HomeMy WebLinkAbout2015-155 Contract - Project A
Contract for GOODS AND SERVICES Small Procurement Less than $5,000
c r T r or INDEPENDENT CONTRACTOR: ProjectA Inc
,ASHLAND CONTACT: Paul Steele
20 East Main Street ADDRESS: 5350 Highway 66, Ashland, OR 97520
Ashland, Oregon 97520
Telephone: 541/488-6002
Fax: 5411488-5311 TELEPHONES 541-488-1702 FAX: 541-488-8700
BEGINNING DATE: June 1, 2015 COMPLETION DATE: June 30, 2015
COMPENSATION: $4,180 (per attached project proposal -
GOODS AND SERVICES TO BE PROVIDED: Software development and hosting of a job match website in support of a grant award to Ashland
Community Resource Center to assist ACRC clients in finding employment opportunities in Ashland.
In the event of conflicts or discrepancies among Contract Documents, this standard form of the City of Ashland Contract will be primary and take
precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a
manner that will not conflict with this standard form City of Ashland Contract.
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR
AGREE as follows-
1 . All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its awn risk and expense, perform any work
described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. j
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required
under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be
registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City
business license.
3. Ownership of Production: All documents, materials or items produced by Contractor pursuant to this contract shall be the property of City.
4. Statutory Requirements: ORS 27913220, 2796.225, 279B.230, 279B.235, ORS Chapter 244 and ORS 670.600 are made part of this contract.
5. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from those losses, expenses,
or other damages resulting from injury to any person or damage to property arising out of or incident to the negligent performance of this contract
by Contractor its employees, or agents. Contractor shall not be held responsible for any losses, expenses, or other damages, directly, solely, and
proximately caused by the negligence of City.
6. Termination: City's Convenience. This contract may be terminated at any time by the City.
7. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete
responsibility for the performance of this contract.
8. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or
emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award
of such subcontracts, if any.
9. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license.
10. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work.
11. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the
contract work set forth in this document.
12. Default. The Contractor shall be in default of this agreement if Contractor commits any material breach or default of any covenant, warranty,
certification, or obligation it owes under the Contract.
13. Insurance. Contractor shall at its own expense provide the following insurance:
a. a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers'
compensation coverage for all their subject workers. Worker's compensation insurance is required if work is performed by employees,
subcontractors, or volunteers.
BY INITIALING THIS SENTENCE, CONTRACTOR CERTIFIES UNDER PEN TY OF LAW THAT THE WORK REQUIRED BY THIS
CONTRACT SHALL BE PERFORMED SOLELY BY THE UNDERSIGNED:
b. General Liability insurance with a combined single limit, or the equivalent, of of less than $1,000,000 for each occurrence for Bodily Injury
and Property Damage.
C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for each accident for Bodily
Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable.
14. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon
15. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT,
MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH
PARTIES.
Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference.
Cont ctor: City of Ashland:
By 4)0~z- By r
Signature Department Head
PAUL S-TEE LE vv~,
Print Name Print,Name
VP 5EP_1lce5 i-i; f z;
Title date
W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No.
Revised 10-28-14 Page 1 of 3
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on
the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not
subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the
Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or
dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents
and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when
executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c)
the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor
is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of
perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the
entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the
contract documents, and has checked four or more of the following criteria:
(1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my
residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are purchased for the
business.
✓ (3) Telephone listing is used for the business separate from the personal residence listing.
✓ (4) Labor or services are performed only pursuant to written contracts.
✓ (5) Labor or services are performed for two or more different persons within a period of one year.
(6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by
the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating
to the labor or services to be provided.
14,
Contractor (Date)
Revised 10-28-14 Page 2 of 3
Exhibit B
Hg I"Ye ,iiEiit ::ProjeetA
3.
Presented to City of Ashland
By Project A, Inc. On 03/1612015
Adam Hanks I Management Analyst
City of Ashland - Administration & Conservation
20 East Main St(Ashland,OR 97520
541-552-20461541-488-6006 (fax)
adam@ashiand.or.us
Project Details
Thank you for allowing Project A to provide you with a proposal for a new website for the
Ashland Job Match System for Ashland]obMatch.org. The outline of the system capabilities
is included in the "Workforce Development Proposal - Ashland Community Resource
Center" document from the November 17, 2014 Council Business Meeting summary.
One Time Development Costs
ITASK' DESCRIPTION ESTIMATE
Project Manage all tasks as needed to.compiete the project. $380.00
Management 4 hours.
Graphic Design Creation of website design mockup based off client $1,520.00
feedback and preferences. We will use your supplied logo
and artwork/photographs in design framework. Project A
will create an initial mockup and client will provide
feedback. A second mockup will be created and additional
feedback will result in a third and final mockup. Additional
mockups available by request at normal hourly rate.
16 hours.
Custom Project A's programmers will develop the web application to $2,280.00
Programming allow Job Seekers and Employers to match resources with
available jobs. The system will allow for Account
Registration, Job Postings, Evaluations, Alerts, and various
pages of content for Resume assistance, etc. The scope of
the project is outlined in the Workforce Development
Proposal - Ashland Community Resource Center"
document.
24 hours.
Total Development Cost: $4,180.00
I
Revised 10-28-14 Page 3 of 3
Page 1 / 1
CITY OF
. ASH LAND DATE FPO NUMBER
PTA& 20 E MAIN ST. F6/11/2015 12921
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 000712 SHIP TO: City of Ashland
PROJECT A, INC (541) 488-6002
5350 HIGHWAY 66 20 E MAIN STREET
ASHLAND, OR 97520 ASHLAND, OR 97520
FOB Point: Ashland, Oregon Req. No.:
Terms: Net Dept.:
Req. Del. Date: Contact: Adam Hanks
Special Inst: Confirming? No
Quanti Unit Description Unit Price Ext. Price
Website development services as part of 4,180.00
qrant award to Ashland Community
Resource Center for a Job Match program
for ACRC clients emplovment
opportunities
Contract for Goods and Services Small
Procurement Less than $5,000
Beqinninq date: June 1, 2015
Completion date: June 30, 2015
SUBTOTAL 4180.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 4,180.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 110.01.02.00.60410 4,180.00
Aut iz Signature VENDOR COPY
FF70R*:#:3:] t CITY OF
ASHLAND
REQUISITION Date of request:
Required date for delivery:
Vendor Name Project A
Address, City, State, Zip 5350 Highway 66
Contact Name & Telephone Number Ashland, OR 97520
Fax Number
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
® Direct Award Date approved by Council: Contract #
❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington
Intermediate Procurement El Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment El Written quote or proposal attached Date original contract approved by Council:
(Date)
171 (3) Written proposals/written solicitation Date approved by Council:
❑ Form #4, Personal Services $5K to $75K Valid until: Date
Description of SERVICES Total Cost
Website development services as part of grant award to Ashland Community Resource $4,180
Center for a Job Match program for ACRC clients employment opportunities
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL COST
® Per attached quotelproposal $4,180
Project Number _ _ _ _ _ _ - _ _ _ Account Number 110.01.02.00.604100
Account Number___-__-__ Account Number
`Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases: ' *
IT Director Date Support -Yes /No
By signing this requisition form, I certify that the City's public contracting requirements have been satisfied.
9
Employee: Department Head:
(Equal to or greater than $5,000)
Department Manager/Supervisor: City Administrator:
(Equal to or greater than $25,000)
Funds appropriated for current fiscal year: YES / NO
Finance Director- (Equalto or greater than $5,000) Date
Comments:
Form #3 - Requisition