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HomeMy WebLinkAbout2015-156 Contract - Gage It Construction Contract for GOODS AND SERVICES Less than $25,000 C I T Y OF CONTRACTOR: Gage It Construction -AS H LA N D CONTACT: Christy Gage 20 East Main Street Ashland, Oregon 97520 ADDRESS: PO Box 3483 Telephone: 541/488-6002 Central Point, OR 97502 Fax: 541/488-5311 TELEPHONE: 541-779-7007 DATE AGREEMENT PREPARED: 6/8/2015 FAX: 541-779-7227 BEGINNING DATE: 6/10/2015 COMPLETION DATE:07/31/2015 COMPENSATION: Not to Exceed $3,375.00 per exhibt C GOODS AND SERVICES TO BE PROVIDED: Removal of damaged guardrail and installation of new guardrail assembly, per MUTCD standards, at N. Main in order to protect sewer lift station and electric utilities. ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Goods and Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said rims City of Ashland Contract. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of city. 6. Statutory Requirements: ORS 279B.220, 279B.225, 2798.230, 2798.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $20,142.20 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 1 of 5 C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage_ Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 2 of 5 C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sig -the certification attached hereto as Exhibit A and herein incorporated by referer~~/ Contrac r ' City of Ashland a By By Signature Departm Head Print Name Print Name - //S---- Title Date W-9 One copy of a W-9 is to be submitted with the signed contract.- Purchase Order No. Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: V (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. V (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. V (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. f _ C ntrac r ~ (Date) Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 4 of 5 CITY • ASHLAND, OREGON EXHIBIT B City of Ashland LIVING ~laws regulating payment of a 'living wage. er hour effective June 30, 2015 ILI Increases annually every June 30 by the Consumer Price Index) In calculating the living wage, employers may add the value of health care, retirement, For all hours worked under a 401 K and IRS eligible service contract between their cafeteria plans (including employer and the City of childcare) benefits to the Ashland if the contract amount of wages received by exceeds $20,142.20 or more. the employee. For all hours worked in a Note: "Employee" does not month if the employee spends include temporary or part-time 50% or more of the employees hired for less than employee's time in that month 1040 hours in any twelve- working on a project or month period. For more portion of business of their details on applicability of this employer, if the employer has policy, please see Ashland ten or more employees, and Municipal Code Section has received financial 3.12.020• assistance for the project or business from the City of Ashland in excess of $20,142.20. > If their employer is the City of Ashland including the Parks and Recreation Department. Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 5 of 5 GAGE01C OP ID: DB ACM. Ll DATE (MM/DDNYYY) CERTIFICATE OF LIABILITY INSURANCE 06/04/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT United Risk Solutions, Inc. NAME: Cindy Sorensen PO Box 936 acco"N EXt : 541-245-1111 ac N.): 541-245-1112 Medford, 97501-0067 E-MAIL SS: cindy.sorensen@unitedrisk.com Jim R. Cox x INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : Western National Assurance Co 24465 INSURED Gage It Construction LLC INSURERB:SAIF Corporation P.O. Box 3483 Central Point, OR 97502-0018 INSURERC: INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN SR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY EXP LTR POLICY NUMBER MM/DD/YYYY MM/DDIYYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A X COMMERCIAL GENERAL LIABILITY X CPP103830004 03/0912015 0310912016 DAMA E T RENTED PREMISES Ea occurrence $ 300,00 CLAIMS-MADE 1XI OCCUR MED EXP (Any one person) $ 10,000 PERSONAL&ADVINJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GE 'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGG $ 2,000,000 X POLICY PRO LOC $ AUTOMOBILE LIABILITY Ea aBINEDt SINGLE LIMIT $ 1,000,000 A _ 1 ANY AUTO CPP103829904 03/09/2015 03/09/2016 BODILY INJURY (Per person) $ X AUTOS ALLOWNED AUTOS SCHEDULED BODILY INJURY (Per accident) $ i X HIREDAUTOS X NON-OWNED I PROPERTY DAMAGE AUTOS PER ACCIDENT $ $ I X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 A L EXCESS LIAB CLAIMS-MADE UMB100639007 03/0912015 03/0912016 AGGREGATE $ 1,000,000 DED X RETENTION $ 10,000 $ WORKERS COMPENSATION WCSTATU- OTH AND EMPLOYERS' LIABILITY Y / N i TORY LIMITS X ER B ANY PROPRIETOR/PARTNER/EXECUTIVE 756250 05/0112015 05/01/2016 E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? ❑ N I A Mandatory in NH) If yes, describe under I E.L. DISEASE - EA EMPLOYE $ 1,000,000 I DESCRIPTION OF OPERATIONS below E. L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) City of Ashland and its officers, employees and agents whlie acting within the scope of their duties as such are Additional Insured