HomeMy WebLinkAbout2015-006 CONT Addendum #2 - Roxy Ann Rock
ADDENDUM # 2
Addendum made thisth day of November, 2014, between the City of Ashland ("City") and Roxy
Ann Rock ("Contractor").
Recitals:
A. On July 15, 2014 City and Contractor entered into a "City of Ashland Public Improvement contract
(further referred to in this addendum as "the Agreement") pursuant to approval by the City Council,
acting as the Local Contract Review Board, to perform the construction for the improvement, Ashland
Creek Park.
B. The original bid for the public improvement exceeded the Department's budget, therefore,
contractor and the City modified the original bid for the public improvement through a process of
eliminating certain specifications and projects in the bid, and which the Department expected to
perform internally. This process was done in a matter that maintained the lowest price and did not
require additional competition.
C. After the public improvement was initiated, the Department realized that it could not perform its
part of the project in compliance with the timelines and solicitation rules necessary to complete the
project.
D. The parties agree that this amendment in substantial form is for the purpose of correcting the
Agreement to add back parts of the Department's obligations into the original bid, it maintains the
lowest price, and does not require additional competition.
D. The parties now desire to amend the agreement to provide for additional goods and services as
follows.
Agreements:
City and Contractor agree to amend the Agreement as follows:
a. See Form #10 and attachments.
2. Except as modified above the terms of the Agreement shall remain in full force and effect.
CONTRACTOR: C AY OF ASHLAND:
BY W S 1-\,)0/ -TC J BY
~ 11 Department H "CI
Its hJ , Date , Nunc Pro Tunc
f
DATE / LIZ , Nunc Pro Tunc `
By
City Administrator
Date Nunc Pro Tunc
Purchase Order # V 0 ORM
~
Account 411.12.00.00.704200
Non Ity Attorney
Project 000054.999 - 4 - I S
Dat
1. - CITY OF ASHLAND, ADDENDUM TO PUBLIC IMPROVEMENT
CITY OF
ASHLAND
PARKS DEPARTMENT
CONTRACT CHANGE ORDER NO. 2
PROJECT: Ashland Creek Park DATE: 1 I 1, 14
LOCATION: 27 East Herse, Street. Ashland. OR 1>7~20 PROJECT NO.: -54.999
CONTRACTOR: RoxN Ann Rock. Inc.
You are requested to pertorm the 1`0llo\6ig described %wrk upon receipt of an approved cope of this document or as described b% the
Fm,ineer:
Item No. Description Quantity Unit Price Amount
Item #rI COR 0098: Door Hardware Chan-es S (206.00)
Item #2 COR 012: Door Prep for Hardware S 340.00
Item #3 COR O13R: Topsoil Placement $ 4.795.00
Item #4 Additional Materials & Equipment S 54.442.00
Total this Chance Order S S9.>710
Previous Chanze Order S 26.236.00
Original Contract Total S 477.5'09.00
Revised Contract Total S 563,116.00
PERCENT CHANGE OF ORIGINAL CONTRACT 15.2%
The time provided for completion of this contract is increased 1n no calendar dal s. This document shall become an amendment to the
eontract and all provisions of the contract trill appl, .
Recommended Bv:
Project Manager Date
r~
tj 11-7
Approved B}: ku. k- ~--x td )i
Department Head Date//
Accepted By: L
Contractor Date
F NG IAEERING,
FAA
CHANGE ORDER REQUEST
Roxy Ann Rock
CCB 203142
Date: 21 October 2014 Project Ashland Creek Park
From: Shari Shattuck COR Number: 009R
To: Steve Ennis Re: Door Hardware
This Change Order Request (COR) contains a quotation for a change in the contract sum or the contract time in
response to proposed modifications to the contract documents based on contractor recommendation.
Description of Change:
Supplier change order to change closers to LCN 4040XP and delete locksets on all three doors at the
restroom.
Attach supporting information from: ❑ Subcontractor ® Supplier ❑
Reason for Change
Changes requested by Dale Peters of APRD
Does proposed change involve a change in contract time? ❑Yes ® No (increase) (decrease) amt.
