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HomeMy WebLinkAboutBrooks_175&185_PA-2014-01751 - I T OF November 7, 2014 Notice of Final Decision On November 7, 2014, the Community Development Director approved the request for the following: Planning Action: 2014-01751 Subject Property: 175-185 Brooks Ln. Co-Applicants: Fred & Cynthia GreweBarbara Evans Description: A Tree Removal Permit request to remove two trees within 50 feet of a Locally Significant Wetland, for the property located at 175 and 185 Brooks Lane. COMPREHENSIVE PLAN DESIGNATION: Suburban Residential; ZONING: R-1-3.5; ASSESSOR'S MAP: 39 1E 11CA TAX LOTS: 2763 and 2764 The Community Development Director's decision becomes final and is effective on the 13'h day after the Notice of Final Decision is mailed. Approval is valid for a period of one year and all conditions of approval identified on the attached Findings are required to be met prior to project completion. The application, all associated documents and evidence submitted, and the applicable criteria are available for review at the Ashland Community Development Department, located at 51 Winburn Way. Copies of file documents can be requested and are charged based on the City of Ashland copy fee schedule. Prior to the final decision date, anyone who was mailed this Notice of Final Decision may request a reconsideration of the action as set forth in the Ashland Land Use Ordinance (ALUO) 18.108.070(B)(2)(b) and/or file an appeal to the Ashland Planning Commission as provided in ALUO 18.108.070(B)(2)(c). The ALUO sections covering reconsideration and appeal procedures are attached. The appeal may not be made directly to the Oregon Land Use Board of Appeals. If you have any questions regarding this decision, please contact, Michael Pina in the Community Development Department at (541) 488-5305. cc: Parties of record and property owners within 200 ft COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541A88-5305 51 Winburn Way Fax: 541-552-2050 Ashland, Oregon 97520 TTY: 800-735-2900 ` wwtt.aslaiand.or.us SECTION 18.108.070(B)2 Effective Date of Decision and Appeals. B. Actions subject to appeal: 2. Type I Planning Actions. a. Effective Date of Decision. The final decision of the City for planning actions resulting from the Type I Planning Procedure shall be the Staff Advisor decision, effective on the 13th day after notice of the decision is mailed unless reconsideration of the action is approved by the Staff Advisor or appealed to the Commission as provided in section 18.108.070(B)(2)(c). b. Reconsideration. The Staff Advisor may reconsider Type I planning actions as set forth below. i. Any party entitled to notice of the planning action, or any City Agency may request reconsideration of the action after the decision has been made by providing evidence to the Staff Advisor that a factual error occurred through no fault of the party asking for reconsideration, which in the opinion of the staff advisor, might affect the decision. Reconsideration requests are limited to factual errors and not the failure of an issue to be raised by letter or evidence during the opportunity to provide public input on the application sufficient to afford the Staff Advisor an opportunity to respond to the issue prior to making a decision. ii. Reconsideration requests shall be received within five (5) days of mailing. The Staff Advisor shall decide within three (3) days whether to reconsider the matter. iii. If the Planning Staff Advisor is satisfied that an error occurred crucial to the decision, the Staff Advisor shall withdraw the decision for purposes of reconsideration. The Staff Advisor shall decide within ten (10) days to affirm, modify, or reverse the original decision. The Staff Advisor shall send notice of the reconsideration decision to affirm, modify, or reverse to any party entitled to notice of the planning action. iv. If the Staff Advisor is not satisfied that an error occurred crucial to the decision, the Staff Advisor shall deny the reconsideration request. Notice of denial shall be sent to those parties that requested reconsideration. c. Appeal. i. Within twelve (12) days of the date of the mailing of the Staff Advisor's final decision, including any approved reconsideration