as provided by Endt. WNGL52 01/09, CERTIFICATE HOLDER CANCELLATION CITAS03 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 20 E. Main St. ACCORDANCE WITH THE POLICY PROVISIONS. . Ashland, OR 97520-1814 AUTHORIZED REPRESENTATIVE © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD COMMERCIAL GENERAL LIABILITY WN GL 52 01 09 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. OREGON ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN CONSTRUCTION AGREEMENT WITH YOU PRIMARY AND NONCONTRIBUTORY This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section II - Who Is An Insured is amended to in- a. The preparing, approving, or failing to pre- clude as an additional insured any person or organ- pare or approve, maps, shop drawings, opin- ization for whom you are performing operations ions, reports, surveys, field orders, change when you and such person or organization have orders or drawings and specifications; or agreed in writing in a contract or agreement that such person or organization be added as an addi- b. Supervisory, inspection, architectural or en- tional insured on your policy. Such person or organ- gineering activities. ization is an additional insured only with respect to 2. "Bodily injury" or "property damage" occurring liability for "bodily injury", "property damage" or after: "personal and advertising injury" caused by your ongoing operations for the additional insured and a. All work, including materials, parts or equip- only to the extent that such "bodily injury", "property ment furnished in connection with such damage" or "personal and advertising injury" is work, on the project (other than service, caused by your negligence or the negligence of maintenance or repairs) to be performed by those performing operations on your behalf. or on behalf of the additional insured(s) at the location of the covered operations has A person's or organization's status as an additional been completed; or N insured under this endorsement ends when your operations for that additional insured are com- b. That portion of "your work" out of which the ° pleted. injury or damage arises has been put to its intended use by any person or organization B. The Limits of Insurance applicable to the additional other than another contractor or subcontrac- insured are those specified in the written contract for engaged in performing operations for a or written agreement or in the Declarations of this principal as a part of the same project. m policy, whichever is less. These Limits of Insur- ance are inclusive of, and not in addition to Limits D. As respects the coverage provided under this en- of Insurance shown in the Declarations. dorsement, Paragraph 4.b. of the other Insurance i; Condition is deleted and replaced by the following: C. With respect to the insurance afforded to these ad- ditional insureds, the following additional exclusions 4. Other Insurance apply: b. Excess Insurance This insurance does not apply to: This insurance is excess over any other in- 1. "Bodily injury", "property damage" or "personal surance naming the additional insured as an and advertising injury" arising out of the render- insured whether primary, excess, contingent ing of, or the failure to render, any professional or on any other basis unless the written con- architectural, engineering or surveying services, tract or agreement described in A. above including: specifically requires that this insurance be provided on either a primary basis or a pri- mary and noncontributory basis. WN GL 52 01 09 Includes copyrighted material of Insurance Services Office Inc. with its permission Page 1 of 1 Page 1 of 3 Guardtail Repair N main street Ashland Mobilization 750 00 2?' t,pe 2A MOD Double Thick Radius Rail (n,45.00 per foot -1125.00 I t, pc mod anchor 600,00 Vac "cavation 400.00 Tramc Control 500 00 Total $3375.00 On Mon, Jun 8, 2015 at 7:18 AM, Brian Bowman <brianb(a>gageit.org> wrote: yes sir On Mon, Jun 8, 2015 at 6:52 AM, John Peterson <petersoj(t~ashland. or.us> wrote: $3,375.00 Total? Original Message From: "Brian Bowman" <brianb(agageit.org> To: "John Peterson" <petersojwashland.or.us> Sent: Friday, June 5, 2015 9:07:15 AM Subject: Re: Main street radius Guardrail John, Let me know if and when we could get there to repair the guardrail Looking like 1 PM Monday might work for us if it works for you. On Wed, Jun 3, 2015 at 4:07 PM, Brian Bowman < brianb(cvgageit.org > wrote: John, Price is as follows Guardrail Repair N main street Ashland Mobilization 750.00 25' type 2A MOD Double Thick Radius Rail 0q45.00 per foot =1 125.00 1 type mod anchor 600.00 Vac excavation 400.00 Traffic Control 500.00 On Wed, Jun 3, 2015 at 1:36 PM, John Peterson < petersoj'a ashland.or.us > wrote: Brian, Please get me a price quote and 2,000,000.00 insurance policy copy. We will have to do a small contract on this repair. Thank you John 541-552-2345 City of Ashland Street Division Original Message From: "Brian Bowman" <brianb(i,)igageit.org> To: petersoj c~ashland.or.us Sent: Thursday, November 6, 2014 9:06:40 AM https://it.ashland.or.us/zimbra/ 6/8/2015 Page 2 of 3 Subject: Main street radius Guardrail Looks like it was