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Winburn_45_PA-2013-01367
i t t CITY F -ASHLAND October 11, 2013 Notice of Final Decision On October 11, 2013, the Community Development Director approved the request for the following: Planning Action: 2013-01367 Subject Property: Calle Guanajuato (addressed as 45 Winburn Way) Along Ashland Creek from Winburn Way to North Main Street Applicant: City of Ashland, Department of Parks & Recreation Owner: City of Ashland Description: A request for a Physical & Environmental Constraints Review Permit to allow the resurfacing of the Calle Guanajuato pedestrian corridor, which lies within 'the floodplain corridor of Ashland Creek. The existing concrete surface is to be replaced with scored concrete, utilities are to be re- routed to create a coordinated central utility corridor which will be surfaced with concrete pavers, two trees are to be removed, storm water quality facilities added, and minor modifications are to be made to the existing wall, curbing and railing. COMPREHENSIVE PLAN DESIGNATION: Commercial Downtown; ZONING: C-1-D; ASSESSOR'S MAP: 39 lE 09 BB TAX LOT: 7500. The Community Development Director's decision becomes final and is effective on the 13th day after the Notice of Final Decision is mailed. Approval is valid for a period of one year and all conditions of approval identified on the attached Findings are required to be met prior to project completion. The application, all associated documents and evidence submitted, and the applicable criteria are available for review at the Ashland Community Development Department, located at 51 Winburn Way. Copies of file documents can be requested and are charged based on the City of Ashland copy fee schedule. Prior to the final decision date, anyone who was mailed this Notice of Final Decision may request a reconsideration of the action as set forth in the Ashland Land Use Ordinance (ALUO) 18.108.070(B)(2)(b) and/or file an appeal to the Ashland Planning Commission as provided in ALUO 18.108.070(B)(2)(c). The ALUO sections covering reconsideration and appeal procedures are attached. The appeal may not be made directly to the Oregon Land Use Board of Appeals. If you have any questions regarding this decision, please contact Derek Severson in the Community Development Department at (541) 488-5305. cc: Parties of record and property owners within 200 ft COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541-088-5305 51 Winbum Way Fax: 541-552-2050 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or.us SECTION 18.108.070(5)2 Effective Date of Decision and Appeals. B. Actions subject to appeal: 2. Type I Planning Actions. a. Effective Date of Decision. The final decision of the City for planning actions resulting from the Type I Planning Procedure shall be the Staff Advisor decision, effective on the 13t` day after notice of the decision is mailed unless reconsideration of the action is - approved by the Staff Advisor or appealed to the Commission as provided in section 18.108.070(B)(2)(c). b. Reconsideration: The Staff Advisor may reconsider Type I planning actions as set forth below, i. Any party entitled to notice of the planning action, or any City Agency may request reconsideration of the action after the decision has been made by providing evidence to the Staff Advisor that a factual error occurred through no fault of the party asking for reconsideration, which in the opinion of the staff advisor, might affect the decision. Reconsideration requests are limited to factual errors and not the failure of an issue to be raised by letter or evidence during the opportunity to provide public input on the application sufficient to afford the Staff Advisor an opportunity to respond to the issue prior to making a decision. ii. Reconsideration requests shall be received within five (5) days of mailing. The Staff Advisor shall decide within three (3) days whether to reconsider the matter. iii. If the Planning Staff Advisor is satisfied that an error occurred crucial to the decision, the Staff Advisor shall withdraw the decision for purposes of reconsideration. The Staff Advisor shall decide within ten (10) days to affirm, modify, or reverse the original decision. The Staff Advisor shall send notice of the reconsideration decision to affirm, modify, or reverse to any party entitled to notice of the planning action. .iv. If the Staff Advisor is not satisfied that an error occurred crucial to the decision, the Staff Advisor shall deny the reconsideration request. Notice of denial shall be sent to those parties that requested reconsideration. c. Appeal. i. Within twelve (12) days of the date of the mailing of the Staff Advisor's final decision, including any approved reconsideration request, the decision may be appealed to the Planning . Commission by any party entitled to receive notice of the planning action. The appeal shall be submitted to the Planning Commission Secretary on a form approved by the City Administrator, be accompanied by a fee established pursuant to City Council action' and be received by the city no later than 4:30 p.m. on the 12th day after the notice of decision is mailed. ii. If an appellant prevails at the hearing or upon subsequent appeal, the fee for the initial hearing shall be refunded. The fee required in this section shall not apply to appeals made by neighborhood or community organizations recognized by the city and whose boundaries include the site. iii. The appeal shall be considered at the next regular Planning Commission or Hearings Board meeting. The appeal shall be a de novo hearing and shall be considered the initial evidentiary hearing required under ALUO 18.108.050 and ORS 197.763 as the basis for an appeal to the Land Use Board of Appeals. The Planning Commission or Hearings Board decision on appeal shall be effective 13 days after the findings adopted by the Commission or Board are signed by the Chair of the Commission or Board and mailed to the parties. iv. The appeal requirements of this section must be fully met or the appeal will be considered by the city as a jurisdictional defect and will not be heard or considered. COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541488-5305 51 Winbum Way Fax: 541-552-2050 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or.us ASHLAND PLANNING COMMISSION FINDINGS & ORDERS PLANNING ACTION: PA-2013-01367 SUBJECT PROPERTY: Calle Guanajuato (addressed as 45 Winburn Way) Along Ashland Creek from Winburn Way to North Main Street APPLICANT: City of Ashland, Department of Parks & Recreation OWNER: City of Ashland DESCRIPTION: A request for a Physicial & Environmental Constraints Review Permit to allow the resurfacing of the Calle Guanajuato pedestrian corridor, which lies within the floodplain corridor of Ashland Creels. The existing concrete surface is to be replaced with scored concrete; utilities are to be re- routed to create a coordinated central utility corridor that will be surfaced with concrete pavers; two trees are to be removed; storm water quality facilities added; and minor modifications are to be made to the existing wall, curbing, and railing. COMPREHENSIVE PLAN DESIGNATION: Commercial Downtown; ZONING: C-1-D; ASSESSOR'S MAP: 39 lE 09 BB TAX LOT: 7500 SUBMITTAL DATE: September 10, 2013 DEEMED COMPLETE DATE: September 19, 2013 STAFF APPROVAL DATE: October 11, 2013 DEADLINE TO REQUEST A HEARING DATE: October 23, 2013 FINAL DECISION DATE: October 24, 2013 APPROVAL EXPIRATION DATE: October 24, 2014 DECISION The application is a request for a Physicial & Environmental Constraints Review Permit to allow the resurfacing of Calle Guanajuato, which lies within the floodplain corridor of Ashland Creek. The existing surfacing is a patchwork mix of bricks, concrete and ashpalt of varying ages, colors, and textures, and is to be replaced with scored, colored concrete. In addition, utilities are to be re-routed to create a coordinated central utility corridor which will be surfaced with concrete pavers to facilitate future access, two trees are to be removed, water quality facilities added, and minor modifications are to be made to the existing wall, curbing and railing. The application materials note that there are numerous trench patches from the installation or repair of underground utilties, and that these patched areas have settled resulting in uneven surfaces with open cracks and other tripping hazards, and suggest that the resurfacing is proposed in the interest of public safety to provide a uniform surface while also greatly improving the aesthetics of the area. The subject property, commonly referred to as Calle Guanajuato after Ashland's sister city of Guanajuato, Mexico, is a private parcel which contains a significant stretch of Ashland Creek, its floodplain, and riparian corridor, and the associated urban stream channel improvements which were installed following flooding in 1997. The Calle Guanajuato parcel is located north of the Community Development and Engineering Services Building (CDESB) and runs roughly parallel to Granite Street between Winburn Way and North Main Street. The property is irregularly shaped, has a lot area of approximately 1.2 acres, and is zoned Commercial Downtown (C-1-D). The Calle straddles the boundary between the Downtown Commercial and Skidmore Academy historic districts. PA #2013-01367 45 Winbum Way (Calle Guanajuato)/dds Page 1 At the southern end of the parcel, on the west side of the creek, is a public building containing public restrooms and a trash and recycling enclosure which serves the CDESB and nearby Plaza businesses. Also on the west side of the creek, there is an unpaved walking trail extending from the CDESB out to North Main Street, along with riparian plantings and limited outdoor park seating between the creek and the sloped area leading up to the Granite Street residential neighborhood. On the east side of the creek, Calle Guanajuato itself contains a paved pedestrian and service corridor behind the Plaza businesses which provides for pedestrian and limited delivery and service vehicle access, outdoor seating for Plaza restaurants, and the seasonal open-air Lithia Artisans market which has been held in this location on weekends during the spring and summer since approximately 1983. The parcel is identified as "Open Space" in the city's adopted Open Space Plan, and the Ashland Parks & Recreation Department, the applicants in the current request, manage the open space property and lease spaces for seasonal restaurant seating and open-air market vendor use. Physical & Environmental Constraints Review Permit Calle Guanajuato is located within the mapped Federal Emergency Management Agency (FEMA) 1 00-year floodplain and floodway for Ashland Creek as well as the city's own modified floodplain, and the resurfacing and associated excavation, fill and tree removal are considered "development." As such, the proposal requires a Physical and Environment Constraints Review Permit (P&E Permit) and is reviewed in light of development standards both for floodplain corridor lands and for severe constraint lands. I The application materials provided note that the proposed design includes an eight-foot section of concrete pavers down the center, over a utility trench, and scored, colored concrete at variable widths along the remainder. The paver section will be approximately 3,900 square feet in area, with pavers set in a herringbone pattern over bedding sand, cement-treated aggregate base, and geotextile fabric over the new joint-use utility trench(es). While not all existing utilities will be moving, and not all will be in one trench, the majority of utilities will be shifted to the new trench to the extent practicable. To complete this construction, the existing Calle surface, including concrete, asphalt, bricks and subgrade materials will be excavated to varying depths ranging from four to five feet. Approximately 6,600 square feet of the Calle will be resurfaced with scored, colored. concrete. These sections will consist of reinforced concrete surfacing with a two-foot square scoring pattern over aggregate base and geotextile. To construct these sections, the existing surface and subgrade materials will be excavated to a minimal depth of approximately one-foot. All excavated material will be transported off-site to an approved upland disposal location. The proposed grades along the Calle will for the most part match the existing grades so that existing access routes and building entryways can be maintained. Minor grade changes have been proposed where necessary to improve substandard entries. The application materials provided emphasize that all of the proposed resurfacing has been designed in accordance with the requirements of the Americans with Disabilities Act (ADA), and that the finished surface will be as slip resistant and smoth as possible. Utility work proposed includes: o Water - Abandonment of an existing water line after a new line is constructed within the proposed utility trench. Existing water meters are to be used, with new service lines to be extended from the main line to the meters and the existing lines behind the meters protected. Fire lines will be stubbed in to provide the potential for fire sprinkler system installation on each tax lot. The existing fire hydrant will be removed and replaced. PA #2013-01367 45 Winburn Way (Calle Guanajuato)/dds Page 2 o Gas - As proposed, the work will not impact the location of existing gas meters although the application notes that Avista, the natural gas utility, may opt to relocate lines and meters in conjunction with the project. o Electric - Several new power vaults and pedestals will be constructed along the Calle. The proposed electrical work will not impact the location of existing electrical meters or lines, although the application materials note that the Electric Department may relocate some lines and meters in conjunction with the project. o Sewer-There are no existing sanitary sewer lines in place, and no sewer line work is proposed here. o Storm Water - New connections will be installed to link existing roof drain downspouts to the storm drain system. New four-inch drainpipes will be installed to convey water to anew storm water quality planter, to be constructed near the north end of the corridor, or to existing inlets. Proposed grades will be designed to slope away from the top of stairs and buildings and improve the existing drainage situation. Most of the existing pedestrian railing is to be protected in place during construction; however, the work proposed is anticipated to impact about 144 feet of the railing, further detailed as follows: 0 64 feet of the existing railing will be permanently removed around the four existing trees. This railing will be replaced with a modified curb and tree grate. 0 80 feet of the existing railing, most of it along the east edge of the Calle near the existing buildings, will be removed and reinstalled following construction of the new hardscape. o Seven feet of additional railing will be installed in a section of the project where two rails will be extended approximately 3%z feet into the Calle. In addition to the railing, there will be minimal impacts to the curbing along the western edge of the Calle, and a short section of wall that was abandoned when the current floodwall was constructed is to be removed. These impacts are needed to construct the new water quality facility. The existing floodwall, which was constructed after the 1997 flood, will not be impacted by the proposed construction. i The project will also involve removal of two existing trees. One tree, described as a 12-inch maple, is to be removed to allow the nearby pedestrian railing to be extended further into the Calle. The second tree is described as a six-inch maple located in an existing planter area surrounded by curbing, and its removal is necessary to allow for construction of the new storm water quality planter in this location. The remaining trees are to be protected in place. The application explains that within the FEMA floodplain, the project will involve minimal fill of approximately one-inch in the floodplain fringe. The total floodplain disturbance is estimated at 4,819 square feet of surface area, and the application details that approximately 186 cubic yards of existing material is likely to be removed and replaced with approximately 186.25 cubic yards of new material. Within the floodway, the resurfacing is proposed to be done at or below the elevations of the existing plaza. The applicants have completed a no-rise analysis and provided certification noting that the work proposed will not increase water surface elevation during a 100-year flood discharge in order to ensure that no adverse impacts are created for properties along Ashland Creek. The application notes that 861 square feet of disturbance is proposed within the actual floodway, and that roughly 39 cubic yards of existing material will be removed and approximately 38.95 cubic yards of new material will replace it. In addition to the FEMA floodplain areas, the entire project area falls within Ashland's modified floodplain boundaries. The applicants note that minor fills of approximately one-inch will occur in the area where the Ashland floodplain overlaps the FEMA floodplain. The area of the project within the Ashland floodplain is PA #2013-01367 45 Winburn Way (Calle Guanajuato)/dds Page 3 i approximately 10,640 square feet, and the project entails the removal of approximately 410.03 cubic yards of existing material to be replaced with approximately 410.68 cubic yards of new material. The materials provided emphasize that the project design should prevent any materials from being dislodged during flood events, with roughly 60 percent of the new surface to be installed in reinforced concrete and the remainder to consist of concrete pavers. The design calls for the installation of bedding sand below the pavers that will bind them together with a friction joint. In addition, the application notes that the elevation and position of the Calle relative to the creek and the likely shallow flow depths during a flood event decrease the likelihood of scour occurring. i The application also notes, and the various utility staff have emphasized throughout the land use application process, that the history and nature of the Calle property make it likely that unanticipated issues with utlities or archaeological resources are likely to arise as excavation proceeds and that the applicants, their contractors, and the various utility staff involved will need to be aware that adjustments to the plans will need to be made along the way. The applicants continue to work with the Planning, Building, Public Works, Engineering and Fire Departments and the various city and private utilities to ensure that adequate city and state permitting and inspection requirements will be addressed; that necessary consideration is given to any archaeological resources uncovered during excavation; that construction staging will minimize adverse impacts to surrounding businesses and parking; that access to and from the surrounding business and to the Alice Piel walkway, trash, recycling and restroom facilities is maintained; and that in conjunction with the proposal the property lines and easements along the Calle are clarified in cooperation with the neighboring property owners. The first criterion for approval of a ME Permit is that, "Through the application of the development standards of this chapter, thepotential impacts to theproperty and nearby areas have been considered, and adverse impacts have been minimized. " The application materials explain that fill has been minimized and will be limited to the materials allowed in the Development Standards for Floodplain Corridor Lands (i.e. poured concrete, aggregate base and paving, and plants necessary for the water quality planter) and will not involve imported fill beyond these permitted materials. The application emphasizes that the project will improve storm drainage for the Calle as a whole, and that the