HomeMy WebLinkAbout2015-150 Contract - John Watt & Associates
Contract for PERSONAL SERVICES less than $35,000
CITY OF CONSULTANT: John Watt & Associates
ASHLAND CONTACT: Al Densmore
20 East Main Street
Ashland, Oregon 97520 ADDRESS: P.O. Box 4461, Medford, OR 97501
Telephone: 541/488-6002
Fax: 541/488-5311 TELEPHONE: (541) 779-0036
DATE AGREEMENT PREPARED: 05/18/2015 FAX.
BEGINNING DATE: 06/12/2015 COMPLETION DATE: 12/12/2015
COMPENSATION: Not to Exceed $16,740
SERVICES TO BE PROVIDED: as per attached Exhibit C
ADDITIONAL TERMS:
In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Personal Services will be primary and take
precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a
manner that will not conflict with the said prima City of Ashland Contract.
FINDINGS:
Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and
determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor
resources to perform the services; (3) the statement of work represents the department's plan for utilization of such
personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient
to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints
provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein
is fair and reasonable.
NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as
follows:
1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein
by this reference.
2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described
above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance
of such service.
3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel
assigned to the work required under this contract are fully qualified to perform the service to which they will be
assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of
Oregon, are so registered, licensed and bonded.
4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated
above and complete the service by the completion date indicated above.
5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified
above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely
terminated, payments will be made for work completed and accepted to date of termination.
6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of
City.
7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract.
8. Living Wage Requirements: If the amount of this contract is $20,142.20 or more, Consultant is required to comply
with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees
performing work under this contract and to any Subcontractor who performs 50% or more of the service work under
this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where
it will be seen by all employees.
9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not
limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services
attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations,
actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
10. Termination:
Contract for Personal Services, Revised 07/08/2014, Page 1 of 5
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. - City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Consultant, or at such later date as may be established by City under any of the following
conditions:
L If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Consultant to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Consultant may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Consultant's performance of each and every obligation and duty under
this contract. City by written notice to Consultant of default or breach may at any time terminate
the whole or any part of this contract if Consultant fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to
the termination date if such work was performed in accordance with the Contract.
11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City.
Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide
workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to
this contract. Consultant is a subject employer that will comply with ORS 656.017.
12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default
of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF
Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if
consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted
against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business
on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or
delegate duties under, the Contract.
14. Insurance. Consultant shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. Professional Liabilihcinsurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, 1 000 000, ' 000 000 or Not Applicable for each claim, incident or occurrence. This is to
cover damages cause mission or negligent acts related to the professional services to be provided
under this contract.
C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage.
d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage,
including coverage for owned, hired or non-owned vehicles, as applicable.
Contract for Personal Services, Revised 07/08/2014, Page 2 of 5
e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to
the City.
f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and
non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish
acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of
the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The
Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further
liability to Consultant.
Certification. Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated b reference.
Consult City of Ashland
ignature Department Head
JoH~ ArT R,
Print Name Print Name
MhN~1 T~4 y +PaVZ-Tn'Z rL ~13I15--
Title Date
W-9 One copy of a W-9 is to be submitted with /C" / g
the signed contract. Purchase Order No.
Contract for Personal Services, Revised 07108!2014, Page 3 of 5
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
(1) 1 carry out the labor or services at a location separate from my residence or is in a
- specific portion of my residence, set aside as the location of the business.
t
(2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts.
(5) Labor or services are performed for two or more different persons within a period of one
year.
(6) 1 assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
Contractor (Date)
Contract for Personal Services, Revised 07108/2014, Page 4 of 5
CITY • ASHLAND, OREGON
EXHIBIT B
City of Ashland
LIVING
WAGE
. . .
er hour effective June 30, 2014
!VAUA (Increases annually every June 30 by the
Consumer Price Index)
portion of business of their 401 K and IRS eligible
employer, if the employer has cafeteria plans (including
ten or more employees, and childcare) benefits to the
has received financial amount of wages received by
assistance for the project or the employee.