request, the decision may be appealed to the Planning Commission by any party entitled to receive notice of the planning action. The appeal shall be submitted to the Planning Commission Secretary on a form approved by the City Administrator, be accompanied by a fee established pursuant to City Council action, and be received by the city no later than 4:30 p.m. on the 12th day after the notice of decision is mailed. ii. If an appellant prevails at the hearing or upon subsequent appeal, the fee for the initial hearing shall be refunded. The fee required in this section shall not apply to appeals made by neighborhood or community organizations recognized by the city and whose boundaries include the site. iii. The appeal shall be considered at the next regular Planning Commission or Hearings Board meeting. The appeal shall be a de novo hearing and shall be considered the initial evidentiary hearing required under ALUO 18.108.050 and ORS 197.763 as the basis for an appeal to the Land Use Board of Appeals. The Planning Commission or Hearings Board decision on appeal shall be effective 13 days after the findings adopted by the Commission or Board are signed by the Chair of the Commission or Board and mailed to the parties. iv. The appeal requirements of this section must be fully met or the appeal will be considered by the city as a jurisdictional defect and will not be heard or considered. COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541-488-5305 51 Winburn Way Fax: 541-552-2050 Ashland, Oregon 97520 TTY: 800-735-2900 WWW . 5 ASHLAND PLANNING DIVISION FINDINGS & ORDERS PLANNING ACTION: PA-2014-0175.1 SUBJECT PROPERTY: 175-185 Brooks Ln. CO-APPLICANTS: Fred and Cynthia Grewe and Barbara Evans DESCRIPTION: A Tree Removal Permit request to remove two trees within 50 feet of a Locally Significant Wetland, for the property located at 175 and 185 Brooks Lane. COMPREHENSIVE PLAN DESIGNATION: Suburban Residential; ZONING: R-1-3.5; ASSESSOR'S MAP: 39 1E 11 CA TAX LOTS: 2763 and 2764 SUBMITTAL DATE: October 7, 2014 DEEMED COMPLETE DATE: October 17, 2014 STAFF APPROVAL DATE: November 7, 2014 FINAL DECISION DATE: November 20, 2014 APPROVAL EXPIRATION DATE: November 20, 2015 DECISION The subject properties are contiguous lots located at the intersection of Abbott Avenue and Brooks Lane, within the Chautauqua Trace subdivision, and are zoned R-1-3.5. A portion of the subject properties are within the wetland protection zone of Locally Significant Wetland, as identified on official maps.. The application proposes to remove two Birch trees greater than six-inches DBH within the wetland protection zone, which have been infected with Buprestid beetle, and are causing the trees to drop limbs and are in significant decline. The arborist report states that the trees are too far gone to save, and recommends removing the trees as soon as possible as an attempt to preserve other trees in the area. The report also proposes suitable replacement trees that would be well suited to the area and are resistant/immune to the problem at this time. The City of Ashland Tree Commission reviewed the proposal at their November 6, 2014 regular meeting, and recommend approving the request as submitted. Overall, staff believes that removal of the two trees will not have a negative impact on the tree densities and canopy of the area as there many trees in the immediate vicinity. Moreover, that removal will not have an impact on erosion of surface waters as the trees are planted at the extreme limits of the wetland protection zone. Therefore, with the conditions of approval below, staff approves of the removal request. The criteria for a Tree Removal Permit are described in AMC Chapter 18.61.080, as follows: A. Hazard Tree: The Staff Advisor shall issue a tree removal permit for a hazard tree if the applicant demonstrates that a tree is a hazard and warrants removal. 