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Home My WebLink AboutOak_Right of Way_PA-2014-00737 CITY F 1`111? July 9, 2014 Notice of Final Decision The Ashland Planning Commission has approved the request for the following: Planning Action: #2014-00737 Subject Property: Oak Street Right-of-Way, between Lithia and Main Applicant: Rogue Valley Growers and Crafters Market Description: A request to modify the existing Conditional Use Permit approval (PA #2011- 153) for the Rogue Valley Growers and Crafters Market's closure of one block of Oak Street in the downtown, between Lithia Way and East Main Street, for the weekly Saturday Market. The specific modifications requested are: 1) To allow vendors to sell the same goods as are sold at their other markets in the Rogue Valley, with the exception of hot prepared foods. This would allow the sale of goods grown, produced, prepared or crafted by RVG&CM members who are farmers, ranchers, food processors and crafters. The vendors are currently limited to fresh fruit, vegetables, flowers, bedding plants, meat, eggs, cheese, bread, pasta, dog bones, and jam, and are not to sell prepared food; 2) To allow the market's season and hours to mirror their other markets in the Rogue Valley, which run from March through November, and to begin the street closure at 6:30 a.m. The market is currently limited to a May through November season, and the Saturday closure is from 7:00 a.m. to 2:00 p.m. 3) Alter the market booth configuration to create a sidewalk access point between vendor booths at the entrance to the alleyway on the west side of Oak Street in order to better accommodate pedestrian and wheelchair traffic to adjacent businesses. COMPREHENSIVE PLAN DESIGNATION: Commercial Downtown; ZONING: C-1-D; ASSESSOR'S MAP: N/A - Right-of-Way; TAX LOT: N/A - Right-of-Way The Planning Commission's decision becomes final and is effective on the 13th day after the Notice of Final Decision is mailed. Approval is valid for a period of 1 year and all conditions of approval identified on the attached Findings are required to be met prior to project completion. The application, all associated documents and evidence submitted, and the applicable criteria are available for review at the Ashland Community Development Department, located at 51 Winburn Way. Copies of file documents can be requested and are charged based on the City of Ashland copy fee schedule. This decision may be appealed to the Ashland City Council if a Notice of Appeal is filed prior to the effective date of the decision and with the required fee ($325), in accordance with Chapter 18.108.110(A) of the Ashland Municipal Code. The appeal shall be limited to the criteria listed in Chapter 18.108.110 of the Ashland Municipal Code, which is also attached. The appeal may not be made directly to the Oregon Land Use Board of Appeals. If you have any questions regarding this decision, please contact Derek Severson in the Community Development Department at (541) 488-5305. cc: Parties of record COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541-488-5305 _ 51 Winburn Way Fax: 541-552-2050 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or.us SECTION 18.108.110 Appeal to Council. A. Appeals of Type 11 decisions shall be initiated by a notice of appeal filed with the City Administrator. The standard Appeal Fee shall be required as part of the notice. All the appeal requirements of Section 18.108.110, including the appeal fee, must be fully met or the appeal will be considered by the city as jurisdictionally defective and will not be heard or considered. 1. The appeal shall be filed prior to the effective date of the decision of the Commission. 2. The notice shall include the appellant's name, address, a reference to the decision sought to be reviewed, a statement as to how the appellant qualifies as a party, the date of the decision being appealed, and a clear and distinct identification of the specific grounds for which the decision should be reversed or modified, based on identified applicable criteria or procedural irregularity. 3. The notice of appeal, together with notice of the date, time and place to consider the appeal by the Council shall be mailed to the parties at least 20 days prior to the meeting. 4. A. Except upon the election to re-open the record as set forth in subparagraph 4.13. below, the review of a decision of the Planning Commission by the City Council shall be confined to the record of the proceeding before the Planning Commission. The record shall consist of the application and all materials submitted with it; documentary evidence, exhibits and materials submitted during the hearing or at other times when the record before the Planning Commission was open; recorded testimony; (including DVDs when available), the executed decision of the Planning Commission, including the findings and conclusions. In addition, for purposes of City Council review, the notice of appeal and the written arguments submitted by the parties to the appeal, and the oral arguments, if any, shall become part of the record of the appeal proceeding. B. The Council may reopen the record and consider new evidence on a limited basis, if such a request to reopen the record is made to the City Administrator together with the filing of the notice of appeal and the City Administrator determines prior to the City Council appeal hearing that the requesting party has demonstrated: a. That the Planning Commission committed a procedural error, through no fault of the requesting party, that prejudiced the requesting party's substantial rights and that reopening the record before the Council is the only means of correcting the error; or b. That a factual error occurred before the Planning Commission through no fault of the requesting party which is relevant to an approval criterion and material to the decision; or c. That new evidence material to the decision on appeal exists which was unavailable, through no fault of the requesting party, when the record of the proceeding was open, and during the period when the requesting party could have requested reconsideration. A requesting party may only qualify for this exception if he or she demonstrates that the new evidence is relevant to an approval criterion and material to the decision. This exception shall be strictly construed by the Council in order to ensure that only relevant evidence and testimony is submitted to the hearing body. Re-opening the record for purposes of this section means the submission of additional written testimony and evidence, not oral testimony or presentation of evidence before the City Council. C. Oral argument on the appeal shall be permitted before the Council. Oral argument shall be limited to ten (10) minutes for the applicant, ten (10) for the appellant, if different, and three (3) minutes for any other Party who participated below. A party shall not be permitted oral argument if written arguments have not been timely submitted. Written arguments shall be submitted no less than ten (10) days prior to the Council consideration of the appeal. Written and oral arguments on the appeal shall be limited to those issues clearly and distinctly set forth in the Notice of Appeal; similarly, oral argument shall be confined to the substance of the written argument. COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541-488-5305 51 Winburn Way Fax: 541-552-2050 Ashland, Oregon 97520 TTY: 800-735-2900 I \ www.ashland.or.us i D. Upon review, and except when limited reopening of the record is allowed, the City Council shall not re-examine issues of fact and shall limit its review to determining whether there is substantial evidence to support the findings of the Planning Commission, or to determining if errors in law were committed by the Commission. Review shall in any event be limited to those issues clearly and distinctly set forth in the notice of appeal. No issue may be raised on appeal to the Council that was not raised before the Planning Commission with sufficient specificity to enable the Commission and the parties to respond. E. The Council may affirm, reverse, modify or remand the decision and may approve or deny the request, or grant approval with conditions. The Council shall make findings and conclusions, and make a decision based on the record before it as justification for its action. The Council shall cause copies of a final order to be sent to all parties participating in the appeal. Upon recommendation of the Administrator, the Council may elect to summarily remand the matter to the Planning Commission. If the City Council elects to remand a decision to the Planning Commission, either summarily or otherwise, the Planning Commission decision shall be the final decision of the City, unless the Council calls the matter up pursuant to Section 18.108.070.B.5. F. Appeals may only be filed by parties to the planning action. "Parties" shall be defined as the following: 1. The applicant. 2. Persons who participated in the public hearing, either orally or in writing. Failure to participate in the public hearing, either orally or in writing, precludes the right of appeal to the Council. 3. Persons who were entitled to receive notice of the action but did not receive notice due to error. COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541-488-5305 51 Winburn Way Fax: 541-552-2050 Ashland, Oregon 97520 TTY: 800-735-2900 i www.ashland.or.us BEFORE THE PLANNING COMMISSION July 8, 2014 IN THE MATTER OF PLANNING ACTION PA#2014-00737, A REQUEST FOR ) MODIFICATIONS OF THE ROGUE VALLEY GROWERS & CRAFTERS MARKET ) FINDINGS, (RVG&CM) CONDITIONAL USE PERMIT (PA #2011-00153) WHICH ALLOWS THE ) CONCLUSIONS CLOSURE OF ONE BLOCK OF OAK STREET IN THE DOWNTOWN FORA WEEKLY ) AND ORDERS SATURDAY MARKET. THE MODIFICATIONS REQUESTED ARE: 1) TO ALLOW ) VENDORS TO SELL THE SAME GOODS AS THEIR OTHER MARKETS IN THE ROGUE VALLEY, WITH THE EXCEPTION OF HOT PREPARED FOODS ; 2) TO ALLOW THE MARKET'S SEASON AND HOURS TO MIRROR OTHER MARKETS IN THE ROGUE VALLEY WHICH RUN FROM MARCH THROUGH NOVEMBER, AND TO BEGIN THE STREET CLOSURE AT 6:30 A.M.; 3) TO ALTER THE APPROVED BOOTH CONFIGURATION TO CREATE A SIDEWALK ACCESS POINT BETWEEN VENDOR BOOTHS AT THE ENTRANCE TO THE ALLEYWAY ON THE WEST SIDE OF OAK STREET TO BETTER ACCOMMODATE PEDESTRIAN AND WHEELCHAIR TRAFFIC TO ADJACENT BUSINESSES. APPLICANT: ROGUE VALLEY GROWERS & CRAFTERS MARKET - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - RECITALS: 1) The property involved is one block of Oak Street public right-of-way between East Main Street and Lithia Way, located within the C-1-D Commercial Downtown zoning district. The applicants are requesting to modify the existing Conditional Use Permit approval (PA #2011-00153) for the Rogue Valley Growers and Crafters Market's closure of one block of Oak Street in the downtown for their weekly Saturday Market. The specific modifications requested are: 1) To allow vendors to sell the same goods as are sold at their other markets in the Rogue Valley, with the exception of hot prepared foods: This would allow the sale of goods grown, produced, prepared or crafted by RVG&CM members who are farmers, ranchers, food processors and crafters. The vendors are currently limited to selling only fresh fruit, vegetables, flowers, bedding plants, meat, eggs, cheese, bread, pasta, dog bones, and jam, and are not to sell prepared food; 2) To allow the market's season and hours to mirror their other markets in the Rogue Valley, which run from March through November, and to begin the street closure at 6:30 a.m. The market is currently limited to a May through November season, and the Saturday closure is from 7:00 a.m. to 2:00 p.m. 3) To alter the market's approved booth configuration to create a sidewalk access point between vendor booths at the entrance to the alleyway on the west side of Oak Street in order to better accommodate pedestrian and wheelchair traffic to adjacent businesses. 2) The criteria for a Conditional Use Permit are as follows: A. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. Findings, Conclusions and Orders PA #2014-00737 Rogue Valley Growers & Crafters Market Oak Street Saturday Market Modifications Page 1 B. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone: 1. Similarity in scale, bulk, and coverage. 2. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. 3. Architectural compatibility with the impact area. 4. Air quality, including the generation of dust, odors, or other environmental pollutants. 5. Generation of noise, light, and glare. 6. The development of adjacent properties as envisioned in the Comprehensive Plan. 7. Other factors found to be relevant by the Hearing Authority for review of the proposed use. 3) The Planning Commission, following proper public notice, held a Public Hearing on June 10, 2014 at which time testimony was received and exhibits were presented. The Planning Commission approved the application, subject to conditions pertaining to the appropriate development of the site. Now, therefore, the Planning Commission of the City of Ashland finds; concludes and recommends as follows: SECTION 1. EXHIBITS For the purposes of reference to these Findings, the attached index of exhibits, data, and testimony will be used. Staff Exhibits, lettered with an "S" Proponent's Exhibits, lettered with a "P" Opponent's Exhibits, lettered with an "O" Hearing Minutes, Notices, Miscellaneous Exhibits, lettered with an "M" SECTION 2. CONCLUSORY FINDINGS 2.1 The Planning Commission finds that it has received all information necessary to make a decision based on the Staff Report, public hearing testimony and the exhibits received. Findings, Conclusions and Orders PA #2014-00737 Rogue Valley Growers & Crafters Market Oak Street Saturday Market Modifications Page 2 i 2.2 The Planning Commission finds that the proposed modification of the Rogue Valley Growers and Crafters Market's existing approval requires a Conditional Use Permit because it involves modification of a temporary, seasonal use within the C-1-D zoning district. Conditional Use Permits of this nature are reviewed to ensure that they will have no greater adverse material effect on the livability of the impact area than would development of the subject property according to the target use of the zoning district. Given that the nature of the request (a seasonal, outdoor Saturday market within the downtown) the primary areas of concern typically focus on the generation of traffic and parking impacts, air quality, noise, light and glare. A Conditional Use Permit for a temporary use could be approved administratively through a "Type I" procedure, however given that the proposal involved a change in the scope of products to be offered from the applicants' original, self-imposed limitations and that subsequent to the applicants' notifying neighboring businesses of the proposed modifications a number of comments expressing concern were submitted, the Staff Advisor opted to schedule the matter for a public hearing as allowed in AMC 18.108.040.A.7. The Planning Commission further finds that the request for a Conditional Use Permit to operate a weekly Saturday growers and crafters open air market on Oak Street, between Lithia Way and East Main Street was approved administratively through Planning Action PA #2011-00153. That approval included a condition that after the first full season of operations, the applicants and city planning staff would conduct a meeting with interested neighboring residents and business owners to debrief on the season and identify any issues that may come to light after a full season of operations before the Conditional Use Permit was allowed to continue for additional seasons. This meeting was held on February 12, 2012 after proper notice, but only the applicants, neighboring business owner Alex Amarotico of Standing Stone Brewing Company, and city planning staff were in attendance. Amarotico spoke in strong support of the market continuing, and no other business owners or residents were in attendance although the minutes noted that staff had received e-mails and phone calls from Hanson Howard Gallery, Ashland Mountain Supply, Thread Hysteria and Northwest Nature Shop expressing general support of the market's continued operation in this location. The Planning Commission finds that the existing Conditional Use Permit has continued in good standing and remains in effect, and that consideration of the current request is limited to the modifications of the existing approval requested by the applicant and not in revisiting the merits of the original approval or altering its parameters. 2.3 The Planning Commission finds that the first requested modification would allow vendors to sell the same goods as at their other markets in the Rogue Valley, with the exception of hot prepared foods. This would allow the sale of goods "gr°own, produced, pr°epar ed or crafted by RVG&CM members 1,Vho are far°mer°s, rancher°s, food processors and cr°after°s." The vendors are currently limited to selling only' ftesh fruit, vegetables, flowers, beddingplants, meat, eggs, cheese, bread, pasta, dog bones, andjam," and are not to sell prepared foods. The Planning Commission further finds that the current limitations were self- imposed by the applicants in the 2011 application to avoid selling products which might directly compete with downtown businesses and to encourage customers who were already downtown for the market to continue on to shop or dine at nearby downtown businesses. The Planning Commission finds that public markets are generally beneficial uses which bring with them a sense of greater vitality and which enliven a city's downtown core. The Commission further finds that in administratively approving the applicants' Conditional Use Permit in 2011, staff found that the location was well-suited for a market, and that it would benefit neighboring businesses and their employees, residents and the community at large by providing convenient access to healthy, fresh locally grown food while energizing the area and hopefully generating "spill-over" sales to neighboring businesses. Findings, Conclusions and Orders PA #2014-00737 Rogue Valley Growers & Crafters Market Oak Street Saturday Market Modifications Page 3 The Commission notes that the application includes a petition in favor of the requested changes signed by a number of Ashland business owners or their authorized representatives, including: Caldera Tap House, Tabu, Tree House Books, Oberon's, Loft, Martolli's, Agave, Deli Downstairs, Lounge South, Mix Sweet Shop, Noble Coffee, The Black Sheep Pub, Pasta Piatti, Sesame, Northwest Nature Shop, Standing Stone, the Ashland Independent Film Festival, Papaya Living and Harvey's Place. The Commission also notes that after being made aware of the proposed modifications, representatives of surrounding businesses including Ashland Wine Cellar, the Stop and Shop market, Paddington Station, the Paddington Jewel, Emz Blendz Soap Company, All's Well Herb Shoppe, Rocky Mountain Chocolate Factory, Paris Green, Art F/X, Frederica Lawrence Fine Clothing, Reds Threads, Hanson Howard Gallery, Bella Terra Fine Jewelry, Nimbus, and the Book Exchange signed a petition asking that the market be limited to selling only produce and agricultural items and that the market day be moved to Sundays rather than Saturdays. Some of those in opposition also provided letters expressing concern over there being "no limits" on products that could be sold at the market, and that selling crafts would compete directly with adjacent businesses selling natural, hand-crafted products such as soaps and candles. The Commission finds that while the application materials submitted did not include the Rogue Valley Growers and Crafters Market's guidelines, in reviewing materials available on-line from their web-site http://www.rvgrowersmarket.com and provided by staff, these guidelines generally require that: no less than 60 percent of the products offered at the market shall be agricultural in nature; that all crafts are to be made by a member with a purpose or theme interactive with agriculture and composed of predominantly locally grown agricultural products or by-products; and that crafts must be handmade, grown or gathered by the member, and hand-crafted components must dominate any commercial components used. Any commercial components must be transformed in away that makes the work unique. Based on these guidelines, it seems clear that while the current request proposes to modify the allowed product offerings at the market, the products offered under the market would be limited to those of a predominantly agricultural character which would prevent the offering of a broad range of retail items such as books that were a concern expressed by some in opposition. In considering the request, the Commission finds that the market's presence in the downtown poses a delicate balance as evidenced by the number of nearby businesses in support and in opposition to the proposed changes. While farmers' markets bring many benefits, they also bring vendors downtown who have the advantages of using public right-of-way with none of the brick=and-mortar costs of established neighboring businesses in competing for what are often limited customer dollars. The Commission finds that the current limitations on product offerings originally proposed by the applicants were in recognition of this delicate balance, and that any change in this balance merits careful consideration. The Planning Commission finds that there is room to allow a broader range of agricultural items and their by-products while limiting some direct competition with downtown businesses that would result from the sale of non- agricultural crafted items at the market. The Commission accordingly finds that the products offered for sale at the Saturday Market shall be allowed to include goods grown, produced, prepared or crafted from locally produced agricultural products by Rogue Valley Growers and Crafters Market members who are farmers, ranchers, food processors and crafters. This would allow the sale of fruits, vegetables, plants and meats grown and raised by members as well as other agricultural items or their crafted byproducts including honey, bee's wax candles, and yarn. Food items, other than hot foods, which feature local agricultural products among their ingredients would be allowed, but the sale of items not made from locally produced agricultural products such as pottery, exotic wood products like cutting boards, jewelry, etc. would be prohibited. Findings, Conclusions and Orders PA #2014-00737 Rogue Valley Growers & Crafters Market Oak Street Saturday Market Modifications Page 4 2.4 The Planning Commission finds that the second requested modification includes two component requests. The first would allow the market's season to mirror the applicants' other markets in the Rogue Valley, which run from March through November, and the other would allow the approved street closure to begin at 6:30 a.m. so that vendors could begin unloading their materials earlier in the morning. The Planning Commission finds that the market is currently limited to a May through November season, and that the proposed modification would allow them to begin the market two months earlier, in March. The Commission finds that an earlier season might bring more people to the downtown at a slower time of year, and would be beneficial in that sense, and would also allow for a degree of consistency for the applicants' advertising throughout the region. With regard to an earlier start to the street closure, the Planning Commission finds that during testimony at the hearing it was noted that there are a number of upstairs apartments on this block and that residents could be adversely impacted by the generation of noise from vendors unloading prior to 7:00 a.m. The Planning Commission finds that there is insufficient evidence in the record to demonstrate that an earlier street closure and the resultant generation of noise from the unloading of vendor vehicles before 7:00 a.m. would be adequately mitigated. 