HomeMy WebLinkAbout2015-091 Grant Agrmt - USDA Forest Service - #2015-CO-11061000-013
U S USDA, Forest Service OMH 0590.0217
PS.1500-1 1
FS Agreement No. 2015-CO-11061000-013
Cooperator Agreement No.
COLLECTION AGREEMENT
Between
CITY OF ASHLAND, OREGON
And The
USDA, FOREST SERVICE
ROGUE RIVER-SISKYIOU NATIONAL FOREST
This COLLECTION AGREEMENT is hereby entered into by and between the City of Ashland,
Oregon, hereinafter referred to as "Cooperator", and the USDA, Forest Service, Rogue River-
Siskiyou National Forest, hereinafter referred to as the "U.S. Forest Service," under the
provisions of the Granger-Thye Act of April 24, 1950.
Background: Dating back to a Cooperative Agreement between the City of Ashland and the
Secretary of Agriculture in 1929, the City and Forest Service have maintained an ongoing
relationship centered on management of the City's forested municipal watershed, of which the
City and Forest Service are the two owners. To that end, cooperative management projects have
taken place, including prescribed burning for the purpose of fuels reduction in 1998 and again in
2007. Under the current scenario, the City is now a partner with the U.S. Forest Service in the
Ashland Forest Resiliency Stewardship Master Agreement of 2010 on NFS lands. The City has
executed prescribed burns on municipal lands in 2012 and 2013 and wishes to burn the unit
addressed by this agreement and future units that have common property lines between the City
and Forest Service where burning across ownerships will increase the size and effectiveness of
fuels reduction areas for the purpose of suppressing wildfires, sustaining forest health, and
protecting water quality, quantity, and wildlife habitat in the Ashland Creek Watershed.
This agreement will help accomplish mutually beneficial objectives related to fire prevention,
fuels management, and fire suppression in the Ashland Watershed Interface at-ea. Benefits
include protection for Ashland's domestic water supply, resources on and near National Forest
Systems lands, and increased public and fire fighter safety ecosystem restoration in the Ashland
watershed and City of Ashland interface area.
Title: City of Ashland Prescribed Fire Assistance
1. PURPOSE: The purpose of this agreement, and incorporated Financial Plan, is to document
the voluntary contribution of funds from the Cooperator to the U.S. Forest Service to provide
a qualified Burn Boss to direct and supervise prescribed burning on City land that is
immediately adjacent to NFS lands. The NFS land is scheduled to be burned at the same
time as the City's lands utilizing the same personnel.
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II. THE Cooperator SHALL:
A. LEGAL AUTHORITY. Cooperator shall have the legal authority to enter into this
agreement, and the institutional, managerial, and financial capability to ensure proper
planning, management, and completion of the project, which includes fiends sufficient to
pay the nonfederal share of project costs, when applicable.
B. Perform in accordance with the Financial Plan.
C. Upon presentation of a Bill for Collection, deposit with the U.S. Forest Service the
amount agreed to in the Financial Plan.
D. Pending funding availability, incorportate subsequent Operating and Financial Plans into
this agreement through bi-laterally executed modifications.
E. Pay all bills for collection as soon as possible after receipt. Funds deposited with the
U.S. Forest Service shall remain available until expended for the purpose stated in the
Operating and Financial Plan, incorporated and attached as Exhibit A. Upon termination
of this agreement, any remaining funds will be refunded to the City of Ashland in
accordance with the refund provision.
F. Provide, with the exception of the Burn Boss, all personnel, equipment, and supplies
necessary for conducting the prescribed burn on the City's land.
III. THE U.S. FOREST SERVICE SHALL:
A. ADVANCE BILLING. The maximum total cost liability to the Cooperator for this
agreement is $210.00. The U.S. Forest Service shall bill the Cooperator prior to
commencement of work for deposits sufficient to cover the estimated costs (including
overhead) for the specific payment period. Overhead shall not be assessed.
Billing Method: Single lump-sum advance billings.
Billing must be sent to: City of Ashland
ATTN: Chris Chambers, Forest
Division Chief
455 Siskiyou Blvd.
Ashland, OR 97520
B. In accordance with Forest Service policy addressed in FSH 1909.13, the Forest Service
signatory official has determined that, due to mutually beneficial objectives, Forest
Service overhead shall not be assessed.
C. Perform in accordance with the attached Financial Plan (aka: Operating and Financial
Plan).
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U S USDA. Forest Service OM13 0596-02 1 7
PS-1500-II
D. Pending funding availability, incorporate subsequent Operating and Financial Plans into
the agreement through bi-laterally executed modifications.