1. A hazard tree is a tree that is physically damaged to the degree that it is clear that it is likely to fall and injure persons or property. A hazard tree may also include a tree that is located within public rights of way and is causing damage to existing public or private facilities or services and such facilities or services cannot be relocated or the damage alleviated. The applicant must demonstrate that the condition or location of the tree presents a clear public safety hazard or a foreseeable danger of property damage to an existing structure and such hazard or danger cannot reasonably be alleviated by treatment or pruning. PA #2014-01751 175-185 Brooks LnAIP Page 1 tia 2. The City may require the applicant to mitigate for the removal of each hazard tree pursuant to AMC 18.61.084. Such mitigation requirements shall be a condition of approval of the permit. Planning Action PA-2014-01751is approved with the following conditions. Further, if any one or more of the following conditions are found to be invalid for any reason whatsoever, then Planning Action PA- 2014-01751 is denied. The following are the conditions and they are attached to the approval: 1) That all proposals of the applicant shall be conditions of approval unless otherwise modified here. 2) That mitigation trees be planted elsewhere on the property identified by the applicant within 180 days from the date of this approval. The applicant shall submit their proposed mitigation trees to the Planning Division so as it may be part of the record of decision. The trees shall be planted and mainta' according to the specifications in the City Tree Planting and Maintenance Guidelines. S . C) ZO 1 Bill Molnar, Director Date Department of Community Development PA #2014-01751 175-185 Brooks Ln./NT Page 2 AFFIDAVIT OF MAILING STATE OF OREGON ) County of Jackson ) The undersigned being first duly sworn states that: 1. I am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On November 7, 2014 1 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #2014-01751, 175-185 Brooks Ln. Sign re of Employee Document311/612014 PA-2014-01751 391 E11 CB 1001 PA-2014-01751 391 E11 CB 1035 PA-2014-01751 391 E11 CA 2900 122 AMITY ST LLC ACCESS ALRICK DAVID J 2784 SISKIYOU BLVD PO BOX 4666 PO BOX 3042 ASHLAND; OR 97520 MEDFORD, OR 97501 ASHLAND, OR 97520 PA-2014-01751 391 E11 CA 2770 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 E11 CA 2900 AUBIN-ADDICOTT SUZANNE BOOTH STEPHEN TRUSTEE ET BOSBACH STEPHEN R TRUSTEE ET AL AL /CRYSTAL K 115 BROOKS LN PO BOX 3592 1055 N 5TH ST ASHLAND, OR 97520 ASHLAND, OR 97520 JACKSONVILLE, OR 97530 PA-2014-01751 391 E 11 CA 2900 PA-2014-01751 391 E 11 CB 1000 PA-2014-01751 391 E 11 CB 1002 BUDROE WILLETTE JOSEPHINE BUTLER RENE M/BENITEZ JOHN CHALMERS RICHARD 215 TOLMAN CR RD 10 T JR G/STEPLETON DEBRA L ASHLAND, OR 97520 3286 INWOOD PL 2268 ABBOTT AVE FAIRFIELD, CA 94534 ASHLAND, OR 97520 PA-2014-01751 391 E 11 CA 2900 PA-2014-01751 391 E 11 CA 2900 PA-2014-01751 391 El 1 CA 2900 COFFMAN WANDA W COLE HERB /SALLY CZIRBAN JOEY ELLEN 215 TOLMAN CREEK RD 9 215 TOLMAN CREEK RD SPC 4 215 TOLMAN CREEK RD 7 ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97,520 PA-2014=01751 391 El 1 CB 1024 PA-2014-01751 391 E 11 CA 2769 PA-2014-01751 391 E 11 CA 2766 DANIEL WENDY L TRUSTEE ET DRUBEN STAN TRUSTEE ET AL DUNKERLEY CRAIG TRUSTEE AL 125 BROOKS LN 1417 WHITEWOOD CT 2275 DOLLARHIDE WAY ASHLAND, OR 97520 SAN JOSE, CA 95131 ASHLAND, OR 97520 PA-2014-01751 391 El I CA 2767 PA-2014-01751 391 E 11 CA 2765 PA-2014-01751 391 El I CA 2900 FENN DONNELLY ET AL GARFIELD JULIE TRUSTEE ET AL GILBERT JILL LOUISE 145 BROOKS LN PO BOX 4427 215 TOLMAN CREEK RD 12 ASHLAND, OR 97520 SAN RAFAEL, CA 94913-4427 ASHLAND, OR 97520 PA-2014-01751 391 E11 CA 2746 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 E11 CA 2900 GLOVER SHEILAH J GOTAJ DANIEL RICHARD GRAHAM SHIRLIE COLLEEN 415 WELLESLEY AVE 808 ANTONINETTE LN A 215 TOLMAN CR RD 36 MILL VALLEY, CA 94941 SOUTH SAN FRANCISCO, CA ASHLAND, OR 97520 94080 PA-2014-01751 391 E 11 CA 2900 PA-2014-01751 391 E 11 CA 2763 PA-2014-01751 391 E 11 CA 2900 GRANT NORM W/FOX JEANNE GREWE FREDERIC A/CYNTHIA HANSON JUDITH 215 TOLMAN CREEK RD 13 ANNE 215 TOLMAN CREEK RD 31 ASHLAND, OR 97520 185 BROOKS LN ASHLAND, OR 37520 ASHLAND, OR 97520 PA-2014-01751 391 E 11 CA 2900 PA-2014-01751 391 E 11 CA 2900 PA-2014-01751 391 E 11 CA 2742 HAZEL I DEANE LIVING TRUST HENICK JOHN JOSEPH/PATRICIA HOOPER CRAIG W -/HAZEL I TRUS ANNE PO BOX 1201 215 TOLMAN CREEK RD 3 15568 NW SAINT ANDREWS DR EAGLE POINT, OR 97524 ASHLAND, OR 97520 PORTLAND, OR 97229 PA-2014-01751 391 E 11 CA 2900 