project design is consistent with all applicable floodproofing standards. The proposed utility work is to maintain existing utility services to the adjacent historic plaza buildings. The application reiterates that despite the scope of the project there will be no decrease in conveyance because of the resurfacing; and thus no increase in water surface elevation during a 100-year flood event. The application materials further note that with regard to the Development Standards for Severe Constraint Lands (i.e. the floodway) that the design proposed involves the least invasive method of resurfacing the Calle available, will reconstruct existing hardscape at or below the existing grade within the floodway areas, involves no new development and will actually minimally reduce the volume of material within the floodway. The second approval criterion is, "That the applicant has considered the potential hazards that the development may create and implemented measures to mitigate the potential hazards caused by the development. " The application materials explain that the applicant has considered the potential flood hazards associated with the proposal and has, therefore, chosen to remove the existing hardscape and resurface the Calle at or below the existing grade, rather than maintaining the existing hardscape, by overlaying the central PA 42013-01367 45 Winburn Way (Calle Guanajuato)/dds Page 4 and western portions of the project area with one-inch of sand and then installing the 2 3/8 inch concrete pavers. The final criterion is, "That the applicant has taken all reasonable steps to reduce the adverse impact on the environment. Irreversible actions shall be considered more seriously than reversible actions. The Staff Advisor or Planning Commission shall consider the existing development of the surrounding area, and the maximum permitted developmentpermitted by the Land Use Ordinance. " Calle Guanajuato is designated as open space in the adopted Open Space Plan, and the existing, long-estabished use as a pedestrian and service corridor which also accommodates a seasonal open-air artisans market and outdoor restaurant seating is likely to continue for the forseeable future largely in its present state. Over the years, numerous trench patches from the installation or repair of underground utilties have resulted in uneven settling, open cracks and other tripping hazards. The applicants seek to resolve these hazards in the interest of public safety and aesthetics, and have also proposed to address the existing underground utilities in conjunction with the resurfacing that will likely reduce future disturbance that might otherwise be associated with continued, piecemeal utility work. The applicants have considered the impacts to the Ashland Creels floodplain corridor in the design, and have provided certification that the work resulted will not reduce the corridor's capacity to convey floodwaters in a 100-year flood event. In staff's view, through these efforts the applicants have taken all reasonable steps in reducing the adverse impacts on the environment as required in the criterion. Water Resource Protection Zones In addition to the floodplain regulations, the work proposed falls within 50 feet of the top of bank of Ashland Creek, which is designated as a Riparian Stream. This area would typically be regulated as a Water Resources Protection Zone (WRPZ), however in AMC 18.63.060.A.3.f., the Water Resources Protection Zones ordinance provides an explicit exemption from the WRPZ regulations for "Historic Public Parks and Properties" including Calle Guanajuato. This exemption provides that: "Nonconforming activities, landscaping, uses and structures included in Lithia Park, Blue Bird Park and Calle Guanaiuato and located in the Water Resource Protection Zone may be used, maintained and replaced, but shall not be expanded or enlarged within the Water Resource Protection Zone. Repair and reconstruction of a nonconforming structure under this section shall be in accordance with the requirements of the Flood Damage Prevention Regulations Chapter 15.10. Given that the proposal is limited to re-surfacing and re-construction of the existing utilities and the applicants have presented materials to demonstrate compliance with the requirements of AMC 15. 10, the local Flood Damage Prevention Regulations, the proposal is therefore exempt from the WRPZ permitting. Tree Removal & Tree Protection hi addition to Calle Guanajuato being exempt from the Water Resources Protection Zones Ordinance regulations in AMC 18.63, tree removal associated with the establishment and maintenance of Parks is also exempt from the Tree Ordinance regulations in AMC 18.61. Tree removals are still considered in light of the Physical & Environmental Constraints Review Permit requirements in AMC 18.62, which have been addressed above, and tree protection is still required to be provided for those trees to be retained. The applicants have requested to utilize orange construction fencing to provide required tree fencing where the ordinance standard calls for six-foot chain link fence as they believe that comparable protection can be PA 42013-01367 45 Winbum Way (Calle Guanajuato)/dds Page 5 provided while providing a greater measure of flexibility to accommodate the nature and scale of the site work proposed. The Tree Commission considered this request at their October 3, 2013 meeting and expressed some concern that contractors do not exhibit the same level of care for standard plastic construction fencing as they would for chain link fencing and that the nature and scale of the site work proposed called for a further measure of protection. The Commission accordingly recommended that each of the tree trunks be further protected within the orange construction fencing by wrapping them in wire supported by two-by-four lumber. The applicants and their arborist were present and concurred with this re commendation and it has been incorporated into the conditions of approval included below. The criteria for a Physical & Environmental Constraints Review Permit are described in AMC Chapter 18.62.040 as follows: 1. Criteria for approval. A Physical Constraints Review Permit shall be issued by the Staff Advisor when the Applicant demonstrates the following: I i 1. Through the application of the development standards of this chapter, the potential impacts to the property and nearby areas have been considered, and adverse impacts have been minimized. 2. That the applicant has considered the potential hazards that the development may create and implemented measures to mitigate the potential hazards caused by the development. 3. That the applicant has taken all reasonable steps to reduce the adverse impact on the environment. Irreversible actions shall be considered more seriously than reversible actions. The Staff Advisor or Planning Commission shall consider the existing development of the surrounding area, and the maximum permitted development permitted by the Land Use Ordinance. In staff's view, the existing, long-estabished use of Calle Gunajuato as a pedestrian and service corridor which also accommodates a seasonal open-air artisans market and outdoor restaurant seating is likely to continue for the forseeable future, and this use supports the adjacent plaza businesses and broader downtown. The proposal seeks to address the current patchwork of unevenly settled utility trenches, open cracks and other tripping hazards present in the current surface treatment in the interests of public safety, accessibility and aesthetics, and would also address the existing underground utilities in conjunction with the resurfacing to reduce future disturbance that might otherwise be associated with continued, piecemeal utility work. For staff, the application clearly demonstrates that the applicants have carefully considered the impacts of the proposal to the Ashland Creek floodplain corridor in the design, and demonstrates that these impacts have been minimized and will not reduce the corridor's capacity to convey floodwaters in a 100-year flood event. The application with the attached conditions complies with all applicable City ordinances. Planning Action PA #2013-01367 is approved with the following conditions. Further, if any one or more of the following conditions are found to be invalid for any reason whatsoever, then Planning Action PA #2013-01367 is denied. The following are the conditions and they are attached to the approval: 1) That all proposals of the applicant shall be conditions of approval unless otherwise specifically modified herein. 2) That the recommendations of the Tree Commission from their October 3, 2013 meeting shall be conditions of approval, including that the proposed orange construction fencing tree protection be PA #2013-01367 45 Winbum Way (Calle Guanajuato)/dds Page 6 supplemented by two-by-four boards and wire wrap around the trunks of the trees to be protected to provide an added measure of protection beyond that of the plastic construction fencing, October 11, 2013 Bil olnar, irector Date D ~'artme of Community Development i PA #2013-01367 45 Winbum Way (Calle Guanajuato)/dds Page 7 AFFIDAVIT OF MAILING STATE OF OREGON ) County of Jackson ) The undersigned being first duly sworn states that: 1. 1 am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On October 11, 2013 1 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #2013-01367, Calle Guanajuato (45 Winburn Way) NOD. Signature of Employee Document31011112013 PA-2013-01367 391E09BB 7800 PA-2013-01367 391E09BB 80002 PA-2013-01367 391E09BB 70001 15 N MAIN LLC 88 NORTH MAIN LLC ASHLAND HOLDINGS LP PO BOX 306 96 N MAIN ST STE 202 PO BOX 306 ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2013-01367 391E09BB 9200 PA-2013-01367 391E09BB 6300 PA-2013-01367 391E09BB 10801 BC MTH LLC BIBER ELIZABETH A CLAYCOMB GORDON E 175 PIEDMONT DR 29 GRANITE ST 105 CHRISTY COURT ASHLAND, OR 97520 ASHLAND, OR 97520 PHOENIX,, OR 97535 PA-2013-01367 391E09BB 10100 PA-2013-01367 391E09BB 6400 PA-2013-01367 391E09BB 8900 CLAYCOMB GORDON E TRSTE FBO CONNOLLY ALLEN/CHRISTINE L DAW HENRY W TRUSTEE ET AL 105 CHRISTY COURT 710 SPRUCE ST 785 WALKER AVE PHOENIX, OR 97535 BERKELEY, CA 94707 ASHLAND, OR 97520 PA-2013-01367 391E09BB 7000 PA-2013-01367 391E09BB 8500 PA-2013-01367 391E09BB 5401 DEMELLO ANTHONY TRUSTEE ET FREY MATTHEW R TRUSTEE/ FULLER MICHAEL/JOANNA 46 GRANITE ST 37 MAIN ST N 14374 WYRICK AVE ASHLAND, OR 97520 ASHLAND, OR 97520 SAN JOSE, CA 95124 PA-2013-01367 391E09BB 9700 PA-2013-01367 391E09BB 6800 PA-2013-01367 391E09BB 9000 GINSBURG JUDITH R TRUSTEE ET GREBOSKY JAMES M/REBECCA HAINES LLOYD M ET AL 96 N MAIN ST 202 55 GRANITE ST 96 N MAIN ST 202 ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2013-01367 391E09BB 14900 PA-2013-01367 391E09BB 6000 PA-2013-01367 391E09BB 5501 HARRIS NEIL A TRUSTEE ET AL HOLMAN MARGARET KAPLAN JULIE ET AL 1021 ISAAC JAMES AVE 1237 N RIVERSIDE 26 15269 MIDDLETON PARK DR CHICO, CA 95928 MEDFORD, OR 97501 REDDING, CA 96001 PA-2013-01367 391E09BB 6200 PA-2013-01367 391E09BB 8800 PA-2013-01367 391E09BC 2501 KIERNAN-SMITH DIANE TRUSTEE ET LEWIS DAVID R PARKVIEW PLAZA LLC 25 GRANITE ST 41 N MAIN ST 5 N MAIN ST ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2013-01367 391E09BB 5300 PA-2013-01367 391E09BB 8200 PA-2013-01367 39JE09BB 6100 PAROWSKI ALAN P PECKHAM BARRY TRUSTEE ET AL REITAN JOHN A/JUDITH A 92 CHURCH ST 40 GRANITE ST 5 9410 DRUMMOND LN ASHLAND, OR 97520 ASHLAND, OR 97520 DAVIS, CA 95618 PA-2013-01367 391E09BB 5700 PA-2013-01367 391E09BB 6900 PA-2013-01367 391E09BC 2300 SCHAAF NED TRUSTEE SHREWSBURY LAURENCE/LAURA SMITH DOUGLAS R/LINDA GOVE 175 NEIL CREEK RD 47 GRANITE ST 1425 ASHWOOD DR ASHLAND, OR 97520 ASHLAND,, OR 97520 MODESTO, CA 95350 PA-2013-01367 391E09BB 5500 PA-2013-01367 391E09BB 6500 PA-2013-01367 391E09BB 8600 SPRAGUE DAVID E TRUSTEE STARK JERRY I TRUSTEE ET AL SZANTO VICTOR AND EVYE REV P O BOX 1258 41 GRANITE ST PO BOX 11274 ASHLAND, OR 97520 ASHLAND, OR 97520 ZEPHYR COVE, NV 89448 i PA-2013-01367 391E09BB 8400 PA-2013-01367 391E09BB 7700 PARKS & REC DEPARTMENT WONG TUNG BALL TRUSTEE ET AL ZE ASSOCIATES LLC STATE HISTORIC PRESERVATION OFFICE 1147 PARK ST PO BOX 306 725 SUMMER ST. NE, STE C ASHLAND, OR 97520 ASHLAND, OR 97520 SALEM, OR 97301-1266 OBEC CONSULTING ENGINEERS 920 COUNTRY CLUB ROAD, SUITE 1006 EUGENE, OR 97401-6089 f< Planning Department, 5 I y, F 1 WinWi ay, Ashland, Oregon 97520 g 541-488-5305 Fax: 541-552-2050 www.ashland.orms TTY: 1-800-735-2900 NOTICE OF APPLICATION PLANNING ACTION: 2013-01364 SUBJECT PROPERTY: Calle Guanajuato, from Winburn Way to North Main Street OWNER: City of Ashland APPLICANT: City of Ashland, Department of Parks & Recreation DESCRIPTION: A request for a Physical & Environmental Constraints Review Permit to allow the resurfacing of the Calle Guanajuato pedestrian corridor, which lies within the floodplain corridor of Ashland Creek. The existing concrete surface is to be replaced with scored concrete, utilities are to be re-routed to create a coordinated central utility corridor which will be surfaced with concrete pavers, two trees are to be removed, storm water quality facilities added, and minor modifications are to be made to the existing wall, curbing and railing. COMPREHENSIVE PLAN DESIGNATION: Commercial Downtown; ZONING: C71-D; ASSESSOR'S MAP: 39 1 E 09 BB TAX LOT: 7500. NOTE: The Ashland Historic Commission will also review this Planning Action on Wednesday, October 2, 2013 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTE: The Ashland Tree Commission will also review this Planning Action on Thursday October 3, 2013 at 6:00 p.m. in the Community Development and Engineering Services building (Lithia Room) located at 51 Winburn Way. NOTICE OF COMPLETE APPLICATION: September 19, 2013 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: October 3, 2013 1 i , . rn-z a mo ~ .SJ, 1 O~ //7 ~e ,FnTV ; C1 ~ The ~ j n Plaza / . , 1 NN The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division Staff's decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.108.040) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520. If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305. x PHYSICAL & ENVIRONMENTAL CONSTR'-"NTS 18.62.040.1 Criteria for Approval A Physical Constraints Review Permit shall be issued by the Staff Advisor when the Applicant demonstrates the following: 1. Through the application of the development standards of this chapter, the potential impacts to the property and nearby areas have been considered, and adverse impacts have been minimized. 2. That the applicant has considered the potential hazards that the development may create and implemented measures to mitigate the potential hazards caused by the development. 3. That the applicant has taken all reasonable steps to reduce the adverse impact on the environment. Irreversible actions shall be considered more seriously than reversible actions. The Staff Advisor or Planning Commission shall consider the existing development of the surrounding area, and the maximum permitted development permitted by the Land Use Ordinance. (ORD 2808,1997; ORD 2834,1998; ORD 2951, 2008) GAcomm-dev\planning\Planning Actions\Noticing FolderWailed Notices R Signs\2013\PA-2013-01367.doex i I AFFIDAVIT OF MAILING I STATE OF OREGON ) County of Jackson ) The undersigned being first duly sworn states that: 1. 1 am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On September 19, 20131 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #2013-01367, 45 Winburn Way, Calle Guanajuato. Signature of Employee I Gkomm-devlplanninglForms & HandoutslAffidavit of Mailing-Planning Action Notice.doc - PA-2013-01367 391E09BB 7800 PA-2013-01367 391E09BB 80002 PA-2013-01367 391E09BB 70001 15 N MAIN LLC 88 NORTH MAIN LLC ASHLAND HOLDINGS LP PO BOX 306 96 N MAIN ST STE 202 PO BOX 306 ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2013-01367 391E09BB 9200 PA-2013-01367 391E09BB 6300 PA-2013-01367 391E09BB 10801 BC MTH LLC BIBER ELIZABETH A CLAYCOMB GORDON E 175 PIEDMONT DR 29 GRANITE ST 105 CHRISTY COURT ASHLAND, OR 97520 ASHLAND, OR 97520 PHOENIX, OR 97535 PA-2013-01367 391E09BB 10100 PA-2013-01367 391E09BB 6400 PA-2013-01367 391E09BB 8900 CLAYCOMB GORDON E TRSTE FBO CONNOLLY ALLEN/CHRISTINE L DAW HENRY W TRUSTEE ET AL 105 CHRISTY COURT 710 SPRUCE ST 785 WALKER AVE PHOENIX, OR 97535 BERKELEY, CA 94707 ASHLAND, OR 97520 PA-2013-01367 391E09BB 7000 PA-2013-01367 391E09BB 8500 PA-2013-01367 391E09BB 5401 DEMELLO ANTHONY TRUSTEE ET FREY MATTHEW R TRUSTEE/ FULLER MICHAEL/JOANNA 46 GRANITE ST 37 MAIN ST N 14374 WYRICK AVE ASHLAND, OR 97520 ASHLAND, OR 97520 SAN JOSE, CA 95124 PA-2013-01367 391E09BB 9700 PA-2013-01367 391E09BB 6800 PA-2013-01367 391E09BB 9000 GINSBURG JUDITH R TRUSTEE ET GREBOSKY JAMES M/REBECCA HAINES LLOYD M ET AL 96 N MAIN ST 202 55 GRANITE ST 96 N MAIN ST 202 ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2013-01367 391E09BB 14900 PA-2013-01367 391E09BB 6000 PA-2013-01367 391E09BB 5501 HARRIS NEIL A TRUSTEE ET AL HOLMAN MARGARET KAPLAN JULIE ET AL 1021 ISAAC JAMES AVE 1237 N RIVERSIDE 26 15269 MIDDLETON PARK DR CHICO, CA 95928 MEDFORD, OR 97501 BEDDING, CA 96001 PA-2013-01367 391E09BB 6200 PA-2013-01367 391E09BB 8800 PA-2013-01367 391E09BC 2501 KIERNAN-SMITH DIANE TRUSTEE ET LEWIS DAVID R PARKVIEW PLAZA LLC 25 GRANITE ST 41 N MAIN ST 5 N MAIN ST ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2013-01367 391E09BB 5300 PA-2013-01367 391E09BB 8200 PA-2013-01367 391E09BB 6100 PAROWSKI ALAN P PECKHAM BARRY TRUSTEE ET AL REITAN JOHN A/JUDITH A 92 CHURCH ST 40 GRANITE ST 5 9410 DRUMMOND IN ASHLAND, OR 97520 ASHLAND, OR 97520 DAVIS, CA 95618 PA-2013-01367 391E09BB 5706 PA-2013-01367 391E09BB 6900 PA-2013-01367 391E09BC 2300 SCHAAF NED TRUSTEE SHREWSBURY LAURENCE/LAURA SMITH DOUGLAS R/LINDA GOVE 175 NEIL CREEK RD 47 GRANITE ST 1425 ASHWOOD DR ASHLAND, OR 97520 ASHLAND, OR 97520 MODESTO, CA 95350 i PA-2013-01367 391E09BB 5500 PA-2013-01367 391E09BB 6500 PA-2013-01367 391E09BB 8600 SPRAGUE DAVID E TRUSTEE STARK JERRY I TRUSTEE ET AL SZANTO VICTOR AND EVYE REV P O BOX 1258 41 GRANITE ST PO BOX 11274 ASHLAND, OR 97520 ASHLAND, OR 97520 ZEPHYR COVE, NV 89448 f PA-2013-01367 391E09BB 8400 PA-2013-01367 391E09BB 7700 WONG TUNG BALL TRUSTEE ET AL ZE ASSOCIATES LLC 1147 PARK ST PO BOX 306 ASHLAND, OR 97520 ASHLAND, OR 97520 i 1 i. O eli ` .x 6 G q ~ i _ } w ! = _ a R tl C] 9 43 iY t #.yr~rM, k v 0 ~ 'n 41 4? `4 ski IrP 43 c of t ( Parks and Recreation Department F, J -x State Historic Preservation Office ' ~a 6 y John A. Kitzhaber, MD, Governor 725 Summer St NE, Ste C Salem, OR 97301-1266 (503) 986-0690 Fax (503) 986-0793 September 5, 2013 www.oregonheritage.org pREGOA/ Amy Gunter N2 tfe HISTORY STAKS City of Ashland-Community Development Discovery 20 East Main Ashland, OR 97520 RE: Archaeological Permit No. 1813 Dear Local Government Planner: Enclosed is an archaeological permit application submitted to State Parks by Jeff LaLande. It is the responsibility of our department to forward all such applications to those parties described under ORS 390.235. Landowners should have been contacted by the applicant for access and disposition of artifacts (private lands). Please review this application, mark your evaluation below, and return it to us with any comments. If we do not receive a response within thirty (30) days from the date of this notification, we will assume you have no objection to this permit. Please note: information relating to the location of archaeological sites or objects needs to be kept confidential. Thank you for your cooperation. Please contact me if you have any questions. Sincerely, °f Reviewer Evaluation I approve of the permit John Poulev. M.A., RPA I request conditions (attach) Assistant State Archaeolos4ist 503- 986-0675 I object to the permit (attach explanation) John. Poulevna,state, or.us Signature: v}r~, Date: PA ~ cc: Dr. Jon Erlandson (OSMA) Karen Quigley (CIS) Rachel Dials (Landowner) Confederated Tribes of Siletz Confederated Tribes of Grand Ronde Cow Creek Band of Umpqua Indians i, i r CITY j September 10, 2013 John