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Home My WebLink About2015-173 CONT Chg Order #1 - Ashland Construction CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. 1 PROJECT: Lithia Way Walks - Downtown Beautificatic DATE: 06/22/15 LOCATION: Lithia Way; between Oak St and Pioneer St PROJECT NO.: 2014-09 CONTRACTOR Ashland Construction Inc. This work was added to the project to accommodate field modified design and unknown field conditions Item No. Description Quantity Unit Price Amount Remove and replace existing light pole base at corner of Oak Item #1 St. and Lithia Way I LS $1,000 $ 1,000.00 Set 2 Electric Pull Boxes and Item #2 realign traffic signal piping 1 LS $200 $ 200.00 Extra 6" Commercial Walk added to accommodate field Item #3 conditions 128 SF $15 $ 1,920.00 Extra 4" Thick HMAC added to Item #4 accommodate field conditions 76 SF $9 $ 684.00 Set 2 Parks Department Pull Item #5 Boxes 1 LS $200 $ 200.00 Total Change Order $ 4,004.00 Original Contract Total $ 31,076.00 Revised Contract Total $ 35,080.00 PERCENT CHANGE OF ORIGINAL CONTRACT 12.9% Prepared By: 6/22/2015 Pr ect a r Date Recommended By: 6 En ineen ervices M ager Date 1 Approved By: 6/22/2015 Public Works Director Date Accepted By: Ashland Construction Inc. 102 Pleasant View Talent, OR 97540 6~ -Z2_ s Contractor Representative Date ENGINEERING 111.541-488-5347 20 E_ Main Street Fas 541-488-6006 Ashland, Oregon 97520 TTY- 800-735-2900 r~~«c.asldand.or.us G:Apub-orks\engV14-09 Daentoon Bcallh=SAFAdminAAshland ConcreteALlthia Way Walks - Ashland Concrete- Change Order- 6-22-15slss D Z n y~ O D N m N ~ ~ n ~ m ~o ~ m m O o v' ~ m iA ~ 7m7 { O m n ~ D z N O z D n - p - p n ~ S D O x~ m p m o / ` Z ID n S ° O (!1 r m m 0 D ~ ~ a m o I 7 Page 1 /1 . CITY OF ASHLAND DATE PO NUMBER 20 E MAIN ST. 412412015 12839 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 000026 SHIP TO: Ashland Public Works ASHLAND CONSTRUCTION, INC (541) 488-5587 102 PLEASANT VIEW 51 WINBURN WAY TALENT, OR 97540 ASHLAND, OR 97520 FOB Point: Ashland, Oregon Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Scott Fleury Special Inst: Confirming? NO Quantity Unit Description Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER Installation of commercial concrete 31,706.00 approach/sidewalk improvements along Lithia Way between Oak and Pioneer Street Contract for Goods and Services Beginning date: April 27, 2015 Completion date: June 1, 2015 Processed change order 06130/2015 4,004.00 Change Order No. 1 - Extra work to accommodate design changes and field conditions. SUBTOTAL 35 710.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 35,710.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 110.01.0220.60410 E 201409.999 13 130.00 E 260.08.12.00.70420 E 201409.999 22 580.00 Authofized Signature VENDOR COPY - - 0ee-11, CITY Of FFOB #1o CONTRACT AMENDMENT APPROVAL REQUEST FORM SHLAND Request for a Change Order Name of Contractor: Ashland Construction, Inc. Total amount of this contract amendment: Purchase Order Number: 12839 $4,004.00 Title I Description: Extra work required to accommodate design changes and field conditions ® Per attached Change Order No.1 Contract Amendment Original contract amount $31.076.00 100 % of original contract Total amount of previous contract amendments 0 % of original contract Amount of this contract amendment $4,004.00 12.9 % of original contract TOTAL AMOUNT OF CONTRACT $35,080.00 112.9 % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES Sourcing Method: SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATNE PROCUREMENT, QRF or ❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments :5 $6,000. ® "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments :5 $100K for Goods & Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt- Reason: ❑ "YES", Direct appointments $35,000 ❑ Exempt- Reason: ❑ If "NO", requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100.000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services - $5.000 to $75,000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments :5 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt-Reason: ❑ Exempt - Reason: ❑ Exempt- Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If "NO", Council approval is required. Attach copy of Council Communication. ❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number: 2014-09 Account Number :110/.01.02.20.604100 Account Number: 260.08.12.00.704200 (Add: $4,004.00) *Expenditure must be charged to the appropriate acco ntrnumbers for the financials to reflect the actual expenditures accurately. Attach ra pages if needed. Employee Signature: Department Head Signature: J G~ ~u / (Total amount of contract City Administrator: CC,-_t_ yV (Equal to or greater than P5,00 0 or 10%) Funds appropriated for current fiscal year. YES-/"NO ~/P:~, wt- Y 1 s'' I ~ Finance Director (Equal to orgreaer than $5,000) Date Comments: Please add $4,004.00 to Account Number: 260.08.12.00.704200 Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 612212015