PA-2014-01751 391 El I CA 2900 PA-2014-01751 391 El I CA 2759 IRELAND SERENE/KERR MARK JEFFERS BILLY DONIWELCH KEASBEY ROBERT B TRUSTEE 215 TOLMAN CREEK RD 37 CHRISTINA A 2316 ABBOTT AVE ASHLAND, OR 97520 215 TOLMAN CREEK RD SPC 32 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-01751 391 E 11 CA 2745 PA-2014-01751 391 E 1.1 CA 2900 PA-2014-01751 391 E11 CA 2900 KING WAYNE B/GONG XIA LANE LINDA JOYCE LARSEN DEBBIE J 2359 ABBOTT AVE 215 TOLMAN CREEK RD 33 215 TOLMAN CREEK RD #11 ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-01751 391 E11 CA 2743 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 E11 CA 2756 LININGTON PETER S TRUSTEE LULL SUMMER ELIZABETH MATTHEWS DONALD M/ROSEN 2228 DOLLARHIDE WAY 215 TOLMAN CREEK RD 8 JUDITH A ASHLAND, OR 97520 ASHLAND, OR 97520 2340 ABBOTT AVE ASHLAND, OR 97520 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 E11 CA 2900 MC FADDEN JACQUELEINE T MENEFEE LEONORA C MILLER SHERI ANN /CATHERINE J 215 TOLMAN CREEK RD SPC 21 215 TOLMAN CREEK RD #1 215 TOLMAN CREEK RD 27 ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-01751 391 El I CA 2900 PA-2014-01751 391 E 11 CA 2764 PA-2014-01751 391 El I CA 2758 MURPHY THOMAS /HUBERTA O'DONNELL BARBARA EVANS PETRONE ROD/LEANNE 215 TOLMAN CR RD 34 175 BROOKS LN 2324 ABBOTT AVE ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-01751 391 E 11 CA 2761 PA-2014-01751 391 E 11 CA 2755 PA-2014-01751 391 El 1 CA 2754 PUCCI LYNNE W TRUSTEE ET QUIETT PLACE TRUST ET AL QUIETT WILLIAM K TRUSTEE 2300 ABBOTT AVE 931 PINECREST TERR .931 PINECREST TERR ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-01751 391 El 1 CA 2900 PA-2014-01751 391 E 11 CA 2744 PA-2014-01751 391 E 11 CA 2900 RACHLES JUNE TRUSTEE / REID SUSAN E ROBARTS EVA MARY 215 TOLMAN CREEK RD 6 8 HERITAGE DR 215 TOLMAN CREEK RD 26 ASHLAND, OR 97520 SAN RAFAEL, CA 94901 ASHLAND, OR 97520 PA-2014-01751 391E 11 C B 100 PA-2014-01751 391 E 11 CA 2741 PA-2014-01751 391 E 11 CA 2787 ROLIH MAX F TRUSTEE RUTLEDGE WAYNE RUTLEDGE WAYNE 2290 EAST MAIN ST S/O'DRISCOLL ANN S/O'DRISCOLL ANN ASHLAND, OR 97520 142 BROOKS LN 142 BROOKS LN ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 E11 CA 2757 PA-2014-01751 391 E11 CA 2900 RYAN CHARLES R /MELISSA SATLER SERGIO TRUSTEE ET SEROPIAN BARBARA H 215 TOLMAN CREEK RD 29 PO BOX 3157 3810 LEAHI AVE APT 109 ASHLAND, OR 97520 ASHLAND, OR 97520 HONOLULU, HI 96815 PA-2014-01751 391 E11 CB 200 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 E11 CA 2900 SHAFFER FAIN SHOUP SALLY S /RICHARD L SMELCER JOSEPHINE FERN 283 B STREET 215 TOLMAN CRK RD 38 REV TRUST ET AL ASHLAND, OR 97520 ASHLAND, OR 97520 215 TOLMAN CREEK RD ASHLAND, OR 97520 PA-2014-01751 391 Ell CA 2900 PA-2014-01751 391 E 11 CA 2768 PA-2014-01751 391 E 11 CA 2789 SMILO SHERRY SMITH LARRY K/KAREN I SMITH LARRY K/KAREN 1 2305 ASHLAND ST 281 317 2ND ST 317 2ND ST ASHLAND, OR 97520 HUNTINGTON BEACH, CA 92648 HUNTINGTON BEACH, CA 92648 PA-2014-01751 391 E 11 CA 2739 PA-2014-01751 391 E 11 CA 2900 PA-2014-01751 391 El 1 CA 2900 STRATTON JOHN D TRUSTEE TAYLOR BILLY P/FEN L THIRING DONALD C P O BOX 214 215 TOLMAN CREEK RD 18 PO BOX 3556 JACKSONVILLE, OR 97530 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 E11 CA 2900 THUNDERCLOUD SOPHIA TOLMAN CREEK PARK LLC TRAVALLEE DANIEL 215 TOLMAN CREEK RD 19 1182 TIMBERLINE TERR 215 TOLMAN CR RD 23 ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-01751 391 E 11 CA 2900 PA-2014-01751 391 E 11 CA 2740 PA-2014-01751 391 E 11 CA 2900 TRIVETTE TYLER /EMILY ULRICH LIVING TRUST ET AL VALINE ROBERT ARTHUR 215 TOLMAN CREEK RD #15 1614 CITY LIGHTS 215 TOLMAN CREEK RD 2 ASHLAND, OR 97520 SANTA FE, NM 87507 ASHLAND, OR 97520 PA-2014-01751 391 E 11 CA 2900 PA-2014-01751 391 E 11 CA 2900 PA-2014-01751 391 El 1 CA 2760 WIGHT DAVID EDWARD WINNER MELVIN RAY WOODS JOYCE A 215 TOLMAN CREEK RD 20 215 TOLMAN CR RD 22 P.O. BOX 891 ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-01751 175&185 Brooks Lane III]pq CITY F ASHLAND TREE COMMISSION MINUTES November 6, 2014 CALL TO ORDER - Ashland Tree Commission meeting was called to order at 6:00 p.m. on November 6, 2014 in the Siskiyou Room in the Community Development and Engineering Services Building located at 51 Winburn Way, Ashland, Oregon. CoinT»issioners Present Council Liaison