IV. IT IS MUTUALLY AGREED AND UNDERSTOOD BY AND BETWEEN THE
PARTIES THAT:
A. PRINCIPAL CONTACTS. Individuals listed below are authorized to act in their
respective areas for matters related to this agreement.
Principal Cooperator Contacts:
Cooperator Program Contact Cooperator Administrative Contact
John Karns, Fire Chief Chris Chambers, Forest Division Chief
455 Siskiyou Blvd. 455 Siskiyou Blvd.
Ashland, OR 97520 Ashland, OR 97520
Telephone: 541-522-2066 Telephone: 541-552-2066
FAX: 541-488-2066 FAX: 541-488-5318
Email: karns@ashland.or.us Email: chamberc(c~ashland.or.Lis
Principal U.S. Forest Service Contacts:
U.S. Forest Service Program Manager U.S. Forest Service Agreement Contact
Contact
Rob Budge, Deputy Fire Staff- Fuels Judith Lang, G&A Specialist
Rogue River-Siskiyou National Forest Rogue River-Siskiyou National Forest
3040 Biddle Road 3040 Biddle Road
Medford, OR 97504 Medford, OR 97504
Telephone: 541-618-2102 Telephone: 541-618-2022
FAX: 541-618-2143 FAX: 541-618-2148
Email: rbudge ,fs.fed.us Email: jlan wfs.fedms
B. FOREST SERVICE LIABILITY TO THE COOPERATOR. The United States shall not
be liable to Cooperator for any costs, damages, claims, liabilities, and judgments that
arise in connection with the performance of work by the U.S. Forest Service or its
contractors under this agreement, including but not limited to fire suppression costs and
damage to any property owned by Cooperator or any third party.
C. REFUNDS. Funds collected in advance by the U.S. Forest Service, which are not spent
or obligated for the project(s) approved under this agreement, may be refunded to the
Cooperator, authorized for use for a new agreement by the Cooperator, or waived by the
Cooperator. A DUNS number and registration in the System for Award Management
(SAM) by the Cooperator may be necessary to process a refund. Due to processing costs,
any balance less than $25 shall not be refunded to the Cooperator.
D. FREEDOM OF INFORMATION ACT (FOIA). Public access to agreement records must
not be limited, except when such records must be kept confidential and would have been
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~ S USDA, Forest Service OMB 0596-0317
FS-1500.11
exempted from disclosure pursuant to Freedom of Information regulations (5 U.S.C.
552). Requests for research data are subject to 2 CFR 215.36.
Public access to culturally sensitive data and information of Federally-recognized Tribes
may also be explicitly limited by P.L. 110-234, Title VIII Subtitle B §8106 (2009 Farm
Bill).
E. PARTICIPATION IN SIMILAR ACTIVITIES. This agreement in no way restricts the
U.S. Forest Service or the Cooperator from participating in similar activities with other
public or private agencies, organizations, and individuals.
F. ENDORSEMENT. Any of the Cooperator's contributions made under this agreement do
not by direct reference or implication convey U.S. Forest Service endorsement of the
Cooperator's products or activities.
G. NOTICES. Any communication affecting the operations covered by this agreement by
the U.S. Forest Service or the Cooperator will be sufficient only if in writing and
delivered in person, mailed, or transmitted electronically by e-mail or fax, as follows:
To the U.S. Forest Service Program Manager, at the address specified in the
agreement.
To the Cooperator, at the Cooperator's address shown in the agreement or such
other address designated within the agreement.
Notices are effective when delivered in accordance with this provision, or on the effective
date of the notice, whichever is later.
H. COLLABORATION. The U.S. Forest Service and the Cooperator may mutually agree to
collaborate in the review of draft publications, interpretive signs, manuscripts, and other
printed material and audiovisuals prior to completion. This agreement, in and of itself,
does not authorize the Cooperator's participation in the project.
1. USE OF U.S. FOREST SERVICE INSIGNIA. In order for the Cooperator to use the
U.S. Forest Service insignia on any published media, such as a Web page, printed
publication, or audiovisual production, permission must be granted from the U.S. Forest
Service's Office of Communications (Washington Office). A written request will be
submitted by Forest Service rogue river-siskyiou national forest to the Office of
Communications Assistant Director, Visual Information and Publishing Services prior to
use of the insignia. The U.S. Forest Service rogue river-siskyiou national forest will
notify Cooperator when permission is granted.
J. TERMINATION FOR COLLECTION AGREEMENTS. Either party, in writing, may
terminate this agreement in whole, or in part, at any time before the date of expiration.