➢ For all hours worked under a business from the City of
service contract between their Ashland in excess of ➢ Note: "Employee" does not
employer and the City of $20,142.20. include temporary or part-time
Ashland if the contract employees hired for less than
exceeds $20,142.20 or more. ➢ If their employer is the City of 1040 hours in any twelve-
Ashland including the Parks month period. For more
➢ For all hours worked in a and Recreation Department, details on applicability of this
month if the employee spends policy, please see Ashland
employee's or more of the ➢ In calculating the living wage, Municipal Code Section
employee's time in that month employers may add the value 3.12.020.
working on a project or of health care, retirement,
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall,
20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all
employees.
CITY OF
ASHLAND
Contract for Personal Services, Revised 07/08/2014, Page 5 of 5
EXHIBIT C
•
June 8, 2015
To: Mike Faught, Director of Public Works
City of Ashland, Oregon
From: Al Dens re, John Watt Associates
Subject: Scope of Work
The consultant will provide the following services to the City of Ashland Transportation Capital Projects:
Solicit financial support, identified by the City, from a multitude of funding agencies, i.e.: Rogue Valley Metro-
politan Planning Organization (RVMPO), Rogue Valley Area Commission on Transportation
(RVACT), Economic Development, State Legislation, Congressional Grants, etc.
Identify potential funding opportunities
Assist City staff with funding agency project proposals and presentations
May be required to develop public education & outreach campaigns for projects
Date Range: 6 months from date of fully executed contract
Compensation: $16,740 payable monthly at the rate of $2,790 per month by invoice
John Watt Associates, LLC.
PO Box 466-1 Medford, Or 97501 541.779.0036 www.johnwattassociates.com
Oregon Government Ethics Commission Telephone: (503) 378-5105
3218 Pringle Rd SE, Suite 220
Salem, OR 97302-1544
LOBBYING REGISTRATION STATEMENT
(Please read completion instructions on page 2)
1. Lobbyist Information:
(See instructions. Enter address where the quarterly expenditure report should be sent.)
Mailing Address: P fox %,(p
City, State, Zip: IIV~'p r D\V, x'1150 t Contact Person: ~tn N ~A/*
Tele: (business) 6(4 1 -779 - 0036 (fax) (e-mail) JQa A A iWAti CLVV%-
Name of any member of the Oregon Legislative Assembly employed, retained, or otherwise compensated by the lobbyist.
2. Lobbyist Verification: I CERTIFY UNDER PENALTY OF FALSE AFFIRMATION THAT THE REGISTRATION (office
INFORMATION IS TRUE AND CORRECT. use only)
Name: ~l NV.-I War l~ Signature: Date:
Name: AL Og5~5MDV-Q,7 Signature: Date:
Name: Signature: Date:
Name: Signature: Date:
Name: Signature: Date:
Name: Signature: Date:
3. Client/Employer Information: (office use only)
(Note: lyou must file a separate registration for each client/employer you will be representing) Reg.No.
Name 1 1 ~j pill~ ASH LAM b
Attn: NkkY ~P,V~G 1 (Z~U''oYL o~ ~?+~P~~1 C vJ ~Lk S
Mailing Address: nn~ 1(~1~pct OJ L7~ ~1
City, State, Zip: t~7H1.~; b'- gJ52Z
Tele: (business) '54I CAQ)b 6002, (fax) Sy I LkVg53~, (e-mail)
Type of Business: ev (4-5 t' a
Is the client/employer named above a public/government agency? ✓TYes ❑ No
Subject(s) of legislative interest: ~~EV~S,Po~ka~hbvt'uYt~1K~
Name of any member of the Oregon Legislative Assembly employed, retained, or otherwise compensated by the client/employer of
the lobbyist:
4. Designation: I DESIGNATE THE PERSON(S) NAMED ABOVE TO LOBBY ON BEHALF OF THE NAMED CLIENT/EMPLOYER.
(Please see page 2 regarding your expenditure report filing responsibilities)
Client/Employer Representative Signature: Cc-~ Date: Lo
Printed Name and Title:
(please print)
Page 1 rev. 10/13
WATTJ-1 OP ID: TF
CERTIFICATE OF LIABILITY INSURANCE DATE(MWDDIYYYY)
05/08/2015
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
NNPORTANT: if the certilicate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. if SUBROGATION IS WANED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In:Neu of such endorsement s
PRODUCER Wl R. Joe Hubbard
Protectors Insurance, LLC PHONE -
541 _778_58gg X Ne ; 541-772- 1906
Pilot Rock Ins Agency LLC (CA)
PO Box 4669 ADDRESS; joeh rotectorsins.com
Medford, OR 97501
R. Joe Hubbard INSURER(S) AFFORDING COVERAGE NAIC t
INSURERA:United States Liability Ins.