2.5 The Planning Commission finds that the third and final requested modification, which would allow alteration of the market's approved booth configuration to create a sidewalk access point between vendor booths at the entrance to the alleyway on the west side of Oak Street in order to better accommodate pedestrian and wheelchair traffic to adjacent businesses, was proposed as a result of concerns expressed by neighboring businesses last season that the continuous booth configuration originally approved effectively cutoff market customers from access to the sidewalk and adjacent businesses. The Commission finds that this change was actually.implemented last season is response to those concerns, has worked well, and has been included in the request here to formalize the modification. The Commission finds that the change is beneficial in helping the market better relate to the sidewalk and adjacent businesses and therefore merits approval. SECTION 3. DECISION 3.1 Based on the record of the Public Hearing on this matter, the Planning Commission concludes that the component requests to modify the existing Conditional Use Permit approval (PA #2011-00153) for the Rogue Valley Growers and Crafters Market to allow the market's season to mirror other markets in the Rogue Valley which run from March through November, and to allow the market's approved booth configuration to create a sidewalk access point between vendor booths at the entrance to the alleyway on the west side of Oak Street in order to better accommodate pedestrian and wheelchair traffic to adjacent businesses, is supported by evidence in the record. The Planning Commission further concludes that with regard to the market's allowable vendor offerings that the products offered for sale at the Saturday Market shall be allowed to include goods grown, produced, prepared or crafted from locally produced agricultural products by Rogue Valley Growers and Crafters Market members who are farmers, ranchers., food processors and crafters. This would allow the sale of fruits, vegetables, plants and meats grown and raised by members as well as other agricultural items or their crafted byproducts including honey,.bee's wax candles, and yarn. Food items, other than hot foods, which feature local agricultural products among their ingredients would be allowed, but the sale of items not made Findings, Conclusions and Orders PA #2014-00737 Rogue Valley Growers & Crafters Market Oak Street Saturday Market Modifications Page 5 i i from locally produced agricultural products (such as pottery, exotic wood products like cutting boards, jewelry, etc.) would be prohibited. i i The Commission further concluded that the request to begin the street closure at 6:30 a.m. to allow earlier unloading of market wares by vendors could have adverse negative impacts to apartment dwellers on the block in generating noise before 7:00 a.m. and that this component of the request was not supported by evidence in the record. The Commission denied this component of the modification request. Therefore, based on our overall conclusions, and upon the proposal being subject to each of the following conditions, we approve Planning Action #2014-00737. Further, if any one or more of the conditions below are found to be invalid, for any reason whatsoever, then Planning Action #2014-00737 is denied. The following are the conditions and they are attached to the approval: 1) That the proposals of the applicants shall be conditions of approval unless specifically modified herein. These proposals include but are not limited to that the market season may extend on Saturdays from March through November, that no hot prepared foods will be offered by market vendors, and that the market booth configuration may be altered as described in the application. 2) That the products offered for sale at the Saturday Market shall be allowed to include goods grown, produced, prepared or crafted from locally produced agricultural products by Rogue Valley Growers and Crafters Market members who are farmers, ranchers, food processors and crafters. This would allow the sale of fruits, vegetables, plants and meats grown and raised by members as well as other agricultural items or their crafted byproducts including honey, bee's wax candles, and yarn. Food items, other than hot foods, which feature local agricultural products among their ingredients shall be allowed. The sale of craft items not made from locally produced agricultural products (such as pottery, exotic wood products like cutting boards, jewelry, etc.) shall be prohibited. 3) That all conditions of Planning Action 42011-00153 shall remain in effect unless specifically modified herein, including that the street closure shall not begin prior to 7:00 a.m. and that the street shall be reopened to regular traffic no later than 2:00 p.m: T y p 261q Planning Commission Approval Date Findings, Conclusions and Orders PA #2014-00737 Rogue Valley Growers & Crafters Market Oak Street Saturday Market Modifications Page 6 AFFIDAVIT OF MAILING STATE OF OREGON ) County of Jackson ) The undersigned being first duly sworn states that: 1. 1 am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On July 9, 2014 1 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #2014-00737, Oak Street Right-of-Way. z ~ Signature of Employee DocumenQ 71912014 EcoF jendly Easy PeeP Labels ; A [ - Rend along lime to o 04946® ~ Use Avery@ Template 51600 Feed Paper - expose Pop-tap Edge TM PA-2014-00737 391 E09BB 10500 PA-2014-00737 ROCKYMTN TN CHOCOLATE HOCOLATE FACTORY CONKLIN JAMES D ET AL RV GROWERS & CRAFTERS MARKET ROCK 3120 SOUTH STAGE RD PO BOX 4041 RENEE JALLESY / JEFFREY COMPTON 33 E MAIN MEDFORD, OR 97501 MEDFORD, OR 97501 ASHLAND, OR 97520 PA-2014-00737 PA-2014-00737 NIMBUS PA-2014-00737 FREDRICA LAWRENCE CLOTHING KEN SILVERMAN ROY LAIRD FREDRICA LAWRENCE 25 E MAIN 419 WILLOW 37 E MAIN ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-00737 PA-2014-00737 PA-2014-00737 LORI HOPKINSON BILL FRANCIS ABBY HOGGE 4444 W GRIFFIN CREEK 40 VAN NESS AVE 1700 PARKER MEDFORD, OR 97501 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-00737 j PA-2014-00737 j PA-2014-00737 MONICA REY JEFFREY COMPTON STACY VANVORHEES 12310 RAMSEY RD 770 ACORN 514 LAUREL GOLD HILL, OR 97525 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-00737 PA-2014-00737 PA-2014-00737 ELIZABETH BRETKO DAVID FRENCH LANITA WITT 103 SW FOURTH 176 MEADOW VIEW ! 658 SHALE CITY RD GRANTS PASS, OR 97528 PHOENIX, OR 97535 ASHLAND, OR 97520 PA-2014-00737 i PA-2014-00737 I PA-2014-00737 JERRY PAINTER RUBY PAINTER JO CULLUMBINE 940 SW SIXTH 940 SW SIXTH 837 TYLER CREEK ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-00737 PA-2114-00737 PA-2014-00737 , ALEX AMAROTICO LAUREL ALEXANDER ANGELIKA CURTIS 101 OAK ST 2862 GRIFFIN CREEK 14356 HIGHWAY 62 ASHLAND, OR 97520 MEDFORD, OR 97501 EAGLE POINT, OR 97524 i II OAK STREET - RVGCM 719114 NOD 21 I I ttiq aettes facHes go peler ; Repllez A la haehuee afin de .eve ,tb®~ ..-.o. . ....-IM mnrnn 1 _ Seas de ve..6t- P. -h& vA tDn n_iDn?AC I=flt7Q=GO-AVE0V t W Zi nbra https://zi,-I-ra.ash]and.or.us/h/prinhnessage?id=90972&1 E Zimbra ®seversod@ashiand.or.u's Growers From :Bill Molnar Wed, Jun 11, 2014 09:13 AM <molnarb@ashland.or. us> Subject :Growers : Derek Severson <seversod@ashland. or.us> I spoke with the PC after the meeting about the possibility of adding examples in parentheses. Also, we could provide clarification of the standard. Bill Molnar, Director Community Development Department 20 East Main Street, Ashland OR 97520 (541) 552-2042, TTY: 1-800-735-2900 FAX: (541) 552-2050 moInarb@ashland.or.us This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error, please contact me at (541)552-2042. Thank you. i ~F i 6/11/2014 9:32 AM TYPE II PUBLIC HEARINGS A. PLANNING ACTION: 2014-00737 SUBJECT PROPERTY: Oak Street right-of-way, between Lithia and Main OWNERS: Rogue Valley Growers and Crafters Market DESCRIPTION: A request to modify the existing Conditional Use Permit approval (PA #2011-153) for the Rogue Valley Growers and Crafters Market's closure of one block of Oak Street in the downtown, between Lithia Way and East Main Street, for the weekly Saturday Market. The specific modifications requested are: 1) To allow vendors to sell the same goods as are sold at their other markets in the Rogue Valley, with the exception of hot prepared foods. This would allow the sale of goods grown, produced, prepared or crafted by RVG&CM members who are farmers, ranchers, food processors and crafters. The vendors are currently limited to fresh fruit, vegetables, flowers, bedding plants, meat, eggs, cheese, bread, pasta, dog bones, and jam, and are not to sell prepared food; 2) To allow the market's season and hours to mirror their other markets in the Rogue Valley, which run from March through November, and to begin the street closure at 6:30 a.m. The market is currently limited to a May through November season, and the Saturday closure is from 7:00 a.m. to 2:00 p.m. 3) Alter the market booth configuration to create a sidewalk access point between vendor booths at the entrance to the alleyway on the west side of Oak Street in order to better accommodate pedestrian and wheelchair traffic to adjacent businesses. COMPREHENSIVE PLAN DESIGNATION: Commercial Downtown; ZONING: C-1-D; ASSESSOR'S MAP: NIA - Right-of-Way; TAX LOT: NIA - Right-of-Way. Commissioner Kaplan read aloud the public hearing procedures for land use hearings. Ex Parte Contact No ex parte contact was reported. Staff Report Associate Planner Derek Severson provided an overview of the applicant's request. He explained the Rogue Valley Growers and Crafters Market (RVGCM) currently operates from May to November, 7 am to 2 pm, and under their current approval are limited on the types of products they can sell, The RVGCM has requested a modification to their existing conditional use permit to: 1) allow vendors to sell a wider variety of foods with the exception of hot prepared foods, 2) to begin the street closure at 6:30 and run from March through November, and 3) alter the booth configuration to create a sidewalk access point between vendor booths at the entrance to the alleyway on the west side of Oak Street. Mr. Severson displayed a photo of the booth configuration that allows access to the sidewalk and explained the RVGCM have been setting up in this manner and staff supports it. He added this modification memorializes what they are currently doing. Regarding their second request to operate from March through November and to begin the street closure at 6:30 am, Mr. Severson stated staff has no issues with this, however staff did receive a letter from a resident who lives in the apartment above Art FX who objected to the earlier start time. Mr. Severson stated the item that will likely get most of the discussion tonight is what products the vendors are permitted to sell. Currently the RVGCM is limited to fresh fruit, vegetables, flowers, bedding plants, meats, eggs, cheeses, breads, pastas, dog bones, and jams. The RVGCM has requested vendors be allowed to sell the same goods as in their other markets, with the exception of hot prepared foods, which would equate to up to 40% of their offerings being crafts and prepared foods. Mr. Severson commented on the potential impacts to existing businesses and stated staff is recommending the market be limited to no more than 25% of booths that sell crafts and prepared foods. Applicant's Presentation Lori Hopkinson) RVGCM General Manager/4444 W Griffin Creek Rd, Medford/Provided an overview of the RVGCM organization and cited their bylaws, market guidelines, and mission statement. Ms. Hopkinson stated the RVGCM would like to establish an additional sidewalk access point at the entrance of the alley. She stated the proposed wheelchair accessible entrance would easily accommodate pedestrian traffic to adjacent business and would encourage cross over sales. She stated the market is also requesting to modify their season of operation to mirror that of the other RVGCM locations, which would allow for a more coordinated season. Lastly, they are requesting the language in the conditional use permit be changed to allow the same composition of diversity of goods Ashland Planning Commission June 10, 2014 Page 2 of 8 as in their other markets. Ms. Hopkinson stated there is room for all and competition is part of doing business. She explained the market imposes its own rules and policies and stated limiting the market's goods is based on unfounded fears. Ms. Hopkinson stated 25% is an arbitrary number and remarked that the charm of the market comes from its diversity. She provided a list of the types of products that are restricted under their current approval, and commented that the market brings a lot of foot traffic to the area and draws shoppers to downtown merchants. Questions of the Applicant Ms, Hopkinson was asked why the market is requesting a 6;30 am start time and she explained that this would allow vendors more time to set up their product displays. Ms. Hopkinson stated for the record that she is a part-time clerk for the City of Ashland Municipal Court. Ms, Hopkinson clarified the market's bylaws state 60% of the goods are agriculturally related items and 40% are crafts and processed foods, and therefore of their 30 spaces at the Oak Street location 18 booths would be grower spaces and 12 would be crafters and food processors. She clarified food processors include krauts, hummus, ciders, coffee, tea, nuts, and cooking oils. Ms. Hopkinson requested the RVGCM be allowed to operate under their own guidelines and stated it would hurt the diversity of the market if these limitations were imposed. Public Testimony Bill Francis/40 Van Ness/Stated he has a small business selling pottery and sells at the downtown market, He stated this business has become his sole source of income and he could not have done this without the RVGCM. He noted he is also a member of the artisans market, however he earns the same selling for four hours on Oak Street as an entire weekend on the Calle, Mr. Francis stated the market is an attraction for both locals and visitors and urged the Commission to support the diversity the market is requesting. Abby Hogge/1700 Parker/Stated she was last year's downtown market manager and stated diversity is critical for its success. She stated they need to appeal to a wide customer base and it is a delicate balance of serving both locals and tourists. Ms. Hogge noted the market is required to maintain a 60% ratio of growers and 40% non-growers. She stated hummus, salsas, salts, teas, and sauerkraut vendors are classified as non-growers and under the current conditional use permit are not permitted. She stated of the 30 booth spaces typically only 5 or less consist of crafts and urged the Commission to approve the modifications being requested. Monica Rey/12310 Ramsay Rd, Gold Hill/Stated she is the current president of the RVGCM and commented that outdoor markets allow the public to connect with their local food sources and create a positive atmosphere. She stated the market brings in large numbers of people, some of whom spread out into neighboring businesses, Ms. Rey stated the market has been an incubator for many local businesses who have used this venue as a springboard to bigger and better things and encouraged the Commission to approve their request. Roy Laird/419 Willow/Stated he is the co-owner of the Book Exchange across the parking lot from Oak Street and stated he supports RVGCM; however the current location of the market has had an impact on his business. He explained business is down 10% on Saturdays and expressed concern with how the expanded season will impact his business. Mr. Laird stated the market should be located in a more suitable location that won't have an impact on the downtown brick and mortar businesses. Ken Silverman/25 E Main/Stated he is the owner of Nimbus and agreed with the previous speaker. Mr. Silverman stated he supports crafters and attends the Tuesday market regularly, however this is an issue of fairness. He stated the market takes up parking and blocks the Oak Street businesses and it is difficult to get to their stores because it is so crowded. He recommended the market be moved to a different location and noted the difficulties in being a successful retailer in this town. Jeffrey Compton/1770 Acorn/Stated he is the owner of Rocky Mountain Chocolate Factory and while he supports the growers market, their numbers are down 30% on the days the market operates, He stated they have had to lay off one of their Saturday employees because of the market and recommended the market be moved to a more Ashland Planning Commission June 10, 2014 Page 3 of 8 suitable location, such as the high school or middle school, Stacy VanVoorhees/514 Laurel/Stated she is the manager of the Saturday Ashland market and read aloud a scenario depicting a mother shopping with her three children. She stated the market serves the entire community and stated they aim to offer a wide diversity of goods that provide for people's needs, both nutritional and otherwise. Lanita Witt/658 Shale City Rd/Stated she represents Willow Witt Ranch and stated they have been selling their meat products at the market for six years. She stated she supports buying and eating local and does not understand why other businesses oppose the market. Elizabeth Bretko/103 SW Fourth, Grants Pass/Stated she is a tea brewer and also farmer and seasonal food processor. Ms. Bretko stated the Ashland Saturday market is a crucial part of her business and accounts for 60% of her total sales. She stated the market has been a springboard for her to open a brick and mortar business in Grants Pass and voiced her support for the market's downtown location. David French/176 Meadow View, Phoenix/Stated he owns Griffin Creek Roasters and understands the challenges that brick and mortar retailers have. He stated it is a symbiotic relationship between the City, vendors, and patrons and stated the Ashland community supports the market incredibly well, He stated the market brings people into the downtown core and stated the market's request to create sidewalk access to the local businesses is a sign that they want to be good partners. He added from a marketing standpoint, it makes sense to have the same starting and ending dates as the other markets. Jo Cullumbine/837 Tyler Creek/Voiced her disappointment to hear that this market is in jeopardy and that certain crafters may be excluded even though those that are permitted also compete with nearby businesses. She stated the market draws visitors to town and they explore streets and shops that they may have otherwise never seen, and asked the Commission to do the right thing and accept the modifications. Jerry Painter/940 SW Sixth/Stated he is a food vendor with the RVGCM and is unable to participate in the Ashland Saturday market. He questioned the downtown businesses' resistance and stated the City of Medford requested that the market set up downtown, Mr. Painter stated studies have shown that markets downtown help the businesses, and while business may be down, the general poor economy is to blame not the location of the market. Ruby Painter/940 SW Sixth/Voiced support for the market and noted the importance of having diversity so that young people can get ideas of what is possible. Angelika Curtis/14356 Highway 62, Eagle Point/Stated she is the owner of the Oregon Bistro and Wildbee Honey Farm, and they are growers, farmers, beekeepers and crafters. Ms. Curtis stated she has been full time with the market for 17 years and is one of the vendors prohibited from selling at the Saturday market. She stated they have an eight acre farm, country store, hundreds of beehives and bottling facility, and have lots of expenses just like brick and mortar businesses. She stated the vendors act as greeters and direct a lot of people to local businesses and services, and she does not believe there is any direct competition between her beeswax candles and the other nearby businesses. Alex Amaroticoll01 Oak Street/State he is the owner of Standing Stone Brewery and fully supports the market on Oak Street and their requests to modify their conditional use permit, He stated the market gives them a direct link to local products and adds great vitality. He agreed that this comes with inconvenience to some, but the benefits outweigh this. He added he would welcome prepared foods and craft beers, even though this would be in direct competition with his business. Laruel Alexander/2862 Griffin Creek, Medford/Sated this is her twentieth year with the market and she sells bedding plants. Ms. Alexander stated she has been to many markets and the most vibrant ones are located downtown. She stated she sells to both locals and tourists and often holds plants for people while them shop and eat downtown. She agreed that parking in Ashland can be difficult, but hopes they can continue to be good neighbors Ashland Planning Commission June 10, 2014 Page 4 of 8 with the downtown businesses, Applicant's Rebuttal Lori Hopkinson/Stated the market only operates 26 Saturdays a year and they are only there a fraction of the time compared to the existing businesses. She stated they bring a lot of foot traffic and business to the area and believes this is a great walkable location for patrons. Ms. Hopkinson stated the majority of their products are related to agriculture and are made by farmers, and only a small percentage are crafts, Questions of Staff Staff was asked how they arrived at the 25% to 75% ratio for goods, Mr. Molnar stated 25% was used as a starting point for discussion. He stated the City has been a longtime supporter of the market, however staff has received several calls and letters expressing concern and stating sales have gone down since the market started operating at this location. He stated the City is essentially the landlord because of the market's location in the right of way, and so staff felt they had an obligation to take those issues seriously. Staff was asked whether the Commission has the ability to change the market's location or day of operation, Mr. Molnar stated this is not under their purview this evening and would need to be dealt with through a different hearing. Mr. Severson highlighted the eleven items that were clearly articulated in the market's original application. He added at that time there were a lot of assurances made by RVGCM to the downtown merchants when that application was first approved. Commissioner Kaplan closed the record and the hearing at 8:35 p.m. Deliberations and Decision Commissioner Dawkins shared his concerns with the market selling items that are not food based and selling goods that compete with the businesses that are already there. Commissioner Peddicord commented that some of the most prominent businesses downtown are restaurants and questioned why they would prohibit crafts when food would remain. Dawkins pointed out that no hot food would be allowed. Commissioner Brown remarked that when the RVGCM first came to downtown there were negotiations made with the City and the businesses, and he sees no reason to change the conditions of their original approval, Commissioner Miller voiced support for modifying the other elements of their request (the months of operation, 6;30 am street closure, and pedestrian sidewalk access). Commissioner Mindlin commented that this is a complex issue and they need to find a solution that works for everyone, She stated the market wanted to be in that location and it has worked out very well for them, but it seems that it is having a negative impact on the surrounding businesses, She suggested that perhaps there is a better location that should be considered, but noted that this is not under their purview. Mindlin agreed with Miller and supports the approval of the other requested modifications and stated she would be comfortable with a compromise that permitted the sale of food items but keeps out the crafts, Commissioner Peddicord stated if the Commission is concerned with competition then they should be concerned about extending the market's season. Commissioner Brown agreed and added that an earlier start time would be an inconvenience to apartment renters. Commissioner Kaplan stated it is not clear whether the applicants and the City were on the same page when the original list of items was approved. Mr. Severson commented that he is not sure if the current board and management are aware of all the outreach that was done by the previous RVGCM manager. He clarified that list of items was intended to be a definitive list of the goods that would be sold and was offered as assurance to the neighboring businesses. Commissioner Dawkins noted his desire to find an appropriate balance and suggested limiting the market to goods that are food/agriculturally based. It was suggested that the group separate out the requested modifications and handle each item individually. Commissioners Miller/Dawkins m/s to approve the alteration of the market booth configuration to create a sidewalk access point