HomeMy WebLinkAbout2015-113 Contract - Statewide Construction Sales
Contract for GOODS AND SERVICES Small Procurement Less than $5,000
CITY OF INDEPENDENT CONTRACTOR: Statewide Construction Sales
ASHLAND CONTACT: Mike Enright
20 East Main Street
Ashland, Oregon 97520 ADDRESS: PO Box 675, Medford, OR 97501
Telephone: 541/488-6002
Fax: 541/488-5311 TELEPHONE: 541-772-2660
FAX: 541-772-2656
BEGINNING DATE: 4/27/15 COMPLETION DATE: 4/27/15
COMPENSATION:$ 907.50
GOODS AND SERVICES TO BE PROVIDED
Pressure wash cleaning per bid estimate of the interior of the Calle Guanajuato Trash/Recycle building
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR
AGREE as follows:
1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work
described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required
under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be
registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City
business license.
3. Ownership of Production: All documents, materials or items produced by Contractor pursuant to this contract shall be the property of City.
4. Statutory Requirements: ORS 279B.220, 279B.225, 279B.230, 279B.235, ORS Chapter 244 and ORS 670.600 are made part of this contract.
5. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from those losses, expenses,
or other damages resulting from injury to any person or damage to property arising out of or incident to the negligent performance of this contract
by Contractor its employees, or agents. Contractor shall not be held responsible for any losses, expenses, or other damages, directly, solely, and
proximately caused by the negligence of City.
6. Termination: City's Convenience. This contract may be terminated at any time by the City.
7. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete
responsibility for the performance of this contract.
8. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or
emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award
of such subcontracts, if any.
9. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license.
10. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work.
11. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the
contract work set forth in this document.
12. Default. The Contractor shall be in default of this agreement if Contractor commits any material breach or default of any covenant, warranty,
certification, or obligation it owes under the Contract.
13. Insurance. Contractor shall at its own expense provide the following insurance:
a. a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers'
compensation coverage for all their subject workers. Worker's compensation insurance is required if work is performed by employees,
subcontractors, or volunteers.
BY INITIALING THIS SENTENCE, CONTRACTOR CERTIFIES UNDER PENALTY OF LAW THAT THE WORK REQUIRED BY THIS
CONTRACT SHALL BE PERFORMED SOLELY BY THE UNDERSIGNED: ~
b. General Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for each occurrence for Bodily Injury
and Property Damage.
C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for each accident for Bodily
Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable.
14. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon
15. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT,
MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH
PARTIES.
Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference.
Contractor: City of Ashland:
By l7-;~ By
Signature Department Head
Michael C. Enright
Print Name Print Name
President > {
Title _ Date
W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No.
Revised 10-28-14 Page 1 of 2
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on
the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not
subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the
Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or
dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents
and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when
executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c)
the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor
is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of
perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the
entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the
contract documents, and has checked four or more of the following criteria:
X (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my
residence, set aside as the location of the business.
X (2) Commercial advertising or business cards or a trade association membership are purchased for the
business.
X (3) Telephone listing is used for the business separate from the personal residence listing.
X (4) Labor or services are performed only pursuant to written contracts.
_X (5) Labor or services are performed for two or more different persons within a period of one year.
X (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by
the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating
to the labor or services to be provided.
20 April 2015
Contractor (Date)
Revised 10-28-14 Page 2 of 2
Statewide Construction Sales Estimate
2087 Sage Rd
PO Box 675 DATE ESTIMATE NO.
Medford, OR 97501 4/8/2015 4179
CUSTOMER Ship To
CITY OF ASHLAND
20 EAST MAIN STREET
ASHLAND, OR 97520
JOB NAME BID EXPIRES TERMS REP
trash enclosure 5/10/2015 10TH MCE
ITEM DESCRIPTION QTY COST TOTAL
SCOPE Statewide will provide all manpower, materials and equipment to complete the work 0.00 0.00
discussed at our walk through the facility, to include, power wash all concrete surfaces
inside the enclosure with hot water,steam and detergents. Waste water will be processed
through the existing oil water separator inside the building. Interior of building is
concrete block wall (approx. 8 feet tall) on concrete slab. Total surface to clean is
approximately 1650 sq ft.
PW INITIAL PRESSURE WASH CONCRETE SURFACE (per sq ft) 1,650 0.55 907.50
Routine cleaning, out a monthly schedule would decrease the cost per wash to $525.00 0.00
after the initial cleaning
DISCLAIM Exclusions: Statewide does not assume responsibility for damage to wood or concrete 0.00 0.00
beams, conduit, water lines or service interruption to utilities caused by our work methods
unless such items are identified prior to the beginning of work. This proposal does not
include removal, inspection or containment of any hazardous material other then those
that are generated by work Statewide performs. All products used in our cleaning process
are enviromentally safe.
Statewide has the State required Public Works bond TOTAL
$907.50
TO ACTIVATE ESIMATE, PLEASE SIGN AND
RETURN TO STATEWIDE BY DUE DATE SIGNATURE
Phone # Fax # E-mail Web Site
541-772-2660 541-772-2656 INFOrstatewideconstructionsales.com statewideconstrutctionsales.com
Page 1 / 1
CITY OF
ASHLAND DATE _ PO NUMBER
20 E MAIN ST. 5/7/2015 12861
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 001302 SHIP TO: Ashland Public Works
STATEWIDE CONSTRUCTION, T&J SW CONT S&. (541) 488-5587
PO BOX 675 51 WINBURN WAY
MEDFORD, OR 97501 ASHLAND, OR 97520
FOB Point: Ashland, Oreqon Req. No.:
Terms: Net 30 days Dept.:
Req. Del. Date: Contact: Mike Morrison
Special Inst: Confirming? NO
Quantity Unit Description Unit Price Ext. Price
Pressure washinq of interior of Calle 907.50
Guanajuato Trash/Recycle Center (see
contract and estimate for additional
details)
Contract for Goods and Services Small
Procurement Less than $5,000
Beqinninq date: 04/27/2015
Completion date: 04/27/2015
SUBTOTAL 907.50
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 907.50
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 410.0824.00.60240 907.50
Authdrked Signature VENDOR COPY
FORM 43 CITY OF
r
S" '1 &LjL.'vv;., z. 'SSJJJJ ~S H LAN D
REQUISITION Date of request:
Required date for delivery:
Vendor Name Statawiriar:nnctmrtinn ~alac
Address, City, State, Zip PO Rnx 675
Contact Name & Telephone Number
Fax Number Medford. OR 97501
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
® Direct Award Date approved by Council: Contract #
❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5.000 to $100.000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES El Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment El Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: -(Date) I
Description of SERVICES Total Cost
Pressure washing of interior of Calle Guanajuato Trash/Recycle Center (see contract and $907.50
estimate for additional details
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
F-1 Per attached quotelproposal TOTAL COST
$907.50
Project Number Account Number--- -
Account Number 410.08.24.00.602400 Account Number
'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support -Yes/ No
By signing this requisition form, 1 c5' that the City's public contracting requirements have been satisfied.
Employee: Department Head:
(Equal to or greater than $5,000)
Department Manager/Supervisor: City Administrator:
(Equal to or greater than $25,000)
Funds appropriated for current fiscal year: YES / NO
Finance Director (Equal to orgreaterthan $5,000) Date
Comments:
Form #3 - Requisition