Ken Schmidt - Absent Carol Voisin Gregg Trunnell - Absent Staff Russ Neff Michael Pina, Planning liaison Casey Roland Christopher John APPROVAL OF MINUTES Russ motioned, and John seconded, to approve the October 9, 2014 regular meeting minutes. The motion carried unanimously. WELCOME GUESTS & PUBLIC FORUM The Commission welcomed two guests to the meeting, both of whom expressed interest in joining the Commission. PLANNING ACTION REVIEW PLANNING ACTION: PA-2014-01751 SUBJECT PROPERTY: 175-185 Brooks Ln. CO-APPLICANTS: Fred and Cynthia Grewe and Barbara Evans DESCRIPTION: A Tree Removal Permit request to remove two trees within 50 feet of a Locally Significant Wetland, for the property located at 175 and 185 Brooks Lane. COMPREHENSIVE PLAN DESIGNATION: Suburban Residential; ZONING: R-1-3.5 All commissioners visited the site. No ex parte contacts declared with the exception of Roland, who was hired by the applicant to remove the trees. Roland then excused himself and left the room. In reviewing the application, the commission agreed the Birch Beatle has been causing significant damage in rapid numbers all across the valley, and these trees are no exception. Therefore, the Commission recommended approving the application as submitted. i John motioned, Neff seconded, that the application to remove two Birch trees be approved as submitted. The motion carried unanimously. PLANNING ACTION: PA-2014-01873 SUBJECT PROPERTY: 2370 Blue Sky Ln. APPLICANT: Robert Grisso j DESCRIPTION: A Tree Removal Permit request to remove three trees - a ten-inch Norway Maple, an eight-inch Redbud, and a 13-inch Modesto Ash - that were retained as part of the original subdivision approval, located at 2370 Blue Sky. The submitted arborist report noted that the trees are in L'r` poor health, likely due to construction, and removal would allow for the remaining existing trees to have a net gain in canopy coverage for long-term health and survival. COMPREHENSIVE PLAN DESIGNATION: Single Family Residential; ZONING: R-1-10; ASSESSOR'S MAP: 39 1E 23BA TAX LOT: 502 All commissioners visited the site, however were not able to access the rear yard for a closer look at the subject trees. No ex parte contacts declared with the exception of John, who was hired by the applicant to remove the trees. John then excused himself and left the room. Pina presented the staff report saying this action is somewhat different from the typical tree removal request, as the subject trees were retained as a buffer in part of a Performance Standards Subdivision. In reviewing the applicant's findings, the Commission agreed with the arborist in that removal of these three trees will allow the adjacent trees to thrive in their new environment. Furthermore, the commission discussed that the proposed trees are close to a building on an adjacent lot, and therefore will not negatively impact the screening of adjacent properties. Roland motioned, Neff seconded, that the application to remove three trees that were originally retained. The motion carried unanimously. PLANNING ACTION: PA-2014-01875 SUBJECT PROPERTY: 515 Poplar APPLICANT: Jane Slater DESCRIPTION: A Tree Removal request to remove a hazardous Willow tree placed on the property line of the subject property line and a subdivision open space, adjacent to Mook (Clear) Creels, located at 515 Poplar. COMPREHENSIVE PLAN DESIGNATION: Single Family Residential; ZONING: R-1.5; ASSESSOR'S MAP: 39 lE 04CD TAX LOTS: 407 All commissioners visited the site. No ex parte contacts declared. Pina presented a staff report declaring that this tree looks to be in significant decline, and should be removed immediately. John agreed with staff in that this tree has is clearly a hazard, and need to be removed. Although they advised to limit the amount of bank disturbance, as this may constitute to erosion of the established stream corridor. Russ motioned, Roland seconded, that the willow tree be removed with special attention to protect the stream bank. The motion carried unanimously. DISCUSSION ITEMS In regards to the "haircut" the two street trees located at 25 North Main received, Roland expressed a strong disappointment that the City had allowed the trees to effectively be topped, when the permit did not allow this. He