between the Vendor booths to allow easier access. Roll Call Vote: Commissioners Brown, Mindlin, Peddicord, Miller, Dawkins and Kaplan, YES. Motion passed unanimously. Commissioners Miller/Dawkins m/s to allow the market's season to mirror their other markets in the Rogue Ashland Planning Commission June 10, 2014 Page 5 of 8 Valley, which run from March through November. DISCUSSION: Commissioner Miller commented that this would bring more people to the downtown earlier in the season. Commissioner Dawkins agreed and stated a consistent season would help the market with their advertising and felt this was a reasonable request. He added the market typically starts slow at the beginning of the season and he does not believe this will be a big impact, Commissioner Brown disagreed and stated this would be a huge impact to the current businesses, Roll Call Vote: Commissioners Dawkins, Miller, Peddicord, Mindlin and Kaplan, YES. Commissioner Brown, NO. Motion passed 5.1. Commissioner Miller motioned to allow the street closure to begin at 6:30 am. Motion died due to lack of a second. Commissioner Mindlin/Dawkins m/s to allow vendors to sell the same variety of goods sold at their other markets in the Rogue Valley, with the exception of hot prepared foods and crafted goods. This would allow the sale of goods grown, produced, or prepared by RVGCM members who are farmers, ranchers, and food processors. DISCUSSION: Commissioner Mindlin stated her intent is to strike a balance and stated she would be open to an amendment that would include more agricultural products. Commissioner Mindlin/Dawkins m/s to amend previous motion to state "This would allow the sale of goods grown, produced, prepared or crafted from locally grown agricultural products by RVGCM members who are farmers, ranchers, food processors and crafters. The prohibition on hot prepared foods will not be modified." Roll Call Vote on motion as amended: Commissioners Peddicord, Dawkins, Miller, Mindlin, and Kaplan, YES. Commissioner Brown, NO. Motion passed 5-1. Commissioners Mindlin/Dawkins m/s to approve Planning Action 2014-00737 with the modifications to the conditional use permit with the parameters just adopted and to not include the change of the opening time from 7:00 am to 6:30 am. Roll. Call Vote: Commissioners Brown, Dawkins, Miller, Mindlin, Peddicord, and Kaplan, YES. Motion passed unanimously. B. PLANNING ACTION: 2014.00734 SUBJECT PROPERTY: 1163 Iowa Street APPLICANT. Ayala Properties, LLC DESCRIPTION: A request for Site Review and Outline Plan approval under the Performance Standards Options Chapter 18.88 for a four unit, five lot multi-family developments for the property located at 1163 Iowa Street. A Tree Removal Permit is requested to remove three trees greater than six-inches in diameter at breast height on the site. The existing single family residence on the site will be incorporated into the development as Lot #1. COMPREHENSIVE PLAN DESIGNATION: High Density Multi-Family Residential; ZONING: R-3; ASSESSOR'S MAP 391E 10 CB; TAX LOT: 5500. Ex Parte Contact Commissioners Miller, Kaplan, Dawkins and Brown performed site visits; no ex parte contact was reported. Commissioners Peddicord/Dawkins m/s to extend the meeting to 10.00 pm. Voice Vote: all AYES. Staff Report Assistant Planner Amy Gunter provided a summary of the application. She explained this is a single family townhome development with each home on its own individual tax lot, but they will have attached wall construction. Ms. Gunter provided an overview of the project site, existing residence, and surrounding area. She noted there are three trees proposed for removal and clarified the existing single family residence will be incorporated into the development of Lot 1. She stated the new units will face east and each will have an attached vehicle garage and a rear yard patio area; and the applicants have proposed a pedestrian walkway to connect the development to the public sidewalk system on Iowa Street, Ms. Gunter stated the application meets the criteria and staff is recommending approval, Ms. Gunter highlighted a proposed condition that requires the garages to be for vehicular parking and not for storage. Ashland Planning Commission June 10, 2014 Page 6 of 8 l 1 t. 4 ~ 1 r F "I V) 4-i Co E 4-j UO (3) 4-j d -M Ln CL -a (1) u 0 U Q) ' v > ® Q) c~ O O C: -C C M m u ' bA vi .-J ~ (3) " L O 0 E -0 W 0 4-j Q) N s® ~n 4-J cn m o ,N to fB w- C: 4-j 4-J u ~ QJ hA - -0 4-J U W M C u c~ 4- Q) a) Q) 4-d L -0 0 a) E 0 -0 v 4=-j3 E o6 4- -C V) tit 0 (3) 4-J Q) . . 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I 1 I I 1 EEE Q, c~ ~ 1 v cry co -0 O C: 4-J co u ~ ® N ~ ~ a) a E 4-J U ®t I E +J 1 ;4-j O cn E L4 cn 0 C: i E ® Z;; -t-j O E 4-J U a~ V) .Z O 4-J 1 U _r .4-J •w 4-1 1 cn C:L U v) :3 o 4-J E 1 4-J 0 a) N j -6 O E j i A UJD 1 ® V Few - f V) Ct ® c~ -a ~C ~ti a F-4 4-J Planning Commission Speaker Request Form 1) Complete this form and return it to the Secretary prior to the discussion of the item you wish to speak about. 2) Speak to the Planning Commission from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Chair, usually 5 minutes. 5) If you present written materials, please give a copy to the Secretary for the record. 6) You may give written comments to the Secretary for the record if you do not wish to speak. 7) Speakers are solely responsible for the content of their public statement. Name (please print)' dtZ,. Address (no P.O.' Box) Phone Email Tonight's Meeting Date )of& Regular Meeting Agenda item number OR Topic for public forum (non agenda item) SQ Land Use Public Hearing For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Chair will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the nonnal order of proceedings. Written Comments/Challenge: c, The Public Meeting Latin requires that all city meetings are open to the public. Oregon law does not ahvays require that the public be permitted to speak. The Ashland Planning Corrurrission generally invites the public to speak on agenda items and during public forum on non-agenda items unless time consb-amts limit public testirrrony. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order of proceedings for public hearings and strictly, follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requested to leave the morn. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. 01 4(J vvt (t 5 n"nrj, )Y C~ cJ G'l Vav/ c c~ Vl i I-K y cd l C~ J 1 ~ C✓ c > f f Y~u'' Tcul,m IvA, -6(-a~f l e e 61 s V✓ c rL~ I C ek e'- /-c c v P ~r o v\~ _ I\ ouv A 1 I cif k I aC C - Va YC -1 ~U c3 f I ~v~ . v a ~ o f ON ( VLO 0 S tw _ C - Vc u_1 1-can cjr►~, ~ Lp J n~ coo ) 1~ 1FVNI,f j _ l r+ O Ss > r? G~ ICJ C~~_U~ f' n' V~ (Cz,r2c~1 ) ~'C=Crt~ T ✓ !J I- ct (AI, a V\, n i --m vs I' k d I, 1. . Offe vo so 4, c 01- S- (-rl -C (tv-o~, C) bov-koc oeq ai ((~Ic 'I 0~~ oth on s, -Cu-V~ Ai~ d 5, 0- ~-(Vte~,/ /-o ca-i iv,/,wDj - - rwc C~ - - - - - r ~ 'E f ~ I f I f ~a I t ~ - d I iws_ a I N~k We V'ev~do,~' Stio~, ~ow~{~u~v ~v~ a.~e., ~,II ►0 Ca I ~co~lt . We v~er rr-sc~f +(,x e ~foAocf-5 4inod we make Ovld we o,~ )ovy in-b bow Of pradod3 ~'N➢~ o~~ ~VPStv~o~• Nm~ ~ e ~~Ik~~l ~ dptiJy~yUN~n r✓vSInPSSG4. West, I ~wl~ Zooms I„ cv, all 1~a~Pl' -~"CeS, PeQ~ It ~ ~l ~v✓ l~own.f~wn cu► s ~ yha~r lC-c F. "10 S a3Fu yd ~y m Vlevi -Rom +~t SoA. kv4 i~ V,bywnt-?l Noke rviOy o,n I I e d by dawn~~'n oess ~I68tce ~'~n ~v~l ~a11 : brPuk~s~ -~'cm C~nd-ownalSa. Planning Commission Speaker Request Form 1) Complete this form and return it to the Secretary prior to the discussion of the item you wish to speak about. 2) Speak to the Planning Commission from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Chair, usually 5 minutes. 5) If you present written materials, please give a copy to the Secretary for the record. 6) You may give written comments to the Secretary for the record if you do not wish to speak. 7) Speakers are solely responsible for the content of their public statement. Name _ (please print), 1 Address (no P.O. 13oz) r tl r <i ~Phone r~ ;Email Tonight's Meeting Date ~.!Regular Meeting Agenda item number OR Topic for public forum (non agenda item) Land Use Public Hearing Fort f f > 9~t `L' Against Challenge for Conflict of Interest or Bias If you are challenging a member (planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Chair will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon 1mv does not always require that the public be per-milted to speak. Tire Ashland Planning Corrurrissiorr generally invites the public to speak on agenda items and during public forum on non-agenda items unless time constraints limit public testimony. No person has au absolute right to speak or participate in every phase of a proceeding. Please respect the order of proceedings for public hearings and strictly follow the directions of the presiding of ce7 Behavior or actions which are unreasonably loud or' disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requested to leave the room. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. jo Ann Cullumbine Springs Bodyworks J-- Green 837 Tyler Creek Rd. Ashland, Or. 97520 541482- 0857 jocullumbineO@gmail.com Whenever my husband and I travel we like to seek out the weekend markets in towns and cities and notice that most towns have them and they add so much to the community spirit. It's a place for locals and tourists to come together and listen to music and spend the morning looking at crafts and produce."'Since Ashland is all about community I am saddened to hear this market may be stopped. As a seller who was asked to stop coming to the Saturday Market, it is disturbing that this could happen to a select few. Certain crafters were excluded while other could still attend even though their crafts also competed with local stores. The soap store that started this complaint was also, at that time, a member of the Grower's and Crafters Market and no one tried to get her excluded from our market even though there were already several competitors. Her store opens at 11am and the market closed at fpm so I was only there for two hours and only got to attend the market one or two days a month. Many locals and tourists who have contacted me and asked why I stopped coming were very upset that this happened and said they love coming to town and picking up handcrafted gifts and also shopped at the local stores because they were here when otherwise they would not have been in town that early in the day. Growers and Crafter's Markets are an asset to the community and help to draw visitors to town. They explore streets and shops that they may otherwise never see. This market helps to make Ashland special. Please do the right thing and accept the modifications. Thank you, jo Cullumbine Planning Commission Speaker Request Form 1) Complete this form and return it to the Secretary prior to the discussion of the item you wish to speak about. 2) Speak to the Planning Commission from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Chair, usually 5 minutes. 5) if you present written materials, please give a copy to the Secretary for the record. 6) You may give written comments to the Secretary for the record if you do not wish to speak. 7) Speakers are solely responsible for the content of their public statement. Name '141ij> CG R(f (please `print) Address (no P.O. Box)- 12 310 /~ak4S-eI/ Phone $1// tl~sS 50 Email ?f-'-C ✓?✓'Idgf S-S Ca 9/n?co C6yyj Tonight's Meeting Date & 2- 0l-/ Regular Meeting Agenda item number OR Topic for public forum (non agenda item) Land Use Public Hearing For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Chair will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak. The Ashland Planning Coiimiissioi7 generally invites the public to speak on agenda items and during public forimi on non-agenda items unless time constraiuts limit public testimony. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order of proceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful., and may constitute disorderly conduct. Offenders will be requested to leave the room. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. I am Monica Rey, the current president of the RVGCM. As a founding member and one of the first vegetable vendors at our initial Ashland location under the bridge on Water Street, I want to thank you and the City of Ashland for our many years of cooperation and presence here. Outdoor markets like ours allow the general public to connect with their local food sources and come in contact with agriculture and nature. They create an instinctively positive atmosphere and relationship in a city setting. I understand the concerns of the adjacent businesses, but think that the market brings in large numbers of people, some of whom will spread out to neighboring businesses. In a free enterprise society, healthy competition creates a stronger desire in consumers to buy more! We want to do our best to encourage the growth of commerce for our neighbors at the market. The market has been and is an incubator for many businesses who have used our venue as a springboard to bigger and better things. We ask that you please consider our request as a reasonable adjustment of wording to better enable us to know how we are to function. Planning Commission Speaker Request Form 1) Complete this form and return it to the Secretary prior to the discussion of the item you wish to speak about. 2) Speak to the Planning Commission from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Chair, usually 5 minutes. 5) If you present written materials, please give a copy to the Secretary for the record. 6) You may give written comments to the Secretary for the record if you do not wish to speak. 7) Speakers are solely responsible for the content of their public statement. Name (please print) Address (no P.O. Box) ` f Tonight's Meeting late Regular Meeting Agenda item number OR Topic for public forum (non agenda item*A~zr Land Use Public Hearing For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Chair will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak. The Ashland Planning Commission generally invites the public to speak on agenda items and during public forum on non-agenda items unless time constraints limit public testimony. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order of proceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespec ul, and may constitute disorderly conduct. Offenders will be requested to leave the room. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. June 10, 2014 Dear Ashland Planning Commission, I am Stacy Van Voorhees and I am the Manager of the Saturday Ashland Rogue Valley Growers & Crafters Market. Thank you for the opportunity to illustrate my support for the Conditional Use Permit modifications in 'a Scene.' Mary is with her three children. They don't have much but what they do, they use wisely. They look forward to the Market every week, not only as an opportunity to connect with the growers of their food, but also to bask in the bustle of free commerce, community and camaraderie. A 5th grader plays Bach on the violin making the atmosphere slightly magical. I Mary sees the Manager to buy tokens for veggies and starts with her Oregon Trail card. They hope to raise a little organic garden at home together. The Manager gives the three kids a bonus $1.00 token each. They are appreciative and excited to have their own little 'Market Buck' to use as they choose. E The youngest has a sweet tooth and makes a beeline for the honey sticks. She chooses one from an array and enjoys its sunshiny sweetness. The middle child is hungry and chooses a hearty pretzel roll to quash the growl in his belly. The eldest is uninterested in food. The weight of the world is on her pre-teen shoulders. "There's nothing here for me." she thinks. Suddenly, she sees a shiny stone wrapped in copper wire catching the light. She listens, enthralled, as the artist kindly explains how a hard, rough stone can become such a beautiful piece of art Inspiration and life lessons brew in them both. Moral of the story: The Rogue Valley Growers & Crafters Market serves the entire community. Everyone is different and not everyone has the ability or inclination to shop somewhere specific for something specific. It is our aim to offer people a wide diversity of goods that will provide for their needs, nutritional and otherwise. Thank you so much for considering our Conditional Use Permit modifications! Sincerely, StSaturday Ashland Market Manager Rogue Valley Growers & Crafters Market Phone: (541)601-1534 E-mail; Planning Commission Speaker Request Form 1) Complete this form and return it to the Secretary prior to the discussion of the item you wish to speak about. 2) Speak to the Planning Commission from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Chair, usually 5 minutes. 5) If you present written materials, please give a copy to the Secretary for the record. 6) You may give written comments to the Secretary for the record if you do not wish to speak. 7) Speakers are solely responsible for the content of their public statement. Name (please Tint) Address (no P.O. Ilox Phone ;mail Tonight's Meeting Date Regular Meeting Agenda item number OR Topic for public forum (non agenda item) Land Use Public Hearing For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Chair will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge:' The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak. The Ashland Planning Commission generally invites the public to speak 012 agenda items and during public forum on non-agenda items unless tinge constr°airrts limitpublic testirrrorry. No person has an absolute right to speak orparticipate in every phase of a proceeding. Please respect the order of proceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loitd or disruptive are disrespectful and may constitute disorderly conduct. Offenders will be requested to leave the room. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. My name is Abby Hogge and I was last year's downtown market manger. Diversity within a market is critical for its success. In order to draw the most customers to the market we need to appeal to the widest customer base, and at the unique location of downtown, this means the delicate balance of serving both locals AND tourists. Our markets are required to maintain a 60% ratio of growers. Those 40% non growers equates to only 12 booth spaces. Of those 12 booth spaces, most will consist of artesian foods such as flavored salts, hummus, &,A z d kC r6a1 A 6 b6AA1 i sauerkraut. Of the total 30 booth spaces -typically or less consist of crafts. Its also important to note that many of our farmers also sell farm direct foods such as salsas, pesto, and honey I believe that eliminating these 12 vendors will create a market which is unappealing to tourists and our neighboring merchants will lose out on the crossover traffic. There is a symbiotic relationship between market and store front and they are all crucial for the success of a thriving downtown economy and unique atmosphere. I urge you to approve the CUP modifications for the sake of all stakeholders in the downtown core. tr~ S. q +ar Planning Commission Speaker Request Form 1) Complete this form and return it to the Secretary prior to the discussion of the item you wish to speak about. 2) Speak to the Planning Commission from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Chair, usually 5 minutes. 5) If you present written materials, please give a copy to the Secretary for the record. 6) You may give written comments to the Secretary for the record if you do not wisli to speak. 7) Speakers are solely responsible for the content of their public statement. Name } (please pri t) Address (no Y.O. Box)_,) Phone ~ l ~ l ~ - Email r l i Tonight's Meeting Date_ Regular Meeting Agenda item number OR Topic for blue forum (non agenda item) ~j Land Use Public Hearing For: Against: Challenge for Co flict of Interest or bias If you are challenging a member (pla Ong comet ssioner) with a conflict of interest or bias, please write your allegation complete with supportir facts-6n this form and dey'ier it to the clerk immediately. The Chair will address the written challenge -th the member. Please/be respectful of the proceeding and do not interrupt. You may also provide testim6lny about the choleirge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Lary requires that all city nneetings are open to the public. Oregon law does not always require that the public be perunitted to speak. The Ashland Planiaiiag Cornauuaission generally invites the public to speak on agenda items and during public forams on non-agenda items unless lime constraints limit public testimotay. No person has an absolute right to speak orparticipate in eveuy phase of a proceeding. Please respect the order of proceedings for public bearings and strictly follow the directions of the presiding officer. Behavior or actions which are iiun•easonably loaid or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requested to leave the room. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. Planning Commission Speaker Request Form 1) Complete this form and return it to the Secretary prior to the discussion of the item you wish to speak about. 2) Speak to the Planning Commission from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Chair, usually 5 minutes. 5) If you present written materials, please give a copy to the Secretary for the record. 6) You may give written comments to the Secretary for the record if you do not wish to speak. 7) Speakers are solely responsible for the content of their public statement. Nair - - - (pl"ase print) Address (no P.O. Box) Phone ' ~ - > ~ Email Tonight's Meeting Date G / c Regular Meeting / Agenda item number OR Topic for public forum (non agenda item)~Fti~dy~U Land Use Public Hearing For: Against. Challenge for Conflict of Interest or Bias If you are challenging a member (planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Chair will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Lcnv requires that all city rueetings are open to the public. Oregon larv does not ahvays require that the public be permitted to speak. The Ashland Planning Commission generally invites the public to speak on agenda items and during public forurrr on iron-agenda items unless trine corrstr•airits limit public testimony. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order of proceedings for public hearings acrd strictly folloly the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requested to leave the room. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. Planning Commission Speaker Request Form 1) Complete this form and return it to the Secretary prior to the discussion of the item you wish to speak about. 2) Speak to the Planning Commission from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Chair, usually 5 minutes. 5) If you present written materials, please give a copy to the Secretary for the record. 6) You may give written comments to the Secretary for the record if you do not wish to speak. 7) Speakers are solely responsible for the content of their public statement. C , Name (please print) i Address (no P.O. Box) Phone Lmail V ,v) Tonight's Meeting Date Regular Meeting Agenda item number OR Topic for public forum (non agenda item) Land Use Public Hearing For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this forth and deliver it to the clerk immediately. The Chair will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the nonnal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon lain does not always require that the public be permitted to speak. The Ashland Plainiing Coiiiiiiissioii generally invites the public to speak on agenda items and during public foruin on non-agenda items unless time constraints limit pitblic testimony. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order of proceedings for public hearings and strictly follow, the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful and may constitute disorderly conduct. Offenders will be requested to leave the rooiii. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. Planning Commission Speaker Request Form 1) Complete this form and return it to the Secretary prior to the discussion of the item you wish to speak about. 2) Speak to the Planning Commission from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Chair, usually 5 minutes. 5) If you present written materials, please give a copy to the Secretary for the record. 6) You may give written comments to the Secretary for the record if you do not wish to speak. 