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HomeMy WebLinkAbout2015-061 Contract - RH2 Engineering Inc ORIGIN AL _PAGE NO I OF/ )SAGES Contract for PERSONAL SERVICES less than $35,000 CITY OF CONSULTANT: RI-12 Engineering, Inc. ASHLAND CONTACT: Jeff Ballard, P.E. 20 East Main Street Ashland, Oregon 97520 ADDRESS: 22922 2901 SE Ste. 210 Telephone: 541/488-6002 Bothell WA 98021 Fax: 541/488-5311 TELEPHONE: 425/951-5400 541/665-5233 DATE AGREEMENT PREPARED: February 18, 2015 FAX: 425/951-5401 BEGINNING DATE: March 2 ,2015 COMPLETION DATE: June 2016 COMPENSATION: Not to Exceed (NTE) $19,682.00 SERVICES TO BE PROVIDED: Bear Creek Trunkline Monitoring per the attached Scope of Work, (Exhibit C1). ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Personal Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted In a manner that will not conflict with the said primary CI of Ashland Contract. FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. Jt,~ vAvu- 2. All Costs by Consultant: Consultant shalt-its-e Fisk-and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned In a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $20,142.20 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. a,-J;' Kr-r- Az-G' 9. Indemnification: Consultant agrees to defend; indemnify and save City, its officers, and employees and-agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature to the extent the harm caused arises a4siflg out of er-vinGident-te the negligent acts, or kv-Lr . errors, or omissions in performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for an losses, expenses, claims, subro ations, actions, costs, judgments, or Contract for Personal Services, Revised 07/08/2014 Page 1 of 5 2:18o1he!PData1C0A1S4"ear Creek Trur"ne RionitednptCentracUConlraol for Personal Services Less than $35K - Revised 07 08 2014.doc ORIG1NtiL W GE NOZOF0 - GES c.:. other damages, directly, solely, and or proximately caused by the negligence of City. 10. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: I. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or Interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. I. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. if. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. ill. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its ORF status pursuant to the ORF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a ORF if consultant has qualified as a ORF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,060 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. lt-shall I Glude-csratrastualliabilit s)vemge- t,". de+pity-provided-under4his-ser Gt-. X %W- i-v2 d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: Contract for Personal Services, Revised 07/0812014 Page 2 of 5 238otMADaW1COMS40aear Crook Tnmkline Monitcring ContracnContrect for Personal Services Less than $35K -Revised 07 08 2014.doc ORiGl 1 L _Pi PAGE N- ~7t $200,000, $500,000, $1,000,000 , or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certification. Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated b reference. Consultant: City of Ashland By By ~dr Signature Department Hea Richard L. Ballard Print Name Print Name Director & l Title Date W-9 One copy of a W-9 is to be submitted with 7 -7 / the signed contract. Purchase Order No. Contract for Personal Services, Revised 07/08/2014 Page 3 of 5 V8Whe0Da1akC0MS40\Saar Creak TrunWine Moniionng Contracl Comirm for Personal Services Loss than 535K • Revised 0708 2014.doc EXHIBIT A RIGII4t=:Ld P,4 GE No 4 0F/6-PAGES CERTIFICATIONSIREPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance wi~ts~r-ms, (c) the work under the Contract shall be performed in accordance with t-he-h OesF local professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: ✓ (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Contractor (Date) Contract for Personal Services, Revised 07/08/2014 Page 4 of 5 2 ,801he9?o=ACON Sia-8ear Creek Ttunklme Mamloang,ContracrContract for Personal Services Less than 535K • P.amsed 07 08 ypf a dec CRIGINAL_~_PAGE N02~_OF,&PAG S CITY OF ASHLAND, OREGON EXHIBIT B City of Ashland LIVING • per hour effective June 30, 2014 (Increases annually every June 30 by the Consumer Price Index) - - portion of business of their 401 K and IRS eligible employer, if the employer has cafeteria plans (including ten or more employees, and childcare) benefits to the has received financial amount of wages received by assistance for the project or the employee. For all hours worked under a business from the City of service contract between their Ashland in excess of % Note: "Employee" does not employer and the City of $20,142.20. include temporary or part-time Ashland if the contract employees hired for less than exceeds $20,142.20 or more. If their employer is the City of 1040 hours in any twelve- Ashland including the Parks month period. For more For all hours worked in a and Recreation Department. details on applicability of this month if the employee spends policy, please see Ashland 50% or more of the % In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020. working on a project or of health care, retirement, additional For Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.orms. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF -ASH LAN D Contract for Personal Services, Revised 07/08/2014 Page 5 of 5 Z %Bothem0a1a.CCr S40+Bear Creek Trunkhne MomtonnDiContract ConhaU for Personal Semen Less than 535K • Revised 07 08 2014 doc ORIGINAL-,? PAGE NG_~_OF_ffi_FAGES EXHIBIT C1 Scope of Work City of Ashland Bear Creek Trunkline Monitoring Februan' 2015 Background The City of Ashland (Cite) has begun monitoring wastewater flow at four locations along the Bear Creek Trunkline to use for future analyses for system capacity. The flour data collected during the nest twelve months, along with other information, will be utilized to evaluate the current and future issues associated with the facility. The existing data possessed by the City does not contain adequate information to perform a detailed analyses to detem-iine potential capacity issues. RH2 Engineering, Inc., (111-12) was asked to provide a Scope of Work to help the Cite translate the data collected over the nest twelve months. The translated data will be evaluated and analyzed to determine the recommended improvements to maintain and achieve system capacity. RI-12 has not and will not verify the consultant supplied information contained in the Sewer !1laster Plan or provided in the Wastewater Nfaster Plan Value Engineering Study Recommendations regarding the placement of the flour monitors was determined by previous engineering consultants. After six months of collection and data review, RH2 will prepare a memorandum describing evaluations of the data, and recommend modifications to the flour monitoring plan, if needed. After the City has received data for a twelve month period, RH2 will anahrze the additional data and prepare a technical memorandum explaining the results of the flow monitoring. The technical memorandum will offer recommendations for possible future undertakings to achieve a detailed analyses of the system capacity. Task 1- Receive and Assimilate Flow Data for Six (6) Month Period Objective: Receive and assimilate flog data for six (6) months. Approach: 1.1 Receive data from four (4) floe- monitors every two (2) weeks from the Cite. RH2 will convert the data into an Excel spreadsheet for future use and interpolation by the City. 1? Include the climate temperature and rainfall data in to the flow-data spreadsheet. L, Plot data relative to influent flow at the wastewater treatment plant. Provided by the City: • Flow data from the four (4) flow monitors in FI_OA ARE even, two (2) weeks. • Obserx-ations from the operators providing additional infom-lation discovered in the field and determined to be relevant. • Hourly influent flour rates at the wastewater treatment plant. • Flow data from lift stations that discharge into the monitored basin. Assumptions: • The 011- qgn er n ill use o f the 0' 7g111v1, hil' lorwitws liw the flab monilonf. • Oalu lereired 1hvii the City by RH2 will lie in eledl-tinh- irlrnrrt. 