Does proposed change involve a change in contract sum? ®Yes ❑ No (increase) (decrease) amt. $-206.00
Contractors Name Roxy Ann Rock Date: 21 October 2014
Contractors Signature Shari Shattuck Date:
set'
I~~G`1J~\,`V r7 n R09 Other Locations:
I'L J -Bend (541) 383-3942 -Eugene (541) 485-7211
~~[I RN 1 ~.1`\V~~I
-Klamath Falls (541) 882-7246 -Portland (503) 570-9610
-Salem (503) 566-7922 -Redding (530) 221-8132
1160 Knutson
Medford, OR 97504
(541) 773-7918
FAX (541) 779-1520
To: Roxy Ann Rock Attn:
Fax: Phone:
Date: 9-30-14 Freight:
We appreciate the opportunity to quote you and submit the following proposal to sell material listed for your consideration:
ASHLAND CREEK PARK
Quote to furnish the following:
DOORS # A-1, A-2, E
DELETE LOCKSETS DEDUCT $545.00
CHANGE CLOSERS FROM SARGENT 1431 TO LCN 4040XP ADD $339.00
• PLEASE NOTE THAT FRAMES ARE PREPPED FOR LOCKSET STRIKE
THIS QUOTE IS VALID FOR 60 DAYS
Respectfully Submitted: tJP~/hGACl~ JYOGEaP 9-3044
Accepted per our Standard Terms and Conditions Applying To All Sales as follows:
Name: Title:
Company: Date:
Page 1 of 3
CHANGE ORDER REQUEST
Roxy Ann Rock
CCB 203142
Date: 11/3/14 Project Ashland Creek Park
From: Shari Shattuck COR Number: 12
To: Steve Ennis Re: Door Re-Prep
This Change Order Request (COR) contains a quotation for a change in the contract sum or the contract time in
response to proposed modifications to the contract documents based on contractor recommendation.
Description of Change:
Fill deadbolt holes on face and edge of doors to accommodate lock changes.
Attach supporting information from: %Subcontractor ❑Supplier ❑
Reason for Change
Owner change of door hardware.
Does proposed change involve a change in contract time? []Yes ® No (increase) (decrease) amt.
Does proposed change involve a change in contract sum? ®Yes ❑ No (increase) (decrease) amt. $340.00
Contractors Name Roxy Ann Rock Date: 11/3/2014
Contractors Signature Shari Shattuck Date:
seii
o _ akm~ kv Ocher Locations:
6~(1J ~Vi~~ f`~2~\j -Send (541) 383-3942 -Eugene (541) 455-7211
-Klamath Falls (541) 882-7246 -Portland (503) 570-9610
-Salem (503) 566-7922 -Redding (530) 221-8132
1160 Knutson
Medford, OR 97504
(541) 773-7918
FAX (541) 779-1520
To: Roxy Ann Rock Attn:
Fax: Phone:
Date: 10-24-14 Freight:
We appreciate the opportunity to quote you and submit the following proposal to sell material listed for your consideration:
ASHLAND CREEK PARK
DOORS # A-1, A-2
Quote to furnish the following:
OPTION # 1
INSTALL DEADBOLT FACE AND EDGE FILLERS
REPREP EXISTING LOCK TO ACCEPT C0200 LOCK ADD $170.00
• ON THE OUTSIDE OF THE DOOR, YOU WILL SEE THE ROUND DEADBOLT FILLER ABOVE THE LOCK, BUT
THE INSIDE OF THE FILLER WOULD BE COVERED BY ABOUT 50% BY THE BATTERY PACK
t ION # 2
DEADBOLT FACE AND EDGE PREPS BY WELDING, FILLING, AND PRIMING REP EXISTIN LOCK TO ACCEPT C0200 LOCK ADD $340.00
NOTE: BOTH OPTIONS INCLUDE THE EDGE PREP FOR THE DOOR POSITION SENSOR
THIS QUOTE IS VALID FOR 60 DAYS
Respectfully Submitted: Uet~,K~ /(r!o~e8 jQ-Z¢ jg
Accepted p6r our Standard Terms and Conditions Applying To All Sales as follows:
't
Name: "j"j Title: _ t 1 'mod
Company: C;\_`- L l>1 Date:
iL4
Page 1 of 3
CHANGE ORDER REQUEST
Roxy Ann Rock
CCB 203142
Date: November 12, 2014 Project Ashland Creek Park
From: Shari Shattuck COR Number: 13R
To: Steve Ennis Re: Topsoil - Additional equipment required
This Change Order Request (COR) contains a quotation for a change in the contract sum or the contract time in
response to proposed modifications to the contract documents based on contractor recommendation.
Description of Change:
Additional equipment required (CAD truck and loader) to place topsoil in garden.