7) Speakers are solely responsible for the content of their public statement. Name (please print) - Address (no P.O. Box) Phone .!mail Tonight's Meeting late Regular Meeting Agenda item number OR Topic for public forum (non agenda item) Land Use Public Hearing For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Chair will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Larv requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak. The Ashland Planning Commission generally invites the public to speak on agenda items and during public forum on non-agenda items unless tune constraints limit pitblic testimony. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order of proceedings for public hearings and strictly folloia, the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requested to leave the room. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. Planning Commission Speaker Request Form 1) Complete this forin and return it to the Secretary prior to the discussion of the item you wish to speak about. 2) Speak to the Planning Commission from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Chair, usually 5 minutes. 5) If you present written materials, please give a copy to the Secretary for the record. 6) You may give written comments to the Secretary for the record if you do not wish to speak. 7) Speakers are solely responsible for the content of their public statement. Tame (please prim) Address (no P.O. Box) c77' 1jPhone E f r ) t "r L11111,61 Tonight's Meeting Date ' ~ ,r V? Regular Meeting Agenda item number OR Topic for public forum (non agenda item) Land Use Public Hearing For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Chair will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak. The Ashland Planning Commission generally invites the public to speak on agenda items and during public forum on non-agenda items unless time constraints limit public testimony. No person has an absolute right to speak or participate in every phase of'a proceeding. Please respect the order of proceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requested to leave the room. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. Planning Commission Speaker Request Form 1) Complete this form and return it to the Secretary prior to the discussion of the item you wish to speak about. 2) Speak to the Planning Commission from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Chair, usually 5 minutes. 5) If you present written materials, please give a copy to the Secretary for the record. 6) You may give written comments to the Secretary for the record if you do not wish to speak. 7) Speakers are solely responsible for the content of their public statement. Name-/j f`-,-~' (Please print) Address (no P.O. Box) /0;' f Al t~c /1 Phone 6, Lwail C,> Tonight's Meeting Date Pa Regular Meeting Agenda item number OR Topic for public forum (non agenda item) Land Use Public Hearing For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Chair will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not ahvays require that the public be permitted to speak. The Ashland Planning Commission generally invites the public to speak on agenda items and duringpublic forum on non-agenda items unless time constraints limit public testimony. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order of proceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requested to leave the 1.00717. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. Planning Commission Speaker Request Form 1) Complete this form and return it to the Secretary prior to the discussion of the item you wish to speak about. 2) Speak to the Planning Commission from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Chair, usually 5 minutes. 5) If you present written materials, please give a copy to the Secretary for the record. 6) You may give written comments to the Secretary for the record if you do not wish to speak. 7) Speakers are solely responsible for the content of their public statement. Name-~ v.(please mint) - Address (no P.O. Box) e o Phone Email Tonight's Meeting Date Regular Meeting Agenda item number OR Topic for public forum (non agenda item) Land Use Public Hearing For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Chair will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Lam requires that all city rrreetings are open to the public. Oregon law does not always require that the public be permitted to speak. The Ashland Planning CO7lrllrissiO7r generally invites the public to speak on agenda items and during public fOrurrr on 17074-agenda items unless time constraints lir44it public lestirr4or4y. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order of proceedings for public hearings and strictly folloit, the directions of the presiding officer. Behavior or actions which are unreasonably loud Or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requested to leave the roorr4. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. Planning Commission Speaker Request Form 1) Complete this form and return it to the Secretary prior to the discussion of the item you wish to speak about. 2) Speak to the Planning Commission from the table podium microphone. 3) State your name and address for the record. A) Limit your comments to the amount of time given to you by the Chair, usually 5 minutes. 5) If you present written materials, please give a copy to the Secretary for the record. 6) You may give written comments to the Secretary for the record if you do not wish to speak. 7) Speakers are solely responsible for the content of their public statement. Name (please print) Address (no P.O. Box) W-AD Phone $ ~ 61 Email Tonight's Meeting Date Regular Meeting Agenda item number OR Topic for public forum (non agenda item) Land Use Public Hearing For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Chair will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak. The Ashland Planning Commission generally invites the public to speak on agenda items and during public forum on non-agenda items unless time constraii7ts limit public testimony. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order of proceedings for public hearings and strictly follor7, the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requested to leave the room. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. Planning Commission Speaker Request Form 1) Complete this form and return it to the Secretary prior to the discussion of the item you wish to speak about. 2) Speak to the Planning Commission from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Chair, usually 5 minutes. 5) If you present written materials, please give a copy to the Secretary for the record. 6) You may give written comments to the Secretary for the record if you do not wish to speak. 7) Speakers are solely responsible for the content of their public statement. ( Name Ir / _ Address (no P.O. Box) (p "e printt ) ( r E r f t - <-<,: Phone fEniail Tonight's Meeting Date Regular Meeting Agenda item number OR Topic for public forum (non agenda item) Land Use Public Hearing For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Chair will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak. The Ashland Planning Commission generally invites the public to speak on agenda items and during public forum on non-agenda items unless time constraints limit public testimony. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order ofproceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requested to leave the room. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. Planning Commission Speaker Request Form 1) Complete this form and return it to the Secretary prior to the discussion of the item you wish to speak about. 2) Speak to the Planning Commission from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Chair, usually 5 minutes. 5) if you present written materials, please give a copy to the Secretary for the record. 6) You may give written comments to the Secretary for the record if you do not wish to speak. 7) Speakers are solely responsible for the content of their public statement. Name (please print) Address (no P.O. Bos) _ Phone Email Tonight's Meeting Date Regular Meeting Agenda item number OR Topic for public forum (non agenda item) Land Use Public Hearing For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Chair will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not ah4,ays require that the public be permitted to speak. The Ashland Planning COnrlrissiOn generally invites the public to speak on agenda items and during public forum on non-agenda items unless time constraints linritpublic testimony. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order ofproceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions Which are unreasonably loud or disruptive are disrespectful, and inay constitute disorderly conduct. Offenders will be requested to leave the 1-00717. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. Planning Commission Speaker Request Form 1) Complete this form and return it to the Secretary prior to the discussion of the item you wish to speak about. 2) Speak to the Planning Commission from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Chair, usually 5 minutes. 5) If you present written materials, please give a copy to the Secretary for the record. 6) You may give written comments to the Secretary for the record if you do not wish to speak. 7) Speakers are solely responsible for the content of their public statement. Name - (please print) Address (no P.O. 11os) Phone -Linail Tonight's Meeting Date Regular Meeting Agenda item number OR Topic for public forum (non agenda item) F v Land Use Public Hearing For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Chair will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are opera to the public. Oregon law does not always require that the public be permitted to speak. Tlae Ashland Planning Corraraaissiora generally invites the public to speak on agenda items and during public forum on non-agenda items unless time constraints limit public testimony. No person has an absolute right to speak, or participate in every phase of a proceeding. Please respect the order of proceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requested to leave the room. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. Planning Commission Speaker Request Form 1) Complete this form and return it to the Secretary prior to the discussion of the item you wish to speak about. 2) Speak to the Planning Commission from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Chair, usually 5 minutes. 5) If you present written materials, please give a copy to the Secretary for the record. 6) You may give written comments to the Secretary for the record if you do not wish to speak. 7) Speakers are solely responsible for the content of their public statement. Name / (Pl~'wit t) . i Address (no P.O. Box) Phone ~(-`-,Email Tonight's' Meeting Date " Regular Meeting Agenda item number OR Topic for public forum (non agenda item) Land Use Public Hearing For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Chair will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Laii, requires that all City meetings are open to the public. Oregon law does not always require that the public be permitted to speak. The Ashland Platni7if7g Cornu?iissiaw7 generally inwites the public to speak on agenda items and during public forum on non-agenda items unless time constraints limit public testimony. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order of proceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful-, and may constitute disorderly conduct. Offenders will be requested to leave the room. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. Jim Conklin June 10, 2014 Ashland Planning Commission Ashland, Oregon Dear Commission: Being one of the largest property owners being affected by the Oak Street Closure, we have concerns about you approving the conditional use permit for the Growers Market: When the Growers Market was first proposed we were assured that our parking lot for the Liquor Store and adjoining businesses would be monitored by them and none of their customers would be allowed to park in our lot. That has not and is not being done. They also promised not to allow any vendor to compete with any of our established businesses. Saturday is the busiest shopping day of the week. You are already allowing them to take away parking on this day, and now to allow them to compete with our established businesses does not seem fair. These businesses have to operate year around. They have to pay for water, sewer, electricity, license fees, taxes, rent, and employee costs just to open their doors. We need these businesses to be successful for our Downtown District to be viable. Our other concern is access for fire trucks to our buildings. Thank You For Your Consideration, Jim & Lyn Conklin Ashland Liquor Store, Wine Cellar, Modern Barber Shop, Pucks, All'sWell, Paris Green, Art F/X, Fredrica Lawrence, Rocky Mt. Chocolate Factory Problems with Oak Street Saturday M Saturday afternoon before the matinee is a busy time downtown and already draws a lot of tourist traffic. The market increases traffic from locals which does not generally benefit downtown businesses. The locals come downtown specifically for the market and then leave. The market creates a need for more parking spaces downtown while it removes existing parking spaces on Oak Street from use. Creates pedestrian and auto traffic congestion. Blocks the shops on Oak Street from view and diverts pedestrian traffic away from store fronts. Blocks the main exit from the bank drive through. Market customers and vendors illegally park in the bank parking lot. Vendors set up umbrellas and standing signs in the walkway/ fire lane in front of their booths. All of the vendors have other options on Saturday morning. As members of RVGCM they can set up in Medford m. , 5. Some of the vendors are members of the Grants Pass Saturday Market. Several of the vendors do in fact set up booths in Ashland, and/or Medford and/or Grants Pass. Some of the crafters are members of the Lithia Artisans Market and can set up on the Calle. Plus some of the growers sell their produce at the Coops in Ashland and Medford. Unlike the shop owners the market vendors are not required to have an Ashland business license. There are vendors that sell pr(-----' foods goads that are in direct competition with she Pucks and Mix. 'his is a less than ideal location for growers because the traffic is predominantly tourists and tourists generally don't buy produce or plants. Ironically this is a lucrative location for crafters because of the tourist traffic, but crafters are limited in their set up. n S-- )e to the sl-- -1 ~d ~ Jeffrey Compton Rocky Mountain Chocolate Factory 33 East Main Street Ashland OR 97520 (541) 482-6757 rmcf97520@gmail.com June 9, 2014 City of Ashland Planning Department 51 Winburn Way Ashland OR 97520 CC: City Council RE: PA-2014-00737 Saturday Growers Market It is my understanding that our local growers intend to show up in numbers in an attempt to drown out the downtown shops at your next meeting. 4+i Please know that no one opposes the growers market but the location and timing (on Saturday) has shown to be harmful to our business. We have layed off one Saturday employee due to a 30% drop in sales during and right after market hours. This is not because of cabbage and carrot sales; the market is not abiding by the current guidelines and are now asking for changes that would allow them to set up on my "door step" and sell, fudge? caramel apples? ice cream? Rogue Valley Growers Market is a business granted special right to rent out public space to the growers. I would like to see them find a long term home that does not negatively affect others. Perhaps we could look into the Ashland High School or Middle School offering their parking lot for rent on Saturdays where they can provide ample parking, water, electric and customer bathrooms. Maybe some of the students would be willing to facilitate and manage this, putting some of the booth rental money into the school! For your consideration, thank you. Jeffrey Compton, Co-Owner Rocky Mountain Chocolate Factory Renee Hallesy Rocky Mountain Chocolate Factory 33 East Main Street Ashland OR 97520 (541) 482-6757 rmcf97520@gmail.com June 9, 2014 City of Ashland Planning Department 51 Winburn Way Ashland OR 97520 CC: City Council RE: PA-2014-00737 Oak Street right-of-way Rogue Valley Growers and Crafters Market We are opposed to the requested expansion of the Saturday Rogue Valley Growers & Crafters Market on Oak Street 1) It would not be fair for the market vendors to sell ready to eat sweets in competition of our business one half block away without having to abide by the same laws our business is held to. a) We pay for and abide by the requirements of a business license in the City of Ashland to do business. b) We pay for and abide by the requirements of the county health department license to serve ready to eat food. c) We pay for and abide by the requirements of the county weights and measures department license to accurately sell products by weight. d) We accurately keep detailed records of prepared food and beverage sales and collect the required city tax of 5%, prepare the reports and pay the money to the city. e) We pay the City of Ashland street users fee. 2) It would not be fair to existing Ashland retail businesses to allow market vendors to sell competing products during our most prime sales days and time. Small business in Ashland has to budgeted on an annual basis. We use the money earned on the busy summer Saturdays to employees during the slow winter months. 3) Parking for our customers will be even more scarce. Rocky Mountain Chocolate factory 4) We are already prohibited from bringing supplies to our business on Saturdays from lam to 2pm. It would be a burden to lengthen that time. i 5) This market was originally approved with the condition that after the first full season of operations, prior to the beginning of the 2012 season, the applicants and City planning staff shall conduct a meeting with interested neighboring residents and business owners for the purpose of review for continuing for additional seasons. This review has never happened. 6) The market is not operating in compliance with current provisions and are now asking for changes to suit their needs without consideration to existing businesses. As a result, our sales are down 10% during market hours. Our sales are up seasonally 20% for an effective net loss of 30% to 35%. Although we love the growers market, just like everyone, expanding the market scope of sales and time of day just isn't fair at this location. Sincerely, Renee Hallesy, Co-Owner Rocky Mountain Chocolate Factory 2 Zimbra https:/ -bra.ashland.or.us/h/printmessage?id=90678&1 Zimbra seFrom versod@ashiand.or.us fredilawr@aol.com Sat, Jun 07, 2014 05:03 PM Subject : RE: pa-2014-00737 :planning @ashland.or. us : dennis@council.ashland. or, mike@council.ashland.or, rich @counciLash land.or, greg@council.ashland.or, carol @council.ashland.or, pam@council.ashland.or R: PA-2014-00737 I am opposed to the increase in hours, months and products for the Rogue Valley Growers and Crafter's Market on Oak Street. Ashland is a tough environment for a retail business to succeed 365 days a year. This is due to very high rent, operational expenses as well as low traffic in the off season. Being in business for 41 years, I am well aware of this. The market needs to complement the local retailers instead of competing.They need to not carry similar products. Presently they are operating in a prime location at the most important time of the week. This creates added parking problems as well as safety and fire concerns. It was originally intended as a temporary event with a review a year later. I 'am not aware of ever being asked as to their impact on our sales. 1 of 2 6/10/2014 1:47 PM C I T Y F ASHLAND GROWERS MARKET NEIGHBORHOOD MEETING February 21, 2012 @ 3:00 pm Siskiyou Room, 51 Winburn Way STAFF PRESENT: Derek Severson, Associate Planner and April Lucas, Administrative Supervisor Alex Amarotico, Standing Stone/Stated he is very supportive of the Growers Market and noted they have expanded their hours and now serve breakfast on the days the market in open. He suggested expanding the market further to the Plaza or perhaps the Wells Fargo parking lot. Heidi Dawn, Growers Market Manager/Stated she canvassed the surrounding businesses twice and shared Nimbus's suggestion to limit the growers market to agricultural products (no woodworkers, etc, that would compete with downtown merchants). She commented on keeping the growers and crafters markets separate and stated the market in Eugene works very well with the two markets side by side on different streets. She asked staff whether the market could expand its hours to 2 pm, or if that is not possible perhaps a 1:30 closing time which is consistent with the other markets. She also noted the Wells Fargo bank has expressed concern with market patrons parking in their parking lot and would like better signage. No other business owners or residents were in attendance, but Severson noted that he had received e-mails and phone calls from Hanson Howard Gallery, Ashland Mountain Supply, Thread Hysteria and Northwest Nature Shop expressing their general support of the market operating in this location. I Meeting adjourned at 3:30 p.m, V ry, C f Y ll v1 l f r I ll ( n~{ <1, 4 City of Ashland Planning Division staff is hosting a neighborhood meeting to discuss the first season of operations of the Saturday Rogue Valley Growers and Crafters Market on Oak Street. This meeting will be held from 3:00 to 4:00 p.m. on Tuesday, February 21st in the Community Development & Engineering Services building's Siskiyou Room at 51 Winburn Way, and is intended to give neighboring property owners, businesses and residents a chance to identify and discuss any issues with the market's first season of operations on Oak Street last summer. The market was approved in the Oak Street location in March of 1 1 N1 VA 2011, and had previously been at Lithia and First Streets since 2008. The approval here included a requirement for a neighborhood meeting to help identify and address any issues that might come up after a full season of operations in the new location prior to the commencement of the second season in May 2012. r~ The meeting is being hosted by the City of Ashland Planning G Division. If you are unable to attend, but would like to provide comment, or have any questions, please contact Derek Severson, Associate Planner by phone at 541-552-2040 or via e-mail to derek.severson( ashland.or.us . elm CITY OF ASHLAND RVGCM 391 E09BB11500 RVGCM 391 E09BB14400 RVGCM 391 E09BB60001 171 OAK STREET LLC 58 E MAIN STREET LLC 60-68 EAST MAIN STREET LLC PO BOX 1169 PO BOX 306 P 0 BOX 306 ASHLAND OR, 97520 ASHLAND OR, 97520 ASHLAND OR, 97520 i RVGCM 391E09BB12700 RVGCM ANCHICK JACK C TRUSTEE ET AL ANNALA, CARL 1335 UPPER RIVER RD 527 E MAIN ST _ GOLD HILL OR, 97525 HILLSBORO OR, 97123 C e°Y 520 Aoo ~L ,kin,, 97529 RVGCM 391E09131310100 CLAYCOMB GORDON E TRSTE a FBO/CLAYCOMB STEFANIE 105 CHRISTY COURT PHOENIX OR, 97535 RVGCM 391 E09BB10500 RVGCM CONKLIN JAMES D ET AL DAWN, HEIDI PO BOX 246 248 WALKER AV ASHLAND OR, 97520 ASHLAND OR, 97520 RVGCM 391 E09BB13000 RVGCM 391 E09BB11900 RVGCM 391 E09BB11700 FIRST INTERSTATE BANK/OR NA GREG BAILEY ENTERPRISES II LLC HAINES LLOYD M THOMSON PROPERTY TAX SERVICES 4902 MT ASHLAND SKI RD 96 MAIN ST P 0 BOX 2609 ASHLAND OR, 97520 ASHLAND OR, 97520 CARLSBAD CA, 92018 RVGCM 391E09BB12000 RVGCM RVGCM 391E09BB14500 HOADLEY LLOYD A TRUSTEE ET AL ODOT ATTN: IAN K. HORLACHER OR SHAKESPEAREAN FEST ASSN 981 PARK ST 100 ANTELOPE RD MICHAEL DONOVAN ASHLAND OR, 97520 WHITE CITY OR, 97503 274 HARVARD MEDFORD OR, 97504 RVGCM 391 E09BB14100 RVGCM 391 E09BB11600 RVGCM 391 E09BB12200 OREGON SHAKESPEARE PAGE JOSEPH/MC CALL MC LAUGHLIN LLC RIGOTTI GARY R/YVONNE DUNN 19 S PIONEER 1 LOUDON LN 12 PEBBLE CREEK DR ASHLAND OR, 97520 LOUDONVILLE NY, 12211 EAGLE POINT OR, 97524 ROGUE VALLEY GROWERS & CRAFTERS RVGCM391 E09BB14600 RVGCM391 E09BB10300 ATTN: HEIDI DAWN SACKS STEPHEN STANDING STONE BREWING CO P.O. BOX 4041 50 W NEVADA ATTN: ALEX AMAROTICO MEDFORD OR, 97501 ASHLAND OR, 97520 101 OAK ST ASHLAND OR, 97520 RVGCM391 E09BB12100 391 E09BB13000 UHTOFF KATHERINE J TRUSTEE ET AL WELLS FARGO BANK/ASHLAND RVG&CM 633 ROCA ST ATTN: MANAGER 2012 NEIGHBORHOOD MTG ASHLAND OR, 97520 67 E MAIN ST MAILING LABELS ASHLAND OR, 97520 Plam,111g Department, 51 Winbur, ,ay, Ashland, Oregon 97520 C I T Y P 541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900 ASHLAND PLANNING ACTION: PA-2014-00737 SUBJECT PROPERTY: Oak Street right-of-way, between Lithia and Main OWNERIAPPLICANT: Rogue Valley Growers and Crafters Market DESCRIPTION: A request to modify the existing Conditional Use Permit approval (PA #2011-153) for the Rogue Valley Growers and Crafters Market's closure of one block of Oak Street in the downtown, between Lithia Way and East Main Street, for the weekly Saturday Market. The specific modifications requested are: 1) To allow vendors to sell the same goods as are sold at their other markets in the Rogue Valley, with the exception of hot prepared foods. This would allow the sale of goods grown, produced, prepared or crafted by RVG&CM members who are farmers, ranchers, food processors and crafters. The vendors are currently limited to fresh fruit, vegetables, flowers, bedding plants, meat, eggs, cheese, bread, pasta, dog bones, and jam, and are not to sell prepared food; 2) To allow the market's season and hours to mirror their other markets in the Rogue Valley, which run from March through November, and to begin the street closure at 6:30 a.m. The market is currently limited to a May through November season, and the Saturday closure is from 7.00 a.m. to 2:00 p.m. 3) Alter the market booth configuration to create a sidewalk access point between vendor booths at the entrance to the alleyway on the west side of Oak Street in order to better accommodate pedestrian and wheelchair traffic to adjacent businesses. COMPREHENSIVE PLAN DESIGNATION: Commercial Downtown; ZONING: C-1-D; ASSESSOR'S MAP: N/A - Right- of-Way, TAX LOT: N/A - Right-of-Way i NOTE: The Ashland Historic Commission will also review this Planning Action on Wednesday, June 4, 2014 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. I ASHLAND PLANNING COMMISSION MEETING:.. i 40 _ - 151 147 7FOR 00737 EET CLOSURE URDAY MARKET S UBJECT PROPERTY lot Ix 'r z e3 75 33 75 7 37 L~V\ ~V 110 J 67 0 39 \ 51 N~ 0 15 30 60 Feet ope Imes are for reference only, not s 1-bte Notice is hereby given that a PUBLIC HEARING on the following request with respect to the ASHLAND LAND USE ORDINANCE will be held before the ASHLAND PLANNING COMMISSION on meeting date shown above. The meeting will be at the ASHLAND CIVIC CENTER, 1175 East Main Street, Ashland, Oregon. The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, either in person or by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Commission to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. A copy of the Staff Report will be available for inspection seven days prior to the hearing and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Department, Community Development and Engineering Services, 51 Winburn Way, Ashland, Oregon 97520. During the Public Hearing, the Chair shall allow testimony from the applicant and those in attendance concerning this request. The Chair shall have the right to limit the length of testimony and require that comments be restricted to the applicable criteria. Unless there is a continuance, if a participant so requests before the conclusion of the hearing, the record shall remain open for at least seven days after the hearing. In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at 541-488-6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting. (28 CFR 35.102.