Pouley, M.A., RPA Assistant State Archaeologist Salem, OR 97301-1266 RED Archaeological Permit No. 1813 Dear Mr. Pouley, Thank you for the opportunity to review the Archaeological Permit for the City of Ashland, Parks and Recreation Dept. work on the Calle Guanajuato. Portions of the Calle are within the Federal Emergency Management Special Flood Hazard Area, Floodway and also the City of Ashland's adopted floodplain. A limited amount of work is permitted in the floodway and floodplain without Land Use Approval. It is my understanding that the Parks and Recreation Department is going to be submitting a land use application in the very near future. Until that application is approved the following condition should be added to the permit. ® No more than 20 cu. yards of material can be removed for the site and no more than 1,000 square feet of surface area may be disturbed without prior City of Ashland Land Use Approval. Let me know if I can be of any other assistance. Thank you. Amy unter, Assistant Planner guntera@ashland.or.us 541-552-2044 r; Department of Community Development Tel: 541-488-5305 f _ 51 Winburn Way Fax: 541-552-2050 i _ Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.onus PERMIT APPLICATION: ARCHAEOLOGY: OREGON SHPO AP 1813 Oregon Parks and Recreation Department 725 Summer Street NE, Suite C Salem, OR 97301-1266 All Information must be completed before this application will be considered. Use separate sheets if more space is needed to complete a section. This permit is circulated with a 30 day comment period from date of mailing. Applicant (typed): Jeff LaLande, R.P.A., Ph.D. Date: August 21, 2013 Institution: This application submitted on behalf of City of Ashland, Parks and Recreation Dept., (340 S. Pioneer St., Ashland, OR 97520). Address: LaLande Archaeology and History Services (LA&HS) 495 Chestnut St. 48 City: Ashland State/Zip: Oregon 97520 Signature: Telephone: 541-778-3257 or 482-0711 Email Address (if applicable): archandhistoryservices@gmail.com Current vitae: On file at SHPO Property Name and Location Description. Project Name and/or Site Trinomial: Calle Guanajuato Calle Guanajuato (an intensively used, Re-Surfacing Project, Site 35-JA-517 relatively linear-shaped public space County(ies): Jackson located along the east side of Ashland USGS Quad Name: Ashland 7.5' (elev = 1,900' a.s.l.) Creek and to the west of the rear Township: 39 South Range: 1 East Section: 9 (NW/4 of NW'/a) elevations of the commercial block of the Ashland Plaza). Surface (and Sub-surface) Owner: Owner: City of Ashland Representative: Rachel Dials Address: 340 S. Pioneer Street City: Ashland Zip: OR, 97520 Telephone/Fax: 541-488-5340 rachel.dials@ashland.or.us Agency that has management control Name: Rachel Dials, project manager over the project. Institution: Ashland Parks and Recreation Dept. (AP&R) Address: 340 S. Pioneer St. city: Ashland Zip: Oregon 97520 Telephone: 541-488-5340 FAX: 541-488-5314 E-mail: rachel.dials@ashland.or.us Qualified Archaeologist in the field who Name: Jeff LaLande, R.P.A./Ph.D. has direct charge of excavation: Affiliation: LA&HS Consulting Address: see above, under "Applicant." LaLande will be the single archaeologist on this project; some City employees will work under his direct supervision during removal of overburden with various types of mechanized equipment. Project Description: Attached surve., Requested Permit Duration: Sep, ber 2013-April 2014 strategy plan describes the project in Starting Date of Fieldwork: As soon as possible after permit detail. It will entail: removal of current approval, project area's entire concrete surface; Proposed Date of Fieldwork Completion: Survey: November 2013; trenching for new utility, water, and Monitoring: April 2014. storm-drainage lines along/across the Due Date of Final Report (to SHPO, OSMA, CIS, and appropriate linear project area; and installation of Tribes): August 2014 new surfacing. Purpose of Investigation: Determine presence/absence of potentially significant archaeological resources within the project's A.P.E. If present, recommend avoidance or mitigation measures. Please note: If data-recovery is needed beyond the very limited scope of recovery allowed by this permit, the 00) will arrange for a larger farm than LA&HS to conduct that phase. This permit is for survey/monitoring only. (per OAR 736-051-0080(4)(C) & Scope of Work and Research Design: See attached survey strategy 736-051-0090 (3)(A)) plan, submitted as part of this permit process. Please note: The size and shape of the proposed max. 50 sub-" suiface survey units are larger than those considered standard by SHPO guidelines. This modification is due to the need to excavate down through what is extremely likely to be a considerable depth of very recent falls and still be able to examine the soils, stratigraphy, and materials situated at greater depth. The proposed units will range f tom ]in- x-0. 5m in size to 1 m-x-I m in size, for a maximum of 50 square meters of excavation. All survey units will extend to at least 0.5m deep, but with the units typically excavated least 20cm below the deepest A. P. E. trenching disturbance in a particular area. That project trenching will vary between 3 'deep and 4,5' deep, depending on the whether electric/water or storm-drain pipes are to be installed, with the survey units dug 8"/20 centimeters below those depths, If archaeological deposits are encountered during a survey unit's excavation, those deposits will be removed and screened (118 "-mesh) in I0c7n levels, with excavation continuing to at least two 10-cm levels below the lowest cultural deposits (i. e., 20cm into sterile soil). If excavation of a unit deeper than approx. S' (1.5777) becomes required (e. g., by the presence of an archaeological deposit, one that requires controlled excavation from within the unit at deeper than OSHA safety standards, is encountered above that depth), the unit will necessarily have to be re-excavated as a minimum 1mx2m unit in order (a) to enable sufficient digging room at the increasing depths, and (b) to provide sufficient space for safety shoring. Ancillary plan for reporting results ii Copies of the final report will be, vided (if need be, in applicable (i.e., in addition to the final appropriate form relative to maintaining sensitive site-locational report submitted to SHPO, OSMA, CIS, confidentiality), the count librar s stem the Southern Ore on and appropriate tribes). Y Y Y ~ g University Library, Public signage during the project will explain (See Permit Application Guideline #7) the purpose of the archaeological work to onlookers, and local media will doubtless do news stories on the project, The applicant's intention is to include the final curation list of those artifacts collected, to be prepared by Southern Oregon University Laboratory of Anthropology (SOULA), as part of the final report; if not available at that time, it will be submitted as soon as it is completed, according to the time allowed by the permit. 1= Curation Temporary Curatorial Lab or Facility: ORS 358.920, 390.235(3). OSMA requires Name: During the field work and analysis phase: that a signed landowner agreement on LA&HS's office/lab. curation of artifacts for private property must be submitted with this form. Address: Same information as shown in first block, above. Curation of artifact collections at OSMA must meet museum guidelines. For Permanent Curatorial Facility: collections being given to landowners a complete collection of field and lab Name: Prof. Mark Tveskov records and digital photos need to sent to Southern Oregon University Laboratory of Anthropology OSMA (see Permit Application Guideline (SOULA) Taylor Hall #8). Address: Southern Oregon University For public lands a letter from the city: Ashland, OR Zip: 97520 curatorial facility (i.e., OSU) should Telephone: 541-552-6345 tveskovm@sou.edu accompany this form. (See Permit Application Guideline #9) Proposed Date of Delivery to Permanent Curatorial Facility: April-May 2014 Tribal Notification Describe Contact Procedures (e.g., letter, fax or personal meeting to discuss proposed work, permit terms or conditions, monitoring, As it did for the 2012-13 Plaza Project, unanticipated discovery plan for human remains, curation): the City of Ashland is sending The applicant will use e-mail and telephone to maintain ongoing notification/invitation-to-consult letters contact with SHPO as appropriate; any discovery of human remains both to the Confed'd Tribes of the will follow the required state procedures; during construction phase Grande Ronde Community and to the the contractor will be required to contact LA&HS prior to any work Confed'd Tribes of Siletz Indians. As that merits monitoring (this will be determined well ahead of time at before, the Tribes will be invited to have face-to-face, on-site meetings between LA&HS, City AP&R, and project monitors on-site; and these same the Calle Project contractor). letters will specify that State Burial Law procedures will be followed in the event of discovery of human remains.. Where feasible, a copy is submitted to CIS within two days of receipt, requesting the most appropriate tribe. The application will not be circulated unless it is complete and accompanied with the extra documentation requirements (see Guidelines). Copies of this form are then sent to the landowner, local planning department, OSMA, CIS and appropriate tribe(s), SHPO gives reviewers 30 calendar days to return their comments, and if no objections are made then the permit will be issued or denied based on the information received. The following section must be filled out by the applicant: Planning Department: City of Ashland 51 Winburn Way, Ashland, OR 97520 (Rev. 6/2012) 4 C Archaeological Strategy-and-Methods Plan for Sub-Surface Survey and Project-Construction Monitoring of the City of Ashland's Calle Guanajuato Re-Surfacing Project Area (Oregon SHPO project #13-1182) Prepared and submitted to Oregon SHPO by: Jeff LaLande, R.P.A./Ph,D. LaLande Archaeology and History Services 495 Chesnut St. #8, Ashland, OR 97520 August 21, 2013 _ yF <`F ~ 1 r 1 ~d ~ s 1# J~ ~ ti ~s ( w~ ~ ~ {{f art jr T~~r: J * ~~t j Af''/'.,`~. tv, ~1 ' a r I r j, C g i, r f 4 k F~~ iy _ , ~ k `1` •ft~ ~ t~~ F Ill }1 1 i i f i Purpose and Scope The purpose of this plan is to describe as well as to provide the rationale for the archaeological strategies, techniques, and methods that the writer proposes to employ at the City of Ashland's Calle Guanajuato Re-Surfacing Project Area. The project is situated in Jackson County, Oregon, within the Ashland 7.5' US GS Quad, in the NW '/4 of the NW 1/ of Section 9, Township 39 South, Range 1 East, WM. The major purpose of the Calle Guanajuato' Re-Surfacing Project is to replace the currently mismatched, uneven, and deteriorated hardscape surfacing within this linear pedestrian corridor along Ashland Creek with a combination of colored concrete and brick pavers. In addition, the project will upgrade/replace "random," inefficient locations of the various underground buried utility lines (storm drain, water, sewer, electricity, & natural gas) currently buried within the Calle in order to minimize the need for future maintenance. (some of these current utility locations dating to over 30 years ago). The City's project envisions removing the Calle's entire current concrete surfacing and replacing it with new concrete surfacing that also features an 8-feet wide buried-utility corridor generally 1("kakyay whon-ah-whot-oh") 2 Y r centered in the width of the Calle and running its entire north-to-south-oriented length; the corridor will surfaced with removable pavers. Extending approximately perpendicular and eastward from the new utility lines that will be buried within the Calle's paver-surfaced utility corridor will be a series of buried utility lines that connect the main utility lines of the Calle to the various privately owned buildings that form the east edge of the Calle. By means of sub-surface survey investigations that are focused on sampling the project's areas of proposed deep-excavation disturbance (i.e., the new utility lines and storm-drainage lines), the archaeological survey and subsequent project monitoring is meant to determine the c presence/absence of potentially significant archaeological or historical resources within the project's area ofpotentlal effect (A.P.E.). Survey investigation will purposely extend to well below the deepest portions of the construction project's proposed trenching in any particular area. Historical Background (A few portions of this section are taken directly from the writer's 2012 SHPO-approved strategy-and-methods plan prepared for the very nearby Ashland Plaza Modification Project.) Ca. 1750-1870: Previous to initial Euro-American settlement of the hamlet of "Ashland Mills" in the early 1850s, at least two, later-written historic accounts indicate that a Shasta Indian village was situated along Ashland Creek at or close to the present site of the city's downtown Plaza and adjacent areas (Cardwell 1879; Smith 1885). The more heavily used/occupied portions of this Native village (the existence of which have been verified by recent archaeological excavations) may not have extended as far as the riparian zone of Ashland Creek at least not architectural features such as houses due to the annual danger of winter storm- events/floods. Beginning in the early 1850s and extending into the 1860s, the sections of Ashland Creek that are immediately upstream and downstream of the stretch that is now bounded on the east bank by the Calle became heavily developed by the water-powered mills (lumber, flour, woolen) situated on or close to its banks. During that same period, along the present Calle section of the creek itself, the town's original and main commercial area quickly took shape. A large, open, triangular-shaped area on the east (front) side of this commercial block of buildings - a space that was heavily used by pedestrians, equestrians, and wagons - evolved into Ashland's continuing main civic space, the Plaza. Immediately to the west (rear) of the block of Plaza buildings in what, prior to Ashland's founding, would have been a low stream terrace dominated by riparian vegetation was a far more private-functional and utilitarian area located between the back of the buildings and the creek. With its length oriented north/south, this area was sufficiently wide for teams-and- 3 t wagons to access the rear of the Plaza-fronting stores and other establishments via the south/upstream end of the commercial block. (Note: Any direct wagon access the rear of the Plaza-block buildings via the upstream end of this area soon became blocked by construction of the adjoining, brick, commercial buildings, which extended from the current north end of the Plaza block to North Main Street and continued, "suspended" over the creek, atop the south edge of the North Main Street stone-bridge structure that crossed the creek; this bridge also supported brick structures on the north edge of North Main Street as well, forming a kind of Florentine "Pontevecchio " over Ashland Creek. All of these buildings were removed in 1970- 1971.) Ca. 1870-1900: This linear area, accessed by wagons and then by motor vehicles from the south, became a common-use alley one that was, in terms of legal ownership, divided into sections by the various private-property lot lines that extended east-west perpendicular across the alley way. For much of the 1870s-1890s period, a mill race (carrying water diverted from Ashland Creek at a point well upstream) extended along the full length of the alley, close to its centerline. This feature (it is unknown whether the water was carried through the alley within an excavated ditch or within a raised wooden flume) was located approximately where the Calle's new utility corridor will be. The mill race provided water power for the Ashland Woolen Mill situated along the creek downstream from the Plaza and Main Street. Early on, the Plaza block/Ashland Creek alley (which is shown as an un-named access way on all available maps of the time) would have contained small shed additions to the rear of the Plaza's block of wooden buildings, as well as separate small structures, including woodsheds and privies. By 1880 the Plaza block's first brick structures had been built. Because of the crowded, private, and work-related nature of the alley's use, few historic photographs of the rear elevations seem to have been taken in comparison to the often-photographed front elevations of the Plaza's commercial buildings. Sanborn Fire Insurance maps of downtown Ashland for 1884 and 1898 show single-story, open-sided (porch?) additions to the rear of some buildings, as well as several relatively small outbuildings within the alley itself, some of these separate structures were mapped as enclosed with wooden walls/roofs, while others were merely open-sided sheds. It seems likely that the useable "level" surface of the alley adjacent to the back of the buildings would have been gradually extended towards the creek by means of fill. This fill would have served to increase the level, useable outdoor space as well as to provide (unsuccessfully?) at least some measure of protection from Ashland Creek's occasional very severe floods (e.g., 1890). Assuming substantial flood erosion during these years did in fact occur, the property owners would have replaced lost material with new fill. Business owners and employees very probably also dumped substantial amounts of refuse directly into the creek or on its banks during these years. Although located extremely close to the creek, privy pits and trash pits may have been excavated into the alley's soil and fill. Among the businesses present on the Plaza during the late nineteenth century were restaurants, a tinsmith shop and a blacksmith/wheelwright. All of these establishments could have involved the nearby disposal of miscellaneous refuse across the surface of and/or buried within the soil of the alley: bones, empty bottles, broken dishware, tin scraps, slag, broken horse shoes, and so on. 4 Apparently it was also the turn-of-the-century period that saw the excavation of full basements below the ground floors of some of the Plaza-block buildings; these excavations (a full-story in depth) would have been deep enough, either entirely or largely, any Native-period archaeological deposits that had been concealed by original ground-level construction of the Plaza buildings. During this same period indoor plumbing would have replaced the privies; subsequently, an ever-changing system of buried utility lines began to evolve within the alley. Ca. 1900-1964: The major floods of 1928 and 1955 are not documented as to their possible impacts to the present Calle (i.e., the depth, length, and width of possible erosion of the alley's sub-surface fills, etc.). The latter event did carry one of the City's larger fire-trucks all the way downstream to the North Main Street bridge. This vehicle which had tumbled into the creek somewhere along the alley's creek-side edge may have plummeted into the creek due to the flood's undercutting of the alley's fill. Additional utility trenching and other sub-surface disturbance would have continued during this period. 