Attach supporting information from: ❑Subcontractor ❑Supplier ❑
Reason for Change
Topsoil cannot be placed as originally planned due to curbs around garden.
Does proposed change involve a change in contract time? ❑Yes ❑ No (increase) (decrease) amt.
Does proposed change involve a change in contract sum? ®Yes ❑ No (increase) (decrease) amt. $4795.00
Contractors Name Roxy Ann Rock Date: 11/12/14
Contractors Signature Shari Shattuck Date:
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11-7-2014
ADDITIONAL MATERIALS & EQUIPMENT:
Ashland Parks and Recreation: Jeffrey McFarland, Central Div. Mgr.
(see following pages for breakdown of costs)
1. Garden Area = $11,878.90
2. Exposed Aggregate Stairs = $1,240.55
3. Main Exposed Aggregate Sidewalk = $7,374
4. Playground Exposed Aggregate Sidewalk = $7,197.80
5. Exposed Aggregate Sidewalk off Hersey St. to Stairs = $2,702.70
6. ADA Exposed Aggregate Sidewalk off Hersey to Plaza = $1,449.60
7. Meadow Path Area = $4,464
8. Driveway and Turnaround/Parking Area = $3,751.50
9. United Rental = $4,120
10. Misc. Expenses = $907
Total Estimated Expenses = $45,086.05
15% Contingency = $6762.91
Total Estimated Expenses with 15% contingency = $51,848.96
5% Fee Wes Norton/Roxy Anne Rock = $2,592.49
Total Estimated Expenses for Change Order = $54,441.45
1
ADDITIONAL MATERIALS & EQUIPMENT:
1. Garden Area:
• Concrete for remaining curbing = 11yds.x$112/yd=$1,232 +$70 del. chgs. _ $1,302
• Specialized - pump cost for 6 pours = 6 x $274/pour= $1,644
• % minus crushed rock to finish perimeter pathway area, middle area, and compost area = 195
tons= 195 x $11.90= $2,320.50
• % minus crushed rock to finish interior garden-bed pathways =114 tons (compacted)= $1,356.60
Screened granite to finish top of perimeter pathways, middle and compost areas 94 tons) =
use 58yds from Golf Course stock pile = $0
• 1/8" x 3" steel flat bar for edging of interior garden pathways(White City Steel) _
2700lf'x$1.39/ft: $3,753
• #3rebar for stakes to hold steel flat bar edging = use #3 rebar at shop $0
• Knife River-One Unpaid Bill for Garden Curbing Concrete: $927.80
• Pape Bobcat West Dingo(walk behind loader Rental for 1 week) _ $575
0
• Garden Subtotal= $11,878.9
2. Exposed Aggregate Stairs:
• Concrete-Exposed aggregate mix= 6 yds. x $ 115/yd + $35 del chg.= $690 + $35= $725
• 3/4 minus crushed rock= 5 yds. x 1.9= 95 tons x$11.90/ton= $113.05
• #3 rebar= 80' = (4x20 sticks) = (Total for #3 rebar is listed below)
• #4 rebar= 140' = (7 x 20'sticks+ 1 extra stick) = 8 x $9/stick= $72
• Pump cost for 1 pour= $274
• 1/8 etching compound= 1gal @ $21.50 ea = $21.50
• Freeze blanket rental for 1 week= $5/day x 7days= $35
• Stairs Subtotal= 1240.55
3. Main Exposed Aggregate Sidewalk Area:
• Concrete exposed aggregate mix = 36yds x $115/yd=$4,140+ ($35x3)del chg.$105= $4,245
• #3 rebar @ 16"EWOC (includes intersection to garden)= 111 sticks (total $ for #3 rebar listed
below)
• % minus crushed rock = 150 tons @ $7.90/ton + $4/ton hauling = 150 x $11.90= $1,785
• 1/8 etching compound = #21.50 x 8gals= $172
• Pump cost for 3 pours = $822
• Blankets rental for 1 week = $5/day x 7days x 10 blankets= $350
• Main Sidewalk Subtotal= 7374
2
4 Pla ground Exposed Aggregate Sidewalk Area:
• Concrete/exposed agg. mix= 37 yds. x $115/yd= $4,255 + [(3x$35)del chg= $105]= $4,360
• % minus crushed rock= 132 tons x $11.90= $1,570.80
• 1/8 etching compound= $21.50 x (3+5)8gals= $172
• Pump cost for 3 pours= $822
• Blanket rental for 1 week= $3/day x 7days x13 blankets= $273
• Playground Sidewalk Subtotal= 7197.80
5 Main Park Exposed Aggregate Sidewalk Area Off Hersey St. to Stairs:
• Concrete/exposed aggregate mix= (12yds x $ 115/yd.)$1,380 +[(2x$35)$70 del chg. _ $1,450
• % minus crushed rock= 35.56yds x 1.9=68tons x $11.90 = $809.20
• 1/8 etching compound= $21.50 x 3gal. _ $64.50
• Pump cost for 1 pour= $274
• Freeze blanket rental=($5/day x 7days)$35 x 3 blankets= $105
• Main Entry Sidewalk off Hersey Street Subtotal= $2,702.70
6 S.E. ADA/Exposed Aggregate Sidewalk to Plaza:
• Concrete/exposed aggregate mix= (6 yds. x $ 115/yd.)$690 + $35del chg = $725
• 3/ minus crushed rock= 17.78yds x 1.9= 34tons x $11.90= $404.60
• 1/8 etching compound= $21.50 x 2gal= $43
• Pump cost for 1 pour= $274
• Freeze blanket rental= ($3/day x 7days)$21 x 3 blankets= $63
• ADA Sidewalk off Hersey Street Subtotal= 1449.60
7. Meadow Path Area:
• % minus crushed rock= 200tons(4"x7') x $11.90/ton-hauled to site= $2,380
• Screened Granite = (144 tons x $10.50/ton hauled)+(use 30yds/60ton golf Pile)= $1512
• Weed Fabric (6'x300'/roll)= (1180LF) 4 rolls x $143/roll = $572
• Meadow Path Area Subtotal= $4,464
8. Driveway and Turnaround-Parking Area:
• AMOCO 2002 road fabric (12.5'x432')= $360
• % minus crushed rock= (150yds x 1.9)285ton x $11.90= 3,391.50
0
• Driveway Area Subtotal= $3,751.5
9. United Rental
• Roller= 2 months @ $1350/mo= $2,700
• Vibraplate Rental (267#model) =$355/week x 4 weeks= $1,420
• United Rental Subtotal= 4120
3
10 Extra Misc expenses for compost area/rebar/ and tie-ins to hersey street sidewalk
• Pump cost for 1 extra pour = $274
• #3 rebar for all project areas= 111stick5 +4sticks=115 sticks= 2-50 packs @ $227.50=$455 + (15
sticks @ $5.20=$78)+ $100 del chg= $633
• Misc. Expenses Subtotal= 907
Total Estimated Expenses Before Contingency = $45,086.05
15% Contingency_= $6,762.91
Total Estimated Expenses With 15% Contingency = $51,848.96
Add 5% Wes Norton admin fee = $2,592.49
Total Estimated Expenses = $54,441.45
4
~j-y1 Y r y OF
[LAND
_ S DEP ARTN
IENT
CONTRACT CHANGE ORDER NO.
PROJECT: Ashland Creek Park DATE: l l
LOCATION: 27 East Hersey" Street. Ashland. OR c)7520 PROJECT NO.: ;1.999
CONTRACTOR: Roxy Ann Rock. inc.
You are reauested to pertorm the folk-mime described cork upon receipt of an appro\ed cope of this document or as 3escribed b% the
Engineer:
Item No. Description Quantit< Unit Pric-T-71 Amount
Item -1 COR 009R: Door Hardware Changes S (206.00 i
Item COR Ol?: Door Prep for Hardware S 1140.00
Item =5 COR 013R: Topsoil Placement S 4.-96.00
Item =4 additional 'viaterials & Equipment S 54.44-2.00
Total this Change Order S X9.3-1.00
Previous Change Order S 6.'136.00
Original Contract Total S 4
7?.509.00
Revised Contract Total S 563.116.00
PERCENT CHANGE OF ORIGINAL CONTRACT 15.2%
The time pro ided for completion of this contract is incrz-ased b~ no calendar da%s. This document shall become an amendment to the
contract and ail pro\isions of the contract %k il] appl.:.