-35.104 ADA Title 1). If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division, 541-488-5305. GA-m-d-NPI nningTI-1 g Acti-\Nwking F.1deru,thd Notices & SigttA2014TA-2014-00 73 7.d. CONDITIONAL USE F S 18.104.050 Approval Ci,._.. A conditional use permit shall be granted if the approval authority finds that the proposed use conforms, or can be made to conform through the imposition of conditions, with the following approval criteria. A. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. B. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone: 1. Similarity in scale, bulk, and coverage. Z Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. 3. Architectural compatibility with the impact area. 4. Air quality, including the generation of dust, odors, or other environmental pollutants. 5. Generation of noise, light, and glare. 6. The development of adjacent properties as envisioned in the Comprehensive Plan. 7. Other factors found to be relevant by the Hearing Authority for review of the proposed use. I i I, i i i i I j i G:\comm-dev\plnnning\PI~.:...r ActionsWoticing FOlde~Nfeiled Notices&Signs\2014NA-2014-00737.doc ASHLAND PLANNING DEPARTMENT STAFF REPORT June 10, 2014 PLANNING ACTION: 2014-00737 APPLICANT: Rogue Valley Growers & Crafters Market OWNERS: City of Ashland LOCATION: Oak Street right-of-way, between Lithia and Main ZONE DESIGNATION: C-1-D I COMP. PLAN DESIGNATION: Commercial Downtown ORDINANCE REFERENCE: AMC 18.32 C-1 Retail Commercial District AMC 18.104 Conditional Use Permit APPLICATION DEEMED COMPLETE ON: June 2, 2014 REQUEST: A request to modify the existing Conditional Use Permit approval (PA #2011-153) for the Rogue Valley Growers and Crafters Market's closure of one block of Oak Street in the downtown, between Lithia Way and East Main Street, for the weekly Saturday Market. The specific modifications requested are: 1) To allow vendors to sell the same goods as are sold at their other markets in the Rogue Valley, with the exception of hot prepared foods. This would allow the sale of goods grown, produced, prepared or crafted by RVG&CM members who are farmers, ranchers, food processors and crafters. The vendors are currently limited to selling only fresh fruit, vegetables, flowers, bedding plants, meat, eggs, cheese, bread, pasta, dog bones, and jam, and are not to sell prepared food; 2) To allow the market's season and hours to mirror their other markets in the Rogue Valley, which run from March through November, and to begin the street closure at 6:30 a.m. The market is currently limited to a May through November season, and the Saturday closure is from 7:00 a.m. to 2:00 p.m. 3) Alter the market booth configuration to create a sidewalk access point between vendor booths at the entrance to the alleyway on the west side of Oak Street in order to better accommodate pedestrian and wheelchair traffic to adjacent businesses. 1. Relevant Facts Background - History of Application In April of 2011, planning staff administratively approved a request for a Conditional Use Permit to operate a weekly Saturday growers and crafters open air market on one block of Oak Street, between Lithia Way and East Main Street. This, Planning Action #2014-00737 Ashland Planning Department - Staff Report / dds Applicant: Rogue Valley Growers & Crafters Market Page 1 of 7 approval involved a street closure between 7:00 a.m. and 2:00 p.m. (The applicants had previously operated a similar Saturday market in a private parking lot at 175 Lithia Way from 2008-2011, and also operate the Tuesday inarket on Wightinan and East Main Streets in Ashland., and Thursday and Saturday markets in Medford as ivell.) There are no other planning actions of record for this property, although this block has seen closures for street fairs of similar scope and logistics for annual city-sponsored Car Free Day events since 2005. Detailed Description of the Site and Proposal Site Description The property involved is one block of Oak Street right-of-way between East Main Street and Lithia Way located within the C-1-D Commercial Downtown zoning district. The area proposed for closure encompasses approximately .19 acres and has a length of approximately 200 feet and a curb-to-curb width of approximately 45 feet. The closure is proposed to be limited to the street right-of-way, with the sidewalks on both sides to remain unobstructed and open to pedestrian traffic during the street closure. A 15-foot clear width will also be maintained between the two rows of vendor booths to accommodate pedestrian circulation and emergency vehicle access. The existing right-of-way is paved, with curbs, gutters and sidewalks in place, and while there are street trees in place within sidewalk tree wells, there are no natural features within the area proposed to be closed for the market. Previous Approval (PA#2011-153) The applicants' current Conditional Use Permit allows the operation of an outdoor farmers market on Saturdays from 7:00 a.m. to 2:00 p.m. during the months of May through November on a closed portion of the Oak Street right-of-way. As currently approved, no prepared food is to be available at the market. The original application noted that vendors in the downtown location would be limited to selling "fresh fruit, vegetables, flowers, bedding plants, meat, eggs, cheese, bread, pasta, dog bones, and jam," and that aside from monthly market cooking demonstrations by local chefs, there was to be no cooking on site and no prepared foods offered for sale. These limitations were self-imposed by the applicants in their original application as a means of encouraging market patrons to make their way to nearby restaurants for a meal or extend their shopping into the downtown core. Under the current approval, vendors are to arrive no earlier than 7:00 a.m. to begin off-loading vehicles, and those vehicles are to be off-loaded and parked elsewhere by 8:30 a.m. Booths will be set up for opening by 9:00 a.m., and the market will operate from 9:00 a.m. until 1:00 p.m. Vendors are to take down their booths and clean the site, with the street to re-open by 2:00 p.m. The applicants are responsible for leaving the area clean and disposing of any market waste off-site. Planning Action #2014-00737 Ashland Planning Department - Staff Report / dds Applicant: Rogue Valley Growers & Crafters Market Page 2 of 7 Current Proposal The market has been in operation under these parameters since the 2011 approval, and the applicants are now requesting to modify their Conditional Use Permit. The specific modifications requested are: 1. To allow vendors to sell the same goods as are sold at their other markets in the Rogue Valley, with the exception of hot prepared foods. This would allow the sale of goods grown, produced, prepared or crafted by RVG&CM members who are farmers, ranchers, food processors and crafters. (The vendors are currently limited to fresh fruit, vegetables, flowers, bedding plants, meat, eggs, cheese, bread, pasta, dog bones, and jain, and are not to sell prepared foods. ) 2. To allow the market's season and hours to minor their other markets in the Rogue Valley, which run from March through November, and to begin the street closure at 6:30 a.m. instead of 7:00 a.m. (The market is currently limited to a May through November season, and the Saturday closure presently runs from 7: 00 a. m. to 2: 00 p. m.) 3. To alter the market booth configuration to- create a mid,market sidewalk access point between vendor booths at the entrance to the alleyway on the west side of Oak Street in order to better accommodate pedestrian and wheelchair traffic to adjacent businesses. R Project Impact The proposal requires a Conditional Use Permit approval since it involves a temporary, seasonal use and the associated outdoor display of commodities within the C-1-1) zoning district. Conditional Use Permits of this nature are reviewed to ensure that they will have no greater adverse material effect on the livability of the impact area than would development of the subject property according to the target use of the zoning district. Given that the nature of the request (a seasonal, outdoor Saturday market within the doi,mtown) the primary areas of concern typically focus on the generation of traffic and parking impacts, air quality, noise, light and glare. In accordance with Chapter 18.108, Conditional Use Permits for temporary uses may be approved administratively through a "Type I" procedure however given that the proposal involves a change in the scope of products to be offered from the applicants' original, self- imposed limitations and that subsequent to the applicants notifying neighboring businesses of the proposed modifications, but prior to their making formal application, a number of continents expressing concern were submitted to staff, staff opted to schedule the request for a public hearing. First Proposed Modification - Product Offerings The first, and most significant of the proposed modifications, is to allow vendors to sell the same goods as are sold at their other markets in the Rogue Valley, with the exception of Planning Action #2014-00737 Ashland Planning Department - Staff Report / dds Applicant: Rogue Valley Growers & Crafters Market Page 3 of 7 hot prepared foods. This would allow the sale of goods "grown, produced, prepared or crafted by RVG&CM members who are farmers, ranchers, food processors and crafters." The vendors are currently limited to selling only "fresh fruit, vegetables, flowers, bedding plants, meat, eggs, cheese, bread, pasta, dog bones, and jam," and are not to sell prepared foods. The current limitations were self-imposed by the applicants in the 2011 application to avoid selling products which might directly compete with downtown businesses and to encourage customers who were already downtown to shop to continue on to nearby downtown businesses. The application concludes that the "Saturday Market is beneficial to the Ashland community as a whole. The central location encourages non-vehicular traffic and makes it accessible by foot, bicycle or car to residents and visitors alike. It will also stimulate downtown businesses by bringing more pedestrians into the Plaza and Main Street area. Markets support small farmers and keep dollars circulating in the local economy; they promote health and well-being of the citizenry and inspire pride of place." The application includes a petition in favor of the requested changes signed by a number of Ashland business owners or their authorized representatives, including: Caldera Tap House, Tabu, Tree House Books, Oberon's, Loft, Martolli's, Agave, Deli Downstairs; Lounge South, Mix Sweet Shop, Noble Coffee, The Black Sheep Pub, Pasta Piatti, Sesame, Northwest Nature Shop, Standing Stone, the Ashland Independent Film Festival, Papaya Living and Harvey's Place. After being made aware of the proposed modifications, but prior to the applicants' submittal of a formal application, representatives of surrounding businesses Ashland Wine Cellar, Stop and Shop, Paddington Station, the Paddington Jewel, Emz Blendz. Soap Company, All's Well Herb Shoppe, Rocky Mountain Chocolate Factory, Paris Green, Art F/X, Frederica Lawrence Fine Clothing, Reds Threads, Hanson Howard Gallery, Bella Terra Fine Jewelry, Nimbus, the Book Exchange signed a petition which was submitted to staff asking that the market not only be limited to selling only produce and agricultural items, but that the market be moved to Sundays rather than Saturdays. Some of those in opposition also provided letters expressing concern over there being "no limits" on products that could be sold at the market, and that selling crafts would compete directly with adjacent businesses selling natural, hand-crafted products such as soaps and candles. Staff believes that public markets are generally beneficial uses which bring with them a sense of greater vitality and enliven a city's downtown core. In approving the applicants' Conditional Use Permit in 2011, staff found that the location seemed well-suited for a market, and that it would benefit neighboring businesses and their employees, residents and the community at large by providing convenient access to healthy, fresh locally grown food while energizing the area and hopefully generating "spill-over" sales to neighboring businesses. For staff, the market's presence in the downtown poses a delicate balance as evidenced by the number of nearby businesses in support and in opposition to the proposed changes. While farmers markets bring many benefits, they also bring vendors downtown who have the advantages of using public right-of-way with none of the brick-and-mortar costs of established neighboring businesses in competing for limited customer dollars. Staff believes that the current limitations on product offerings originally proposed by the Planning Action #2014-00737 Ashland Planning Department - Staff Report / dds Applicant: Rogue Valley Growers & Crafters Market Page 4 of 7 applicants were in recognition of this delicate balance, and that any change in these offerings needs to be carefully considered. While the application materials submitted did not include the Rogue Valley Growers and Crafters Market's guidelines, in reviewing materials available on-line from their web-site ht~- r dt.com staff have noted that these guidelines generally require that: ® No less than 60 percent of the products offered at the market shall be agricultural in nature. ® All crafts are to be made by a member with a purpose or theme interactive with agriculture and composed of predominantly locally grown agricultural products or by- products. ® Crafts must be handmade, grown or gathered by the member, and hand-crafted components must dominate any commercial components used. Any commercial components must be transformed in a way that makes the work unique. Based on these guidelines, it seems clear that while the current request proposes to modify the allowed product offerings at the market, the products offered would be limited to those of a predominantly agricultural character. This would prevent the offering of a broad range of retail items such as books that were a concern expressed by some in opposition, and in staff's view allowing some measure of handmade crafts associated with the general agricultural character of the market seems appropriate. The key question comes back to the delicate balance discussed above and whether allowing up to 40 percent of the product offerings at the market to be non-agricultural in nature, or more specifically allowing up to 12 of the typical 30 booths to offer craft items or prepared foods, maintains that balance. Given the limited area of the market on Oak Street and the proximity, concentration and nature of surrounding businesses, staff believes that 40 percent may shift that balance too heavily toward crafts and foods, and would recommend that the Commission allow no more than 25 percent of market vendor offerings in the Oak Street location to be crafts or prepared foods, and that at least 75 percent of the vendor offerings be agricultural items. Staff also believes that the Commission should consider whether it wishes to prohibit the sale of craft items in the market which would directly compete with the offerings of existing businesses on this block of Oak Street. Second Proposed Modification - Market Season and Hours The second requested modification is to allow the market's season and hours to mirror the applicants' other markets in the Rogue Valley. This would allow a March through November season, rather than the current May through November season for the Saturday market, would begin the street closure at 6:30 a.m. rather than the current 7:00 a.m. In staff's view, and earlier season might bring more people to the downtown at a slower time of year, and would be beneficial. Staff sees no significant issues with either of these modifications provided that the street continues to be re-opened in a timely manner by 2:00 p.m. Planning Action #2014-00737 Ashland Planning Department - Staff Report / dds Applicant: Rogue Valley Growers & Crafters Market Page 5 of 7 i Third Proposed Modification - Booth. Configuration The final proposed modification is to alter the market booth configuration to create a mid- market sidewalk access point between vendor booths at the entrance to the alleyway on the west side of Oak Street in order to better accommodate pedestrian and wheelchair traffic to adjacent businesses. This modification resulted from concerns expressed by neighboring businesses last season that the continuous booth configuration originally approved effectively cut off access to the sidewalk and adjacent businesses. This change was implemented last season is response to those concerns, and has been included in the request here to formalize the modification. In staff's view, this change was beneficial in helping the market better relate to the adjacent businesses and should be continued. M Procedural - Required Burden of Proof The criteria for Conditional Use Permit approval are detailed in AMC 18.104.050 as follows: A. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that ore not implemented by any City, State, or Federal law or program. B. That adequate capacity of city facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone: 1. Similarity in scale, bulk, and coverage. 2. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. 3. Architectural compatibility with the impact area. 4. Air quality, including the generation of dust, odors, or other environmental pollutants. 5. Generation of noise, light, and glare. 6. The development of adjacent properties as envisioned in the Comprehensive Plan. 7. Other factors found to be relevant by the Hearing Authority for review of the proposed use. ~I IV. Conclusions and Recommendations The Rogue Valley Growers and Crafters Market has operated.a Saturday Market on a closed block of Oak Street on Saturday mornings since receiving administrative approval in 2011. That approval included conditions proposed by the applicants limiting their hours, season and offerings Planning Action #2014-00737 Ashland Planning Department - Staff Report / dds Applicant: Rogue Valley Growers & Crafters Market Page 6 of 7 i and detailing a proposed market lay-out. Now in their fourth season at this location, the applicants have requested three modifications to their approval: 1) To allow vendors to sell the same variety of goods sold at their other markets in the Rogue Valley, with the exception of hot prepared foods. This would allow the sale of goods grown, produced, prepared or crafted by RVG&CM members who are farmers, ranchers, food processors and crafters. (The vendors are cztrrently limited to selling only f°esh fruit, vegetables, foli)ers, beddingplants, meat, eggs, cheese, bread, pasta, dog bones, and jam, and are not to sell prepared food ) 2) To allow the market's season and hours to mirror their other markets in the Rogue Valley, which run from March through November, and to begin the street closure at 6:30 a.m. (The market is currently limited to a May through. November season, and the Saturday closure is from 7:00 a. m. to 2: 00 p. m.) 3) To alter the market booth configuration to create a sidewalk access point between vendor booths at the entrance to the alleyway on the west side of Oak Street in order to better accommodate pedestrian and wheelchair traffic to adjacent businesses. For staff, the market's presence in the downtown must strike a delicate balance. While staff generally supports the market and believes that it brings many benefits, we also recognize that it brings vendors downtown who have the advantages of using public right-of-way with none of the brick-and-mortar costs of neighboring businesses in competing for increasingly limited customer dollars. Staff believes that the current limitations on product offerings originally proposed by the applicants were in direct recognition of this delicate balance. The applicants' own guidelines seek to maintain a predominantly agricultural character to the valley's markets and their offerings, and require that at least 60 percent of the offerings be agricultural products. The key question comes back to that delicate balance, and whether allowing up to 40 percent of the product offerings at the market to be non-agricultural in nature (i.e. crafts and prepared foods) maintains that balance. Given the limited area of the market on Oak Street and the proximity, concentration and nature of surrounding businesses, staff believes that 40 percent may shift that balance too heavily toward crafts and foods, and would accordingly recommend that the Commission allow no more than 25 percent of market vendor offerings in the Oak Street location to be crafts or prepared foods, and that at least 75 percent of the vendor offerings be agricultural items. Staff also believes that the Commission should consider a prohibition on the sale of craft items which would directly compete with the offerings of the existing businesses on this block of Oak Street. Should the Commission concur with staff, we would recommend that the flowing conditions be attached to the approval. 