1 Iti..UI ~ lili9A l\I !1u~h.Il`. D.nair.u.1 ?!r. ,(ic.+r Lr, r!. Tninl.lmc \I+mm~nn¢ ~ iurau',N \_a~ (U \ 11car Lna. 7nml.hn: \I+rtuf+nrv,; d! d.rc- f i l l; L -PAGE NO AGES City of Ashland Exhibit C1 Bear Creek Trunkline Monitoring Scope of Work R142 Deliverables: • Excel files containing flow data, climate temperature, and rainfall for all four (4) locations collected over the twelve-month period. Task 2 - Prepare Initial Six (6) Month Overview Letter Report Objective: Prepare an overview of observations interpreted through the data, to date, including any recommended modifications to the monitoring locations. Approach: 2.1 Review the data collected relative to climate temperature and rainfall, and report on anomalies that Inay be witnessed during the initial six-month period. RH2 Deliverables: • Overview letter report. Task 3 - Receive and Assimilate Flow Data for Second Six (6) Month Period Objective: Receive and assimilate flow data for second six (6) month period. Approach: 3.1 Receive data regarding the four (4) flow monitors every two (2) weeks from the City. The data will be converted into an Excel spreadsheet for future use and interpolation. 3.2 Include the climate temperature and rainfall data in to the flow-data spreadsheet. 3.3 Plot data relative to influent flow at the wastewater treatment plant. Provided by the City: • Flow data from the four (4) floe= monitors in FLO-WARE even- two (2) weeks. • Observations from the operators providing additional information discovered in the field and determined to be relevant. • Hourly influent flow rates at the wastewater treatment plant. • Flow data from lift stations that discharge into the monitored basin. Assumptions: pi'es wile use of 11ir o,7gilit1I J111,7q lord ,oils lbr Me'17011, ,uoni/orr. • 7%n' Cilp,i rlrrtrorrir.lainr~/. • Drrtn nine' /i-om fGe Ciy b), RH2 will fir in RH2 Deliverables: • Excel files containing floe- data, daily climate temperature, and rainfall for all four (4) locations collected over the twelve-month period. 2 2 It. Ii lit Iii 111 It,.Iirll hu.i'ttt1S.In Itch/.uc1. Tnuil.hm!i<<aunnng t..nur-i 1'S 1-u t11 ttr_124~ar Cr-I. Tr[Ld.jIOC 1l, win mnc ill 'b", CRIGINV%L. ` rGE NOY OF1 PAGES City of Ashland Exhibit Cl Bear Creek Trunkline Monitoring Scope of Work Task 4 - Prepare Technical Memorandum Objective: Prepare a technical memorandum describing; observations interpreted through the data collected over the twelve-month period. Include recommendations sukgested to achieve a detailed analyses of the system capacity. Approach: 4.1 Review data collected relative to climate temperatures and rainfall, reporting any anomalies witnessed. 4.2 Provide recommendations for future analyses to better determine the demands on the wastewater system. RH2 Deliverables: Technical Memorandum. 3 2 IF I^ It, lot \.