continued that this has set a precedent for other business owners, and that the city should take action on the property owner. Staff is aware of the issue, and it is being discussed internally. Roland also talked about his visit to the Chanticleer Gardens in Wayne, Pennsylvania. He was amazed how the pathways and other additions to the gardens are designed around the trees, not the other way around. In addition, was thoroughly impressed with their rubber sidewalks, which were made in-house and used exclusively within the garden, expanded over tree roots providing a smooth transition. Roland continued to say that the use of rubber sidewalks in urban areas would reap more benefits to the natural environment than concrete or asphalt. L 2 t LIAISON REPORTS None given. COMMISSIONER REPORTS Meeting adjourned at 7:47 p.m. Respectively submitted by Assistant Planner Michael Pink i I i I i I' 1 f I f, 3 Planning Department, 51 Wina, , Way, Ashland, Oregon 97520 F 541-488-5305 Fax:541-552-2050 www.ashland.or.us TTY: 1-800-735-2900 NOTICE OF APPLICATION PLANNING ACTION: 2014-01751 SUBJECT PROPERTY: 175 & 185 Brooks Lane OWNER/APPLICANT: Fred & Cynthia Grewe DESCRIPTION: A Tree Removal Permit request to remove two trees within 50 feet of a Locally Significant Wetland, for the property located at 175 and 185 Brooks Lane. COMPREHENSIVE PLAN DESIGNATION: Suburban Residential; ZONING: R-1-3.5; ASSESSOR'S MAP: 39 1 E 11 CA TAX LOTS: 2763 and 2764 NOTE: The Ashland Tree commission will also review this Planning Action on Thursday, November 6, 2014 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room) located at 51 Winburn Way. NOTICE OF COMPLETE APPLICATION: October 17, 2014 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: October 31, 2014 SUBJECT PROPERTIES 175 & 185 Brooks Ln. 39 1E 11 CA 2763 & 2764 - = O O I 280 ,es ~ 2335 ABBOTT AV O o0 z3ou 231. z3za O 13 f2 I Ffl-q r O 51 O 20 Feet Propert rJ lines are jor r f rertce W y, Is J. colep ble The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the decision same propert days An app al to the P omm on of DiviiB onI Staff's dea siionfmust be made iln wr tingeto the Ash and' PI nlning Div sion with n's12 days fromethe date ofl they ailing oflf n'al decisie Planning 18.108.040) on. (AMC The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520. If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305. TREE REMOVAL 18.61.080 Criteria for Issuance of .tee Removal - Staff Permit An applicant for a Tree Removal Permit shall demonstrate that the following criteria are satisfied. The Staff Advisor may require an arborist's report to substantiate the criteria for a permit. A. Hazard Tree: The Staff Advisor shall issue a tree removal permit for a hazard tree if the applicant demonstrates that a tree is a hazard and warrants removal. 1. A hazard tree is a tree that is physically damaged to the degree that it is clear that it is likely to fall and injure persons or property. A hazard tree may also include a tree that is located within public rights of way and is causing damage to existing public or private facilities or services and such facilities or services cannot be relocated or the damage alleviated. The applicant must demonstrate that the condition or location of the tree presents a clear public safety hazard or a foreseeable danger of property damage to an existing structure and such hazard or danger cannot reasonably be alleviated by treatment or pruning. 2. The City may require the applicant to mitigate for the removal of each hazard tree pursuant to AMC 18.61.084. Such mitigation requirements shall be a condition of approval of the permit. B. Tree that is Not a Hazard: The City shall issue a tree removal permit for a tree that is not a hazard if the applicant demonstrates all of the following: 1. The tree is proposed for removal in order to permit the application to be consistent with other applicable Ashland Land Use Ordinance requirements and standards, including but not limited to applicable Site Design and Use Standards and Physical and Environmental Constraints. The Staff Advisor may require the building footprint of the development to be staked to allow for accurate verification of the permit application; and 2. Removal of the tree will not