Recommended B\
Project ',\-4anager Date
IL
Approved B~
Department Head ,_l lae~ ti• %A ~ -F c3 LJ, /J a%s Date
J t-r~ 2.5
K-~
Accepted By:
mob) ( ! 1
Contractor Date
re j 2"' $2- 50
ENcr;EERiNG
E plain sz.=l Fa.: =SS
sig.. ihe_an 7-Y
Caas's:cJOSS 13 APZzR-.4ca_ C-CO,: Pa7,000UM=SCc"V <CC' CPC'._ C)lc-.._
FFoy #lo CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM S H LAN
Request for a Change Order
Name of Supplier / Contractor I Consultant:90A J buN wQ~G_ Total amount of this
7 contract amendment:
Purchase Order Number: P0.3
g~
Title 1 Description: 0-4A CXX1JG_ P^*-X-
❑ Per attached contract amendment
Contract Amendment
Original contract amount $ 100 % of original contract
Total amount of previous contract amendments (0 ,512% of original contract
Amount of this contract amendment 69, 3 7 1 1 5.~Zt% of original contract
TOTAL AMOUNT OF CONTRACT alTr 4. -1 00.7 % of original contract
In accordance with OAR 137-047-0800:1) The amendment is within the scone of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that'd it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement YES _ NO` (if -NO°, requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than 55.000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires 5 25% of original contract amount or $250,000 cumulative amendments 5 $100K for Goods & Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K forAttomey Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
❑ "YES", Direct appointments $35,000 ❑ Exempt- Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5.000 to $100.000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5.000 to $75.000 5 25% of original contract amount or $250,000 emergency, including necessity and circumstances
V "YES", the total amount of cumulative whichever is less. requiring the contract amendment
mendments s 25% of original contract amount ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt - Reason: ❑ Exempt- Reason: ❑ Exempt- Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
agar
-
Project NumberQb-W51-Qy1 Account NumbergIr-f!?-(-0D-ZDV2LDAccountNumber
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. A ac tra pages if needed.
Employee Signature: /(~L/[,1 Department Head Signature:
(Total amount of contract>_ $5,000)
City Administrator:
(Equal to orgreater an 5,000 or 10'/)
Funds appropriated for current fiscal year. YES / NO
Finance Director (Equal to org r than $5,004) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 10/20/2014
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11-7-2014
ADDITIONAL MATERIALS & EQUIPMENT:
Ashland Parks and Recreation: Jeffrey McFarland, Central Div. Mgr.
(see following pages for breakdown of costs)
1. Garden Area = $11,878.90
2. Exposed Aggregate Stairs = $1,240.55
3. Main Exposed Aggregate Sidewalk = $7,374
4. Playground Exposed Aggregate Sidewalk = $7,197.80
5. Exposed Aggregate Sidewalk off Hersey St. to Stairs = $2,702.70
6. ADA Exposed Aggregate Sidewalk off Hersey to Plaza = $1,449.60
7. Meadow Path Area = $4,464
8. Driveway and Turnaround/Parking Area = $3,751.50
9. United Rental = $4,120
10. Misc. Expenses = $907
Total Estimated Expenses = $45,086.05
15% Contingency = $6762.91
Total Estimated Expenses with 15% contingency = $51,848.96
5% Fee Wes Norton/Roxy Anne Rock = $2,592.49
Totai Estimated Expenses for Change Order = $54,441.45
. 1
. ADDITIONAL MATERIALS & EQUIPMENT:
1. Garden Area:
• Concrete for remaining curbing =11yds.x$112/yd=$1,232 +$70 del. chgs. _ $1,302
• Specialized - pump cost for 6 pours = 6 x $274/pour= $1,644
• % minus crushed rock to finish perimeter pathway area, middle area, and compost area =195
tons= 195 x $11.90= $2,320.50
• % minus crushed rock to finish interior garden-bed pathways =114 tons (compacted)= $1,356.60
• Screened granite to finish top of perimeter pathways, middle and compost areas 94 tons) _
use 58yds from Golf Course stock pile = $0
• 1/8" x 3" steel flat bar for edging of interior garden pathways(White City Steel) _