1) That all proposals of the applicants shall be conditions of approval unless specifically modified herein. These proposals include but are not limited to -the °duratim of the -ap ved street clrrsure boirrg limited to "5: 6 m: to . 0 n Saturdays from Ivarch through November, and that no hot prepared foods will be offered by market vendors. 2) That the products offered by vendors at the Saturday Market shall include at least 75 percent agricultural products. No more than 25 percent of the items offered may be crafts consistent with market guidelines, prepared foods or other non-agricultural products. 3) That all conditions of Planning Action #2011-00153 shall remain in effect unless specifically modified herein. Planning Action #2014-00737 Ashland Planning Department - Staff Report / dds Applicant: Rogue Valley Growers & Crafters Market Page 7 of 7 VA f _ V r www. rvgi-owes-sniarket. cone MARKET GUIDELINES MEMBERSHIP FEES MARKET HOURS 1. To participate in any market activity of the RVGCM, 1. Tuesday and Thursday Market hours are 8:30 a.m. to 1:30 persons must be members of RVGCM, having paid the p.m. in Ashland & Medford. Vendors are to be in place by annual dues of $60.00. If dues are paid on or before 8:00 a.m. and ready to sell by 8:30 am. Saturday Market January 31st, dues will be discounted to $35.00. hours are 9:00 a.m. to 1:00 p.m. in Ashland & Medford. Vendors are to be in place by 8:30 a.m. and ready to sell by MARKET FEES 9:00 a.m Vendors must remain until market closure. 1. All months EXCEPT June, July and August, a $15 fee Member vehicles may not be moved until safe to do so following market closure, except under emergency is charged for each space occupied on any market day. In June, conditions as discussed with the Market Manager. July and Augusta $20 fee is charged for each space occupied 2. Vendors can begin selling at the ringing of the bell; on any market days. All daily space fees must be paid each sounded at the Manager's discretion. market day. No exceptions. 2. A $5 fine will be assessed for a space left unclean. PRODUCT AND SALES GUIDELINES 3. Parking in unauthorized areas: First offence: a $5 fine 1. All produce and plants sold at market must be grown by a will be assessed; second offence: $10; third offence: $20. RVGCM member and must have a flesh and healthy 4. A 24-hour minimum notice of absence is required. appearance. Failure to notify Market Manager of absence 24 hours 2. To safeguard the growers' market idea, no less than 60% before the day before the market will incur a fine in the of the products offered at the market shall be agricultural amount equal to the fee for the space left vacant. in nature. 5. At least 25lbs of weight must be attached to each canopy 3. Per city code and permit conditions: All crafts shall be corner, no matter the weather.Failure to comply is $50 fine. limited to those made by a RVGCM member with a purpose or theme interactive with agriculture and SPACE ASSIGNMENTS composed of predominately locally grown agricultural 1. Assignment of booth space may be based on seniority, products or by-products. Craft components need to be product type, vendor needs, season, site requirements, grown, constructed or gathered by the member. Purchased crafter/grower percentages, and market ambiance. products and materials will be discouraged and preference 2. The Market Manager assigns spaces to members by prior will be given to locally grown or gathered products, Craft arrangement or as they arrive at market. Vendors without items must be unique in nature, and be of quality a pre-assigned space, must check with the manager before workmanship and design. {Refer to "Guidelines For setting up or they may be asked to relocate or revise their Crafters.}As stated in the Articles of Incorporation: "All set-up. crafts will be juried" {and approved by the board{ 3. Spaces must be occupied a minimum of 30 minutes prior 4. Processed foods shall be of good quality, be labeled in to market opening. A pre-assigned space may be accordance with state guidelines and have been produced reassigned to another vendor when it has not been by a RVGCM member. All processed foods will be juried occupied. When a minimum 13-hour advance notice of {and approved by the board.) nonattendance is given to the Market Manager, pre- 5. Since RVGCM cannot assume responsibility for product assigned spaces will remain in effect for up to three liability, vendors are encouraged to purchase product consecutive weeks. liability insurance and are required to do so if potentially 4. Seasonal changes, special events and extenuating hazardous foods, as defined in OAR603-25-010(22), are circumstances sometimes require restructuring of the sold. All processed and restaurant-style food vendors are market arrangement. Therefore, a particular space is required to carry such insurance. never guaranteed. Revised December 2013 Copyright 2008 Rogue Valley Growers & Crafters Market Market Guidelines Rogue Valley Growers & Crafters Market Page 2 6. Members may, sell produce or crafts in their booths that 16. The Board reserves the right to verify conformance with are grown/created by other RVGCM members in good Market Guidelines, including an on-site inspection by the standing and should be labeled accordingly. Market Manager or a Board-appointed inspection 7. All products brought in from another member-grower committee. must be clearly labeled with the name and location of the 17. Matters not covered by these rules and regulations are. farm where it is grown, and any farm certification, decided by a Board quorum. The Market Manager's prominently displayed. Labels or signs must be no less decisions are final during market hours. than 4 inches x 6 inches. {Contact manager for signs.) 18. Members may not knowingly sell produce or seeds at 8. RVGCM requires that growers with agricultural market that are derived from GMO's (Genetically commodities labeled as Organic must be accompanied by Modified Organisms). Growers are obligated to proper certification listing the farm and products as notify the market manager immediately if your non- Organically grown GMO status changes. 9. We conduct retail markets and members are encouraged SAFETY & COURTESY to price their products accordingly. A goal of RVGCM is to build market clientele through value-adding, such as 1. Members represent RVGCM to the public. Efforts must with exceptional freshness, organically grown, or being be made to present a friendly, courteous, and professional the sole outlet for a product. image, and thus avoid alienating customers. 10. RVGCM participates in WIC and SNP Farmers Market 2. Vendors must avoid interrupting or interfering with other Nutritional Programs. Any new potential participant can vendors' sales activities. obtain information fi•om the Market Manager. 3. Vendors who must bring children to market must observe 11. RVGCM provides only market space. Members are the following rules: responsible for all supplies, such as: Children will be confined to their own sales a Display booths and tables booth area during market hours. ® Farm or business signs ® Parents should provide quiet entertainment to keep children occupied. ® Coin and currency for making change ® Adequate garbage container a For the safety of both children and customers, no running is allowed in the ® Hand washing stations aisles. ® Brooms and dust pans are recommended a • To avoid interruption of customer 12. Vendors are responsible for keeping their space clean and transactions, children are not allowed to attractive during market hours and for cleaning up their visit in other booths unless specifically space after the market closes, including sweeping up of invited to do so. any debris and removal of trash. Vendors whose products 4. All vendors should be alert for anything that might cause a generate waste (e.g. ready-to-eat items and free samples) customer or vendor bodily harm-such as an item sitting on must provide a visible, adequate trash receptacle at their the ground which might cause someone to trip, etc. booth. 13. Members. are held responsible for informing themselves -either in their own sales area or in another. vendor's about, and complying with, state and local health space. regulations and licensing requirements governing the 5. Vendors may not bring pets to market. If you have a board production, display, distribution, sampling and sale of approved and grandfathered pet, it must be on a leash or their products as outlined in Oregon Department of confined to booth at all times, and be at least 20 feet away Agriculture's Direct Market Handbook. from food. This privilege can be revoked. This rule was In particular, vendors sampling their products must established for the safety and comfort of customers and other comply with the rules governing farmers' market 6. Smoking is allowed outside of market area only. sanitation and health issues as covered in Oregon 7. Substance abuse is prohibited at Market. Department of Agriculture's Farmers' Market Guidelines: g, Vendors who off-load are asked to quickly remove items Minimum Requirements for Food Safety. om their vehicle, parkin designated areas, then return monies of all required licenses must be dished in from to set up booth display. Likewise, at close of market, tear booth. Vendors must show be proof of cnr rent licenses to down booth as much as possible before returning vehicle allowe d toselh 14. All items presented for sale must be listed on Membership to market area. Off-loaded vehicles must be vacated Application. from market area 30 minutes prior to market opening. 15. All items for sale must be visibly priced. 9. Guideline violations should be reported to the Market Manager. Revised December 2013 Copyright 2008 Rogue Valley Growers & Crafters Market Ij f , Guidelines for Grousers The Grower Jury Committee will evaluate all new grower/vendor products to be sold at market. A jury review will ensure products meet the market product guidelines and criteria. The goal is to support new growers while also balancing market diversity for economic viability of all participating growers. All new growers admitted will be subject to a one season trial period; status will be reviewed after that time. The jury's product review is based on the following market standards: Criteria for vendor selection for jury review 1. All Farm Products* and plants sold at market must be 100% grown and harvested by a RVGCM member and have a fresh and healthy appearance. 2. Bedding and landscape plants and flowers must be propagated by the vendor from seed, cuttings, bulbs, plugs or plant divisions and must be grown by the vender and must have been under the vendor's control. All plant growers must have a nursery license. Two copies must be submitted with Grower Application. 3. All Grower/Vendor applicants agree to a farm check to verify products are grown at farm locations listed on their application. 4. Upon the setup of new grower's first day at market, a committee or board member will visit your booth to review your product, booth presentation, and answer any questions you may have about market. All applicable licenses, certifications and "Growing Practices" sheet (growing methods disclosure statement), must be posted in plain sight. 5. All Grower/Vendor applicants may not knowingly sell produce or seeds at market that are derived from GMO's (Genetically Modified Organisms).- Growers are obligated to notify the market manager immediately if your non-GMO status changes. *Farm Products are grown or raised by the farmer upon land that s/he controls through ownership, lease, rental, or other legal agreement. These products include fresh fruits and vegetables, nuts, honey, eggs, herbs, meat and dairy products. Signature Date January 2013 t ~s~ 44 t7 ~'~~1',. GUIDELINES FOR CRAFTERS i The Crafters Jury Committee evaluates all new products to be sold at market, through a jury review, to ensure the craft meets the market product guidelines and criteria. The craft review is based on the following market standards: 1. The craft must be handmade, grown or gathered by the seller. 2. The hand-crafted components must dominate any commercial components used and any commercial components must be transformed in a way that makes the work unique. 3. The craft must be of original, unique work or design. 4. The craft must be of high quality and meet basic expectations of product life, function and safety. 5. At the Rogue Valley Growers & Crafters Market: "The maker is the seller." Except for reasonable breaks throughout the day, the maker or partner who actually participates in the making of the craft will be present. 6. Every craft member is required to declare on their membership application that any craft sold is of their own creation. 7. All members, new or returning, must submit new crafts to the Crafters Jury for review before they are permitted to sell it at market. 8. It must be determined that any new craft would be an asset to the market prior to acceptance. 9. The seller must be involved with the on-going design and production of the craft. 10. All new crafters will be asked to make a brief presentation of their work to the Crafters Jury as part of the approval process, prior to being able to sell at market. 11. Presentations must be made to the Crafters Jury. Time and location to be announced. 12. Upon setup of new crafters' first day at market, a committee or board member will visit your booth to review your product, booth presentation, and answer any questions you may have about the market. 13. Crafts for all new vendors are to be hand made by the seller and be made from agriculture products. 14. Please sign below indicating that you have read the above guidelines and feel your product is appropriate for our market. Signature Date Revised February 2006 GUIDELINES FOR PROCESSED FOOD The Processed Food Jury Committee evaluates all new processed food products to be sold at market, through a jury review, to ensure the processed food meets the market product guidelines and criteria. The processed food review is based on the following market standards: 1. The processed food is a food product no longer in its natural state, but rather enhanced or prepared according to guidelines of the Oregon Department of Agriculture or must fall within the guidelines of HB 2336 2. Must be processed by the seller. 3. The processed food must be of high quality and meet basic expectations of product life, function and . safety. 4. At the Rogue Valley Growers & Crafters Market: "The maker is the seller." Except for reasonable breaks throughout the day, the maker or partner who actually participates in the making of the processed food will be present. 5. Every processed food member is required to declare on their membership application that any processed food is of their own creation. 6. All members, new or returning, must submit new processed foods to the Processed Food Jury for review before they are permitted to sell it at market. 7. It must be determined that any new processed food would be an asset to the market prior to acceptance. 8. The seller must be involved with the production of the processed food. 9. All new processed food vendors will be asked to make a brief presentation of their work to the Processed Food Jury as part of the approval process, prior to being able to sell at market. Time and location to be announced. 10. Upon setup of new processed food vendors' first day at market, a committee or board member will visit your booth to review your product, booth presentation, and answer any questions you may have about the market. 11. Please sign below indicating that you have read the above guidelines and feel your product is appropriate for our market. Please note prepared food vendors that have the highest majority of their ingredients grown by a vendor and/or purchased locally and demonstrate a dedication to supporting local agriculture, as well as offering seasonal menus, may be more likely awarded a space as a prepared food vendor at the market. Signature Date Revised November 2013 E Rogue Valley Growers & Crafters Market The current CUP closes one block of Oak Street to motor vehicle traffic between 7:00 a.m. and 2:00p.m. on Saturdays to operate a weekly growers and crafters open air market, May through November. The subject property for closure to motor vehicles consists of one block of the Oak Street right-of-way, between Lithia Way and East Main Street, which has previously been closed to conduct the annual Car Free Day event and associated street fair. The area for closure encompasses approximately .19 acres and has a length of approximately 200 feet and a curb-to-curb width of approximately 45 feet. The closure is limited to the street right-of-way, with the sidewalks on both sides remains unobstructed and open to pedestrian traffic during the street closure. A 15-foot clear width is maintained between the two rows of vendor booths to accommodate pedestrian circulation and emergency vehicle access. The existing right- of-way is paved, with curbs, gutters and sidewalks in place, and while there are street trees in place within sidewalk tree wells, there are no natural features within the area closed for the market. The Rogue Valley Growers & Crafters Market (RVGCM) had been operating under the current CUP since the approval dated April 2011. In order to better represent the organization's diversity in products and to benefit neighboring local businesses, this proposal is for a modification of the current CUP. RVGCM would like to request a change in the wording of the CUP to have the CUP clearly recognize that the Saturday growers and crafters market site, have the same composition in diversity of goods as offered in the other markets operated by Rogue Valley Growers & Crafters Markets (with the exception of hot-prepared foods) Rather incongruous to the principal description in the CUP for the growers and crafters market, one sentence mentioned in previous permit, taken literally allows only 11 articles in the whole of market. By recognizing the diversity and seasonality, additional items as permitted by the bylaws (goods grown, produced, prepared or crafted by its members who are farmers, ranchers, food processors and crafters) may be sold at the market. Rogue Valley Growers & Crafters Market seeks to correct or amend three things within its Conditional Use Permit 1. To be granted permission, in future years, to have cohesion with its other markets and mirror the season & hours of the weekday market (as of this application, March-Nov). 2. Permit a change to the wording in the CUP to recognize that the Saturday Market site may have the same composition in diversity of goods as offered in the other markets operated by Rogue Valley Growers & Crafters Markets (with the exception of hot-prepared foods) 3. RVGCM proposes to establish an additional sidewalk access point at the entrance of the alleyway on the north side of Oak Street. By creating an additional access point, RVGCM recognizes the mutually beneficial relationship between market and neighboring storefronts. The proposed wheelchair accessible entrance will easily accommodate pedestrian traffic to adjacent businesses and encourage cross over sales. 18.104.050 Approval Criteria A. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and n conformance with relevant Comprehensive Plan policies that are not implemented by any City, State, or federal law or program. The proposed market use would result in the temporary erection of canopies for the sale of market goods; and parking for market vendors and customers. The market conforms, to all standards of the C-1 Retail Employment District. See previous discussion on parking. i B. That adequate capacity of City facilities for water, sewer, paved access to and through the \ E development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the property. Infrastructure is in place to support this use. Water and electricity is being provided by Standing Stone Brewery and city storm water drains are in place for the minimal gray water (approximately 10 gallons per market) from cut flower buckets. Fire Marshal Margueritte Hickman has certified that there is adequate space for a 15-foot wide fire lane through the site and the market will vigorously maintain this space. As previously mentioned, public bathroom facilities on Calle Guanajuato are a short walk away and will also be available at Standing Stone Brewery. C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone. When evaluating the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone: 1. Similarity in scale, bulk, and coverage The market use will be similar in bulk, scale, and coverage to the high-intensity use of the parking lot. 2. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of facilities The location is between two major arterials, Lithia Way and E. Main St. Anticipated traffic will be similar to high intensity use of the bank parking lot. The location is centered in an area of residential use surrounding the commercial core of the city and it is not unreasonable to expect that a large proportion of visitors will walk or bike to the market. At this time RVTD has limited service i n the area of the Plaza on Saturdays. 3. Architectural compatibility with the surrounding area This criterion is not applicable since the proposed use is temporary. Canopies will be erected for a maximum of 6 hours per week from spring through fall. 4. Air quality, including the generation of dust, odors, or other environmental pollutants The odors generated by the market will be primarily those of flowers, plants, and vegetables. No hot food concessionaire vendors will be attending this market. 5. Generation of noise, light, and glare Vendors will begin setting up at 6:30am and be gone by 2pm. Market rules prohibit the use of generators. Noise will be limited to human voices, light truck loading and unloading, and acoustic music during market hours. No amplified sound will be allowed. No lights will be needed since the market operates in daylight. E r 6. The development of adjacent properties as envisioned in the Comprehensive Plan The area on both sides of Oak St is already fully developed with no further changes anticipated. 7. Other factors found to be relevant by the Hearing Authority for review of the proposed use: Tree Protection as required by this section (AMC 18.61.230) is applicable to any planning action or building permit. The trees within the site are located on the map. They are protected from vehicle damage by the existing curbs and no unloading of vendor supplies to the sidewalk area will be allowed. No signage will be allowed to be placed on the trees. There will be no construction activity related to the proposed use and so no impact on the trees is anticipated. Public Safety in regard to street closure. ODOT is aware of the proposal and the intent to erect barricades at each end of the street which will direct all traffic to proceed either down Main St. or Lithia Way. Citing the City of Ashland's Right-of-Way Street Closure Permit, Type-III barricades will be placed and removed by the market manager. Additional issues will be addressed as required. 18.72.070 Criteria for Approval The following criteria shall be used to approve or deny an application: A. All applicable City ordinances have been met or will be met by the proposed development B. All requirements of the Site Review Chapter have been met or will be met C. The development complies with the Site Design Standards adopted by the City Council for implementation of this Chapter D. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage and adequate transportation can and will be provided to and through the subject property. All improvements in the street right-of-way shall comply with the Street Standards in Chapter 18.86, Performance Standards Options (Ord. 26SS, 1991; Ord. 2836 S6, 1999) Conclusion We believe the Saturday Market is beneficial to the Ashland community as a whole. The central location encourages non-vehicular traffic and makes it accessible by foot, bicycle, or car to residents and visitors alike. It will also stimulate downtown businesses by bringing more pedestrians into the Plaza and Main St area. Markets support small farmers and keep dollars circulating in the local economy; they promote the overall health and well-being of the citizenry and inspire pride of place. We are gratified by the support of the community and the neighbors in I the area of this location and look forward to continuing to provide a wide array of sustainably grown, prepared and crafted goods. A - ~fo►la. ~~ke RacK i ~ mz q ~3tz,v~c1S ~ ~ Cn ~ 5 ~ G7al v' ~n Pc~,rt 5 i ~cv~ss Fl r barn ca~u- .a LO ° j U r- O O a> N N N ~ r 121 LI) z ~ f ~ o L ~ QDi Cl) ~b i d / My) L / r U 06 `r L, C\l N L i O O L r LO v 00 L Y ~ N N 01 O q..... L - o C° lk- 12, lie ic S ~ Z H ~k L ' lie G 4'' CD In yl 06 (D LO V 1, nr ` I + O 4-4 Cl) O, SI` ///',,1 ,s r 11n,/CCr r•~l, ~J _ VJ 1 . v/ + CDr 1SJ i I, s ~ 0 " a,- v t,s" v b O ro k E 05, C-L. 1 v m 4-1 OW O N O }i u a_+ N CO u ro cG C i W k v~ _ L ° 'a O a ~ c v v~ r ~ f ~ ~ l u ° ro ~ N S J O E Q a° ✓ 4 fII ro N 5 N ` C J *F= E~ cc ap) 41 o 0, o=°' a VV ~J L N D L) 41 u 41 Ln 41 M, r- 0 4~ E > o E a a Y N s i Y v 41 41 4- ~A d! m ~o CC A, i ` V m CD 72 e- O n 0 L u 41 0- o2f o o / N o ro l C g C: 10 v to o ° o > o t- OJ to L ° O ~ d Ln CL 4- 0~ <L 2 m u o B v v E c 4-- cu L Lro c 2 ~ Q• o O u 41 06 =5 v Us soo o ~ c ~ ,r 4-1 Q ro Y N C _ 46 c G C C b ' 0n >E- E Q v C L cu O 0 ro U 0 'O -V m vi C CL " a CL i In F- a° v i a um) v E --71 h t4 rV m a H8 - bA J ° al vii v~ ~ 1 - m 41 Q 0 ~b O f6 ri Q) O I) al _ E 05, N m w O Z E 41 v ~ rO r f~ ~ 1 'O a7 V O L a) O O co z o ) c m` Ile tu ft) 0 :E > p U f . f 41 c ° 06 v ' O - d a m c a v 0 CA 2 O D o cD ° t3 c O1 E o- 4-J E a w ED w 1 -fir- ~Nj b .0 ~ 0, a > ~ ~ ~ c C3 J 4~ O C p U U N 0= s Q y_ N s - N a1 Q 0 y y~ /6~~ X O 49 Q) . U C a1 ? >0 E 41 C W N J r?, N Q ,a) .a J V a) nT J_- 41 (A cu L. O N O 0 a) E R O +j U CL L. u LL. U a ~ Co z O 07 L y Er) O +1 a) O m O U N l0 0 ro om L- ai 4c, N N O 'O bio N O 0 0 ~ O O L W (n ~ . v EO O b=.0 C = i L co a) ~ _ a. w U vim- Op. CL O L ro U -8> Y iV t~ > -a v nz E c v Y a o $ c m m Q p U C 3 0 m ° p 0 4-1 E ~ C 't3 v1 N O d O ° O .dam O p h0 6 i) C 0 J •'`t t O C0 hpa O E Q > 0 YL w a) a) L 4-, 7 7:F a) t7 C \VV\ t v o N E L Q .Q E N O O N~ 'v.. .1. 0- 0- 0 m t1 % March 17, 2014 Derek Severson, Associate Planner City of Ashland, Department of Community Development 51 Winburn Way, Ashland, OR 97520 PH: (541) 552-2040 E-MAIL: derek.severson@ashland.or.us Dear Derek Severson, We, the small businesses on and around Oak Street, who are impacted the most by The Growers Market, would like to request that the following changes be made this year: 1. We would like to see The Growers Market moved to Sundays, rather than Saturdays. 2. We would like The Growers Market's conditional use permit to stipulate that they are only to sell produce and agricultural related items. Please let us know what steps we need to take in order to have our request heard and met. We appreciate your time. Warm regards, i Small Business Owners of Ashland (See list attached) Business Name: c Business Address: L,414 (A JJA Email: Phone: Signature: i Printed Name: , A Date: Business Name: Business Addr°ss: Email: Phone: Signature: Printed Name: saxv~~ Date: Business Name: Business Address: Email: Phone: Signature: Printed Date: Business Name: Business Address: Email: lJ Phone: ` A Signature: Printed Name: Date: # L Business Name: Business Address: Email: L~JIM7~~ Co Phone a1 "~{2-m7 Signature: Printed Name: VU Date: Business Name: Business Address: 7 Email: <xIIS~~11Ve,4 st,a~(~~ Phone: S 4 1- q t-i Signature: Printed Name: Date: S )v e"'j 3 1 ~ t ~ Business Name- IZ q c- iR 0 u x`76, n ~ c e~~c e rg Business Address: 3 3 F ' a ZZ-c et Email: ~f ~-`i 0)-O S~ 9-7SdQ~ Phone: Signature; Printed Name: e Pi e e- Date: 3117// Business Name: 6v e L~ vi Business Address: OA ~ . Email Phone: Y(-( ~Ga fc~ t ~2 C C (Cb)' O Signature: Printed Name: Date: Business Name: Business Address: Email: C` Phone: T Signature: Printed Name: Date: Business Name: Business Address: " p AUU Email: Phone: / C{ a) r V-k-~ Cam. ~ Signature: Ccd Printed Nan Date: Business Name: Business Ad Email Phone: w a. amaa` • c Si na u e Printed-Name: D te: 14 Business ame: e`p Busin'ess' Address: 0, 4 Email: d Phone: Signature: Printe ame: Date: Business Name: Business Address: V 1 17 Email: Phone: 30 0 Signature: Printed Name: Date: !l Business Name: ~ A~ 1f Buslr,,.ess Adu° -s: ✓ 97 Email: Phone: Signature: Printed Name: Date: Business Name: t. Business Address: Email: Phone: d f 1°~?,L~r!l~C =s a3t Signature: Printed Nam Date: Business Name Business Address: Email: Phone: / : 7 rt Signature: Printed Name: Date: Dear Derek Severson, My name is Emily Whitlock and I am the owner of Emz Blendz Soap Company at 93 Oak Street. We have been an established business in the same location for over ten years. We sell naturally handcrafted soaps, bath products, candles and handmade crafts including jewelry and gifts. Almost every single product we sell in our store is handmade by us. I'm writing to you about a concern with The Growers Market that sets up in-front of our storefront every Saturday from May through November. Today, I received a letter from The Growers Market stating that they will be working to revise their Conditional Use Permit so that they will have no limits on the types of crafts and other products that they are allowed to sell with the exception of ready-to-eat foods. I assume that surrounding restaurant businesses do not want The Growers Market to sell read-to-eat foods because it directly impacts their businesses. I feel that the same guidelines should be (as they already are in the current CUP) made for business like ours who sell crafts and naturally handcrafted products specifically because the Market sets up directly in-front of our store-front. I have brought this to their attention each year and although I was told that they would follow the guidelines set in their original CUP, each year I have to ask them not to sell similar products that I sell in my store such as handcrafted soap, candles and other similar bath products. I'm quite certain that other business owners in the surrounding area would appreciate it if The Growers Market would abide by the original permit which states that: vendors are to sell fresh fruit, vegetables, flowers, bedding plants, meat, eggs, cheese, bread, pasta, dog bones, and jam, and no sale of prepared foods or on-site cooking other than cooking demonstrations. I want it to be made clear that I am in support of The Growers Market as an agricultural market. I appreciate your help very much. I simply would like the same considerations to be made for my business as the surrounding restaurants. I am not comfortable with a revised permit that gives no limit to the types of products that they can sell and I am quite certain that several other businesses feel the same. Please let me know what recourse I have. Thank you very much for your time, Sincerely, Emily and Andy Whitlock Emz Blendz Soap Co. Ashland, Oregon Zimbra https://ziirphra.asbland.or.us/h/printmessage?id=83682& 1 Zimbra seversod@ashiand.or.us Rogue Valley Growers Market r :Sherrie Rockwell Tue, Mar 11, 2014 07:40 PM <sherrierockwell@hotmail.com> Subject : Rogue Valley Growers Market To : derek severson <derek.severson@ashland.or.us> Derek, I am responding to your letter regarding changes to the Growers Market Conditional Use Permit. I am a local business owner in Ashland. My business is located on Oak St. I am opposed to the Growers Market changing to a no-limits permit. This could be difficult for local merchants. I don't feel that it is right for merchants who are paying premium downtown rents to have to compete for business against the Growers Market! It in my opinion should stay agriculture based, unless they were to move away from downtown area. Thank You, Sherrie Rockwell Sunshine Salon 1 of 1 6/3/2014 11:07 AM Zimbra https:Hzimbra.ashland.or.us/h/printinessage?id=84460& 1 i r seversod@ashland.or.us Valley Rogue Growers request modify permit r n The Book Exchange Mon, Mar 24, 2014 10:40 AM < bexash land @gwestoffice. net> Subject : Rogue Valley Growers Market request to modify use permit : derek severson <derek.severson@ashland.or. us> Dear Mr. Severson, I would like to voice my opposition to the modifications listed in a letter received from the RVGCM dated 3/1/14. The "no limitations" on products offered is of great concerns to me. As owner of a 43 year old retail business in Ashland who pays high downtown rent in excess of $50,000 yearly selling used books I fear that without limitations a street vendor could begin selling retail products, like books, and have little to pay in rent or space fee. This just seems blatantly unfair. Their proposal states that on 60% of offered products have to be agricultural. The other 40%, 1 assume, would be unlimited. While I support a growers and crafters market I don't want to see it become a sidewalk sale for non-business owners or a flea market if you will. In addition, they state that "in the future" they want to expand to weekdays and I find this intolerable because of the difficult parking situation downtown. The RVGCM should be looking for a larger location that does not block street access. What's next? Closing the plaza? Closing E.Main St.? Their proposal is vague and non-specific. They should have limitations E and a specific list of goods they will allow. I noticed them selling 1 of 2 3/24/2014 10:57 AM Zimbra https://zimbra. ashland.or.us/h/printhnessage?id=84460& ] products in direct competition with business on Oak St.and not abiding by their original CUPs. A further note, we already have Guanajuato Way open market and the Tuesday growers market on E. Main St. The RVGCM is encouraging a perpetual sidewalk sale for businesses on Oak St. This is grossly unfair to the rest of us business owners. This is becoming a circus! Please no perpetual sidewalk sales. Actually I'd like to see them off the street altogether... find a new space. Sincerely, Cynthia Munroe The Book Exchange 90 N. Pioneer St. P.S. Since writing this letter a petition has come to my attention. I find most other businesses are being hurt financially on Saturdays. I did an analysis on my own business comparing Saturday sales in 2012 and 2013, May to October with Saturday sales in 2009 and 2010 same months and found a 15% decrease in 2012 and 9% decrease in 2013. 2 of 2 3/24/2014 10:57 AM r t' Problems with Oak Street Saturday `Market- Saturday afternoon before the matinee is a busy time downtown and already draws a lot of tourist traffic. The market increases traffic from locals which does not generally benefit downtown businesses. The locals come downtown specifically for the market and then leave. The market creates a need for more parking spaces downtown while it removes existing parking spaces on Oak Street from use. Creates pedestrian and auto traffic congestion. Blocks the shops on Oak Street from view and diverts pedestrian traffic away from storefronts. Blocks the main exit from the bank drive through. Market customers and vendors illegally park in the bank parking lot. Vendors set up umbrellas and standing signs in the walkway/ fire lane in front of their booths. All of the vendors have other options on Saturday morning. As members of RVGCM they can set up in Medford on Saturday morning. Some of the vendors are members of the Grants Pass Saturday Market. Several of the vendors do in fact set up booths in Ashland, and/or Medford and/or Grants Pass. Some of the crafters are members of the Lithia Artisans Market and can set up on the Calle. Plus some of the growers sell their produce at the Coops in Ashland and Medford. Unlike the shop owners the market vendors are not required to have an Ashland business license. There are vendors that sell-prepared foods-suchas-baked goods that are in direct competition with-shops like Pucks and M ix. the RVGCM gives preference to growers but this is a less than ideal location for growers because the traffic is predominantly tourists and tourists generally don't buy produce or plants. Ironically this is a lucrative location for crafters because of the tourist traffic, but crafters are limited in their set up. A better location for the growers and for local bus orr?ers wQuJ.d be in a large open space away from downtown. This would °rniakefor-easier set up arndt-r akidown oftooths a d-more conve4e-nt parking for=custorners. When the original application was submitted it included comments from the City of Hillsboro and Lincoln City regarding the effects of markets on local businesses. If you check the websites for these markets you will find that the Lincoln City Market is on a Sunday and appears to be set up in -a park or brassy area. Hillsboro is set up on what looks like a wide boulevard. There aren't booths close to the sidewalks or blocking any SEOref rO tl'LS. 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KATHY UHTOFF TRACY RICE ZOE SAMCZYK 154 OAK 325 A ST, SUITE 4 33 N MAIN ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2017-00737 PA-2017-00737 PA-2017-00737 HARVEY'S PLACE ASHLAND WINE CELLAR ROBERT HARVEY RV GROWERS & CRAFTERS MARKET PO BOX 4041 BRIAN DUNAGAN 50 E MAIN MEDFORD, OR 97501 38 LITHIA WAY ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2017-00737 PA-2017-00737 PA-2017-00737 STOP & SHOP PADDINGTON STATION THE PADDINGTON JEWEL SARAH ANDERSON PAM HAMMOND PAM HAMMOND 110 LITHIA WAY 125 E MAIN 180 E MAIN ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2017-00737 PA-2017-00737 PA-2017-00737 EMZ BLENDZ SOAP CO ALL'S WELL ROCKY MTN CHOCOLATE FACTORY EMILY WHITLOCK AUSTIN NEWFIELD RENEE JALLESY 93 OAK 107 OAK 33 E MAIN ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2017-00737 PA-2017-00737 PA-2017-00737 PARIS GREEN ART FX FREDRICA LAWRENCE CLOTHING PATRICIA HOFFMAN CHUCK TROUTMAN FREDRICA LAWRENCE 77 OAK 45 E MAIN 37 E MAIN ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2017-00737 PA-2017-00737 PA-2017-00737 REDS THREADS HANSON HOWARD GALLERY BELLA TERRA WENDY DAVIS JUDY HOWARD REX THOMPSON 42 E MAIN 89 OAK 60 E MAIN ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2017-00737 PA-2017-00737 PA-2017-00737 BELLA TERRA NIMBUS THE BOOK EXCHANGE TOBE THOMPSON KEN SILVERMAN CYNTHIA MUNROE 60 E MAIN 25 E MAIN 90 N PIONEER ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2017-00737 SUNSHINE SALON SHERRIE ROCKWELL 135 OAK ASHLAND, OR 97520 OAK STREET - RVGCM 5/21/14 NOC 52 AFFIDAVIT OF MAILING STATE OF OREGON ) County of Jackson ) The undersigned being first duly sworn states that: 1. I am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On May 21, 2014 1 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #2014-00737, Oak Street Right-of-Way. Signature of Employee Document3 5/2112014 1ki=;~'{ 16 161!+• in CO 8,13,30. 1 ~ry soJ a 13 12 1417+7 1121. 1130 e 1~ &D a 131 CT, 11 9 =1 17 ,1_+1J ~3~t 5 17 +s,! 1 t~r•~ Az~ 92&J 1 Z f- 11Ei" 9;3-a MOO 1.03,30 '7 1 ' T: 10 213 111" 101Cii r: ~ 11 Ci~_I 10101 J 770a 11ti=+U a+.lWe ~9i~.1 11101 5-f.1011f] 4-50 1 1201 1 L am.i_ Li 1.4 k 11100 i1a~ 'i11i_! LL a- ICA.E + 1 I,+IJ n~ o ~ w 0 ' N .ti L) 0 0- LLJ CV a. o LL U) 0 I ~ N 7 r N Ln O h (7 i CO a c l~ co Cr O V C I s ' \ N O 1® 1 4 _ / beep N - ~®O~ 5.1 1, \r _ =rc 00 w r a , 1 gyn. LO ii V nom, ! / ` p L 42 r. _ V 7v D CD I Zimbra https://umbra.ashland.or.us/h/prinhnessage?id=84474& 1 i r seversod@ashiand.or.us RE: CUP pre- app meeting r : Derek Severson Mon, Mar 24, 2014 11:07 AM <derek.severson@ashland.or.us> &)3 attachments Subject : R: CUP pre- app meeting To : abby@rvgrowersmarket.com Cc : Derek Severson <derek.severson@ashland.or.us> Reply : Derek Severson <derek.severson@ashland.or.us> Abby, I haven't seen the letter that the Market sent to the neighboring businesses around Oak Street, but it has begun to generate a lot of comments, concerns and questions back to me. I'm attaching a couple of letters and a petition from business owners; I've also had several phone calls in the same vein. If you have a copy of the letter you sent, it would help for me to get a copy since it seems to be creating some confusion as to whether it was from the city and whether there is a proposal actually under review now. I'll continue to add the letters and e-mails I'm receiving to the market file, and to send them to you as well. Derek Severson, Associate Planner City of Ashland, Department of Community Development 51 Winburn Way, Ashland, OR 97520 PH: (541) 552-2040 FAX: (541) 552-2050 TTY: 1-800-735-2900 ® : r .s v rson ashlars .or.U 1 of 6 3/24/2014 11:08 AM Zimbra https:['-,'li-ibra.ashland.or.us/h/prinftnessage?id=84474&I t Date: Thu, January 16, 2014 4:30 pm To: rvgr wer arket.c Thanks Abby. Flow about either 3:00 p.m. on the 27th, or 10:00 a.m. on Tuesday the 28th? Let me know, and I'll try to have the written comments to you before I leave tomorrow. Thanks again, Derek Severson, Associate Planner City of Ashland, Department of Community Development 51 Winburn Way, Ashland, OR 97520 PH: (541) 552-2040 FAX: (541) 552-2050 TTY: 1-800-735-2900 ® MAIL:derek.severson shl n r.us This email transmission is the official business of the City of Ashland, and is subject to Oregon s public records la ws for disclosure and retention. If you've received this e®mai/ in error, please contact me at (S11) SS2-2040. Thank you. Original Message From: ab y rvgro rs rket.co To: Derek Severson < erek.severson ashlan .or.u> Sent: Thu, 16 Jan 2014 12:59:14 -0800 (PST) Subject: CUP pre- app meeting Hi Derek, i Congratulations on your new grandchild! Your email was sent to Mary Ellen, our Tuesday manager so she forwarded it to me. Please note that my email is: ab rv r w r ret.co It would be great to get those comments sent to me as I can then forward them to our board members. Either Monday the 27th (11:45 or later) or anytime Tuesday would work for me. Have a great trip and we will catch up 3 of 6 3/24/2014 11:08 AM Zimbra https://7imbra,ashland.or.us/h/printmessage?id=84474& 1 Medford, OR 97501 www.rvcirowersmarket.com info rvar ers arket.co 541-261-5045 Original Message Subject: ATTN: Abby Hogge/Saturday Market Manager From: Derek Severson < r .severson shl n .or.us> Date: Thu, January 16, 2014 11:57 am To: info rva rowers rket.co Abby, i I wanted to check in with you about the pre-application conference for the Ashland Saturday Market modifications that is currently set up for next week. I'm the city planner with the most background on this project, and have been assigned the pre-application for that reason, but I'm out all next week to go visit my new grandson. I was wondering if it would be possible to reschedule the conference to the following week (maybe Monday the 27th or Tuesday the 28th). I'll work on having the written comments complete before I leave and could e-mail you those either tomorrow afternoon or over the weekend so you'd know all of the issues beforehand, but I was hoping we could just delay meeting to discuss them for a couple days while I'm out. Let me know if a later date would work for you; if I don't hear back via e-mail I'll give you a call this 5 of 6 3/24/2014 11:08 AM ZONING PERMIT APPLICATION (f \ Plamring Division r r_ I r v or 51 Winburn Way, Ashland OR 97520 LOHLAND 5414483-5305 Pax 541.488-6006 PILE t- DESCRIPTION O EB_Q ECG DESCRIPTION OFPROPERTY /y Pursuing LEED@7 Certification? 0 YES ❑ NO Stroet Address _ 00"V, ( ooA V A 1r) io ~t i a ~JCl~ Assessor's Map No. 39 IE Tax Lol(s) Zoning C ' Comp Plan Designation PLICAN7 (rtowiucs Name t+e~ct uGir,E i'rSt`beffefanfila( n'_,17Phone Ids; 541)20-50S_ E•Mail S{t~ t_ Y~oc~ii?~Sin~ritei! Car c Address. / ~C7 i5t1" _ 1-1ol City IMP~1~~rrl zip Q7 01 PROPERTY OWNER f n F Name C i'k ti. ,(~SWa aLt Phone E•Mail Address _ City Zip SURVEYOR, ENGINEER, ARCHITECT, LANDSCAPE ARCHITECT, OTHER Title --Name Phone E-Mail Address City Zip Title Name Phone,_ E•Mall Address _ City Zip t hereby codify that the statements and Information contained to this application, including the enclosed drawings and the required findings of fact, are In all respects, Iruo and corted. I understand that oil property phis must be shown on Ilia drawings and visiblo upon the silo Inspection. In the event the plus are not shown or thalt location found to be Incorrect, Ilia owner assumes lot/ responsibility, l further understand that if this request Is subsequently contested, tho burden will be on me to establish: 1) that t produced sufficient factual evidence at the hearing to support this request; 2) lhat (ha ndbrgs of fact fumishod justfios the granting of the request,, 3) thot the findings of foci furnished by me are adequate; and further 4) that all structures orimprovements are propodylocated on Iho ground, Failure In this regard will result most likely h not only 11 st being set aside, but also posslbly in my sliuctwos being built in reliance thereon being required to bo tom ad r my ~so. 111 have a ubts, advised to seek competent profosslonal advice a assist rice. licant's Signature Date As ownerof the property involved in this request, l have read and understood Ilia complole application and fts consequences to me as a properly owner. Property Owner's Signature (required) Date (~o by axtgk~d by C%yst~ j Date Received Zoning Permit Type Filing Fee OVER )l <rt:O,nm~~,•~I o4~FaottQIrmbtKsVmItgPormit AP?,lca bomdx Job Address: 0 OAK ST Contractor: ASHLAND OR 97520 Address: C A Owner's Name: CITY OF ASHLAND a Phone: P Customer 01190 N State Lic No: L T City Lic No: P ROGUE VALLEY GROWERS & CRAFTR: Applicant: R Address: A C C Sub-Contractor: A Phone: T Address: N Applied: 05/05/2014 O T Issued: Expires: 11/01/2014 R Phone: State Lic No: Maplot: City Lic No: DESCRIPTION: Conditional use permit I I VALUATION Occupancy Type Construction Units Rate Amt Actual Amt Constuction Description Total for Valuation: MECHANICAL ELECTRICAL STRUCTURAL PERMIT FEE DETAIL Fee Description Amount Fee Description Amount Amendment to Conditions 998.00 CONDITIONS OF APPROVAL G COMMUNITY DEVELOPMENT Tel: 541-488-5305 20 East Main St. Fax: 541-488-5311 Ashland, OR 97520 TTY: 800-735-2900 www.ashland.onus Inspection Request Line: 541-552-2080 CITY ®F` -AS w"y LLAN D' ~4GU 1VAtj, www.rvgrowersmarl<et.com Emily Zobel Emz Blendz Soap Co. 93 Oak Street Ashland, OR 97520 March 1, 2014 Dear Ms. Zobel, The Rogue Valley Growers & Crafters Market is interested in implementing modifications to the Market CUP to reflect a more accurate representation of our organization. The Market's general set-up will be the same this season. The arrangement is designed to appear dense and intentional, yet still allow access for emergency vehicles. We hope the below modifications will clarify the make-up of our association and will continue on the path of creating a more symbiotic, mutually beneficial relationship with neighboring businesses. Having a positive effect on the livelihoods of small local businesses in the Rogue Valley continues to be important to the Rogue Valley Growers & Crafters Market. As stated in prior communications; as a small business ourselves, we feel the crunch of big box competitors around us and feel a solidarity in the mutual strength of local businesses. This 2014 Season, the Market is seeking to clarify the following: 1. RVGCM will have an open air Market between the hours of 8:30 AM and 1:00 PM Saturdays with approximately 30 vendor spaces. The Market will operate in 2014, from May 3 - October 25. However, at some point in future years, the Saturday Market may like to adopt a coordinated schedule to coincide with the weekday Market schedule and operate March through November. 2. RVGCM proposes all of its Markets be comprised of members according to its bylaws: i.e. part-time or full-time growers, ranchers, food processors and crafters and each Market site contain the same composition of diversity as seen in the other RVGCM Markets in operation. The Market carefully selects a diverse group of vendors selling only products that are locally grown, processed or crafted by our members who reside in Jackson, Josephine and Siskiyou counties. Under a revised CUP, there will be no limitation of juried Market products, except for those vendors who sell ready- to-eat hot prepared foods. 3. To safeguard the growers' market idea, no less than 60% of the products offered at the market shall be agricultural in nature. In addition, the Market proposes to make the following items official at the Saturday Market site: 1. Have adjacent small businesses provide the Market Manager with rack cards to be on display at Market. 2. Encourage businesses along Oak Street to pursue a perpetual "sidewalk sale" with a display table next to your storefront to serve as an invitation to explore your business, during hours of Saturday Market operation. While approval of this would ultimately be up to Ashland's Community Development Department or the like, Rogue Valley Growers & Crafters Market continues to be in support of this. 3. RVGCM proposes to adopt the additional sidewalk access point at the entrance of the alleyway on the north side of Oak Street. Established in 2013, this additional entry point, entices patrons to stroll on and off the sidewalk and facilitates the retail synergy in our relationship. 