have a significant negative impact on erosion, soil stability, flow of surface waters, protection of adjacent trees, or existing windbreaks; and 3. Removal of the tree will not have a significant negative impact on the tree densities, sizes, canopies, and species diversity within 200 feet of the subject property. The City shall grant an exception to this criterion when alternatives to the tree removal have been considered and no reasonable alternative exists to allow the property to be used as permitted in the zone. Nothing in this section shall require that the residential density be reduced below the permitted density allowed by the zone. In making this determination, the City may consider alternative site plans or placement of structures or alternate landscaping designs that would lessen the impact on trees, so long as the alternatives continue to comply with other provisions of the Ashland Land Use Ordinance. 4. The City shall require the applicant to mitigate for the removal of each tree granted approval pursuant to AMC 18.61.084. Such mitigation requirements shall be a condition of approval of the permit. (ORD 2951, 2008; ORD 2883, 2002) GAcomm-dev\planning\Planning Actions\Noticing PolderWailed Notices & Signs\2014\PA-2014-01751. docx AFFIDAVIT OF MAILING STATE OF OREGON ) County of Jackson ) The undersigned being first duly sworn states that: 1. I am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On October 17, 2014 1 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning, Action #2014-01751, 175 & 185 Brooks Lane. U , 0 tr rato SignQt re of Employee Dccument310/17/2014 4 PA-2014-01751 391 E11 CB 1001 PA-2014-01751 391 E11 CB 1035 A PA-2014-01751 J 91 E11 CA 2900 122 AMITY ST LLC ACCESS LBOX 30 DAVID 2784 SISKIYOU BLVD PO BOX 4666 ASHLAND, OR 97520 MEDFORD, OR 97501 ASHLAND, OR 97520 PA-2014-01751 391 E11 CA 2770 PA-2014-01751 3E 11 CA 2900 91 ET BOSBACHISTEPHEN 1 R A 2900 AUBIN-ADDICOTT SUZANNE BOOTH STEPHEN /CRYSTAL K TRUSTEE ET AL AL 115 BROOKS LN PO BOX 3592 1055 N 5TH ST ASHLAND, OR 97520 ASHLAND, OR 97520 JACKSONVILLE, OR 97530 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 E11 CB 1000 PA-2014-01751 391 E11 CB 1002 BUDROE WILLETTE JOSEPHINE BUTLER RENE M/BENITEZ JOHN G ALMERS RICHARD DEBRA L 215 TOLMAN CR RD 10 T JR 2268 ABBOTT AVE ASHLAND, OR 97520 3286 INWOOD PL FAIRFIELD, CA 94534 ASHLAND, OR 97520 ELLENCA 2900 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 COFFMAN WANDA W COLE HERB /SALLY CZIRBAN 215 TOLMAN CREEK RD 9 215 TOLMAN CREEK RD SPC 4 215 TOLMAN CREEK RD 7 ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-01751 391 E 11 CB 1024 PA-2014-01751 391 E11 CA 2769 PA-2014-01751 391 El 1 CA 2766 DANIEL WENDY L TRUSTEE ET DRUBEN STAN TRUSTEE ET AL DUN WHIT WOOD CTRUSTEE AL 125 BROOKS LN 1417 2275 DOLLARHIDE WAY ASHLAND, OR 97520 SAN JOSE, CA 95131 ASHLAND, OR 97520 PA-2014-01751 391 E11 CA 2767 PA-2014-01751 391 El I CA 2765 PA-2014-017 51 391 1 CA 2900 FENN DONNELLY ET AL GARFIELD JULIE TRUSTEE AL 215 GTOLMAN ILBERT JILL JIL CREEK RD 12 145 BROOKS LN PO BOX 4427 ASHLAND, OR 97520 SAN RAFAEL, CA 94913-4427 ASHLAND, OR 97520 E 11 CA 900 PA-2014-01751 391 E 11 CA 2746 PA-2014-01751 391 El ICA 2900 GRAHAM S751 391COLLEEN GLOVER SHEILAH J GOTAJ DANIEL RICHARD 415 WELLESLEY AVE 808 ANTONINETTE LN A 215 TOLMAN 1;R RD 36 MILL VALLEY, CA 94941 SOUTH SAN FRANCISCO, CA ASHLAND, OR 97520 94080 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 El I CA 2763 PA-2014-01751 A/CYNTHIA HANSON JUDITH 1 E11CA 2900 GRANT NORM W/FOX JEANNE GREWE FREDERIC 215 TOLMAN CREEK RD 31 215 TOLMAN CREEK RD 13 ANNE ASHLAND, OR 97520 ASHLAND, OR 97520 185 BROOKS LN ASHLAND, OR 97520 CRAIG WE11CA 2742 PA-2014-01751 391 E11CA 2900 PA-2014-01751 391 E 1 ICA 2900 PA-2014-01751 391 HAZEL I DEANE LIVING TRUST HENICK JOHN JOSEPH/PATRICIA H HO BOXOOPER CRAIG ANNE 1201 215 TOLMAN CREEK RD 3 15568 NW SAINT ANDREWS DR EAGLE POINT, OR 97524 ASHLAND, OR 97520 PORTLAND, OR 97229 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 E11 CA 2759 IRELAND SERENE/KERR MARK JEFFERS BILLY DON/WELCH 23 6 ABBOTT AVET B TRUSTEE 215 TOLMAN CREEK RD 37 CHRISTINA A ASHLAND, OR 97520 215 TOLMAN CREEK RD SPC 32 ASHLAND, OR 97520 ASHLAND, OR 97520 i PA-2014-01751 391 E 11 CA 2745 PA-2014-01751 391 E 11 CA 2900 