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HomeMy WebLinkAbout2015-046 Contract - Covey Pardee Contract for PERSONAL SERVICES less than $35,000 CITY OF CONSULTANT: Covey Pardee Landscape Architects ASHLAND CONTACT: Greg Covey 20 East Main Street Ashland, Oregon 97520 ADDRESS: 295 E. Main Telephone: 541/488-6002 Ashland, OR 97520 Fax: 541/488-5311 TELEPHONE: 541-552-1015 DATE AGREEMENT PREPARED: 2/9/2015 FAX: BEGINNING DATE: 2/17/2015 COMPLETION DATE: 12/31/2015 COMPENSATION: Not to Exceed (NTE) $3,800 SERVICES TO BE PROVIDED: Reference Exhibit C Scope of Work and Fee Proposal-Covey Pardee -.Landscape Architects. _ ADDITIONAL TERMS: . In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Personal Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said rima Ci{ of Ashland Contract. FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings 1 Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $20,142.20 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to indemnify and save City, its officers, employees and agents harmless from losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature to the extent the harm caused arises out of or is incident to the negligent acts, or errors or omissions in performance of this contract by Consultant (including but not limited to, Consultants' employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, ..expenses, claims, subro ations, actions, costs, 'udgments, or other dams es, direct) , sole) , and roximatel Contract for Personal Services, Revised 07/08/2014, Paqe 1 of 6 caused by the negligence of City.. 10. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. C. General Liabil~ insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: l'.nnfract fnr PArSnnni SaniicPS Revised 07/0$/2014. Paae 2 of 5 $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines: Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the. in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certification. Consultant shall sign the certification attached hereto as Exhibit A, and herein incorporated b reference. Consultant: City ol.A.shland - - By BY Signature Department Head !C 655 Y T 5:--0y Print Name Print Name Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. Contract for Personal Services, Revised 07/08/2014, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: iZ (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. V (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Contractor (Date) Contract for Personal Services. Revised 07/08/2014. Paae 4 of 5 CITY • + + . OREGON EXHIBIT B .City of Ashland LIVING 1 employers WAGE below must comply with City of Ashland laws regulating payment of a living wage. pert hour effective June 30, 210141, (Increases annually every June 34 by the consumer Price Index) portion of business of their 401K and IRS eligible _ employer, if the employer has cafeteria plans (including ten or more employees, and childcare) benefits to the has received financial amount of wages received by ➢ For all hours worked under a assistance for the project or the employee. business from the City of service contract between their Ashland in excess of 5= Dote: "'Employee" does not employer and the City of $20,142.20. include temporary or part-time Ashland if the contract employees hired for less than exceeds $20,142.20 or more. ➢ If their employer is the City of 1040 hours in any twelve- Ashland including the Parks month period. For more ➢ For all hours worked in a and Recreation Department. details on applicability of this month if the employee spends policy, please see Ashland employee's or more of the ➢ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020. working on a project or of health care, retirement, For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF -S H LAN D /•i.~. ► fnr Dcrc~nol Q-n1;^nc Pewicari mrnR»n14 PAna 5 of R io 295 East Main, No, S, Ashland, OR 97520 / 541 552 1015 1 greg covey Ilc / coveypardee.com LANDSCAPE ARCHITECTS February 5, 2015 EXHIBIT C Scott A. Fleury, Engineering Services Manager City of Ashland, Public Works 20 East Main Street Ashland, OR 97520 Re: Plaza Island Landscape and Hardscape Improvements Scope of Work and Fee Proposal Dear Scott, Thank you for the invitation to provide continuing design services to the City of Ashland for this project. Our scope of work and proposed fees are based on our previous conceptual design work presented to the Downtown Beautification Committee. SCOPE OF WORK Covey Pardee's Basic Services include the following tasks and deliverables: 1. Programming & Coordination: a. City Staff Meeting #1: Meet with City Staff to discuss the previously completed conceptual design, corresponding