1964-1990s: A 1964 photograph - a northward view, taken before that year's December flood, from Winburn Way at the south end of the block shows that the alley still remained un-paved; it was surfaced with a layer of what appears to be gravel and decomposed granite. Much of the bank along the creek-side edge of the alley at this time supported a very dense growth blackberry vines and alders. This growth is believed to have lessened the erosive power of the 1964 flood. Although its waters flooded basements and caused substantial property damage, the surface of the creek-side edge of the alley seems not to have been eroded more than 5 feet east into the alleys' surface As late as 1970, the creek-side alley behind the Plaza's commercial block remained a largely private, uninviting, and unappealing space, one seldom seen or used by the public and one often containing heavy accumulations of litter. The alley remained un-paved after the 1964 flood, until 1970-71, when the City received a federal HUD grant to obtain all of the private properties of the alley, remove the dense blackberry and alder vegetation along the banks, and turn the area into a small municipal park, with a footbridge across the creek and retaining walls on the creek banks, and a paved surface for the alley. The opposite (west) side of the creek, other than railings along the creek bank, remained largely natural. The alley was paved with concrete and the development featured some planters and benches; with demolition of the old brick buildings at the north end of the block, the area now had access from both the north and south ends. The floods of 1974 and 1997 brought massive white-water flooding to the Calle and Plaza, including flooding of basements and ground floors. However, neither of these events resulted in substantial erosion of the Calle's sub-surface materials. During the 1970s Ashland's economy steadily became ever more dominated by tourism after completion of the Oregon Shakespeare Festival's indoor theater. With an increasing number of tourist-oriented restaurants and stores operating in the Plaza commercial block, permanent additions were built onto the rear elevations of some buildings in order to increase interior space. In addition, the destructive results of the 1974 flood to the alley provided the opportunity for further development of the area so as to create an attractive stream-side "way" to replace the 5 alley's "derelict" appearance. In 1972, the City formally named the area, increasingly used by the public, "Guanajuato Way," after Ashland's "sister city" Guanajuato, Mexico. This name was changed to Calle [Spanish for "way"] Guanajuato in the 1980s. Previous Archaeology Four very limited archaeological investigations have been conducted close to the Calle Guanajuato area: (1) in 1987, along Winburn Way adjacent to the entrance to Lithia Park (although the recovered artifacts remain possession of the Southern Oregon University Laboratory of Anthropology (SOULA), the results of this SOU/Southern Oregon Historical Society excavation have not been adequately documented); (2) in 2000, as as-yet undocumented salvage by SOULA of a number of ca. 1890s-1930s(?) bottles (evidently from the Wagner House's trash dump) discovered at the base of the slope between the Wagner House site directly above and the left (west) bank of Ashland Creek, directly across the creek from the south end of the Calle; (3) in'2002, again by SOULA, small-scale excavations into site 35-JA-517 during construction of the City's Community Development Building, across Winburn Way from Lithia Park; and (4) in 2012-2013, by LaLande Archaeology and History Services, sub-surface survey (including small-scale controlled excavation) into site 35-JA-517 within the bounds of the City's Plaza. Although the Native/Pre-Contact material from the 1987 archaeological project was comparatively sparse and was recovered from a heavily disturbed context, SOULA's 2002 work at the Community Development Building exposed a dark, organically rich, midden-like stratum that yielded a number of chipped-stone tools (largely Late-Archaic Gunther-series projectile points), abundant debitage (composed overwhelmingly of local cryptocrystalline silicates, with minor amounts of obsidian and basalt), bone fragments, and a glass trade bead. The 2012-2013 LA&HS investigation found a similar midden-like stratum, exposed at various depths in the Plaza, and a similar range of artifacts (including many from the historic period, 1850s-1910s. However, the Native-artifact assemblage also included quartzite-cobble hammerstones, large flaked-basalt choppers and scrapers, as well as abundant fire-cracked rock. With evidence of Archaeological Site 35-JA-517 thus confirmed on both sides of Ashland Creek within the overall downtown Plaza vicinity, it is almost certain that the Plaza's commercial block was placed directly over some intervening portion of that site. 6 The Calle Project and Potential Effects on Archaeological Resources The Calle project, currently proposed for implementation in late 2013 and early 2014, primarily involves three components of ground-disturbing activities, (a) parallel, paired trenching for the installation of two new, buried, separate lines (one = "bundled" utility lines and the other = water-main pipeline); these will extend the full length of the Calle's central corridor; (b) similar parallel, paired trenching that branches east from the main utility corridor to the rear of the various buildings; these trenches will consist of 22 separate linear excavation that consist of 11 pairs of adjacent trenches that extend to the buildings and will be excavated to a shallower depth than the main lines. (c) trenching for new storm-water drainage lines will extend from each of the 11 buildings to the creek; these even shallower-depth trenches will extend diagonally across the routes of the main utility corridor and its branching connections to the buildings All of the Calle's existing surfacing will be removed and replaced with a new surface of easily removable pavers over the utility corridor and concrete along either side. Other, non-ground- disturbing aspects of the project will include some new sections of curbing and installation of new metal-railing pedestrian barriers along the west edge of the Calle's elevated overlook of Ashland Creek, as well as installation of water-quality/sediment-catchment planter beds along the creek-side edge of the Calle. The total size of the Calle's project area is approximately 11,000 square-feet. Its width varies substantially but averages about 30 feet; total length of the project area is 510 feet. However, the project's actual "area of potential effect" is much smaller than this, entailing only those portions where trenching or other excavation will extend sufficiently below the recent sub-grade fill of the Calle. to potentially disturb as-yet unknown sub-surface archaeological resources. The maximum depth of the project's various trench excavations will be 4.5 feet, but with some trenches (i.e., water drainage) as shallow as 2 feet in depth. Component "a When completed, the Calle's utility corridor will have a paver-surfaced width of 8 feet. However, beneath that surface will be two, much smaller-width linear excavations that consist of two parallel trenches (one for municipal water main, and the other for electrical and other utility lines). These "paired" trenches will be located towards the opposite outer edges of the 8'-wide corridor. The parallel trenches will be up to 4.5 feet deep and about 24 inches wide. Considering the total combined length of the two trenches, the utility corridor portion of the project will entail excavation of slightly over 1,000 feet of 2' x 4.5' trench. 7 i Component "b": The 22 11 pairs of) individual utility lines will be 2'wide and 3 feet deep, extending from the main utility lines to the rear of the buildings. The 22 trenches will average 30 feet in length, for a total length of less than 250 feet. The widths between the paired utility and water lines will vary according to the locations of the current connections on the buildings. i Component "c The roof-draining storm-water drains will entail a total of 110 feet of 2'-wide trenching, between 2 feet and 3 feet in depth (The survey will assume 3' depths for all of these trenches and investigate accordingly.). After completion of the new utility/water installation, the pre-existing lines will be shut off and abandoned in place. Research Design The sub-surface survey for the Calle project is needed primarily to determine presence/absence of potentially significant archaeological resources within the project's area-of-potential-effect (A.P.E.), and, if found, the resources' approximate horizontal extent and vertical depth of their upper surfaces. With relatively intact portions of Site 35-JA-517 known for two neighboring areas (i.e., some sections of the downtown Plaza, located about 50 meters east of the east edge of the Calle; and some sections immediately east of the Community Development Building on Winburn Way, located about 50 meters south-southwest of the southern-most point of the Calle). These are areas where, as opposed to the project area prior to the 1960s, severe flood erosion appears not to have been a major factor in the past, as well as where historic/recent-period construction/utility-related ground disturbance has occurred but has apparently been somewhat more restricted in extent. In addition to presence/absence of potentially significant resources, the research design specifies that if features or deposits are discovered, they will, if possible, be probed sufficient to determine the nature/identity, density, and other attributes of the resource(s). Nevertheless, any information that might be obtained from these limited investigations will be interpreted in the final report within the context of the site's past archaeology and the archaeology of the wider region. The severity of pre-1964 flooding of the project area may been increased after the 1850s due to channelization of the creek caused by historic-period developments. In addition, the various types of construction/utility trenching, and especially the excavation of basements beneath the buildings may have combined to substantially reduce or remove whatever "Calle" portions of Native-period Site 35-JA-517 might have remained intact during the initial development of Ashland in the 1850s-1880s. Only a sub-surface survey can determine the answer. In addition, it is quite possible that Native use of the project area's original "riparian" would have been much less intensive and more subject to flood erosion that the site's high-elevation section to the east and across the creek to the southwest. The Plaza buildings were/are built on a gently northwesterly-draining slope, and the level ground floors of the original buildings therefore were probably raised by means of stone footings placed 8 on the creek/rear side of the structures' bases. The eastern portion of the Calle, closest to the buildings, being the highest in elevation relative to Ashland Creek, would have seen less- frequent and perhaps less-severe flood erosion compared to the western, creek-side portion of the Calle. It seems very possible that at least some now-deeply buried Native-period deposits of Site 35- JA-517 within the Calle - i. e., if in fact they ever existed here may remain in place, particularly immediately adjacent to the rear of some of the buildings (i.e., closest to the Plaza's known site deposits). In addition, soils and fill within the Calle project area may still contain a variety of historic-period artifacts and features, again especially close to the rear of the buildings (i.e., where deep, post-1974 excavations have evidently been more limited in extent than those occurring closer to the creek). The survey is designed to concentrate its efforts in this eastern area, which also happens to be the same area where the Calle project will entail by far the most ground disturbance. It is important to note that this archaeological investigation is a survey - and, by necessity, it is a survey that must search beneath the current concrete/fill surface. It is not site testing, and it is confined solely to the proposed project's linear, confined area of potential effect (A.P.E.). It is unknown whether any potentially significant archaeological materials are actually present within the A.P.E.; that is the primary question to be answered by the survey. In order to do so, all survey units will be excavated to no less than 0.5 meters in depth, as per SHPO guidelines. However, in order to "sound" for more deeply buried features (such as privy pits), the survey units will be typically excavated to at least 8" (i.e., two 10cm levels) below the deepest depth of the A.P.E. in that unit's location. That is, if the A.P.E. trenching at a unit will go to a depth of 4.5' (1.26m deep), the survey's excavation will extend down to 4.5' + 8" deep (just over 5'/1.46m deep) By design, the Calle survey's purposes do not include site evaluation; therefore, possible site attributes such as horizontal extent, vertical depth, time depth, and cultural density are not issues that will be purposely explored by the survey (although they may be revealed during the course of the survey). The primary object is to identify the upper-most depth of possible significant resources within the A.P.E., and thereby to enable the project to avoid impacting any such resources. To recapitulate: The combination of (a) excavation of basements beneath many of the buildings and (b) major pre-1964 floods' erosive effects well into the right/east bank of Ashland Creek may have resulted in a relatively narrow area somewhat intact, buried archaeological deposits or features remain. This `high-potential zone" would probably be situated close to the buildings and it likely extends discontinuously along the length of the Calle. Although the research design calls for investigation across the entire width of the project area, most of the survey units will be within the center and the eastern part of the project, where flood erosion and recent fills have not been as major as they have along the west. 9 I i Survey Strategy and Methods Obviously, a surface survey of the Calle project area would be uninformative. As a result, the proposed survey will need to employ focused sub-surface investigations to assess the presence/absence of potentially significant archaeological values. Since 1992, over a half-dozen Plaza restaurants' outdoor eating areas have been situated "creek- side," along the full length of the west half of the Calle the project area during the tourist season. On weekends, the booths of the Arrtisans' Market (begun in 1984) extend along other portions of the area. Calle Guanajuato is one of the busiest and most economically important locations to Ashland's tourist-based economy. The scheduling and length of time required for completion of the City's re-surfacing project is of major public and private concern. The survey will need to proceed in advance of the project's actual construction phase, which means additional periods of impact to business owners. The survey strategy proposed here is meant to limit the amount and timing of disturbance at any one portion of the Calle, while ensuring that investigation of an adequate sample of the entire area- of-potential-effect is conducted. Strategy. All three ground-disturbing components of the project will be surveyed by means of excavation units placed in selected locations where the project trenching will occur. Concrete paving will be sawed out and removed in the form of 1-meter x 1-meter openings. Then, the survey will proceed (with shovels and mechanized-excavator assistance as appropriate) within lm x 0.5m sub-surface survey units (which can be expanded to lm x lm to provide better excavation access if and where necessary). If excavation of a unit deeper than approx. 5' (1.5m) becomes required (e.g., by the presence of an archaeological deposit, one that requires controlled excavation from within the unit at deeper than OSHA safety standards, is encountered above that depth), the unit will necessarily have to be re-excavated as a minimum lmx2m unit in order (a) to enable sufficient digging room at the increasing depths, and (b) to provide sufficient space for safety shoring. It is expected that recent fills will occur immediately below the concrete and extend for an unknown depth, which will be determined by the survey's subsequent excavation and sample screening. If and when a survey unit's excavation proceeds below obvious recent fill/rubble, unit excavation will then proceed down to at least 8 inches (20 centimeters) below the deepest construction depth planned within that unit for that particular component of the project (i.e., unless a consolidated substrate, such as rubble fill or deeply buried pavement, blocks the survey's excavation below the level of the project's trenching at that location). Excavation within materials that are not recent fills or rubble will proceed by 10 centimeter 10 I e [4" levels, screened through 1/8"-mesh shaker screen and the cultural materials will be recorded and collected by 10cm level. If archaeological deposits are encountered during a survey unit's excavation, those deposits will be removed and screened (118 "-mesh) in IOcm levels, ivith controlled manual excavation continuing through at least tlvo 10-cm levels below the lowest cultural deposits (i. e., 20cm into sterile soil. . To review: Survey units will be excavated to a minimum of 8" (20 centimeters/two 10-cm levels) below the deepest project construction trench excavation that is proposed for that part of the project area. The single exception will be for the component "c" storm-drain trenches, which may be only 2 feet, not 3 feet deep; the survey will treat those areas as if the proposed trenching depth was 3 feet and survey excavation will therefore extend in those particular areas to 3'8" in depth. If archaeological deposits are encountered within a unit, the unit's cultural deposits will, as per SHPO Guidleines, be totally excavated within that unit in 10-cm levels down through two 10-cm levels into sterile soil. The survey units will number a maximum of fifty (50); up to thirty-two (32) of these units will be grouped/placed strategically so as to provide a series of cross-sectional profiles of the Calle's sub-surface materials across the width of the Calle - east/west cross-sections situated at eleven different intervals along the length of the project. Some of these eleven groups of units will include units spaced, west-to-east along the full width of an interval, from the west (creek-side) edge of the Calle to the east edge (i.e., rear of buildings). Because of the definite presence of deep, post-1997 fill beneath much of the west half of the Calle, other interval groups will extend from the center (i.e., the utility corridor) of the Calle east to the rear of the buildings. These interval groups will consist of between four and two individual units each. Another (maximum) eight (8) individual units will be placed elsewhere in the project area. The interval groups of units will be located so as to have as many units as possible to (a) coincide with the junction of the corridor trenching with the project's "branch" trenching to the buildings, and (b) have the other units situated where the "branch" trenching (i.e., for utilities, water, and drainage) will occur. To summarize, the survey strategy will provide an adequate sample of the project's various impact areas by means of the up to 50 individual units. It will also result in a useful investigation of the overall Calle's sub-surface character by means of the profiles revealed by the eleven interval groups of units. Methods: Assisted, when appropriate, by city employees or contractors using concrete saw, 4"- diameter "vacuum-excavation" hose (to be employed only within obvious recent fills)2, backhoe, 2 The presence and approx. depth/thickness of recent fills below the concrete surface of the Calle will first be determined by standard methods of excavation. A "vac-ex" hose will be used only if the initial "sounding" effort confirms that an appreciable thickness of archaeologically/historically "sterile" layer of recent fill is present and that this fill layer can be expeditiously removed in a controlled manner by means of vac-ex" hose. In order to ensure that 11 4 } 1 and shovels during initial excavation of each unit through over recent fill, the fills layers will be sampled by means of shovel, trowel, and 1/8"-mesh shaker screen. Regularly screened sampling of the fill material will occur as it is removed, along with ongoing close inspection of the unit's profile as excavation proceeds. If/when it appears that archaeological artifacts or a buried cultural deposit is being encountered excavation will then proceed in 10-centimeter levels, with the material from each level being sifted. If the buried surface of a potentially significant archaeological resource is revealed during the sub-surface survey, it will be investigated only to the minimum extent possible to attempt an identification and preliminary evaluation of the resource. If standard excavation by manual methods is not feasible or safe, sample excavation by mean of a 4"-diameter augur will be done. at all four corners of the unit and in the center. Any archaeological materials collected during the survey will remain City of Ashland property. As was done with the artifacts recovered during the 2012-2013 Plaza project sub-surface survey, the City prefers that any archaeological materials from the Calle be curated at the Southern Oregon University Laboratory of Anthropology (SOULA). Construction-Phase Monitoring: It is expected that most of the Calle project ground-disturbance will occur between October 2013 and March 2014. Subsequent project activities will likely be confined to surface development. The writer of this plan (or, in case of his absence, another qualified archaeological) will be on-site to monitor progress during the project's trenching phase. However, based on the results of the sub-surface survey, it is possible that monitoring will not be necessary in certain areas where the survey indicates no potential for sub-surface archaeological values. In those areas where it is determined that monitoring will be necessary, the City will require the contractor to provide timely, daily notification directly to the writer before the work in those locations begins Conclusions The writer believes that the strategy and methods proposed in this plan will be sufficient to assess whether potentially significant archaeological resources may be affected by the Calle project. It is important to emphasize that although it will necessarily involve excavation, the survey is just that: a survey; it is not site testing. no potentially significant, underlying deposits are disturbed by the vac-ex hose, the vac-ex method would be halted prior to complete removal of the recent fill, with the remainder removed manually. 