason: ❑ "YES", Direct appointments $35,000 ❑ Exempt- Reason: ❑ If "NO", requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services - $5.000 to $75.000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments :5 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt -Reason: ❑ Exempt - Reason: ❑ Exempt- Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If "NO", Council approval is required. Attach copy of Council Communication. ❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number Account Number___-_ - _ LZ Account Number°i,(l -Il, -'~,-'~i-1~~LLi lL,o *Expenditure must be charged-to the appropn. e account numbers for the financials to reflect the actual expenditur accurately. Attach extra des if needed. Employee Signatu"fie , Department Head Signature: ~CJ (Total amount of contract? $5,000) City Administrator: (Equal to or greater than $25,000 or 10%) Funds appropriated for current fiscal year: YES / NO Finance Director (Equal to orgreater than $5,090) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 12/1/2014