4. In order to facilitate a more harmonious sense of community among us, the Market will provide an attractive chalk board sign for use by our neighbor businesses, which will be placed at the alley access point as a reminder to patrons of your specials and merchandise for sale. This chalkboard sign may also be used to promote special events occurring at Market that day such as Kid's Day or Tomato Tasting. We hope these efforts may continue to strengthen our relationship. In the event you have any questions or concerns prior to or during the Market's season, please feel free to contact our Saturday Ashland Market Manager, Abby Hogge. She may be reached by email at: Abby@rvgrowersMarket.com or by phone at (707)889-6131. Kind Regards, Rogue Valley Growers & Crafters Market Board of Directors 4 t ` F www. rvgrowe rsma rket. com Kenneth Newfield All's Well Herb & Vitamin Shoppe 107 Oak St. Ashland, OR 97520 March 1, 2014 Dear Mr. Newfield, The Rogue Valley Growers & Crafters Market is interested in implementing modifications to the Market CUP to reflect a more accurate representation of our organization. The Market's general set-up will be the same this season. The arrangement is designed to appear dense and intentional, yet still allow access for emergency vehicles. We hope the below modifications will clarify the make-up of our association and will continue on the path of creating a more symbiotic, mutually beneficial relationship with neighboring businesses. Having a positive effect on the livelihoods of small local businesses in the Rogue Valley continues to be important to the Rogue Valley Growers & Crafters Market. As stated in prior communications; as a small business ourselves, we feel the crunch of big box competitors around us and feel a solidarity in the mutual strength of local businesses. This 2014 Season, the Market is seeking to clarify the following: 1. RVGCM will have an open air Market between the hours of 8:30 AM and 1:00 PM Saturdays with approximately 30 vendor spaces. The Market will operate in 2014, from May 3 - October 25. However, at some point in future years, the Saturday Market may like to adopt a coordinated schedule to coincide with the weekday Market schedule and operate March through November. 2. RVGCM proposes all of its Markets be comprised of members according to its bylaws: i.e. part-time or full-time growers, ranchers, food processors and crafters and each Market site contain the same composition of diversity as seen in the other RVGCM Markets in operation. The Market carefully selects a diverse group of vendors selling only products that are locally grown, processed or crafted by our members who reside in Jackson, Josephine and Siskiyou counties. Under a revised CUP, there will be no limitation of juried Market products, except for those vendors who sell ready- to-eat hot prepared foods. 3. To safeguard the growers' market idea, no less than 60% of the products offered at the market shall be agricultural in nature. In addition, the Market proposes to make the following items official at the Saturday Market site: 1. Have adjacent small businesses provide the Market Manager with rack cards to be on display at Market. 2. Encourage businesses along Oak Street to pursue a perpetual "sidewalk sale" with a display table next to your storefront to serve as an invitation to explore your business, during hours of Saturday Market operation. While approval of this would ultimately be up to Ashland's Community Development Department or the like, Rogue Valley Growers & Crafters Market continues to be in support of this. 3. RVGCM proposes to adopt the additional sidewalk access point at the entrance of the alleyway on the north side of Oak Street. Established in 2013, this additional entry point, entices patrons to stroll on and off the sidewalk and facilitates the retail synergy in our relationship. 4. In order to facilitate a more harmonious sense of community among us, the Market will provide an attractive chalk board sign for use by our neighbor businesses, which will be placed at the alley access point as a reminder to patrons of your specials and merchandise for sale. This chalkboard sign may also be used to promote special events occurring at Market that day such as Kid's Day or Tomato Tasting. We hope these efforts may continue to strengthen our relationship. In the event you have any questions or concerns prior to or during the Market's season, please feel free to contact our Saturday Ashland Market Manager, Abby Hogge. She may be reached by email at: Abby@rvgrowersMarket.com or by phone at (707)889-6131. Kind Regards, Rogue Valley Growers & Crafters Market Board of Directors I, t oG'ltE Vp~~ www.rvgrowersmarket.com Judy Hanson Howard Hanson Howard Gallery 89 Oak St. Ashland, OR 97520 March 1, 2014 Dear Ms. Hanson Howard, The Rogue Valley Growers & Crafters Market is interested in implementing modifications to the Market CUP to reflect a more accurate representation of our organization. The Market's general set-up will be the same this season. The arrangement is designed to appear dense and intentional, yet still allow access for emergency vehicles. We hope the below modifications will clarify the make-up of our association and will continue on the path of creating a more symbiotic, mutually beneficial relationship with neighboring businesses. Having a positive effect on the livelihoods of small local businesses in the Rogue Valley continues to be important to the Rogue Valley Growers & Crafters Market. As stated in prior communications; as a small business ourselves, we feel the crunch of big box competitors around us and feel a solidarity in the mutual strength of local businesses. This 2014 Season, the Market is seeking to clarify the following: 1. RVGCM will have an open air Market between the hours of 8:30 AM and 1:00 PM Saturdays with approximately 30 vendor spaces. The Market will operate in 2014, from May 3 - October 25. However, at some point in future years, the Saturday Market may like to adopt a coordinated schedule to coincide with the weekday Market schedule and operate March through November. 2. RVGCM proposes all of its Markets be comprised of members according to its bylaws: i.e. part-time or full-time growers, ranchers, food processors and crafters and each Market site contain the same composition of diversity as seen in the other RVGCM Markets in operation. The Market carefully selects a diverse group of vendors selling only products that are locally grown, processed or crafted by our members who reside in Jackson, Josephine and Siskiyou counties. Under a revised CUP, there will be no limitation of juried Market products, except for those vendors who sell ready- to-eat hot prepared foods. 3. To safeguard the growers' market idea, no less than 60% of the products offered at the market shall be agricultural in nature. In addition, the Market proposes to make the following items official at the Saturday Market site: 1. Have adjacent small businesses provide the Market Manager with rack cards to be on display at Market. 2. Encourage businesses along Oak Street to pursue a perpetual "sidewalk sale" with a display table next to your storefront to serve j as an invitation to explore your business, during hours of Saturday Market operation. While approval of this would ultimately be up to Ashland's Community Development Department or the like, Rogue Valley Growers & Crafters Market continues to be in support of this. 3. RVGCM proposes to adopt the additional sidewalk access point at the entrance of the alleyway on the north side of Oak Street. Established in 2013, this additional entry point, entices patrons to stroll on and off the sidewalk and facilitates the retail synergy in our relationship. 4. In order to facilitate a more harmonious sense of community among us, the Market will provide an attractive chalk board sign for use by our neighbor businesses, which will be placed at the alley access point as a reminder to patrons of your specials and merchandise for sale. This chalkboard sign may also be used to promote special events occurring at Market that day such as Kid's Day or Tomato Tasting. i We hope these efforts may continue to strengthen our relationship. In the event you have any questions or concerns prior to or during the Market's season, please feel free to contact our Saturday Ashland Market Manager, Abby Hogge. She may be reached by email at: Abby@rvgrowersMarket.com or by phone at (707)889-6131. Kind Regards, Rogue Valley Growers & Crafters Market Board of Directors o'oF v, www.rvgrowersmarket.com Joyce Fox Paris Green 77 Oak St. Ashland, OR 97520 March 1, 2014 Dear Ms. Fox, The Rogue Valley Growers & Crafters Market is interested in implementing modifications to the Market CUP to reflect a more accurate representation of our organization. The Market's general set-up will be the same this season. The arrangement is designed to appear dense and intentional, yet still allow access for emergency vehicles. We hope the below modifications will clarify the make-up of our association and will continue on the path of creating a more symbiotic, mutually beneficial relationship with neighboring businesses. Having a positive effect on the livelihoods of small local businesses in the Rogue Valley continues to be important to the Rogue Valley Growers & Crafters Market. As stated in prior communications; as a small business ourselves, we feel the crunch of big box competitors around us and feel a solidarity in the mutual strength of local businesses. This 2014 Season, the Market is seeking to clarify the following: 1. RVGCM will have an open air Market between the hours of 8:30 AM and 1:00 PM Saturdays with approximately 30 vendor spaces. The Market will operate in 2014, from May 3 - October 25. However, at some point in future years, the Saturday Market may like to adopt a coordinated schedule to coincide with the weekday Market schedule and operate March through November. 2. RVGCM proposes all of its Markets be comprised of members according to its bylaws: i.e. part-time or full-time growers, ranchers, food processors and crafters and each Market site contain the same composition of diversity as seen in the other RVGCM Markets in operation. The Market carefully selects a diverse group of vendors selling only products that are locally grown, processed or crafted by our members who reside in Jackson, Josephine and Siskiyou counties. Under a revised CUP, there will be no limitation of juried Market products, except for those vendors who sell ready- to-eat hot prepared foods. 3. To safeguard the growers' market idea, no less than 60% of the products offered at the market shall be agricultural in nature. In addition, the Market proposes to make the following items official at the Saturday Market site: 1. Have adjacent small businesses provide the Market Manager with rack cards to be on display at Market. 2. Encourage businesses along Oak Street to pursue a perpetual "sidewalk sale" with a display table next to your storefront to serve as an invitation to explore your business, during hours of Saturday Market operation. While approval of this would ultimately be up to Ashland's Community Development Department or the like, Rogue Valley Growers & Crafters Market continues to be in support of this. 3. RVGCM proposes to adopt the additional sidewalk access point at the entrance of the alleyway on the north side of Oak Street. Established in 2013, this additional entry point, entices patrons to stroll on and off the sidewalk and facilitates the retail synergy in our relationship, 4. In order to facilitate a more harmonious sense of community among us, the Market will provide an attractive chalk board sign for use by our neighbor businesses, which will be placed at the alley access point as a reminder to patrons of your specials and merchandise for sale. This chalkboard sign may also be used to promote special events occurring at Market that day such as Kid's Day or Tomato Tasting. We hope these efforts may continue to strengthen our relationship. In the event you have any questions or concerns prior to or during the Market's season, please feel free to contact our Saturday Ashland Market Manager, Abby Hogge. She may be reached by email at: Abby@rvgrowersMarket.com or by phone at (707)889-6131. Kind Regards, I Rogue Valley Growers & Crafters Market Board of Directors www.rvgrowersmarket.com Chuck Troutman Art FX 45 E. Main St. Ashland, OR 97520 March 1, 2014 Dear Mr. Troutman, The Rogue Valley Growers & Crafters Market is interested in implementing modifications to the Market CUP to reflect a more accurate representation of our organization. The Market's general set-up will be the same this season. The arrangement is designed to appear dense and intentional, yet still allow access for emergency vehicles. We hope the below modifications will clarify the make-up of our association and will continue on the path of creating a more symbiotic, mutually beneficial relationship with neighboring businesses. Having a positive effect on the livelihoods of small local businesses in the Rogue Valley continues to be important to the Rogue Valley Growers & Crafters Market. As stated in prior communications; as a small business ourselves, we feel the crunch of big box competitors around us and feel a solidarity in the mutual strength of local businesses. This 2014 Season, the Market is seeking to clarify the following: 1. RVGCM will have an open air Market between the hours of 8:30 AM and 1:00 PM Saturdays with approximately 30 vendor spaces. The Market will operate in 2014, from May 3 - October 25. However, at some point in future years, the Saturday Market may like to adopt a coordinated schedule to coincide with the weekday Market schedule and operate March through November. 2. RVGCM proposes all of its Markets be comprised of members according to its bylaws: i.e. part-time or full-time growers, ranchers, food processors and crafters and each Market site contain the same composition of diversity as seen in the other RVGCM Markets in operation. The Market carefully selects a diverse group of vendors selling only products that are locally grown, processed or crafted by our members who reside in Jackson, Josephine and Siskiyou counties. Under a revised CUP, there will be no limitation of juried Market products, except for those vendors who sell ready- to-eat hot prepared foods. 3. To safeguard the growers' market idea, no less than 60% of the products offered at the market shall be agricultural in nature. In addition, the Market proposes to make the following items official at the Saturday Market site: 1. Have adjacent small businesses provide the Market Manager with rack cards to be on display at Market. 2. Encourage businesses along Oak Street to pursue a perpetual "sidewalk sale" with a display table next to,your storefront to serve as an invitation to explore your business, during hours of Saturday Market operation. While approval of this would ultimately be up to Ashland's Community Development Department or the like, Rogue Valley Growers & Crafters Market continues to be in support of this. 3. RVGCM proposes to adopt the additional sidewalk access point at the entrance of the alleyway on the north side of Oak Street. Established in 2013, this additional entry point, entices patrons to stroll on and off the sidewalk and facilitates the retail synergy in our relationship. 4. In order to facilitate a more harmonious sense of community among us, the Market will provide an attractive chalk board sign for use by our neighbor businesses, which will be placed at the alley access point as a reminder to patrons of your specials and merchandise for sale. This chalkboard sign may also be used to promote special events occurring at Market that day such as Kid's Day or Tomato Tasting. We hope these efforts may continue to strengthen our relationship. In the event you have any questions or concerns prior to or during the Market's season, please feel free to contact our Saturday Ashland Market Manager, Abby Hogge. She may be reached by email at: Abby@rvgrowersMarket.com or by phone at (707)889-6131. Kind Regards, Rogue Valley Growers & Crafters Market Board of Directors r, I`, Zimbra https://-;mbra.ashland.or.us/h/printmessage?id=8361 I& 1 Zimbra seversod@ashiand.or.us Re: The r Market and their request for revised From Derek Severson Tue. Mar 11, 2014 08:22 AM <derek.severson@ashland.or.us> Subject : Re: The Growers Market and their request for revised CUP To: Emily Whitlock <emzblendz@gmail.com> Cc : Derek Severson <derek.severson@ashland.or.us> Reply To : Derek Severson <derek.severson@ashland.or.us> Ms. Whitlock, I've received your letter and will place a copy in the file. At this point, the Market has yet to submit an application requesting modification of their approval although they have had a pre-application conference and I would anticipate an application shortly. Once an application is submitted and deemed complete, the Planning Department will send a notice of complete application to surrounding property owners and place signs up on the block to let people know of the request. Once the complete application is noticed, there's a two-week comment period where anyone can submit comments or identify concerns with the proposal. After the comment period, Planning staff will review the application and the comments received and make a decision. Notice of that decision is mailed to those who provided comments, and there's a 13-day appeal period where parties can request a public hearing before the Planning Commission. I'll see that you are added to the Notice of Complete Application mailing 1 of 5 3/11/2014 8:23 AM Zimbra https://7i-bra.ashland.or.us/h/printmessage?id=83611 & 1 list so that you receive notice when a complete application is received. If I can provide any additional information or clarify any of the above, please don't hesitate to contact me. Derek Severson, Associate Planner City of Ashland, Department of Community Development 51 Winburn Way, Ashland, OR 97520 PH: (541) 552-2040 FAX: (541) 552-2050 TTY: 1-800-735-2900 ® MAIL: _ rek.severs n aslan.or.us This e-mai( transmission is the official business of the City of Ashland, and is subject to Oregon's public records la ws for disclosure and retention. If you've received this e-mai/ in error, please contact me at P11) SS2-2010. Thank you. Original Message From: Emily Whitlock <emzblendz@gmail.com> To: Derek Severson <derek.severson@ashland.or.us> Sent: Mon, 10 Mar 2014 17:51:22 -0700 (PDT) Subject: The Growers Market and their request for revised CUP Dear Derek Severson, My name is Emily Whitlock and I am the owner of Emz Blendz Soap Company at 93 Oak Street. We have been an established business in the same location for over ten years. We sell naturally handcrafted soaps, bath products, candles and handmade crafts including jewelry and gifts. Almost every single product we sell in our store is handmade by us. 2 of 5 3/11/2014 8:23 AM Zimbra https://,,;,-nbra.ashland.or.us/h/printtuessage?id=8361 1&1 I'm writing to you about a concern with The Growers Market that sets up in-front of our storefront every Saturday from May through November. Today, I received a letter from The Growers Market stating that they will be working to revise their Conditional Use Permit so that they will have limits on the types of crafts and other products that they are allowed to sell with the exception of ready-to-eat foods. I assume that surrounding restaurant businesses do not want The Growers Market to sell read-to-eat foods because it directly impacts their businesses. I feel that the same guidelines should be (as they already are in the current CUP) made for business like ours who sell crafts and naturally handcrafted products specifically because the Market sets up directly in-front of our store-front. i i I have brought this to their attention each year and although I was told that they would follow the guidelines set in their original CUP, each year I have to ask them not to sell similar products that sell in my store such as handcrafted soap, candles and other similar bath products. I'm quite certain that other business owners in the surrounding area would appreciate it if The Growers Market would abide by the original permit which states that: 3 of 5 3/11/2014 8:23 AM Zimbra ` https://-umbra.ashland.or.us/h/printinessage?id=83611 & 1 vendors are to sell fresh fruit, vegetables, lowers, bedding plants, meat, eggs, cheese, bread, pasta, o bones, and jam, an no ale o prepared foods or on-site cookie other than cookie demonstrations. I want it to be made clear that I am i Growers Market as an agricultural market. appreciate your help very much. I simply would like the same considerations to be made for my business as the surrounding restaurants. n comfortable with a revised permit that gives n limit to the types of products that they can sell and I am quite certain that several other businesses feel the same. Please let me know what recourse have. Thank you very much for your time, Sincerely, Emily and Andy Whitlock Emz Blendz Soap Co. Ashland, Oregon r 4 of 5 3/11/2014 8:23 AM Zimbra https:// iinbra.ashland.oi•.us/h/printmessage?id=83701&1 Zimbra seversod@ashiand.or.us Re: Rogue II Growers Market r : Derek Severson. Wed, Mar 12, 2014 09:00 AM <derek.severson@ashland.or.us> Subject : Re: Rogue Valley Growers Market :Sherrie Rockwell <sherrierockwell@hotmail.com> : Derek Severson <derek.severson@ashland.or.us> Reply To : Derek Severson j <derek.severson@ashland.or, us> Ms. Rockwell, I've received your e-mail and will place a copy in the file. I think the letter sent was directly from the Growers Market, since at this point, the Market has yet to submit an application requesting modification of their approval. They have had a pre-application conference where I advised them to speak with neighboring businesses, and I would anticipate an application shortly given that their 2014 season begins in May. Once an application is submitted and deemed complete, the Planning Department will send notice of complete application to surrounding property owners and place signs up on the block to let people know of the request. Once the complete application is noticed, there's a two-week comment period where anyone can submit comments or identify concerns with the proposal. After the comment period, Planning staff will review the application and the comments received and make a decision. Notice of that decision is mailed to those i 1 of 3 3/12/2014 9:00 AM Zimbra https://17i--nbra,ashland.or.us/b/printtnessage?id=83701&I who provided comments, and there's a 13-day appeal period where parties can request a public hearing before the Planning Commission. I'll see that you are added to the Notice of Complete Application mailing list so that you receive notice when a complete application is received. If I can provide any additional information or clarify any of the above, please don't hesitate to contact me. Derek Severson, Associate Planner City of Ashland, Department of Community Development 51 Winburn Way, Ashland, OR 97520 PH: (541) 552-2040 FAX: (541) 552-2050 TTY: 1-800-735-2900 E-MAIL:derek.severson@ashland.or.us Derek Severson, Associate Planner City of Ashland, Department of Community Development 51 Winburn Way, Ashland, OR 97520 PH: (541) 552-2040 FAX: (541) 552-2050 TTY: 1-800-735-2900 E-MAIL: derek.severson@ashland.or.us This e-mail transmission is the official business of the City of Ashland, and is subject to Oregon's public records laws for disclosure and retention. If you've received this e-mail in error, please contact me at (541) 552-2040. Thank you. Original Message From: Sherrie Rockwell <sherrierockwell@hotmail.com> To: derek Severson <derek.severson@ashland.or.us> Sent: Tue, 11 Mar 2014 19:40:02 -0700 (PDT) Subject: Rogue Valley Growers Market Derek, I am responding to your letter regarding changes to the 2 of 3 3/12/2014 9:00 AM Zimbra littps:Hzinbra.asbland.or.us/b/printi-nessage?id=83701&I Growers Market Conditional Use Permit. I am a local business owner in Ashland. My business is located on Oak St. I am opposed to the Growers Market changing to a no-limits permit. This could be difficult for local merchants. I don't feel that it is right for merchants who are paying premium downtown rents to have to compete for business against the Growers Market! It in my opinion should stay agriculture based, unless they were to move away from downtown area. Thank You, Sherrie Rockwell Sunshine Salon 3 of 3 3/12/2014 9:00 AM