12 The nature of the project area requires that somewhat unorthodox survey strategy and methods be employed. This plan is based on historically informed, reasonable assumptions about the sub- surface character of the project area. However, unanticipated conditions may be encountered in the field, and changes in strategy/methods may be necessary. Sources Cited/Used Almquist, Brian (Ashland City Administrator, 1970-1998). 8/16/2013 Personal communication. Ashland, City of Various Maps, plats, and photographs held by the Engineering, Planning, and Parks Departments of the Calle vicinity. Cardwell, James 1879 "'Emigrant Company.' Letter to H. H. Bancroft, January 9, 1879." (Ms. P-A 15, Bancroft Library), Berkley, California. LaLande, Jeff 2013 The Ashland Plaza: Report on Findings of the 2012-2013 Sub-Surface Survey. LaLande Archaeology and History Services Report 2013-1, to the City of Ashland. Smith, Capt. Thomas 1885 "'The Rogue river Indian Wars of 1853 and 1855,' Letter to H. H. Bancroft, November 6,1885." (Pacific Mss. P-A 94, Bancroft Library), Berkley, California Sanborn Fire Insurance Co. Ashland maps of 1884, 1896, and 1928. Tveskov Mark and Mysti D. Kelly 2003 Archaeological Investigations of the Ashland Creek Site [35-JA-517], Jackson County, Oregon. SOULA Research Report 2013-1, report to the City of Ashland By Southern Oregon University Laboratory of Anthropology, Ashland. 13 ~r USGS TOP® Map, Centered on Plaza/Calle area 4 _ r vow L r { t' i !7' .ti n C .-i 0 500 1,000 2,000 FT 340 SO. PIONEER STREET ASHLAND, OREGON 97520 COMMISSIONERS: Don Robertson Mike Gardiner Director Rick Landt s i Jim Lewis TEL: (541) 468 -5340 Blatant SetBnger i - FAX: (541) 488-5314 i vanston Shaer 'RB oaY'''+ i G; August 22, 2013 i Dennis Griffin, Ph.D., Archaeologist State Historic Preservation Office Oregon Parks and Recreation Department 725 Summer Street NTE, Suite C Salem, OR 97301-1266 Dear Dr. Griffin: With this letter I am affirming that the City of Ashland Parks and Recreation Department (AP&RD) has committed sufficient funding to accomplish and complete all of the various tasks outlined in the August 21 archaeological permit application and the accompanying survey- strategy plan for the "Calla Guanajuato Re-Surfacing project." These have been submitted to your office by Jeff LaLande, R.P.A., on behalf of the City. Mr. LaLande is AP&RD's archaeological contractor on this project. The work includes pre-field research and field work preparation, actual survey field work, subsequent construction-phase monitoring, preparation and submission of a final report to SHPO and the other appropriate entities, and curation of the collected artifacts. The necessary funds have been committed by means of a contract between the City of Ashland and Mr. LaLande. Thank you for your ongoing assistance and guidance to AP&RD. Sincerel Don Robertson, Director Ashland Parks and Recreation cc: Jeff LaLande Home of Famous Lithia Park Bridge/Structures ® Rok iylCivil ® Heavy Civil/Industrial Facilities Environmental/Permitting SurveylGeomatics a Construction Engineering/inspection CONSUMING fNGINEfflS I September 10, 2013 To: Derek Severson, Associate Planner Re: Calle Guanajuato Resurfacing Project City of Ashland Physical Constraints Review Permit Application j Department of Community Development OBEC Job No. 505.4 51 Winburn Way Ashland, Oregon 97520 We are sending you: ❑ By Mail ® By Messenger ❑ By FedEx Description: Physical Constraints Review Permit Application, two (2) complete copies. Remarks: For your review and approval. Please invoice Ashland Parks & Recreation for the $998.00 P&E Permit Fee per Rachel Dials. Sincerely: 9031hie ~rw: Julie Wirth, PWS Wetland Scientist/Environmental Specialist JAW/blh Enclosure cc: Rachel Dials, Ashland Parks and Recreation, w/ encl. File I I EUGENE, OR - Corporate Office PORTLAND, OR AREA SALEM, OR MEDFORD, OR VANCOUVER, WA 541.683.6090 503.620.6103 503.589.4100 541.774.5590 360.314.2391 Fax: 541.683.6576 Fax: 503.620.8416 Fax: 503.589.4141 Fax: 541.774.5591 Fax: 360.433.9705 920 Country Club Road, Suite 1000 5000 Meadows Road, Suite 420 3990 Fairview Industrial Drive SE, Suite 200 831 O'Hare Parkway 1111 Main Street, Suite 401 Eugene, Oregon 97401-6089 Lake Oswego, Oregon 97035-2224 Salem, Oregon 97302-1166 Medford, Oregon 97504-4005 Vancouver, Washington 98660-2987 www.obec.com t Bridges/Structures a roadway/Civil . Heavy Civil/Industrial Facilities Environmental/Permitling . Survey/Geomatics . Construction Engineering/Inspection ' ~ CDNSRIIINR ~ fN61NffR~ OBEC CONSULTING ENGINEERS PHYSICAL CONSTRAINTS REVIEW PERMIT APPLICATION NARRATIVE This application narrative has been prepared on behalf of the City of Ashland Parks & Recreation Department for the proposed Calle Guanajuato Resurfacing Project (Project). The Calle Guanajuato (Calle) is a linear pedestrian park along Ashland Creek between Winburn Way and North Main Street in downtown Ashland, Oregon. The legal description for the Project site is Township 39 south, Range 1 east, Section 9, 1/4 Section BB, Tax Lot 7500. The Ashland Parks & Recreation Department owns the Calle and commonly rents space along the alleyway to members of the Lithia Artisans Market and adjacent restaurants for outdoor seating. The Calle is currently hardscaped with a patchwork of concrete, brick, and asphalt pavements of varying age, color, and texture. There are numerous trench patches from the installation or repair j of underground utilities, uneven surfaces due to settlement, and numerous open cracks and tripping hazards along the way. In the interest of public safety, the Ashland Parks & Recreation Department is proposing to resurface the Calle between fall 2013 and spring 2014 to provide a uniform surface and improve the aesthetics of the area. The Calle is located within the Federal Emergency Management Agency (FEMA) mapped 100-year floodplain and floodway for Ashland Creek as well as the City of Ashland's modified flood zone. As such, the Project area has been identified on the City's Floodplain Corridor Lands and Severe Constraint Lands' maps. Per the City of Ashland's Municipal Code (AMC) § 18.62.040, a Physical Constraints Review (PCR) Permit (PCRP) is required when development is proposed within these designated mapping units or when tree removal is proposed within Floodplain Corridor Lands. Because the Project will entail both of these activities, the City of Ashland Parks & Recreation Department is requesting a PCRP for the Project. The following narrative provides a brief overview of the Project and discusses the Project's compliance with AMC § 18.62 in support of that request. Project Description As previously indicated, the City of Ashland Parks & Recreation Department is proposing to resurface the Calle. The following sections will provide Project-specific details related to site disturbance, utility work, and subsequent resurfacing, as well as information on the proposed alterations to existing railing and retaining walls, changes to the existing drainage system, the installation of new stormwater facilities, and proposed tree removal activities. Also included with the following sections are responses to the questions and concerns posed by Michael Grubbs, the City of Ashland's Building Official, in his August 28, 2013, email. A Project Site Plan and a copy of the Project Final Plans have been provided in Attachments 1 and 2, respectively. I AMC 1 8.62.050 defines Severe Constraint Lands as "Lands with severe development characteristics which generally limit normal development" including all areas within the floodway channels. Calle Guanajuato Resurfacing Project Page 1 PCRP Application OBEC Project No. 0505-0004 i General Overview The proposed bid date for the Project is October 2, 2013, with anticipated construction start and ends dates of November 1, 2013 and March 15, 2014, respectively.2 Erosion and sediment control measures that meet the City of Ashland's minimum standards will be in place before any construction begins and will be maintained throughout the duration of the Project (see Sheets GA and GA-2 for details). The proposed design includes an 8-foot section of concrete pavers down the center with a utility trench below it and scored colored concrete at variable widths along the perimeter of the linear park. The following provides a brief overview of the design details for the pavers and colored concrete sections (see the Typical Section provided in Sheet 2, Attachment 2 for further details). Concrete Pavers Section - Approximately 3,900 square feet of the Calle will be resurfaced in this manner. This 8-foot-wide section will consist of concrete pavers aligned in a herringbone pattern overtop bedding sand, cement treated aggregate base, geotextile, and the new joint-use utility trench(es). Not all of the existing utilities will be moving and not all of them will be in one trench; however, the majority of them will be aligned to the most practicable extent. Construction of this section of the new hardscape will require that the existing concrete and subgrade be excavated down to variable depths ranging from 4 to 5 feet. All excavated materials will be transported off-site to an approved upland disposal site. Colored Concrete Section - Approximately 6,600 square feet of the Calle will be resurfaced in this manner. These sections will consist of reinforced concrete surfacing with a 2-foot square scoring pattern overtop aggregate base and geotextile. To construct these sections, the contractor will be required to excavate the existing concrete and subgrade to a minimal depth of 1 foot. All excavated materials will be transported off-site to an approved upland disposal site. The proposed grades along the Calle will, for the most part, match existing grades so that current access routes and building entryways can be maintained.3 Minor grade changes were necessary in some areas to improve substandard entries. All proposed resurfacing of the Calle has been designed in accordance with the requirements of the Americans with Disabilities Act (ADA), and the finish surface will be slip resistant and as smooth as possible. Utility Work Organizations with existing utilities within the limits of the Project have been identified and noted in Section 150.50(f) of the Project Special Provisions. The contractor will be required to contact those utilities having buried facilities and request that they locate and mark them for their protection prior to construction. Anticipated utility work associated with this project includes the following: • Water - An existing water line will be abandoned in place after acceptance of a new water line to be constructed within one of the utility trenches. The current design utilizes existing water meters. New service lines from the mainline to the meters will be installed, and lines behind the meters will be protected. Fires stubs will be provided to 2 Severe or inclement weather during the winter months may prolong the construction schedule. 3 Coordination with the Ashland Fire Department has been ongoing during the design phase to ensure fire apparatus access is maintained, where necessary. Calle Guanajuato Resurfacing Project Page 2 PCRP Application OBEC Project No. 0505-0004 every tax lot for sprinkler systems. The existing fire hydrant will be removed and replaced during construction. • Gas - The current design will not impact the location of existing gas meters. If Avista opts to relocate meters, it will be their responsibility. • Electric - Several new power vaults and pedestals will be constructed along the Calle. The current design will not impact the location of existing electric utility meters or lines. If the City of Ashland Electric Department wishes to relocate lines or meters, it will be their responsibility. Details of the proposed utility work are provided on Sheets 3A and 4A of Attachment 2. During excavation, hidden problems with existing utilities could become uncovered; therefore, special provisions will be in place to make corrections when necessary. Railing, Curb and Wall Work Most of the existing pedestrian railing will be protected during construction; however, the Project will impact roughly 144 feet of the railing. The following provides a breakdown of the proposed work: • 64 feet of existing pedestrian railing will be permanently removed around the four existing trees within the Project area (see Sheet 3, Attachment 2). The railing will be replaced with a modified curb and tree grate (see Sheets 2B-4 and 2B-5, Attachment 2). • 80 feet of existing pedestrian railing will be removed and reinstalled following construction of the new hardscape (see Sheets 3 and 4, Attachment 2). Most of the railing to be temporarily removed is located along the eastern edge of the Calle near the buildings. • Approximately 7 feet of additional railing will be installed in a section of the project where two rails will be extended approximately 3.5 feet into the Calle. In addition to the railing impacts, the Project will require minimal impacts to the existing curbing along the western edge of the Calle, and the removal of a short section of wall that was abandoned when the current floodwall was constructed following the 1997 flood event. The impacts are necessary to facilitate construction of the new water quality facility, as shown on Sheets 213-3 and 4 of Attachment 2. The existing floodwall will not be impacted during construction. Storm Drainage Work In addition to the proposed utility work, the Project will require improvements to the Calle's existing stormwater drainage system. The following provides an overview of the proposed work: • New connections will be installed to link existing roof drains (downspouts) to the storm drain system. New 4-inch drain pipes will be installed to convey this water towards the proposed stormwater quality facility or existing inlets. • Proposed grades will slope away from the top of stairs and buildings. Details of the proposed storm drainage system work are provided on Sheets 3A and 4A of Attachment 2. During excavation, hidden problems with the existing storm drainage system could become uncovered; therefore, special provisions will be in place to make corrections when necessary. Calle Guanajuato Resurfacing Project Page 3 PCRP Application OBEC Project No. 0505-0004 I k Proposed Stormwater Facility A stormwater quality planter will be installed near the northern end of the Project (see Sheets 2B- 6 and 213-7 for further details). The facility will be contained within 6-inch structural concrete walls and will have a minimum depth of 44 inches. Suitable herbaceous vegetation will be planted within a growing medium comprised of a water quality mixture atop 12 inches of washed drain rock or other approved material. Tree Removal Activities I The Project will require the removal of two existing trees within the Project Area. The first is a 12- inch maple tree located behind a railing with pilasters that will be extended into the Calle further, so it will need to be removed (see Sheet 3, Attachment 2). The second tree to be removed is a 6- inch maple located in an existing planter area surrounded by curb where the proposed water quality facility will be located (see Sheet 4, Attachment 2). The only other trees within the vicinity of the Project area are located along the Calle itself. These trees range from 6 to 12 inches and will be protected during construction with orange plastic mesh fencing. The existing trees to be protected and removed are depicted on the Project Site Plan provided in Attachment 1.4 Floodplain and Floodway Impacts The Project will not require work within Ashland Creek; however, it will require construction activities within the FEMA-designated floodplain and floodway and the Ashland modified flood zone. The following provides an overview of the proposed Project impacts to these resources. Please refer to the Project Technical Memorandum provided in Attachment 3 for details on the hydraulic analysis conducted for the Project. • FEMA Floodplain - Resurfacing will require minor fills (approximately 1 inch) in the floodplain fringe. The total disturbance area within the floodplain is 4,819 square feet. An estimated 186 cubic yards (CY) of existing material within the FEMA floodplain will be removed during construction and replaced with 186.25 CY of material. ® FEMA Floodway - The resurfacing will be done at or below the elevation of the existing plaza within the floodway. A no-rise analysis was conducted to ensure no adverse impacts to properties and structures along Ashland Creek occur. The analysis concluded that no decrease in conveyance occurs as a result of the Project; therefore, there is no increase in the water surface elevation during the occurrence of the 100-year flood discharge. The total disturbance area within the floodway is 861 square feet. An estimated 39 CY of existing material within the FEMA floodway will be removed during construction and replaced with 38.95 CY of material. ® Ashland Flood Zone - The modified Ashland flood zone encompasses the entire Project area. As a result, there will be minor fills (approximately 1 inch) within the area where the flood zone overlaps the FEMA floodplain. The total disturbance area within the Ashland flood zone is 10,640 square feet. An estimated 410.03 CY of existing material within the Ashland flood zone will be removed during construction and replaced with 410.68 CY of material. The resurfacing of the Calle has been designed in a manner that should prevent any materials from becoming dislodged during flood events. Approximately 60 percent of the resurfacing will 4 Additional trees are present beyond the floodwall within the Ashland Creek riparian area; however, they were not surveyed because it is outside of the Project footprint. The Project will not impact the floodwall or any vegetation within the riparian area. Calle Guanajuato Resurfacing Project Page 4 PCRP Application OBEC Project No. 0505-0004 l consist of reinforced concrete surfacing, and the remaining 40 percent will consist of concrete pavers. The design calls for the use of bedding sand below the pavers, which will bind the pavers together with a friction joint. Similarly, due to the elevation and position of the park in relation to Ashland Creek, shallow flow depths are anticipated during flood event, which will decrease the likelihood of scour occurring. AMC Compliance The proposed Project would constitute development as defined in AMC §18.62.030.H within the FEMA floodplain and floodway, as well as Ashland's modified flood zone. As a result, the City of Ashland Parks & Recreation Department is submitting this PCRP application to authorize the proposed removal and fill activities pursuant to AMC §18.62. The following sections provide a discussion on the Project's compliance with all applicable development standards and approval criteria outlined in AMC §18.62. Development Standards for Floodplain Corridor Lands The resurfacing of the Calle Guanajuato has been designed consistent with all applicable Development Standards for Floodplain Corridor Lands outlined in AMC §18.62.070 as follows:5 A. Standards for fill in Floodplain Corridor Lands: 3. The amount of fill in the Flood Plain Corridor shall be kept to a minimum. Fill and other material imported from off the lot that could displace floodwater shall be limited to the following: a. Poured concrete and other materials necessary to build permitted structures on the lot. b. Aggregate base and paving materials, and fill associated with approved public and private street and driveway construction. c. Plants and other landscaping and agricultural material. d. A total of 50 cubic yards of other imported fill material. e. The above limits on fill shall be measured from April 1989, and shall not exceed the above amounts. These amounts are the maximum cumulative fill that can be imported onto the site, regardless of the number of permits issued. These requirements will be met. See the Project plans provided in Attachment 2. 