recommendations from the Beautification Committee, and the work scope and schedule for this phase of the project, b. Prepare abase map for the site using the current Autocad base. 2. Design Development / Final Design: a. Based on the previously completed conceptual design and input from City Staff, prepare a Final Design Plan for the site that addresses the following objectives: Add three free standing planters with appropriate irrigation; add plant material to the landscape beds; and, add decorative half height fencing to protect planter beds from pedestrian traffic. Provide plans as necessary to convey the final design concept. b. City Staff Meeting #2: Meet with City Staff to review the Final Design Plan. c. Based on City Staff review and comments, refine the Final Design Plan and prepare a Preliminary Opinion of Probable Construction Cost. d. City Council Meeting: Present the Final Design Plan and Preliminary Opinion of Probable Construction Cost to the City Council for review and approval. This proposal assumes one presentation of this project to the City Council. 3. Construction Documents: a. Based on City Council's approval of the Final Design Plan and Preliminary Opinion of Probable Construction Cost, prepare Construction Documents and technical specifications for the site. b. Prepare complete Construction Document (CD) drawings and technical specifications for City review and comment. Drawings will indicate demolition of existing plant material scheduled for replacement, fence layout and details, irrigation, and planting. Technical specifications not covered by the City of Ashland standard construction specifications will be provided. Plaza Island Landscape and Hardscape Improvements Scope of Work and Fee Proposal February 5, 2095 c. Contracting and General Requirements of the specifications (Divisions 0 & 1) will be provided by the City. d. Prepare revised CD drawings and technical specifications based on City Staff review and comments, and provide to the City for bidding and construction. e. Prepare a project bid tab form using the City template. 4. Bidding: a. Attend (1) one pre-bid conference administered by City at project site. b. Assist with City's interpretation and clarification of CD's and preparation of addenda if needed. c. Assist City with evaluation of bids. 5. Construction Observation: a. Attend (1) pre-construction conference administered by City. b. Landscape Architect shall review required contractor submittals, such as shop drawings and samples, but only to determine if they conform to the Landscape Architect's visual and aesthetic design intent. c. Attend a maximum of (3) project site visits to the site with City during construction to generally observe the progress of construction and to assess if the work completed is generally consistent with the intent of Landscape Architect's CD's. d. Additional site visits requested by City shall be considered Additional Services. e. Although Landscape Architect may observe and discuss potential problems, these visits are not construction inspections or a guarantee that construction deficiencies will not exist. Additional Services beyond Landscape Architect's Basic Services may be provided if confirmed in writing. Additional services include, but are not limited to, additional meetings with City Staff, the Tree Commission, and City Council. Changes to the proposed scope of work, project schedule, or total project area may result in additional services fees. Excluded Services are not a part of Landscape Architect's Basic or Additional Services and are the responsibility of others. Excluded services include, but are not limited to, the following: determining subsurface conditions; determining soil suitability, structure, and compaction; surveying; applications and payments for permits; and project management during construction. Fees and Payment Tasks 1-- 5: $3,600 Reimbursable Expenses (Allowance) $200 Basic Services fees will be billed on a percent complete basis not to exceed the total indicated. Billing will be once per month for Basic Services, approved Additional Services, and Reimbursable Expenses. Reimbursable Expenses will be billed at actual cost and include, but are not limited to, printing, reproduction, and delivery of documents. Landscape Architect shall bill on an hourly basis for Additional Services requested by the City and confirmed in writing. Our billing rates are as follows: Principal $110 / Hour Project Manager $90 / Hour Landscape Architect $75 / Hour Covey Pardee Landscape Architects Page 2 of 3 Plaza Island Landscape and Hardscape Improvements Scope of Work and Fee Proposal February 5, 2095 Thank you again for the invitation to continue working with the City of Ashland on this project. Sincerely, Greg Covey Covey Pardee Landscape Architects Covey Pardee Landscape Architects Page 3 of 3 r ' 7 DATE (MWDDIYYYY) cdJRV CERTIFICATE OF LIABILITY INSURANCE 11/18/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOiN. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject: to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s), cONTACr PROBUC£R NAME: Mlf:hae)~j}i & [:nm Pony- Michael J Hall & Company PHONE No. _3700 AfK Ne : 0- - 1966010th Ave NE oo IL e . Poulsbo WA 98370 nssl INSURE S AFFORDING COVERAGE NAIZ9 INSURERA ; Q.56 INSURED GREGCOV-01 INSURER B: Greg Covey LLC dba Covey Pardee Landscape Architec INSURER c: dba Covey Pardee Landscape Architects INSURER D: 295 E Main Street, Suite 8 Ashland OR 9752x1 INSURER E: INSURER F : COVERAGES CERTIFICATE NUMBER; 2062352383 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, 'EXCLUSIONS AND CONDITIONS OFSUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CUUMS. LS TYPE OFINSURANCE A S POLICY EFF P ICY EXP LIMITS INS WVD pOLiCYN MBER MMIDO MhFlDD A GERERALLIABILITY PSHW03987 1124/2014 0I2i120% EAACHOCCURRENCE $1,000,000 COMMERCIAL GENERAL LIABILITY DA 5 T! R o e S1 000 Q00 CIAIMSMAOE OOCCUR MEDEXP An ona arson) Si0000 OCPDCCUIBFPD PERSONAL&ADViNJURY $1000000 X Separationln0s GENRRALAGGREGATE S2000,o0Q GENLAGGREGATELIMITAPPLIESPER. PRODUCTS-COMP/OPAGG 52000.000 POLICY X PRO- LOC S A AUYOMOBtLEL1ABILITY pS80003987 i1/24l201d W2i12015 EaWWI accl 1 DD0000 ANYAUTO BODILY INJURY(Perperson) S AANOI ED SACOEDULED BODILY INJURY(Peraccldenl) S X HIREDAIJTOS X A0 ED POa dT.y AMAGE S S • UMeRELLALSAB OCCUR EACH OCCURRENCE S EXCESS LIA9 CLAIMS-MADE AGGREGATE S DEO RETENTIONS S WORKERS COMPENSATION VvG STATU- 3T - AND EMPLOYERS LIABILITY ANY PROPRIETORIPARTNERID(ECUTIVED N!A EL EACH AOCIDENT S OFFICF-RIMEMBER F~ICWDED? (MahdatcaylnNH) E.L. DISEASE-FAEMPLOYE S itye desabeunder DESCRIPTION OF OPERATIONS below ELDISEASE-POLICYLLMIT S a Professional Liab;Clatms Made 105695240 0/21/2014 0/21/2016 y1,000,000 Per claim $2,000,000 Aggregate DESCRIPTION OFOPERATIOdSILOCATIONSIVEHICLES (AttachACORD101,AdditionalRemarksSahedula,ifmorespacoisroqutmd) - Certificate Holder(s) Were an Additional insured on the Commercial General Liability and Auto Liability when required by written contract or I agreement regarding activities by or on behalf of the Named Insured. This insurance Is primary insurance and any other insurance maintained by the Additional Insured shall be excess only and non-contributing with this insurance, A waiver of subrogation applies to the Commercial General Liability, and Auto Liability In favor of the Additional Insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City Of Ashland ACCORDANCE WITH THE POLICY PROVISIONS. 20 East Main Street Ashland OR 97520 AUT RIZEDREPRES£NTATIVE VV ©1986 2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marts of ACORD Page 1 / 1 CITY OF ASHLAND DATE NUMBER 20 E MAIN ST. 3/3/2015 12748 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 016982 SHIP TO: Ashland Public Works COVEY PARDEE (541) 488-5587 295 EAST MAIN STREET STE 8 51 WINBURN WAY ASHLAND, OR 97520 ASHLAND, OR 97520 FOB Point: Ashland, Oreqon Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Scott Fleury Special Inst: Confirming? NO Quantity Unit Description Unit Price Ext. Price Plaza Landscape and Hardscape 3,800.00 Improvements Contract for Personal Services Beqinninq date: 02/17/2015 Completion date: 12/31/2015 SUBTOTAL 3,800.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 3,800.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 110.01.0220.60410 E 201409.999 3,800.00 Authori b Signature VENDOR COPY FORM #3L"~(c CITY OF ASHLAND REQUISITION Date of request: FIFA/ IS- Required date for delivery: As-e7 Vendor Name Go~tIS ~ACLt`Y tomes Osc~.QE AtZcs etcs.S Address, City, State, Zip Z~tS E. 1~to.~ra ZSN- A n+41-N-10, 012- 9-432-b Contact Name & Telephone Number (-pQE0 tAoi,EY 549 ~Z was` Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ® (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: -(Date) I Description of SERVICES Total Cost 1~- -~Z~ + Metz o~1 EM1r~►tS $ Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST 57 ';5 $ Per attached quote/proposal ! _ Account Num Project Number 20 kA _ .0~( b er___-__-__-__ Account Account 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisition form, I certify that the City's public contracting requirements have been satisfied:., Employee: Department Head: (Equal to or greater than $5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year: YES / NO Finance Director (Equal to or greater than $5,000) Date Comments: Form #3 - Requisition