27001f x$1.39/ft: $3,753
• #3rebar for stakes to hold steel flat bar edging = use #3 rebar at shop $0
• Knife River-One Unpaid Bill for Garden Curbing Concrete: $927.80
• Pape Bobcat West Dingo(walk behind loader Rental for 1 week) _ $575
0
• Garden Subtotal= $12,878.9
2. Exposed Aggregate Stairs:
• Concrete-Exposed aggregate mix= 6 yds. x $ 115/yd + $35 del chg.= $690 + $35= $725
• 3/4 minus crushed rock= 5 yds. x 1.9= 9.5 tons x$11.90/ton= $113.05
• #3 rebar= 80' _ (4x20 sticks) _ (Total for #3 rebar is listed below)
• #4 rebar=140' _ (7 x 20'sticks+ 1 extra stick) = 8 x $9/stick= $72
• Pump cost for 1 pour= $274
• 1/8 etching compound= lgal @ $21.50 ea = $21.50
• Freeze blanket rental for 1 week= $5/day x 7days= $35
• Stairs Subtotal= $1,240.55
3. Main Exposed Aggregate Sidewalk Area:
• Concrete exposed aggregate mix = 36yds x $115/yd=$4,140+ ($35x3)del chg.$105= $4,245
• #3 rebar @ 16"EWOC (includes intersection to garden)= 111 sticks (total $ for #3 rebar listed
below)
• % minus crushed rock = 150 tons @ $7.90/ton + $4/ton hauling = 150 x $11.90= $1,785
• 1/8 etching compound = #21.50 x 8gals= $172
• Pump cost for 3 pours = $822
• Blankets rental for 1 week = $5/day x 7days x 10 blankets= $350
• Main Sidewalk Subtotal= 7374
2
4. Playground Exposed Aggregate Sidewalk Area:
• Concrete/exposed agg. mix= 37 yds. x $115/yd= $4,255 + [(3x$35)del chg= $10S]= $4,360
• % minus crushed rock= 132 tons x $11.90= $1,570.80
• 1/8 etching compound= $21.50 x (3+5)8gals= $172
• Pump cost for 3 pours= $822
• Blanket rental for 1 week= $3/day x 7days x13 blankets= $273
• Playground Sidewalk Subtotal= 7197.80
S. Main Park Exposed Aggregate Sidewalk Area Off Hersey St to Stairs:
• Concrete/exposed aggregate mix= (12yds x $ 115/yd.)$1,380 +[(2x$35)$70 del chg. = $1,450
• % minus crushed rock= 35.56yds x 1.9=68tons x $11.90 = $809.20
• 1/8 etching compound= $21.50 x 3gal. _ $64.50
• Pump cost for 1 pour= $274
• Freeze blanket rental=($5/day x 7days)$35 x 3 blankets= $105
• Main Entry Sidewalk off Hersey Street Subtotal= $2,702.
70
6. S.E. ADA/Exposed Aggregate Sidewalk to Plaza:
• Concrete/exposed aggregate mix= (6 yds. x $ 115/yd.)$690 + $35del chg = $725
• 4 minus crushed rock= 17.78yds x 1.9= 34tons x $11.90= $404.60
• 1/8 etching compound= $21.50 x 2gal= $43
• Pump cost for 1 pour= $274
• Freeze blanket rental= ($3/day x 7days)$21 x 3 blankets= $63
• ADA Sidewalk off Hersey Street Subtotal= $1,449.60
7. Meadow Path Area:
• % minus crushed rock= 200tons(4"x7') x $11.90/ton-hauled to site= $2,380
• Screened Granite = (144 tons x $10.50/ton hauled)+(use 30yds/60ton golf Pile)= $1512
• Weed Fabric (6'x300'/roll)= (1180LF) 4 rolls x $143/roll = $572
• Meadow Path Area Subtotal= $4,464
8. Driveway and Turnaround-Parking Area:
• AMOCO 2002 road fabric (12.5'x432')= $360
• % minus crushed rock= (150yds x 1.9)285ton x $11.90= 3,391.50
• Driveway Area Subtotal= $3,751.5
0
9. United Rental
• Roller= 2 months @ $1350/mo= $2,700
• Vibraplate Rental (267#model) =$355/week x 4 weeks= $1,420
• United Rental Subtotal= 4120
3
10. Extra Misc.expenses for compost area/rebar/ and tie-ins to hersey street sidewalk
• Pump cost for 1 extra pour = $274
• #3 rebar for all project areas= 111sticks +4sticks=115 sticks= 2-50 packs @ $227.50=$455 + (1S
sticks @ $5.20=$78)+ $100 del chg= $633
• Misc. Expenses Subtotal= 907
Total Estimated Expenses Before Contingency = $45,086.05
15% Contingency= $6,762.91
Total Estimated Expenses With 15% Contingency = $51,848.96
Add 5% Wes Norton admin fee = $2,592.49
Total Estimated Expenses = $54,441.45
4
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Douglas McGeary - Contractor
To: blackm@ashland.or.us; Bruce Dickens; Jeffrey McFarland
Cc: 'David Lohman'; 'Kris Bechtold'
Subject: Ashland Creek Park Amendment
Greetings:
Although the referenced matter appears signed and my suspicions are that the work has already been done, or
most of it, I simply wanted to go over the most recent contract amendment that I'm aware of.