4. If additional fill is necessary beyond the permitted amounts in (3) above, then fill materials must be obtained on the lot from cutting or excavation only to the extent necessary to create an elevated site for permitted development. All additional fill material shall be obtained from the portion of the lot in the Flood Plain Corridor. There will be no imported fill within the floodplain corridor beyond the permitted materials specified in subsections 3a and 3b above. 5. Adequate drainage shall be provided for the stability of the fill. 5 The following sections of AMC § 1 8.62.070 are not applicable because the project calls for the resurfacing of an existing structure and no stream crossings, residential structures, new structures, fences, or lot line adjustments are proposed: 18.62.070.A(1), 18.62.070.A(2), 18.62.070.A(6), 18.62.070.13, 18.62.070.D, 18.62.070.E, 18.62.070.F, 18.62.070.G, 18.62.070.1-1, 18.62.070.1, 18.62.070.1, 18.62.070.K, and 18.62.070.L. Calle Guanajuato Resurfacing Project Page 5 PCRP Application OBEC Project No. 0505-0004 t Storm drainage system improvements are proposed. Please see the Project plans provided in Attachment 2. C. Non-residential structures shall be flood-proof to the standards in Chapter 15.10 to one foot above the elevation contained in the maps adopted by Chapter 15. or up to the elevation contained in the official maps adopted by Section 18.62.060, whichever height is greater. Where no specific elevations exist, then they must be flood-proofed to an elevation of ten feet above the stream channel on Ashland, Bear or Neil Creek; to five feet above the stream channel on all other Riparian Preservation Creeks identified on the official maps adopted pursuant to Section 18.62.060; and three feet above the stream channel on all other Land Drainage Corridors identified on the official maps adopted pursuant to Section 18.62.060. The resurfacing of the Calle Guanajuato has been designed consistent with all applicable flood- proofing standards. M. Local streets and utility connections to developments in and adjacent to the Flood Plain Corridor shall be located outside of the Flood Plain Corridor, except for crossing the Corridor, except as provided for in Chapter 18.63 Water Resource Protection Zones, or in the Flood Plain Corridor as outlined below: 1. Public street construction may be allowed within the Bear Creek Flood Plain Corridor as part of development following the adopted North Mountain Neighborhood Plan. This exception shall only be permitted for that section of the Bear Creek Flood Plain Corridor between North Mountain Avenue and the Nevada Street right-of-way. The new street shall be constructed in the general location as indicated on the neighborhood plan map, and in the area generally described as having the shallowest potential for flooding within the corridor. 2. Proposed development that is not in accord with the North Mountain Neighborhood Plan shall not be permitted to utilize this exception. Utility work will be required within the floodplain in order to maintain existing utility services to adjacent businesses. The proposed work is outlined on Sheets 3A and 4A in Attachment 2. I As previously indicated, there will be no decrease in conveyance as a result of resurfacing the Calle; therefore, there is no increase in the water surface elevation during the occurrence of the 100-year flood discharge within Ashland Creek. Development Standards for Severe Constraint Lands The resurfacing of the Calle Guanajuato has been designed consistent with all applicable Development Standards for Severe Constraint Lands outlined in AMC §18.62.100 as follows:6 1. Severe Constraint Lands are extremely sensitive to development, grading, filling, or vegetation removal and, whenever possible, alternative development should be considered. The Applicant has chosen the least invasive construction method available to resurface the Calle Guanajuato. As proposed, the Project will reconstruct the hardscape at or below the existing grade within all sections of the park that overlap the designated FEMA floodway for Ashland Creek. e The following sections of AMC § 18.62.070 are not applicable to the Project: 18.62.100.C and 18.62.100.1). Calle Guanajuato Resurfacing Project Page b PCRP Application OBEC Project No. 0505-0004 2. Development of floodways is not permitted except for bridges and road crossings. Such crossings shall be designed to pass the 100 year flood without raising the upstream flood height more than six inches. No stream crossings are proposed as a component of the Project. As indicated within the memorandum provided in Attachment 3, no decrease in conveyance occurs as a result of the Project; therefore, there is no increase in water surface elevation during the occurrence of the 100-year flood discharge. Tree Protection Plan The Project has been designed consistent with requirements of AMC § 18.62.200 to the maximum extent practicable. There are six trees within the vicinity of the Project ranging in size from 6 to 12 inches. Four of the trees are located within the Calle itself and are currently surrounded by impervious surfaces and railing. These four trees will be protected during construction; however, due to site constraints, the entire tree protection zones are not able to be fenced. The Applicant would like to propose the use of 'T' posts and orange construction fence in the place of the chain link fence and concrete piers that the City of Ashland typically requires. The flexible quality of orange construction fencing accommodates the existing environment better than rigid chain link fence. 'T' posts will be installed sensitively to avoid existing tree roots while still providing adequate support to hold the orange fencing in place during construction. This type of fencing is a better choice for the Project from an overall efficiency and economic standpoint. The Applicant feels confident that the proper installation of this fencing in the locations shown on the Project Site Plan and Final Plans will protect the existing trees during the construction process. PCRP Approval Criteria The resurfacing of the Calle has been designed consistent with all applicable Approval Criteria for a PCRP outlined in AMC §18.62.040 as follows:? 1. Through the application of the development standards of this chapter, the potential impacts to the property and nearby areas have been considered, and adverse impacts have been minimized. The potential impacts to the property and nearby areas were carefully considered during the Project design phase. 2. That the applicant has considered the potential hazards that the development may create and implemented measures to mitigate the potential hazards caused by the development. The Applicant has considered the potential flood hazards associated with this type of development and has, therefore, chosen to remove the existing hardscape and resurface the park at or below grade, rather than maintain the majority of the existing hardscape, by overlaying the central and western portions of the project area with 1 inch of sand and then installing the 2 3/8- inch concrete pavers. 3. That the applicant has taken all reasonable steps to reduce the adverse impact on the environment. Irreversible actions shall be considered more seriously than reversible actions. The Staff Advisor or Planning Commission shall consider the existing development of the surrounding area, and the maximum permitted development permitted by the Land Use 7 The following sections of AMC § 18.62.070 are not applicable to the Project: 18.62.100.C and 18.62.100.1). Calle Guanajuato Resurfacing Project Page 7 PCRP Application OBFC Project No. 0505-0004 f. 4 Ordinance. As indicated throughout this narrative, the Applicant has taken all reasonable steps to reduce the adverse impact on the environment. Conclusions The City of Ashland Parks & Recreation Department is proposing to resurface the Calle Guanajuato in downtown Ashland. The Project site is located within the FEMA-designated floodplain and floodway as well as the City of Ashland's modified flood zone for Ashland Creek. The project has been designed to minimize impacts to these resources to the most practicable extent. Based on the hydrologic and hydraulic analyses conducted by OBEC Consulting Engineers, the proposed Project will not result in any increase in flood levels during the occurrence of the base flood discharge. The information provided in this PCRP application narrative is complete and accurate in documenting the Project's compliance with the provisions of AMC 18.62. j Calle Guanajuato Resurfacing Project Page 8 PCRP Application OBEC Project No. 0505-0004 e 6ridgeslSlructures o RoadwaylCivil a Heavy Clvilllndustrial Foollitles EnvlronmentallPermiltingo SurvoylGeomatlcs . Construction Enginoeringl/nspection ~ CAASU1fIN6 ® fA61AffAS OBEC CONSULTING ENGINEERS PHYSICAL CONSTRAINTS REVIEW PERMIT APPLICATION NARRATIVE This application narrative has been prepared on behalf of the City of Ashland Parks & Recreation Department for the proposed Calle Guanajuato Resurfacing Project (Project). The Calle Guanajuato (Calle) is a linear pedestrian park along Ashland Creek between Winburn Way and North Main Street in downtown Ashland, Oregon. The legal description for the Project site is Township 39 south, Range 1 east, Section 9, 1/4 Section BB, Tax Lot 7500. The Ashland Parks & Recreation Department owns the Calle and commonly rents space along the alleyway to members of the Lithia Artisans Market and adjacent restaurants for outdoor seating. The Calle is currently hardscaped with a patchwork of concrete, brick, and asphalt pavements of varying age, color, and texture. There are numerous trench patches from the installation or repair of underground utilities, uneven surfaces due to settlement, and numerous open cracks and tripping hazards along the way. In the interest of public safety, the Ashland Parks & Recreation Department is proposing to resurface the Calle between fall 2013 and spring 2014 to provide a uniform surface and improve the aesthetics of the area. The Calle is located within the Federal Emergency Management Agency (FEMA) mapped 100-year floodplain and floodway for Ashland Creek as well as the City of Ashland's modified flood zone. As such, the Project area has been identified on the City's Floodplain Corridor Lands and Severe Constraint Lands' maps. Per the City of Ashland's Municipal Code (AMC) § 18.62.040, a Physical Constraints Review (PCR) Permit (PCRP) is required when development is proposed within these designated mapping units or when tree removal is proposed within Floodplain Corridor Lands. Because the Project will entail both of these activities, the City of Ashland Parks & Recreation Department is requesting a PCRP for the Project. The following narrative provides a brief overview of the Project and discusses the Project's compliance with AMC § 18.62 in support of that request. Project Description As previously indicated, the City of Ashland Parks & Recreation Department is proposing to resurface the Calle. The following sections will provide Project-specific details related to site disturbance, utility work, and subsequent resurfacing, as well as information on the proposed alterations to existing railing and retaining walls, changes to the existing drainage system, the installation of new stormwater facilities, and proposed tree removal activities. Also included with the following sections are responses to the questions and concerns posed by Michael Grubbs, the City of Ashland's Building Official, in his August 28, 2013, email. A Project Site Plan and a copy of the Project Final Plans have been provided in Attachments 1 and 2, respectively. I AMC 18.62.050 defines Severe Constraint Lands as "Lands with severe development characteristics which generally limit normal development" including all areas within the floodway channels. Calle Guanajuato Resurfacing Project Page 1 PCRP Application OBEC Project No. 0505-0004 General Overview The proposed bid date for the Project is October 2, 2013, with anticipated construction start and ends dates of November 1, 2013 and March 15, 2014, respectively.2 Erosion and sediment j control measures that meet the City of Ashland's minimum standards will be in place before any construction begins and will be maintained throughout the duration of the Project (see Sheets GA and GA-2 for details). The proposed design includes an 8-foot section of concrete pavers down the center with a utility trench below it and scored colored concrete at variable widths along the perimeter of the linear park. The following provides a brief overview of the design details for the pavers and colored concrete sections (see the Typical Section provided in Sheet 2, Attachment 2 for further details). Concrete Pavers Section - Approximately 3,900 square feet of the Calle will be resurfaced in this manner. This 8-foot-wide section will consist of concrete pavers aligned in a herringbone pattern overtop bedding sand, cement treated aggregate base, geotextile, and the new joint-use utility trench(es). Not all of the existing utilities will be moving and not all of them will be in one trench; however, the majority of them will be aligned to the most practicable extent. Construction of this section of the new hardscape will require that the existing concrete and subgrade be excavated down to variable depths ranging from 4 to 5 feet. All excavated materials will be transported off-site to an approved upland disposal site. Colored Concrete Section - Approximately 6,600 square feet of the Calle will be resurfaced in this manner. These sections will consist of reinforced concrete surfacing with a 2-foot square scoring pattern overtop aggregate base and geotextile. To construct these sections, the contractor will be required to excavate the existing concrete and subgrade to a minimal depth of 1 foot. All excavated materials will be transported off-site to an approved upland disposal site. The proposed grades along the Calle will, for the most part, match existing grades so that current access routes and building entryways can be maintained.3 Minor grade changes were necessary in some areas to improve substandard entries. All proposed resurfacing of the Calle has been designed in accordance with the requirements of the Americans with Disabilities Act (ADA), and the finish surface will be slip resistant and as smooth as possible. Utility Work Organizations with existing utilities within the limits of the Project have been identified and noted in Section 150.50(f) of the Project Special Provisions. The contractor will be required to contact those utilities having buried facilities and request that they locate and mark them for their protection prior to construction. Anticipated utility work associated with this project includes the following: • Water - An existing water line will be abandoned in place after acceptance of a new water line to be constructed within one of the utility trenches. The current design utilizes existing water meters. New service lines from the mainline to the meters will be installed, and lines behind the meters will be protected. Fires stubs will be provided to 2 Severe or inclement weather during the winter months may prolong the construction schedule. 