INSURED John Watt & Associates,-LLC INSURER B: Lib" Mutual Insurance Co
PO Box 4461 INSURER C
Medford, OR 97501
INSURER D :
INSURER E :
INSURER F
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING' ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR TYPE OF. INSURANCE POLICY NUMBER (MMFDDNYYY) LIMITS
A COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE. $ 1,000,00
cLAIMS-MADE OCCUR X CX1551412 D9M112014 09/11/2015 RZEMISEB (Ea occurrence $ 50,000
X Business Owners IrED EXP (Any one person) $ 5,00
PERSONAL & ADV INJURY $ exclude
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,00
E ROC PRODUCTS - COMP/OP AGG $ 2,000,00
X POLICY O PRO- $
OTHER
GL LIMB $ 1,000,00
AUTOMOBILE LIABILITY Ee acc dent) SIN
X1551412 09/1112014 09!11/2015 BODILY INJURY (Per person) $
A ANY Auro -
ALL OWNED SCHEDULED BODILY INJURY .(Per ecciderd) $
X AUTOS X NAUTOS ON-VWNED ROPER77D $
HIRED AUTOS AUTOS (Per accident)
$
UMBRELLA LUIB HOCCUR EACH OCCURRENCE $
EXCESS:LIAB CLAIMS-MADE AGGREGATE. $
DED RETENTION $ $
WORKERS COMPENSATION X gRTUrE ERTM
AND EMPLOYERS'-LIABILITY
B ANY PROPRETOMPARTNERiEXECUTIVE Y N NIA C539S3222104113 06/08/2014 08108120/5 E.L. EACH ACCIDENT $ 500,00
OFRCERIMEMBER EXCLUDED?
(Mandatory In NH) E.L. DISEASE - EA EMPLOYEE $ 500,00
SC E.L. DISEASE - POLICY LIMIT $ 500,00
If yesRIPTION describe OF under OPERATIONS below
DE
A Professional X X1551412 09M1/2014 0911112015 Ea Claim 1,000,00
Aggregate 1,000,00
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addiflonal Remarks Schedule, may be attached V more space Is required).
ertificate holder is listed as additional insured per attached endorsements
CERTIFICATE HOLDER CANCELLATION
CITYAS2
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE VWLL BE DELIVERED IN
City of Ashland ACCORDANCEVM THE POLICY PROVISIONS.
20 E Main Street
Ashland, OR 97520 AUTHORIZED REPRESENTATIVE
1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD
POLICY NUMBER: CX 1551412 BUSINESSOWNERS
BP 04 48 0702
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED DESIGNATED PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS COVERAGE FORM
SCHEDULE
Name of Person Or Organization:
Effective Date: 04/0212015 12:00 AM
The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds
Ashland, OR 97520
*Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
The following is added to Paragraph C. Who Is An
Insured in Section II -Liability:
4. Any person or organization shown in the Schedule
is an insured, but only with respect to liability
arising out of your ongoing operations or premises
owned by or rented to you.
BP 04 48 07 02 ISO Properties, Inc., 2001
UNITED STATES LIABILITY INSURANCE GROUP
WAYNE, PENNSYLVANIA
Thisendorsement modifies insurance provided under the following:
SPECIFIED PROFESSIONS PROFESSIONAL LIABILITY COVERAGE FORM
ADDITIONAL, INSURED ENDORSEMENT
In consideration of the premium paid, it is agreed that the following is added as an Additional Insured, but
only as respect to, Claims arising out of any negligent act, error, omission, or Personal Injury in the
rendering or failure to render Professional Services by any individual or entity of the Named Insured
specified in Item I. of the Declarations.