\I L' Itutltdt-Dau C trl,~1r11cx+l rcaL'I-runLLn: ~Imrani~e r,uur.tar I'>\ >rt\\_I trl ihul rrcGlrunl.Lnc Vnmtunn:; dl J. EXHIBIT C2 ORIGIINAL. ___,PAGE N F PAGES City of Ashland Bear Creek Trunkline Monitoring Estimate of Time and Expense Description Total Total Labor Total Expense Total Cost Hours Task 1 Receive and Assimilate Flow Data for Six (6) Month Period 1.1 Receive data and convert into Excel spreadsheet 46 $ 5,846 $ 146 $ 5,992 1.2 Include temperature and rainfall data into spreadsheet 6 $ 790 $ 20 $ 810 1.3 Plot data relative to influent flow 4 $ 480 $ 12 $ 492 Subtotal 56 $ 7,116 $ 178 $ 7,294 Task 2 Prepare Initial Six (6) Month Overview Letter Report 2.1 Review data and prepare letter report 17 $ 2,301 $ 63 $ 2,364 Subtotal 17 $ 2,301 $ 63 $ 2,364 Task 3 Receive and Assimilate Flow Data for Second Six (6) Month Period 3.1 Receive data and convert into Excel spreadsheet 43 $ 5,323 $ 133 $ 5,456 3.2 Include temperature and rainfall data into spreadsheet 4 $ 480 $ 12 $ 492 3.3 Plot data relative to influent flow 4 $ 480 $ 12 $ 492 Subtotal 51 $ 6,283 $ 157 $ 6,440 Task 4 Prepare Technical Memorandum 4.1 Review data and prepare technical memorandum and recommendations 20 $ 2,696 $ 67 $ 2,763 4.2 Provide technical memorandum 6 $ 795 $ 26 $ 821 Subtotal 26 $ 3,491 $ 93 $ 3,584 PROJECT TOTAL 150 $ 19,191 $ 491 $ 19,682 2 ,Boihett,Datos.COA.Su0BCar Creek Trunklne 4lonrtorng,ContractePSA FEE Beat Creck Trunkhne tA0nrtonng dfxisz 2'1820159.35 AM OR(GINALJPAGE NO-/,~-OP&PAGES EXHIBIT C3 RH2 ENGINEERING, INC. SCHEDULE OF RATES AND CHARGES 2015 HOURLY RATES CLASSIFICATION RATE CLASSIFICATION RATE Professional IX S189.00 Technician IV 587.00 Professional VIII _ _ _ 5189.00 Technician 111 S8(156 Professional VII 5179-tx) Technician II .__5730) ~A- Technician 1 566.00 - Professional VI S16b.0U _ Professional V ~ SISi.00 Administrative V $11901 Professional IV 5116.fA) Adninisirativ~e IV 599.00 Administrative III _ 583.00 , Professional III - S135.tA) Administrative I I --S67.00 Professional 11 SIM A) Administrative I S56.00 Professional I 5120.IX) IN-HOUSE SERVICES In-house Copies (each) 8.5" X 11" 50.09 CAD Plots Large S25.00 In-housecopics(each) 8.5"x 14" _ 50.14 CAD Plots Full Size - - $10.00 In-house copies teach) 11" X 17" 50.20 CAD Plots Half Size $2.50 In-house copies (color) (each) 8-1;" K 11" so.t% CAD System Per Hour 527.50 In-house copies(colurl (each) 8.5" X 14" SI 20 GIS System Per Hour _ 52150 In-house copies (color) (each) 11 X 17" S2.(R)~ Technology Charge 2.5r of Direct Labor Mileage Current IRS Rate OUTSIDE SERVICES Outside direct costs for permit fans, rcponv, inapt, dam reprographics. couriers. postage. and non-n ileage related travel expenses that are necessary for the eaectnion of the project mW are not spxificatly,identified elsewhere in the contract will be invoiced at cost. All Subcon uitant services are billed at cost plus 155% CHANGES IN RATES Rates listed here am adjusted annually. The current schedule of rates and charges is used for billing purposes. Paytaent for work accotrplislted shall he bawd on the hourly rates and ecpenscs in effect at the time of billing as stated in this Exhibit. w ,a CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) Ill 1 1/26/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Allen Fu g itt CPCU NAME: Sammamish Insurance, Inc. PHONE (425) 898-8780 FAX No: (425)836-2865 704 228th Ave NE, PMB 373 ADMDARESS:Allen Fugitt@msn.com INSURERS) AFFORDING COVERAGE NAIC # Sammamish WA 98074 INSURERA:Hartford Casualty Ins. Co. 9424 INSURED INSURER B :Sentinel Insurance Co., Ltd 11000 RH2 ENGINEERING INC INSURERC:Continental Casualty Company 22722 29TH DR SE STE 210 INSURER D: INSURER E : BOTHELL WA 98021 INSURER F: COVERAGES CERTIFICATE NUMBER:CL1471702444 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL UBR POLICY NUMBER MM/DDY EFF MM DDY LIMITS LTR GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 DAMAGE TO RENTED 300,000 COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence $ A CLAIMS-MADE Fx_]OCCUR X 2SBANM5475 /16/2014 8/16/2015 MED EXP (Any one person) $ 10 , 000 PERSONAL & ADV INJURY $ 2,000,000 GENERAL AGGREGATE $ 4,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS -COMP/OP AGG $ 4,000,000 X