3 Coordination with the Ashland Fire Department has been ongoing during the design phase to ensure fire apparatus access is maintained, where necessary. Calle Guanajuato Resurfacing Project Page 2 PCRP Application OBEC Project No. 0505-0004 every tax lot for sprinkler systems. The existing fire hydrant will be removed and replaced during construction. • Gas - The current design will not impact the location of existing gas meters. If Avista opts to relocate meters, it will be their responsibility. • Electric - Several new power vaults and pedestals will be constructed along the Calle. The current design will not impact the location of existing electric utility meters or lines. If the City of Ashland Electric Department wishes to relocate lines or meters, it will be their responsibility. Details of the proposed utility work are provided on Sheets 3A and 4A of Attachment 2. During excavation, hidden problems with existing utilities could become uncovered; therefore, special provisions will be in place to make corrections when necessary. Railing, Curb and Wall Work Most of the existing pedestrian railing will be protected during construction; however, the Project will impact roughly 144 feet of the railing. The following provides a breakdown of the proposed work: • 64 feet of existing pedestrian railing will be permanently removed around the four existing trees within the Project area (see Sheet 3, Attachment 2). The railing will be replaced with a modified curb and tree grate (see Sheets 213-4 and 213-5, Attachment 2). • 80 feet of existing pedestrian railing will be removed and reinstalled following construction of the new hardscape (see Sheets 3 and 4, Attachment 2). Most of the railing to be temporarily removed is located along the eastern edge of the Calle near the buildings. • Approximately 7 feet of additional railing will be installed in a section of the project where two rails will be extended approximately 3.5 feet into the Calle. In addition to the railing impacts, the Project will require minimal impacts to the existing curbing along the western edge of the Calle, and the removal of a short section of wall that was abandoned when the current floodwall was constructed following the 1997 flood event. The impacts are necessary to facilitate construction of the new water quality facility, as shown on Sheets 213-3 and 4 of Attachment 2. The existing floodwall will not be impacted during construction. Storm Drainage Work In addition to the proposed utility work, the Project will require improvements to the Calle's existing stormwater drainage system. The following provides an overview of the proposed work: • New connections will be installed to link existing roof drains (downspouts) to the storm drain system. New 4-inch drain pipes will be installed to convey this water towards the proposed stormwater quality facility or existing inlets. • Proposed grades will slope away from the top of stairs and buildings. Details of the proposed storm drainage system work are provided on Sheets 3A and 4A of Attachment 2. During excavation, hidden problems with the existing storm drainage system could become uncovered; therefore, special provisions will be in place to make corrections when necessary. Calle Guanaluato Resurfacing Project r~ Page 3 PCRP Application OBEC Project No. 0505-0004 Proposed Stormwater Facility A Stormwater quality planter will be installed near the northern end of the Project (see Sheets 213- 6 and 2B-7 for further details). The facility will be contained within 6-inch structural concrete walls and will have a minimum depth of 44 inches. Suitable herbaceous vegetation will be planted within a growing medium comprised of a water quality mixture atop 12 inches of washed drain rock or other approved material. Tree Removal Activities The Project will require the removal of two existing trees within the Project Area. The first is a 12- inch maple tree located behind a railing with pilasters that will be extended into the Calle further, so it will need to be removed (see Sheet 3, Attachment 2). The second tree to be removed is a 6- inch maple located in an existing planter area surrounded by curb where the proposed water quality facility will be located (see Sheet 4, Attachment 2). The only other trees within the vicinity of the Project area are located along the Calle itself. These trees range from 6 to 12 inches and will be protected during construction with orange plastic mesh fencing. The existing trees to be protected and removed are depicted on the Project Site Plan provided in Attachment 1.4 Floodplain and Floodway Impacts The Project will not require work within Ashland Creek; however, it will require construction activities within the FEMA-designated floodplain and floodway and the Ashland modified flood zone. The following provides an overview of the proposed Project impacts to these resources. Please refer to the Project Technical Memorandum provided in Attachment 3 for details on the hydraulic analysis conducted for the Project. • FEMA Floodplain - Resurfacing will require minor fills (approximately 1 inch) in the floodplain fringe. The total disturbance area within the floodplain is 4,819 square feet. An estimated 186 cubic yards (CY) of existing material within the FEMA floodplain will be removed during construction and replaced with 186.25 CY of material. • FEMA Floodway - The resurfacing will be done at or below the elevation of the existing plaza within the floodway. A no-rise analysis was conducted to ensure no adverse impacts to properties and structures along Ashland Creek occur. The analysis concluded that no decrease in conveyance occurs as a result of the Project; therefore, there is no increase in the water surface elevation during the occurrence of the 100-year flood discharge. The total disturbance area within the floodway is 861 square feet. An estimated 39 CY of existing material within the FEMA floodway will be removed during construction and replaced with 38.95 CY of material. • Ashland Flood Zone - The modified Ashland flood zone encompasses the entire Project area. As a result, there will be minor fills (approximately 1 inch) within the area where the flood zone overlaps the FEMA floodplain. The total disturbance area within the Ashland flood zone is 10,640 square feet. An estimated 410.03 CY of existing material within the Ashland flood zone will be removed during construction and replaced with 410.68 CY of material. i The resurfacing of the Calle has been designed in a manner that should prevent any materials from becoming dislodged during flood events. Approximately 60 percent of the resurfacing will 4 Additional trees are present beyond the floodwall within the Ashland Creek riparian area; however, they were not surveyed because it is outside of the Project footprint. The Project will not impact the floodwall or any vegetation within the riparian area. Calle Guanajuato Resurfacing Project Page 4 PCRP Application OBEC Project No. 0505-0004 { consist of reinforced concrete surfacing, and the remaining 40 percent will consist of concrete pavers. The design calls for the use of bedding sand below the pavers, which will bind the pavers together with a friction joint. Similarly, due to the elevation and position of the park in relation to Ashland Creek, shallow flow depths are anticipated during flood event, which will decrease the likelihood of scour occurring. AMC Compliance The proposed Project would constitute development as defined in AMC §18.62.030.11 within the FEMA floodplain and floodway, as well as Ashland's modified flood zone. As a result, the City of Ashland Parks & Recreation Department is submitting this PCRP application to authorize the proposed removal and fill activities pursuant to AMC §18.62. The following sections provide a discussion on the Project's compliance with all applicable development standards and approval criteria outlined in AMC §18.62. Development Standards for Floodplain Corridor Lands The resurfacing of the Calle Guanajuato has been designed consistent with all applicable Development Standards for Floodplain Corridor Lands outlined in AMC §18.62.070 as follows:5 A. Standards for fill in Floodplain Corridor Lands: 3. The amount of fill in the Flood Plain Corridor shall be kept to a minimum. Fill and other material imported from off the lot that could displace floodwater shall be limited to the following: a. Poured concrete and other materials necessary to build permitted structures on the lot. b. Aggregate base and paving materials, and fill associated with approved public and private street and driveway construction. c. Plants and other landscaping and agricultural material. d. A total of 50 cubic yards of other imported fill material. e. The above limits on fill shall be measured from April 1989, and shall not exceed the above amounts. These amounts are the maximum cumulative fill that can be imported onto the site, regardless of the number of permits issued. These requirements will be met. See the Project plans provided in Attachment 2. 4. If additional fill is necessary beyond the permitted amounts in (3) above, then fill materials must be obtained on the lot from cutting or excavation only to the extent necessary to create an elevated site for permitted development. All additional fill material shall be obtained from the portion of the lot in the Flood Plain Corridor. There will be no imported fill within the floodplain corridor beyond the permitted materials specified in subsections 3a and 3b above. 5. Adequate drainage shall be provided for the stability of the fill. 5 The following sections of AMC § 18.62.070 are not applicable because the project calls for the resurfacing of an existing structure and no stream crossings, residential structures, new structures, fences, or lot line adjustments are proposed: 18.62.070.A(1), 18.62.070.A(2), 18.62.070.A(6), 18.62.070.13, 18.62.070.1), 18.62.070.E, 18.62.070.F, 18.62.070.G, 18.62.070.11, 18.62.070.1, 18.62.070.1, 18.62.070.K, and 18.62.070.L. Calle Guanajuato Resurfacing Project Page 5 PCRP Application OBEC Project No. 0505-0004 I j i Storm drainage system improvements are proposed. Please see the Project plans provided in Attachment 2. C. Non-residential structures shall be flood-proof to the standards in Chapter 15.10 to one foot above the elevation contained in the maps adopted by Chapter 15. or up to the elevation contained in the official maps adopted by Section 18.62.060, whichever height is greater. Where no specific elevations exist, then they must be flood-proofed to an elevation of ten feet above the stream channel on Ashland, Bear or Neil Creek; to five feet above the stream channel on all other Riparian Preservation Creeks identified on the official maps adopted pursuant to Section 18.62.060; and three feet above the stream channel on all other Land Drainage Corridors identified on the official maps adopted pursuant to Section 18.62.060. The resurfacing of the Calle Guanajuato has been designed consistent with all applicable flood- proofing standards. M. Local streets and utility connections to developments in and adjacent to the Flood Plain Corridor shall be located outside of the Flood Plain Corridor, except for crossing the Corridor, except as provided for in Chapter 18.63 Water Resource Protection Zones, or in the Flood Plain Corridor as outlined below: 1. Public street construction may be allowed within the Bear Creek Flood Plain Corridor as part of development following the adopted North Mountain Neighborhood Plan. This exception shall only be permitted for that section of the Bear Creek Flood Plain Corridor between North Mountain Avenue and the Nevada Street right-of-way. The new street shall be constructed in the general location as indicated on the neighborhood plan map, and in the area generally described as having the shallowest potential for flooding within the corridor. 2. Proposed development that is not in accord with the North Mountain Neighborhood Plan shall not be permitted to utilize this exception. Utility work will be required within the floodplain in order to maintain existing utility services to adjacent businesses. The proposed work is outlined on Sheets 3A and 4A in Attachment 2. As previously indicated, there will be no decrease in conveyance as a result of resurfacing the Calle; therefore, there is no increase in the water surface elevation during the occurrence of the 100-year flood discharge within Ashland Creek. Development Standards for Severe Constraint Lands The resurfacing of the Calle Guanajuato has been designed consistent with all applicable Development Standards for Severe Constraint Lands outlined in AMC §18.62.100 as follows:b 1. Severe Constraint Lands are extremely sensitive to development, grading, filling, or vegetation removal and, whenever possible, alternative development should be considered. The Applicant has chosen the least invasive construction method available to resurface the Calle Guanajuato. As proposed, the Project will reconstruct the hardscape at or below the existing grade within all sections of the park that overlap the designated FEMA floodway for Ashland Creek. 6 The following sections of AMC § 18.62.070 are not applicable to the Project: 18.62.100.C and 18.62.100.1). Calle Guanajuato Resurfacing Project Page 6 PCRP Application OBEC Project No. 0505-0004 2. Development of floodways is not permitted except for bridges and road crossings. Such crossings shall be designed to pass the 100 year flood without raising the upstream flood height more than six inches. No stream crossings are proposed as a component of the Project. As indicated within the memorandum provided in Attachment 3, no decrease in conveyance occurs as a result of the Project; therefore, there is no increase in water surface elevation during the occurrence of the 100-year flood discharge. Tree Protection Plan The Project has been designed consistent with requirements of AMC §18.62.200 to the maximum extent practicable. There are six trees within the vicinity of the Project ranging in size from 6 to 12 inches. Four of the trees are located within the Calle itself and are currently surrounded by impervious surfaces and railing. These four trees will be protected during construction; however, due to site constraints, the entire tree protection zones are not able to be fenced. The Applicant would like to propose the use of 'T' posts and orange construction fence in the place of the chain link fence and concrete piers that the City of Ashland typically requires. The flexible quality of orange construction fencing accommodates the existing environment better than rigid chain link fence. 'T' posts will be installed sensitively to avoid existing tree roots while still providing adequate support to hold the orange fencing in place during construction. This type of fencing is a better choice for the Project from an overall efficiency and economic standpoint. The Applicant feels confident that the proper installation of this fencing in the locations shown on the Project Site Plan and Final Plans will protect the existing trees during the construction process. PCRP Approval Criteria The resurfacing of the Calle has been designed consistent with all applicable Approval Criteria for a PCRP outlined in AMC §18.62.040 as follows:? 1. Through the application of the development standards of this chapter, the potential impacts to the property and nearby areas have been considered, and adverse impacts have been minimized. The potential impacts to the property and nearby areas were carefully considered during the Project design phase. 2. That the applicant has considered the potential hazards that the development may create and implemented measures to mitigate the potential hazards caused by the development. The Applicant has considered the potential flood hazards associated with this type of development and has, therefore, chosen to remove the existing hardscape and resurface the park at or below grade, rather than maintain the majority of the existing hardscape, by overlaying the central and western portions of the project area with 1 inch of sand and then installing the 2 3/8- inch concrete pavers. 3. That the applicant has taken all reasonable steps to reduce the adverse impact on the environment. Irreversible actions shall be considered more seriously than reversible actions. The Staff Advisor or Planning Commission shall consider the existing development of the surrounding area, and the maximum permitted development permitted by the Land Use 7 The following sections of AMC § 18.62.070 are not applicable to the Project: 18.62.1 00,C and 18.62.100.1). Calle Guanajuato Resurfacing Project Page 7 PCRP Application OBEC Project No. 0505-0004 Ordinance. As indicated throughout this narrative, the Applicant has taken all reasonable steps to reduce the adverse impact on the environment. Conclusions The City of Ashland Parks & Recreation Department is proposing to resurface the Calle Guanajuato in downtown Ashland. The Project site is located within the FEMA-designated floodplain and floodway as well as the City of Ashland's modified flood zone for Ashland Creek. The project has been designed to minimize impacts to these resources to the most practicable extent. Based on the hydrologic and hydraulic analyses conducted by OBEC Consulting Engineers, the proposed Project will not result in any increase in flood levels during the occurrence of the base flood discharge. The information provided in this PCRP application narrative is complete and accurate in documenting the Project's compliance with the provisions of AMC 18.62. c• Calle Guanajuato Resurfacing Project Page 8 PCRP Application OBEC Project No. 0505-0004 I ATTACHMENT 3 Project Technical Memorandum i ~ CUUSUlItAG e fUGlUffNS Transportation • Structural • Civil • Surveying • Inspection • Environmental 1 OBEC CONSULTING ENGINEERS PROJECT TECHNICAL MEMORANDUM Project No.: 505-0003 Date: August 15, 2013 Designer: Ben Wewerka, PE Project: Calle Guanajuato Resurfacing RE: No Rise Analysis To: Michael Grubbs, Building Official, City of Ashland Community Development Dept. cc: Jeff Bernardo, PE, OBEC This memo is issued to address the hydraulic analysis of the resurfacing of the Calle Guanajuato plaza along Ashland Creek in Ashland, Oregon. The existing plaza extends from N Main Street to Winburn Way behind several businesses and adjacent to Ashland Creek. The Calle Guanajuato weaves in and out of the Ashland Creek floodplain and floodway. The resurfacing will be done at or below the elevation of the existing plaza within the floodway with minor fills (approximately 1 inch) in the floodplain fringe. The Calle Guanajuato is located within the Ashland Creek 100-year floodplain and floodway per Federal Emergency Management Agency (FEMA) Flood Insurance Rate Map (FIRM) Panel 41029C2204F, see Figure 1. The Ashland Creek floodplain has established Base Flood Elevations (BFE) throughout the project. The project is bounded by FEMA cross sections Z and AB as shown on the FIRM panel. As portions of the project are within the Ashland Creek floodway a no-rise analysis is warranted to ensure no adverse impacts to properties and structures along Ashland Creek. As mentioned above no fill is placed within the floodway although small portions of fill are placed in the floodplain fringe. Since no fill is placed within the floodway and the plaza surfacing is being replaced at or below existing grade within the floodway, a simplified analysis demonstrating increased conveyance within the floodway was performed to ensure no adverse impacts within the floodway. In this simplified analysis, the BFEs for Ashland Creek were taken from the Jackson County, Oregon Unincorporated Areas Flood Insurance Study (FIS). Intermediate cross sections were generated based on the project topographic survey performed by OBEC Consulting Engineers at four locations within the floodway. These sections were taken where the most resurfacing takes place to seek a worst case scenario to the impacts on the floodway conveyance capacity, see Figure 2. The floodplain and floodway elevations at the intermediate cross sections were determined by interpolation from the bounding cross sections in the FIS, see Figure 3. Conveyance calculations were performed at the interpolated cross sections and at FEMA cross sections AA and AB for the existing and proposed conditions for the greenway trail. The conveyance calculations were performed on the trail side overbank section of Ashland Creek Technical Memorandum OBEC Job No. 19-100.02 Calle Guanajuato Resurfacing Page 1 and not the entire cross section. In the analysis both the existing conditions and the proposed conditions Manning's "n" value for the plaza concrete surfacing is set at 0,016. The conveyance calculations are attached as Figure A. i i Based upon the resurfacing being placed at or below existing grade and no change in the Manning's "n" value for the surface, no decrease in conveyance occurs with the resurfacing of the Calle Guanajuato plaza. Attached are the No-Rise Certification, figures and calculations demonstrating no decreased conveyance and thus no rise through the project portion of Ashland Creek. PROFESS G I N F F~ fo~ 79 OREGON F2~ 14, 20~Q~2T EXPIRES: 06130 c I I Technical Memorandum OBEC Job No, 7 9- 7 00.02 Calle Guanajuato Resurfacing Page 2 , i CERTIFICATION OF A "NO-RISE" DETERMINATION FOR A PROPOSED FLOODWAY DEVELOPMENT I City of Ashland Calle Guanajuato Resurfacing Community Name Development Name Calle Guanajuato plaza T39 R 1 E Sec 09BB Tax Lot 7500 Lot/Property Designation City of Ashland Property Owner I hereby certify that the sections of the proposed Calle Guanajuato plaza from N Main Street to Winburn Way located within the Ashland Creek floodway will result in no loss of conveyance and thus no increase in water surface elevation during the occurrence of the 1 percent annual chance exceedence (100-year flood) discharge. I further certify that the data submitted herewith in support of this request are accurate to the best of my knowledge, that the analyses have been performed correctly and in accordance with sound engineering practice. 8/15113 Date Ep moO N Is- 79131 OREGON ~~~j14. N P. EXPIRES: 061301 Engineers Stamp w g w rm o i ° 2 E OLW - h r p~ 11m~cy r O d x/11 nu ~L5' mN ®N cJ 'a d0E O Q o } m ~ N ~ ~ O~ O LL W g y=o` zN aY a 9v c« CL CD FB pi m om LL LL Q 7d a _ LL ° v LL .W ai a~ j CLl LL, L!) It N Z [eW'~~ 1y 'SWj 2.8 bm Eva II o J ® R+ Mo z net p ALP 0 rLo Z U ® N LL 0 04 xG! 