Effective Date: 04/02/2015 12:00 AM
The City of Ashland, Oregon, and its elected officials, officers, and employees
20 East Main St.
Ashland, OR 97520
All other terms and conditions of this Policy remain unchanged. This endorsement is a part of the
Insured's Policy and takes effect on the effective date of the Insured's Policy unless another effective
date is shown.
SP 224 (07-09) Page 1 of I
Page 1 / 1
CITY OF
ASHLAND DATE PO NUMBER 20 E MAIN ST. 6/11/2015 12918
ASHLAND, OR 97 97520
(541) 488-5300
VENDOR: 019477 SHIP TO: Ashland Public Works
JOHN WATT & ASSOCIATES LLC (541) 488-5587
PO BOX 4661 51 WINBURN WAY
MEDFORD, OR 97501 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept.:
Req. Del. Date: Contact: Whitney Dennis
Special Inst: Confirming? No
Quanti Unit Description Unit Price Ext. Price
Provide consultation services to the 16,740.00
City of Ashland Transportation Capital
Protects, per Exhibit C.
Contract for Personal Services
Beqininq date: 06/12/2015
Completion date: 12/12/2015
SUBTOTAL 16 740.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 16,740.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 260.08.12.00.60410 16,740.00
L
ZIV-
Authori d Signature VENDOR COPY
FORM#3 CITY OF
= -AS H LAN D
REQUISITION Date of request: 06/08/2015
Required date for delivery: ASAP
Vendor Name John Watt & Associates, LLC
Address, City, State, Zip P.O. Box 4461
Contact Name & Telephone Number Al Densmore, 541-779-0036
Fax Number N/A
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergent
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
❑ Direct Award Date approved by Council: Contract #
❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Agency
❑ Form #9, Request for Approval
® Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: Date
Description of SERVICES Total Cost
Provide consultation services to the City of Ashland Transportation Capital Projects, per Exhibit C.
Not to exceed $16,740
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL COST
® Per attached quote/proposal $
Project Number _ _ _ _ _ _ - _ _ _ Account Number 260 - 08 -12 - 00 - 604100
Account Number - Account Number
'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support -Yes /No
By signing this requisition form, I certify that the City's public contracting requirements have been satisfied.
Employee: Department Head: L~Jt
(Equal too reater than $5,000)
Department Manager/Supervisor: City Administrator:
(Equal to or greater than $25,000)
Funds appropriated for current fiscal year. 4S_ / NO v~~ hY
Finance Director- (Equal to or reater than $5,000) Date
Comments:
Form #3 - Requisition
CITY OF
FORM #4 ASHLAND
DETERMINATIONS TO PROCURE
PERSONAL SERVICES
$5,000 to $75,000
To: Dave Kanner, Public Contracting Officer
From: !Michael R. Faught-Director of Public ff orks
Date: 61812015
Re: DETERMINATIONS TO PROCURE PERSONAL SERVICES
In accordance with AMC 2.50.120(A), for personal services contracts greater than $5,000, but less
than $75,000, the Department Head shall make findings that City personnel are not available to
perform the services, and that the City does not have the personnel or resources to perform the
services required under the proposed contract. However, the City Attorney, the Public Contracting
Officer, or Local Contract Review Board, can require a formal solicitation for bids to ensure that
the purposes of this chapter are upheld.
Background
The Department of Public Tfl'orks intent is 10 contract with a primate consultant to provide the appropriate
scope Of services to assist with potential fil77di77g opportunities for street related capital i7711)rove7nents.
The monies for this project comes from the appropriated funds fi'o777 the Street Department Personal
Services line itein.
The work is expected to take place during F)2015 ce F12016 for a 6 month period with a z7ot to exceed
hudget amount of S16, 1g0.
Pursuant to AMC 2.50.120(A), has a reasonable inquiry been conducted as to the availability of
City personnel to perform the services, and that the City does not have the personnel and resources
to perform the services required under the proposed contract?
The City ofAshland Engineering Division does not have the adegzrate staff tune or appropriate resources
to provide the scope of service contemplated under this contract. In addition, no other Depar17new in the
Citti has the resources 07' technical knoi•ledge to complete the tivork associated ivith this personal services
Co7717'(10.
Form #4 - Department Head Determinations to Procure Personal Services, Page 1 of 1, 619/2015