POLICY PRO LOC $ AUTOMOBILE LIABILITY Ea COMBINED LIMIT 1,000,000 ANY AUTO BODILY INJURY (Per person) $ B ALL OWNED SCHEDULED 2UECHY3821 8/16/2014 8/16/2015 AUTOS X AUTOS BODILY INJURY (Per accident) $ Or a cidentDAMAGE $ Ix HIRED AUTOS X AUOTOS N-OWNED F FIR ER Medical payments $ 10,000 X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 2,000,000 A EXCESS LIAB CLAIMS-MADE AGGREGATE $ 2,000,000 DED RETENTIONS 2SBANM5475 8/16/2014 8/16/2015 $ A W C STATU- X OTH- )W EMPLOYERS' LIABILITY Y I N TORY LIMIJ,9 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1 000 000 OFFICER/MEMBER EXCLUDED? [N] N/A 2SBANM5975 8/16/2014 8/16/2015 (Mandatory in NH) E.L. DISEASE - EA EMPLOYE $ 1,000,000 l yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 C Professional Liability H004312321 /29/2014 /29/2015 Per Occurrence $3,000,000 Claims Made Deductible $150,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) The City of Ashland is named as additional insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS. 520 N Main St. Ashland, OR 97520 AUTHORIZED REPRESENTATIVE A Fugitt CPCU/JONA ACORD 25 (2010/05) ©1988-2010 ACORD CORPORATION. All rights reserved. INS025!?ninn51 n1 Tha nrr)pn nama anti Innn arc ranicfarcrl marl of nrnpn Page 1 / 1 CITY OF ASHLAND DATE PO NUMBER 20 E MAIN ST. 3/13/2015 12771 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 018543 SHIP TO: Ashland Public Works RI-12 ENGINEERING, INC (541) 488-5587 22722 29TH DRIVE SE 51 WINBURN WAY SUITE 210 ASHLAND, OR 97520 BOTHELL, WA 98021 FOB Point: Ashland, Oreqon Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Scott Fleurv Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price Bear Creek Trunkline Data Analysis 19,682.00 Contract for Personal Services Beqinninq date: March 2, 2015 Completion date: June, 2016 SUBTOTAL 19 682.00 BILL To: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 19,682.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 675.08.19.00.70420 E 201314.999 19 682.00 Author d Sig,at rJ VENDOR COPY FORM #3 CITY OF ASHLAND REQUISITION Date of request: 2115 Required date for delivery: Vendor Name 0.{-t2. lc ni cat f4 r=-;E 2S %r-Lc- Address, City, State, Zip ZZ`t ZZ ZRT" IF gre_ 'Zt0 p c ri.Efrt.i- Wp °t' ZI Contact Name & Telephone Number ZS7•e,-r- eoc,%_~Q-D 4 , ~f.s X33 Fax Number A2S 54 SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5.000 ❑ Reguest for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5.000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5.000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency © Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST Per attached quotelproposal $ Project Number ?~?t ' Account Number___-__-__- - Account Number Cs-a°y t`t.o~. X04 Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes /No By signing this requisition form, l certify that the City's public contracting requirements have been satisfied. Employee: Department Head: 3l ,r- Equ I to or greater than $5,600)- Department Manager/Superviso . City Administrator: ~ (Equal to or greater than $25,000) Funds appropriated for current fiscal year: NO AY~ 5Z ~S^ Finance Director- (Equal to orgr rthan $5,000) Date Comments: Form #3 - Requisition CITY OF ASHLAND NOTICE OF TRANSMITTAL TO: Legal DATE: 2-18-2015 PROJECT: JOB NO.: SUBJECT: THE FOLLOWING ITEMS ARE BEING SENT TO YOU: ENCLOSED x UNDER SEPARATE COVER REMARKS: Professional services contract (preliminary) altered by RH2 Engineers. This is the same alteration that was previously approved for the TAP project and the transportation system plan estimate analysis. Department of Public Works By: Scott A. Fleury Title: Engineering Services Manager FEB 18 2015 1-5 411% 1 BY: PUBLIC WORKS Tel: 541-488-5587 20 E. Main Street Fax: 541-488-6006 As Ashl land, Ore on 97520 TTY: 800-735-2900 www.ashland.or.us U