'E FL IJI pC~~«W J Z ® ® ® "r Z Ot W LL ~Mj O q- ` w U ®y c~ g Z Z 3°00 L o~c`Y go Tay CO) ® V q z z g o° mi°- h 8 W $2E~c a < LL 4 ® d a z5a8 0 ~a.rwoLL a p y x 01512 O N Nm d O Lr) - - ~ S O F a V 1~~b1S ~ a ~ Q M ~1S 133211S F- d ONpO~S N z w E'' z w it N ¢ N W J Z Q N GE ~ W~ M ~ ~ m 1Sal~ ~ Q~P * pOC~ ~~O o ~`~1S Z~ O ~S PJ<4~ 4p g. Co a \ ~hj > S~vv CoP a 1 M C\j N S ~J M w 00 0 -jz P w b Lq co a°i b RK STREET LLD N C O m W CM ~ V ono pWo am ~Jlu ~ °j ti Q Nq ~QO 00 & "I'T 0c) 00 DOW GV-EN N =<v ~ 1g6a ~ $ s~ z ti m` b ^ W FOR 00 N m` ~ Opp ft' m ~ ~ 6) Cl) co m N co G ! c ap O Q) " 00 N 5 SZ mco z ~00! W`N~~RN r Z E i 0 0 N ti v i N z i Ashland Creek Floodwoy 1 ~2 • Ashland Creek Ashland Creek z 4 Floodploln AA I AB I i AA AB i CONSULT/NG ~R^TEarr~E' ENG/NEERS 9M ANY CLUB ROAD, SUITE 1000 EUGENE, OREGON 97401 REM WI OFrTCES• I aww.olea~m LAKEOSWEGO, S4IEAS,• AfEDFORD, OREGM i'MMUM? WASHINGTON CALLE GUANAJUATO RESURFACING PROJECT CALLE GUANAJUATO ASHLAND PARKS & RECREATION Designed By -Ben Wewerko Intermediate Cross Sections Checked By -Amy Jones Jones Drafted By - Ben Wewerko URE . q Ll q q FEMA Cross Sections fINOO INTERMEDIATE CROSS SECTIONS 2 a N T O 0 r '3: ~ N 00 o) eo 07 a~ o M '0 'a m a 0 0000 coo co 00 M LL LL N a) CY) 00 M N co o 0 O N 'O N Cl) M LQ LL V (0 O > 000 Om ~ 00 d- co LL m 00 co co 00 U) co LLI r m 0 0 E E O i ® M O O L O 4- O U a) r-- N Ca U Q O U (n (n 0) LO O co C C N N .w a 3 2 tq O O 5 U d m E N d Z +r C co a) C14 m m 0 00 r ® LL LL > a) -O O 0 G~ y O 0fl W E m LL 0 w CL a) 3 .a _ O o D)0) 0 0 IL o c ~ Z ~ J a) U N 0 N Q. 0 O m > O~ LL Y 0r0 a ® . O 00 co 0C 0 U _O W c LL Q O LL o m 0 o m c z Q" 0~ :3 a) .2 T7 o 0 U) O co - a> O C D ns 0 > 000o a~i c~'o U c~ m~ o -0 ca a> W o c L) ti a~ ca N > c o c o O o , o 0 m O 5 00 Fu m t to o ro a)- W E EY U E a) Z Z M Q co N o aa) W 0QLL. 0~~ LL ZEN s Conveyance Calculations Cross Section 1 Existing Proposed Manning's "n" 0.016 Manning's "n" 0.016 Area 122.59 sf Area 122.87 sf Wetted Perimeter 26.57 ft Wetted Perimeter 26.60 ft Kpre 31639.55 cfs Kpost 31736.2 cfs Conve ance Gain/Loss 96.65 cfs Cross Section 2 Existing Proposed Manning's "n" 0.016 Manning's "n" 0.016 Area 97.69 sf Area 97.66 sf Wetted Perimeter 23.54 ft Wetted Perimeter 23.52 ft Kpre 23493.38 cfs Kpost 23494.67 cfs Conve ance Gain/Loss 1.29 cfs Cross Section 3 Existing Proposed Manning's "n" 0.016 Manning's "n" 0.016 Area 60.13 sf Area 60.30 sf Wetted Perimeter 18.69 ft Wetted Perimeter 18.74 ft Kpre 12203.34 cfs Kpost 12239.08 cfs Conve ance Gain/Loss 35.74 cfs Cross Section 4 Existing Proposed Manning's "n" 0.016 Manning's "n" 0.016 Area 17.97 sf Area 18.02 sf Wetted Perimeter 9.31 ft Wetted Perimeter 9.36 ft Kpre 2594.259 cfs Kpost 2597.01 cfs Conve ance Gain/Loss 2.75 cfs Figure 4A Conveyance Calculations Cross Section AA Existing Proposed Manning's "n" 0.016 Manning's "n" 0.016 Area 7.73 sf Area 7.74 sf Wetted Perimeter 6.42 ft Wetted Perimeter 6.44 ft Kp. 814.7207 cfs Kpost 815.1497 cfs Conve ance Gain/Loss 0.43 cfs j Cross Section AB Existing Proposed Manning's "n" 0.016 Manning's "n" 0.016 Area 36.51 sf Area 36.61 sf Wetted Perimeter 13.41 ft Wetted Perimeter 13.45 ft KPfe 6629.287 cfs Kpost 6646.367 cfs Conveyance Gain/Loss 17.08 cfs t, Figure 4B E i ► F~~l~ffASG Transportation - Structural • Civil • Surveying • Inspection • Environmental OBEC CONSULTING ENGINEERS PROJECT TECHNICAL MEMORANDUM Project No.: 505-0003 Date: August 15, 2013 Designer: Ben Wewerka, PE Project: Calle Guanajuato Resurfacing' I' RE: No Rise Analysis I, To: Michael Grubbs, Building Official, City of Ashland Community Development Dept. CC: Jeff Bernardo, PE, OBEC This memo is issued to address the hydraulic analysis of the resurfacing of the Calle Guanajuato plaza along Ashland Creek in Ashland, Oregon. The existing plaza extends from N Main Street to Winburn Way behind several businesses and adjacent to Ashland Creek. The Calle Guanajuato weaves in and out of the Ashland Creek floodplain and floodway. The resurfacing will be done at or below the elevation of the existing plaza within the floodway with minor fills (approximately 1 inch) in the floodplain fringe. The Calle Guanajuato is located within the Ashland Creek 100-year floodplain and floodway per Federal Emergency Management Agency (FEMA) Flood Insurance Rate Map (FIRM) Panel 41029C2204F, see Figure 1. The Ashland Creek floodplain has established Base Flood Elevations (BFE) throughout the project. The project is bounded by FEMA cross sections Z and AB as shown on the FIRM panel. As portions of the project are within the Ashland Creek floodway a no-rise analysis is warranted to ensure no adverse impacts to properties and structures along Ashland Creek. As mentioned above no fill is placed within the floodway although small portions of fill are placed in the floodplain fringe. Since no fill is placed within the floodway and the plaza surfacing is being replaced at or below existing grade within the floodway, a simplified analysis demonstrating increased conveyance within the floodway was performed to ensure no adverse impacts within the floodway. In this simplified analysis, the BFEs for Ashland Creek were taken from the Jackson County, Oregon Unincorporated Areas Flood Insurance Study (FIS). Intermediate cross sections were generated based on the project topographic survey performed by OBEC Consulting Engineers at four locations within the floodway. These sections were taken where the most resurfacing takes place to seek a worst case scenario to the impacts on the floodway conveyance capacity, see Figure 2. The floodplain and floodway elevations at the intermediate cross sections were determined by interpolation from the bounding cross sections in the FIS, see Figure 3. Conveyance calculations were performed at the interpolated cross sections and at FEMA cross sections AA and AB for the existing and proposed conditions for the greenway trail. The conveyance calculations were performed on the trail side overbank section of Ashland Creek Technical Memorandum OBEC Job No. 19-100.02 Calle Guanajuato Resurfacing Page 1 i and not the entire cross section. In the analysis both the existing conditions and the proposed conditions Manning's "n" value for the plaza concrete surfacing is set at 0.016. The conveyance calculations are attached as Figure 4. Based upon the resurfacing being placed at or below existing grade and no change in the Manning's "n" value for the surface, no decrease in conveyance occurs with the resurfacing of the Calle Guanajuato plaza. Attached are the No-Rise Certification, figures and calculations demonstrating no decreased conveyance and thus no rise through the project portion of Ashland Creek. I ~~RED PROFESS ~OINF~ fO 791 OREGON EXPIRES: 06130 Technical Memorandum OBEC Job No, 19-100.02 Calve Guanajuato Resurfacing Page 2 I CERTIFICATION OF A "NO-RISE" DETERMINATION FOR A PROPOSED FLOODWAY DEVELOPMENT City of Ashland Calle Guanajuato Resurfacing Community Name Development Name Calle Guanajuato plaza T39 R 1 E Sec 0966 Tax Lot 7500 Lot/Property Designation City of Ashland Property Owner I hereby certify that the sections of the proposed Calle Guanajuato plaza from N Main Street to Winburn Way located within the Ashland Creek floodway will result in no loss of conveyance and thus no increase in water surface elevation during the occurrence of the 1 percent annual chance exceedence (100-year flood) discharge. I further certify that the data submitted herewith in support of this request are accurate to the best of my knowledge, that the analyses have been performed correctly and in accordance with sound engineering practice. 8/15/13 Date PROFF~s I N 79131 OREGON 14, 2~1 Q~~7 ~gMIN P. EXPIRES; 061301 Engineers Stamp f c I I 4 t W U O ° W L~Oil r _ N E W 00 Olt CL E^ NX c -p E'er E N < a LL , N d L LLI W 5 ZO7 zs CL CS t3 d$iq cp a'Q LL O Q w A w q v°~ i N Z F u~~ 8~8 pmNC~ II r~ « a nE$p$ J ® w~ Z Z~8 u .NM p4 xCJ Ell YF' cpE i r LO z y ® N -LL E pQ I~-1 LL x v D N E a CO W per. J Z O®p~ v °z y n c j o uW. 10 V ® V C-4 s~ p 4~ w SOL 2r 0 -j n LL _j e~ 2 ® a ~i O o ;91E E W u~'..Ec v Q LL O @ affi U 9~8 °ma - - - m E - IE MI y LL. _ E 01 °rn LO - 10+ p F~ `o a C"i U ~~~~15 Pvv O~~yl c 1~~ M G~ (S'~adS ~/X C3 0p 0 p ? 133211S w N oSS Z z w N ¢ w a~ ~P s Q C' N 14 C ~~~~15 s~~ ~P of LO 1Sai~ 0 Q~P R~ Oho 4' <v 00 ~ 00 =O o ~O ~F,~ ~~~~15 00 a co ~J CO Cd~~ > ego S J~ 4 Ono 04 ono W W co N O F- OW ? Lr, H RK STREET LLD } m W C V b~ c O w ro co m (:7 N~ co ao y Q m o~ GLEN m a ^ W FORK Z ~Q4 m cb n 00 2 n 0 rn n 00 Y ~(D n 00 b fp O W 00 a~ O M m N Oo °r°`~ 00 n 00 U v n " p~oN N s oo s z m m a AMC, ~ 00 J W~N~URN r z E 0 0 0 N ti v i N i z j Ashland Creek Floodwoy ' j 1 Ashland Creek ~I z Ashland Creek 4 Floodploin AA I AB I I AA I AB CONSUL= CORPORATEOMM ENG/NEEAS #X CXNW CLUB ROAD, SURE 100 EUGENE, OREGON 97401,M REGIONAL OFFICES. imw.obma LAKEOSWEGO,• S4LEM,• MEDFORD, OREGON,• VANCOM? WASMNGTON CALLE GUANAJUATO RESURFACING PROJECT CALLE GUANAJUATO ASHLAND PARKS & RECREATION Designed By -Ben Wewerka j Intermediate cross Sections Checked By -Amy Jones Drofted By - Ben Wewerka URE . AA AA FEW Cross Sections FINOO INTERMEDIATE CROSS SECTIONS 2 I N Y CY) 00 r N - 6 00 O) O O m O O 00 co co C M _O _O co CC) 00 LL LL = co ® M N co O O 01 'a N m m Ln U- .l.+ N N O i6 (O O co (.fl 0 m LL a) o0°0 co 00 00 co ~ 00 N LLl ~ m ~ N m C (6 E O ® L N O O U U f~ N CO O C U co (n Q O CO C C O N N d u) O O fa p~U E L E N r d 0 U) CO m 002 ® LL LL O C4 0 ((0 00 000 W E m LL N ~ O LLl 3 Q N G 0 0 N 0 N N C p z 0) U E2 41 CL >1 0 _O m pTj 0) LL = Oro OD a) ® U vii O 00 co W t6 c co O m C O 0 O 0 -0 0 (D 0 .9 _ E (~6 _O j co N co 00 U m N N W C U N m ~ ~ C O f6 N A O O C O N (6 .Q 41 co C O ( 0000 Co (0 0 LrC) 0 (D ) (n U) 0 (D W 45 m N 0 m N E E Y U E -0 Z Z Q m N o Z N - - E :2 LL 0 0 a) w 0 Q -~~D~ LL lz ~N f Conveyance Calculations Cross Section 1 Existing Proposed I i Manning's "n" 0.016 Manning's "n" 0.016 Area 122.59 sf Area 122.87 sf Wetted Perimeter 26.57 ft Wetted Perimeter 26.60 ft KPre 31639.55 cfs Kpost 31736.2 cfs Conve ance Gain/Loss 96.65 cfs Cross Section 2 Existing Proposed Manning's "n" 0.016 Manning's "n" 0.016 Area 97.69 sf Area 97.66 sf Wetted Perimeter 23.54 ft Wetted Perimeter 23.52 ft KPre 23493.38 cfs Kpost 23494.67 cfs Conve ance Gain/Loss 1.29 cfs Cross Section 3 Existing Proposed Manning's "n" 0.016 Manning's "n" 0.016 Area 60.13 sf Area 60.30 sf Wetted Perimeter 18.69 ft Wetted Perimeter 18.74 ft KPre 12203.34 cfs Kpost 12239.08 cfs Conve ance Gain/Loss 35.74 cfs Cross Section 4 Existing Proposed Manning's "n" 0.016 Manning's "n" 0.016 Area 17.97 sf Area 18.02 sf Wetted Perimeter 9.31 ft Wetted Perimeter 9.36 ft Kpre 2594.259 cfs Kpost 2597.01 cfs Conve ance Gain/Loss 2.75 cfs Figure 4A i I Conveyance Calculations Cross Section AA Existing Proposed Manning's "n" 0.016 Manning's "n" 0.016 Area 7.73 sf Area 7,74 sf Wetted Perimeter 6.42 ft Wetted Perimeter 6.44 ft Kpre 814.7207 cfs Kpost 815.1497 cfs Conve ance Gain/Loss 0.43 cfs Cross Section AB Existing Proposed Manning's "n" 0.016 Manning's "n" 0.016 Area 36.51 sf Area 36.61 sf Wetted Perimeter 13.41 ft Wetted Perimeter 13.45 ft Kpre 6629.287 cfs Kpost 6646.367 cfs Conve ance Gain/Loss 17.08 cfs i 1 Figure 4B i f t (E 4 ATTACHMENT 1 Project Site Plan E F ki rVtl OG'tZ'E £IZiO.; u6P's6cinr~. "i ,q.,d £LOZ M38W3ld3S :31tl0 N011tl011ddtl dki3d N093f10 `ONVINSV AO All3 0990! buls!x3 \ 1 133POad 9N13VAURS3tl O1tlnPtlNtln9 311tl3 va/D Dr:Darad 1 roosau{SUis a3nnoown A093e0'a9ma v-9eS 00311S0 3)&7 wo,~a,gDw a { ~I 330-10 71NO103b 6909 !5,z6 N0936'o >a3sn~ 900.31 ,105 O voe 9a 9 Y1,14,00 036 SH33N/9N3 ar~oy/rdoeeoo JNJI7/ISNOO j Ntlld 311S 133POad 0 51 0' r ,r ~ I Gaul afdon „9 -T i 61!Js!x3 roaloud '.1 - I AO 99'016 = awnlon II!3 1_~ f { 1 AJ £0'016 = awnlon lonowaa I L k I jS 069'01 =oaau aouoqun+sl0 { s+oodwi euoZ poold pUDIUSd 4,± > A~ So°9£ = awnlon II!j GGUl afdon „8 - f I AO 62 =awnlon lonowaa 5mrs,x3 parad ~ r jS 192 = oa~o aouoq-n slp 1 , s+oodwl lompool9 b'W3d -~c- ~ 1 Gaul 0/don „8 AJ 52°98l - awnlon II!3 bur;srx3{aa;Dud - 1 ~ { A~ 961 = awnlon lonowaa 3S 618'6 = oaau aouogan+s10 + r r! 1 s+oodw) uloldpool3 IA3Z r r AHVWWnS 13VdWI "au02 Pool} Pa!}!Pow PUDIUStl ,~-1+t I 1'-~bu!;s,x3 ~t- }o 411 a4+ u!y+!m S! +oafoud aa'+ua ayl :a+oN t aaul afdon ,.31 1.- _ bur;6!x3;Darold _ ~~f~- f. ~ l ADM POOIj tlW3j paddoW i ,f uloldpoolj jDa A-oo1 dW3j paddoIN Gaul afdon -61 I / 6,1491x3 anoway y / (jS 006'2-) suanod a+auouoZ/m 6u!oo}unsay ~ - ~ IlDMpoofd T / ~Y~buys!x3 raarad S 009'9-) a+a-uo'3 p-oS/m 6upo}~nsaa /I - / auoZ uo1+oa+oad uolJod!d +o0 3-09 ' _ _ _ _ _ pa+ua+oud aq o+ IlumP OOIS 6ui}six3 / / t 1 ON393I { 11 aaul ald anoDn ~.-b f{sr 3 wab 1014 ~S HIM / T Jr 7-- U A-poOfd .1 ; l 1 r ""Poo, :eNINOZ 9960316£ :dVW Xtll °}da uo! 09,99 'a/N =SS3HOOV 311S Q + d '8 " Dd Puo MSV }o .C+!0 :3WVN H3NM0 N +oafo~d 6u!oD+Dnsaa o+onfoono allo0:3WVN 103COHd c c ATTACHMENT 2 Project Final Plans QED 3 O u y 3 3 LL LL z E o 111 a` 4. o Q v 2 ~ 4 aC a,l a W a a I - i - ~ tom. 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PARKS DEPARTMENT ic No: Applicant: 20 EAST MAIN Address: ASHLAND OR 97520 Phone: (541) 488-5340 C Sub-Contractor: T Address: kj Applied: 09/10/2013 r Issued: 0 Expires: 03/09/2014 R Phone: Maplot: State Lic No: City Lic No: DESCRIPTION: Physical & Environmental Constraints Permit Contact is Rachel Dials VALUATION vupancy Type Construction Units Rate Amt Actual Amt Constuction Description Total for Valuation: MECHANICAL ELECTRICAL STRUCTURAL PERMIT FEE DETAIL Description Amount Fee Description 'sical Constraints Permit Amount 998.00 CONDITIONS OF APPROVAL kl if 9UNITY DEVELOPMENT Tel: 541-488-5305 >t Main St. Fax: 541-488-5311 d, OR 97520 TTY: 800-735-2900 hland.or.us `ion Request Line: 541-552-2080 CITY F i i I hereby certify the contents of this application to be correct to the best of my knowledge, and furthermore, that I have read, Fee Summary Paid Amounts understood and agreed to the following: Building: $ 0.00 $ 0.00 1. This permit shall remain valid only in accordance with code State Surcharge: $ 0.00 $ 0.00 or regulation provisions relating to time lapse and revocation Development Fees: $ 0.00 $ 0.00 (180 days). 2. Work shall not proceed past approved inspection stage. All Systems Development Charges: $ 0.00 $ 0.00 required inspections shall be called for 24 hours in advance. Utility Connection Fees: $ 0.00 $ 0.00 3. Any modifications in plans or work shall be reported in advance to the department. Public Works Fees: $ 0.00 $ 0.00 4. Responsibility for complying with all applicable federal, state, Planning Fees: $ 998.00 $ 0.00 or local laws, ordinances, or regulations rests solely with the applicant. Sub-Total: $ 998.00 Fees Paid: $ 0 Applicant Date Total Amount Due: $ 998.00 COMMUNITY DEVELOPMENT Tel: 541-488-5305 20 East Main St. Fax: 541-488-5311 Ashland, OR 97520 TTY: 800-735-2900 www.ashland.ocus Inspection Request Line: 541-552-2080 CITY F -ASrILAND ZONING PERMIT APPLICATION Planning Division CITY OF 51 Winburn Way, Ashland OR 97520 FILE # PA-2013-0 ASHLAND 541-488-5305 Fax 541-488-6006 DESCRIPTION OF PROJECT Calle Guanaiuato Resurfacing Project DESCRIPTION OF PROPERTY Pursuing LEED® Certification? ❑ YES ❑ NO Street Address Calle Guanaiuato between North Main Street and Winburn Way (45 WINBURN WAY PER JACKSON COUNTY) Assessor's Map No. 39 1 E 09BB Tax Lot(s) 7500 Zoning C-1-D Comp Plan Designation -Commercial, Downtown APPLICANT Name City of Ashland, Parks & Recreation Department Attn: Rachel Dials Phone 541-488-5340 E-Mail rachel.dials@ashiand.or.us Address 340 S, Pioneer St. City Ashland Zip 97520 PROPERTY OWNER I Name City of Ashland Phone 541-488-6002 E-Mail dave.kanner6ashland.or.us Address 20 E. Main St. City Ashland Zip 97520 SURVEYOR, ENGINEER, ARCHITECT, LANDSCAPE ARCHITECT OTHER Title Wetland Scientist/Environmental Specialist Name Julie Wirth, PWS Phone 541-683-6090 -E-Mail JWirth5obec.corn Address % OBEC Consulting Engineers, 920 Country Club Road Suite 10013 City Eugene, OR Zip 97401 Title Name Phone E-Mail Address City Zip I hereby certify that the statements and information contained in this application, including the enclosed drawings and the required findings of fact, are in all respects, true and correct. /understand that all property pins must be shown on the drawings and visible upon the site inspection. In the event the pins are not shown or their location found to be incorrect, the owner assumes full responsibility. I further understand that if this request is subsequently contested, the burden will be on me to establish: 1) that I produced sufficient factual evidence at the hearing to support this request; 2) that the findings of fact furnished justifies the granting of the request; 3) that the findings of fact furnished by me are adequate; and further 4) that all structures or improvements are properly located on the ground, Failure in this regard will result most likely in not only the request being set aside, but also possibly in my structures being built in reliance thereon being required to be removed al my expense. If I have any doubts, I am advised to seek competent professional advice and assistance, i Applicant's Signature Date As owner of the propel involved in this equest, I have read and understood the complete application and its consequences to me as a property owner. Pr6perty Owner's Signature (required) Date [to be completed by City Staff] Date Received September 10, 2013 Zoning Permit Type Type I (P&E Permit) Filing Fee $998 (Invoice AP&RD) OVER 0 CADocuments and Settings\dialsr\Local Settings\Temporary Internet Files\Content.Outtook\D3B352SK\Zoning Permit Application Form.doc IF ia~l ZONING MIT APPLICATION pmil~_ Planning Division 51 Winburn Way, Ashland OR 97520 FILE #_PA-2013-0~ CITY OF 541-488-5305 Fax 541-488-6006 ASHLAND DESCRIPTION OF PROJECT Calle Guanajuato Resurfacing Project DESCRIPTION OF PROPERTY Pursuing LEEDO Certification? ❑ YES ❑ NO Street Address _Calle Guanajuato between North Main Street and Winburn Way (45 WINBURN WAY PER JACKSON COUNTY) Assessor's Map No. 39 1 E 09BB Tax Lot(s) 7500 Zoning C-1 -D Comp Plan Designation Commercial, Downtown APPLICANT Name City of Ashland, Parks & Recreation Department Attn: Rachel Dials Phone 541-488-5340 E-Mail rachel.dials@ashland.or.us Address 340 S. Pioneer St. City Ashland Zip 97520 PROPERTY OWNER Name City of Ashland Phone 541-488-6002 E-Mail daye.kanner(ashland.or.us Address 20 E. Main St, City Ashland Zip 97520 SURVEYOR, ENGINEER, ARCHITECT LANDSCAPE ARCHITECT OTHER Title Wetland ScientisUEnvironmental Specialist Name Julie Wirth, PWS Phone 541-683-6090 E-Mail JWirth p obec.com Address % OBEC Consulting Engineers 920 Country Club Road Suite 10013 City Euqene, OR Zip 97401 Title Name Phone E-Mail Address City Zip 1 hereby certify that the statements and information contained in this application, including the enclosed drawings and the required findings of fact, are in all respects, true and correct. 1 understand that all property pins must be shown on the drawings and visible upon the site inspection. In the event the pins are not shown or their location found to be incorrect, the owner assumes full responsibility. 1 further understand that if this request is subsequently contested, the burden will be on me to establish: 1) that I produced sufficient factual evidence at the hearing to support this request; 2) that the findings of fact furnished justifies the granting of the request; 3) that the findings of fact furnished by me are adequate; and further 4) that all structures or improvements are properly located on the ground. Failure in this regard will result most likely in not only the request being set aside, but also possibly in my structures being built in reliance thereon being required to be removed at my expense. If I have any doubts, I am advised to seek competent professional advice and assistance. Applicant's Signature Date As owner of the property involved in this request, / have read and understood the complete application and its consequences to me as a property owner. Property Owner's Signature (required) Date rro be completed by City Staff] Date Received September 10, 2013 Zoning Permit Type Type I (P&E Permit) Filing Fee $998 (Invoice AP&RD) OVER N GAcomm-deOplanning\Forms & HandoutsVoning Permit Application.doc