The U.S. Forest Service shall not incur any new obligations for the terminated portion of
this agreement after the effective date of termination and shall cancel as many obligations
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as possible. Full credit must be allowed for U.S. Forest Service expenses and all non-
cancelable obligations properly incurred up to the effective date of termination. Excess
funds must be refunded in accordance with the REFUND provision of the agreement.
K. DEBARMENT AND SUSPENSION. Cooperator shall immediately inform the U.S.
Forest Service if they or any of their principals are presently excluded, debarred, or
suspended from entering into covered transactions with the Federal Government
according to the terms of 2 CFR Part 180. Additionally, should the Cooperator or any of
their principals receive a transmittal letter or other official Federal notice of debarment or
suspension, then they shall notify the U.S. Forest Service without undue delay. This
applies whether the exclusion, debarment, or suspension is voluntary or involuntary.
L. MODIFICATIONS. Modifications within the scope of this agreement must be made by
mutual consent of the parties, by the issuance of a written modification signed and dated
by all properly authorized, signatory officials, prior to any changes being performed.
Requests for modification should be made, in writing, at least 30 days prior to
implementation of the requested change. The U.S. Forest Service is not obligated to fund
any changes not properly approved in advance.
M. COMMENCEMENT/EXPIRATION DATE. This agreement is executed as of the date
of the last signature, and has an expiration date of March 31, 2020. The expiration date is
the final date for completion of all work activities under this agreement.
N. AUTHORIZED REPRESENTATIVES. By signature below, each party certifies that the
individuals listed in this document as representatives of the individual parties are
authorized to act in their respective areas for matters related to this agreement. In witness
whereof, the parties hereto have executed this agreement as of the last date written below.
f3
j e'
z 711
J HN kA NS, Fire Chief ate
City of Ashland
1 ~
ROBERT G. MACWHORTER, Forest Supervisor Date
U.S. Forest Service, Rogue River-Siskiyou National Forest
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The authority and format of this agreement (15-CO-1 1061000-013) have been
revic~ved and approved for signature.
ITH M. LA G Date
,Jf.S. Forest Service Grants Management Specialist
Burden Statement
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information
unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this
information collection is estimated to average 4 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and
maintaining the data needed, and completing and reviewing the collection of information.
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and
where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or
part of an individual's income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require
alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at 202.720-2600 (voice
and TDD).
To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250.9410 or call toll free
(866) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877.8339 (TDD) or (866) 377-8642 (relay voice). USDA
is an equal opportunity provider and employer.
Page 6 of6 (Rev. I 1-13)
U.S. Forest Service Agreement No. 2015-CO-11061000-013
Cooperator Agreement No.
EXHIBIT A
OPERATING AND FINANCIAL PLAN
I. Period of Performance:
• The estimated period of performance for prescribed burns identified under Part
II, begins on the date of execution of the agreement with a goal date of
completion by June 30, 2016. Actual completion of the proposed burns may vary
due to contingencies such as weather, fire season, burn bans, and/or other
unknown conditions.
• Prescribed burning will take place when the burn unit is in prescription in either
the spring or fall.
II. Project Location:
• Units to be burned on City lands are identified on the attached map. Legal
description of the joint burn unit is Township 39S, Range 1E, Section 16. Please
see attached map.
III. Financial Plan (see attached)
The attached Financial Plan includes estimated costs for Prescribed Burn activities
conducted on City of Ashland property identified under part II.
Funds collected in advance from the City of Ashland are deposited into a dedicated
account and assigned a unique accounting code. Work may commence after U.S.
Forest Service has received the assigned accounting code from the Albuquerque
Service Center, for funds collected under this agreement.
Any remaining funds not spent for the proposed project may be applied to
subsequent projects, as agreed to by the parties and documented in subsequent
modifications.