In my review of the project manual, I could not tell whether the amendment was within the scope of the original
contract. Admittedly, the statement of work was not that clear (A clean-up of our standard bidding forms would
help in this area). In fact, it was stated in more than one place in the contract documents; differently.
That said, I looked at the specs and I'm thinking I see where the problem arises wherein we took over certain
elements of the contract, in particular: Misc Exterior Cast-in-place Concrete; Galvanized Steel Pipe and Tube
Railings; and Fine Grading. Assuming I'm right, was this most recent amendment related to one of these
projects we took on as our own? If so, are we substituting Norton to do it or supply it now? If not, is the
change something Norton never originally contemplated or is it an addition to the materials and equipment
Norton has already agreed to supply?
The basis of my concern is whether we can say that, 1) the goods and services to be provided by the
amendment are the same as those under the un-amended contract, and 2) that the changes as amended would not
have changed the original bids by other contractors who were bidding on the contract in a manner that Roxy
Ann Rock would not have been awarded the bid. For instance, view the following:
Original Bid
Roxy Ann $100, 000 construction $50/ton material @ 1000 ton Total $150,000
ACME $120,000 construction $40/ton material @ 1000 ton Total $160,000
With Amendment
Roxy Ann Amend to add 1000 ton Total $200,000
ACME Amend to add 1000 ton Total $180,000
1
Page 1 / 1
ASHLAND PARK COMMISSION
20 E MAIN ST. DATE PO NUMBER
ASHLAND, OR 97520 8/21/2014 00385
(541) 488-5300
VENDOR: 004105 SHIP TO:
ROXYANN ROCK
PO BOX 4488
MEDFORD, OR 97501
FOB Point: Req. No.:
Terms: net Dept.:
Req. Del. Date: Contact: Bruce Dickens
Special Inst: Confirming? No
Quantity Unit Description \,Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Construction of Ashland Creek Park 477,509.00
27 Hersey Street, Ashland
Public Improvement Contract
Approved by Council 07/15/2014
Completion date: 152 calendar days
following Contractor's receipt of
Notice to Proceed
Processed change order 10/27/2014 26,236.00
Change Order No. 1
Processed change order 11/1812014 59,371.00
Change Order No. 2
SUBTOTAL 563116.00
BILL TO: TAX 0.00
FREIGHT 0.00
TOTAL 563,116.00
Account Number Project Number Amount Account Number Project Number Amount
E 411.12.00.00.70420 E 000054.999 563 116.00
VENDOR
AutWrized Signature COPY
FORM#10 CITY OF
'CONTRACT AMENDMENT APPROVAL REQUEST FORM 5 H LAN
Request for a Change Order
Name of Supplier I Contractor I Consultant:RoA J hvN woc*-. Total amount of this
7 contract amendment:
Purchase Order Number: D0 &5 Title 1 Description: -Ac %Lu Cam„ V $
❑ Per attached contract amendment
Contract Amendment
47740 Original contract amount $ 100 % of original contract
Total amount of previous contract amendments of original contract
Amount of this contract amendment S.IZr% of original contract
TOTAL AMOUNT OF CONTRACT $S og (0 T % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES NO' (If "NO", requires Council approval 1 Attach co of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires 25% of original contract amount or $250,000 cumulative amendments !g $100K for Goods & Services,
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt- Reason:
❑ "YES", Direct appointment $35,000 ❑ Exempt- Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75.000 25% of original contract amount or $250,000 emergency, including necessity and circumstances
L~ YES", the total amount of cumulative whichever is less. requiring the contract amendment
4mendments 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt -Reason: ❑ Exempt-Reason: ❑ Exempt -Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication. ~1
Project Number0=5J - 9y Account Number qj r - (2, c- 00-Z0- 12 Account Number _ _ _ - _ _ - _ -
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. A ac ctra pages if needed.
Employee Signature: Department Head Si nature:
(Total amounfofcontract >_$5,000)
City Administrator:
® (EquaLto orgreater pan 5,000 or 10•x)
Funds appropriated for current fiscal year (YEP/ NO 6{ /
Finance Director (Equal to org rthan $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1,10/20/2014