hit again. If you need any assistance in its repair, give us a shout. Thank You, Brian Bowman General Manager Gage It Construction o 541-779-7007 c 541-601-8666 f 541-779-7227 Thank You, Brian Bowman General Manager Gage It Construction o 541-779-7007 c 541-601-8666 f 541-779-7227 CONFIDENTIALITY NOTICE: This email (including attachments) is covered by the Electronic Communications Privacy Act, 18 U.S.C. 2510-2521, and is confidential and privileged. Please do not read, copy, or disseminate this communication or any of its content/attachments unless you are the intended recipient or addressee. This e-mail is intended solely for the use of the addressee(s) - please obtain written permission from the sender prior to disseminating or forwarding it to any other recipient. If you have received this message in error, please notify the sender immediately via return e-mail. Thank You, Brian Bowman General Manager Gage It Construction o 541-779-7007 c541-601-8666 f 541-779-7227 https://it.ashland.or.us/zimbra/ 6/8/2015 Page 3 of 3 CONFIDENTIALITY NOTICE: This email (including attachments) is covered by the Electronic Communications Privacy Act, 18 U.S.C. 2510-2521, and is confidential and privileged. Please do not read, copy, or disseminate this communication or any of its content/attachments unless you are the intended recipient or addressee. This e-mail is intended solely for the use of the addressee(s) - please obtain written permission from the sender prior to disseminating or forwarding it to any other recipient. If you have received this message in error, please notify the sender immediately via return e-mail. Thank You, Brian Bowman General Manager Gage It Construction o 541-779-7007 c 541-601-8666 f 541-779-7227 CONFIDENTIALITY NOTICE: This emaii (includin t attachments) is covered by the Electranic Cornmunications Privacy Act, 18 U.S.C. 2510-2521, and is confidential and privileged. Please do not read, copy, or disseminate this cornrnunicafron or any cif its content/attachments uniess you are the intended recipient or addressee. This e-mail is intended solely for the use of the addressee.is) - please obtain written permission, from the sender prior to disseminating or forwarding it to any other recipient. ;f you have received this message in error, please rnotrfy the sender immediately via return e-moil. Thank You, Brian Bowman General Manager Gage It Construction o 541-779-7007 c 541-601-8666 f 541-779-7227 CONFIDENTIALITY NOTICE: s his ema (luding toch??eats) is covered by the Electronic Com.munrcations privacy Act, 18 U.S C251G 2521. and is co t'denhol and privileged Viease do not read, copy, or dtssen i ate this comc?un coo o.) or a y of its co, re.-Matt-arliments unless your are the intended e ipiAat or oddressee This e-mail is ,Intended soleryf or the use of the addressee(s) please obtain wC ten perrnissionBorn, the sender orior to disserniratJ;a orforwording it to any other recipient if you have received this message in error, please notify he .ender tnrimedieteiv via return e -moil, https:Hit.ashland.or.us/zimbra/ 6/8/2015 Page 1 / 1 CITY OF AC u i AN D DATE PO NUMBER PW 20 E MAIN ST. 6/11/2015 12916 ALI ASHLAND, OR 97520 (541) 488-5300 VENDOR: 005867 SHIP To: Ashland Street Department GAGE IT CONSTRUCTION, LLC (541) 488-5313 P O BOX 3483 90 N. MOUNTAIN CENTRAL POINT, OR 97502 ASHLAND, OR 97520 FOB Point: Ashland, Oregon Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: John Peterson Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price Replace the destroyed guardrail around 3,375.00 the sewer lift station on N. Main Street Contract for Goods and Services Beginning date: 06/10/2015 Completion date: 07/31/2015 SUBTOTAL 3,375.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 3,375.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 260.08.12.00.60240 3,375.00 ~j Authorizefi Signature` t VENDOR COPY FORM #3 CITY OF ASHLAND REQUISITION Date of request: 06/08/2015 Required date for delivery: 07/31/2015 Vendor Name Gage It rnnstriirtinn Address, City, State, Zip P.O. Box 3483 Contact Name & Telephone Number Central Point, OR. 97502 Fax Number 541-779-7007 SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached X Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon X Direct Award Date approved by Council: Contract # X Verbal/Written quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost Replace the destroyed guardrail around the sewer lift station on N. Main Street $3,375.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST X Per attached quote/proposal Project Number _ _ _ _ _ _ - _ _ _ Account Number 260 - 08 - 12- 00 - 602400 Account Number___ Account Number___- *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collab alWyffi-at rtmentto`approve all hardware and software purchases: IT Director Date Support Yes / No By signing this requ' ition f the City's public contracting requirements have been satisfied _ Employee: Department Head: (Equal o or greater than $5,000) _ Department Manager/Supervisor: City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year YES / NO Finance Director- (Equal to orgreaterthan $5,000) Date Comments: Form #3 - Requisition