i
U.S. Forest Service OMB 0598-0217
FS-1500-18
Forest Service Agreement 15-CO-11081000-013 Cooperator Agreement
Collection Agreement Financial Plan
Cooperator and FS Contributions
Cooperator FS Non-Cash
COST ELEMENTS and related data Contribution Contribution
Line Item Cost Subtotals Combined
Subtotal Subtotal Subtotals
PERSONNEL
Resource Specialists (List all personnel): # of $/Day
Days
Prescribed Fire Burn Boss. Type 1 or 2 qualified. 3.00 $70.00 $210.00 $210.00
*name to be determined $0.00 $0,00
*80% of burn unit is on FS lands. 20% on City $0.00 $0.00
FS will a 80% of cost of burn boss. $0.00 $0.00
*Cost per day for Burn Boss is $350 x .2 = $70/day $0.00 $0.00
reimbursed b the City $0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
Subtotal Personnel: 3.00 $210.00 $0.00 $210.00
TRAVEL
Explanation of trips: Vehicle
From Where/To Where/For Whom Mileage H of PerDiem
Cost or Trips and
Airfare Lodging
Cost
n/a $0.00 $0.00
$0.00 $0.00
$0.00 $0.00
Subtotal, Travel: $0.00 0 $0.00 $0:00 $0.00 $0.00
EQUIPMENT
Name and Type of Equipment: Unit Quantity
Cost
n/a $0.00 $0.00
$0.00 $0.00
$0.00 $0.00
Subtotal, Equipment: $0.00 0 $0.00 $0.00 $0.00
SUPPLIES
Name and Type of Supplies: Unit Cost Quantity
n/a $0.00 $0.00
$0.00 $0.00
$0.00 $0.00
Subtotal Supplies- $0.00 0 $0.00 $0.00 $0.00
I
U.S. Forest Service OMB 0598-0217
FS-1500-18
CONTRACTUAL
Describe Contracts that will most like) result from this project:
n/a $0.00
$0.00
$0.00
Subtotal, Contractual: $0.00 $0.00 $0.00
OTHER
Describe Other Costs of the Project:
n/a $0.00
$0.00
$0.00
Subtotal, Other: $0.00 $0.00 $0.00
TOTAL DIRECT CHARGES $210.00 $0.00 $210.00
OVERHEAD ASSESSMENT Insert
(if applicable, see FSH 1909.13) Rate
Here: 0.0% $0.00
Total Party Costs $210.00 $0.00 $210.00
COST ELEMENTS SUBJECT TO NATIONAL
Cooperator Contribution
PASS-THROUGH RATES
TOTAL CHARGES $0.00
OVERHEAD ASSESSMENT Insert
(if applicable, see FSH 1909.13) Rate
Here: 0.0% $0.00
Total Pass-Through Costs $0.00
TOTAL PROJECT COSTS $210.00
Burden Statement
According to the Paperwork Reduction AG of 1995, an agency may not conduct or sponsor, and a person is riot required to respond to a collection or information
unless it displays a valid OMB control number. The valid OMS control number for this information collection is 0595-0217. The time required to complete this
information collection is estimated to average 45 minutes per response, Including the time for reviewing instructions, searching existing data sources, gathering and
maintaining the data needed, and completing and reviewing the collection of Information
The U.S. Department of Agriculture (USDA) prohibits discrimination in alt Its programs and activities on the bass of race, color, notional origin, age, disability, and
where applicable, sex, marital status, familial statue, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part
of
an Individual's income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with dlsab ilkles who require alternative means
for communication of program information (Braille, large print, sudlotape, etc.) should contact USDA's TARGET Center at 202-720.28W (voice and TOO).
To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20260-9410 or call toll free (866)
832-9982 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877.8339 (TDD) or (866) 377-8642 (relay voice). USDA is an equal
opportunity provider and employer.
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as
City of Ashland and USFS, Prescribed
Underburns 2015
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CITY OF ASHLA D
BURN UNIT
PRIVATk LAN
USFS
BURN UNIT
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Legend
Streams
Forest Roads
Trails {
-AGENCY
USFS
USDA United States Forest Rogue River-Siskiyou National Forest Umpqua National Forest
Department of Service 3040 Biddle Road 2900 NW Stewart Parkway
Agriculture Medford, OR 97504-4119 Roseburg, OR 97470-1252
File Code: 1580
Date: April 13, 2015
City of Ashland
Attn: Chris Chambers
455 Siskiyou Blvd
Ashland, OR 97520
GRANTS & AGREEMENTS TRANSMITTAL LETTER
❑ Grant or ❑ Agreement No: 15-CO-11061000-013, City of Ashland Prescribed Fire
Assistance
0 Enclosed are 1 original(s) and copy(ies) of the referenced document.
❑ Please return a fully executed copy for our files.
0 We have retained a fully executed copy for our files.
❑ Please note and initial change(s), then return a fully executed copy for our files.
❑ Please have all the copies signed by an authorized individual and return all copies to the
above address, Attn: Sandi Orsini. A fully executed copy will be returned for your files.
We are submitting a fully executed copy for your files.
If there are any questions, please contact me at the address below.
Sandi Orsini
USDA Forest Service
Rogue River-Siskiyou & Umpqua National Forests
Phone: 541-618-2019
Email: sorsini@fs.fed.us
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