PA-2014-01751 391E 11 CA 2900 KING WAYNE B/CONG XIA LANE LINDA JOYCE LARSEN DEBBIE J 2359 ABBOTT AVE 215 TOLMAN CREEK RD 33 215 TOLMAN CREEK RD #11 ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-01751 391 E 11 CA 2743 PA-2014-01751 391 E 11 CA 2900 PA-2014-01751 391 E11 CA 2756 LININGTON PETER S TRUSTEE LULL SUMMER ELIZABETH MATTHEWS DONALD M/ROSEN 2228 DOLLARHIDE WAY 215 TOLMAN CREEK RD 8 JUDITH A ASHLAND, OR 97520 ASHLAND, OR 97520 2340 ABBOTT AVE ASHLAND, OR 97520 PA-2014-01751 391 E 11 CA 2900 PA-2014-01751 391 E 11 CA 2900 PA-2014-01751 391 E 11 CA 2900 MC FADDEN JACQUELEINE T MENEFEE LEONORA C MILLER SHERI ANN /CATHERINE J 215 TOLMAN CREEK RD SPC 21 215 TOLMAN CREEK RD #1 215 TOLMAN CREEK RD 27 ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 E11 CA 2764 PA-2014-01751 391 E11 CA 2758 MURPHY THOMAS /HUBERTA O'DONNELL BARBARA EVANS PETRONE ROD/LEANNE 215 TOLMAN CR RD 34 175 BROOKS LN 2324 ABBOTT AVE ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-01751 391 E11 CA 2761 PA-2014-01751 391 E11 CA 2755 PA-2014-01751 391 E11 CA 2754 PUCCI LYNNE W TRUSTEE ET QUIETT PLACE TRUST ET AL QUIETT WILLIAM K TRUSTEE 2300 ABBOTT AVE 931 PINECREST TERR 931 PINECREST TERR ASHLAND, OR 97520, ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 E11 CA 2744 PA-2014-01751 391 E11 CA 2900 RACHLES JUNE TRUSTEE / REID SUSAN E ROBARTS EVA MARY 215 TOLMAN CREEK RD 6 8 HERITAGE DR 215 TOLMAN CREEK RD 26 ASHLAND, OR 97520 SAN RAFAEL, CA 94901 ASHLAND, OR 97520 PA-2014-01751 391 E11 CB 100 PA-2014-01751 391 E11 CA 2741 PA-2014-01751 391 E11 CA 2787 ROLIH MAX F TRUSTEE RUTLEDGE WAYNE RUTLEDGE WAYNE 2290 EAST MAIN ST S/O'DRISCOLL ANN S/O'DRISCOLL ANN ASHLAND, OR 97520 142 BROOKS LN 142 BROOKS LN ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 E11 CA 2757 PA-2014-01751 391 E11 CA 2900 RYAN CHARLES R /MELISSA SATLER SERGIO TRUSTEE ET SEROPIAN BARBARA H 215 TOLMAN CREEK RD 29 PO BOX 3157 3810 LEAHI AVE APT 109 ASHLAND, OR 97520 ASHLAND, OR 97520 HONOLULU, HI 96815 PA-2014-01751 391 E11 CB 200 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 E11 CA 2900 SHAFFER FAIN SHOUP SALLY S /RICHARD L SMELCER JOSEPHINE FERN 283 B STREET 215 TOLMAN CRK RD 38 REV TRUST ET AL ASHLAND, OR 97520 ASHLAND, OR 97520 215 TOLMAN CREEK RD ASHLAND, OR 97520 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 E11 CA 2768 PA-2014-01751 391 E11 CA 2789 SMILO SHERRY SMITH LARRY K/KAREN I SMITH LARRY K/KAREN 1 2305 ASHLAND ST 281 317 2ND ST 317 2ND ST ASHLAND, OR 97520 HUNTINGTON BEACH,-CA 92648 HUNTINGTON BEACH, CA 92648 I PA-2014-01751 391 E11 CA 2739 PA-2014-01751 391 E11 CA 2900 PA-2014-01751 391 E11 CA 2900 STRATTON JOHN D TRUSTEE TAYLOR BILLY P/FEN L THIRING DONALD C P O BOX 214 215 TOLMAN CREEK RD 18 PO BOX 3556 JACKSONVILLE, OR 97530 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-01751 391 E 11 CA 2900 PA-2014-01751 391 E 11 CA 2900 PA-2014-01751 391 E 11 CA 2900 THUNDERCLOUD SOPHIA TOLMAN CREEK PARK LLC TRAVALLEE DANIEL 215 TOLMAN CREEK RD 19 1182 TIMBERLINE TERR 215 TOLMAN CR RD 23 ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2014-01751 391 El 1 CA 2900 PA-2014-01751 391 E 11 CA 2740 PA-2014-01751 391 E 11 CA 2900 TRIVETTE TYLER /EMILY ULRICH LIVING TRUST ET AL VALINE ROBERT ARTHUR 215 TOLMAN CREEK RD #15 1614 CITY LIGHTS 215 TOLMAN CREEK RD 2 ASHLAND, OR 97520 SANTA FE, NM 87507 ASHLAND, OR 97520 PA-2014-01751 391 E 11 CA 2900 PA-2014-01751 391 El 1 CA 2900 PA-2014-01751 391 E 11 CA 2760 WIGHT DAVID EDWARD . WINNER MELVIN RAY WOODS JOYCE A 215 TOLMAN CREEK RD 20 215 TOLMAN CR RD 22 P.Q. BOX 891 ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 Noc" 5 ,~-1 %S 6 ro)Y-s Lh(-L hub 21ER 2100, IN AW 71 wily 2119. }a Tr:X ?aJiai~UU, . 21i 0 0, NO 'JIM, I OR ,u YOU ~ S.u U' U. ~Ll'3f~ rda L S ~i T "Pa 0 t tgU'fii"UU6 quit TOUT 105 AUA 7 4,- E IM E016 3010 MCI, 1021 yy toll, toil Tess s P, ~F W ~ E ICHO ri 5113E, ( ! it 9 e 9 5~l1~'x E I l-+ € 1 ~ ~ f-1 r~ I } t t r E Zimbra https://zimbra.ashland.or.us/zimbra/h/printmessage?id=44148 Zirnbr pinam@ashland.or.us 175 and 165 Brooks Ln. rorn : Casey Roland Thu, Oct 16, 2014 07:10 PM <caseyprolandtreecare@gmail.com> Subject : 175 and 185 Brooks Ln. To : Michael Pina <michael.pina@ashland.or.us> i Hi mike, I re-looked at the White Birches in question this evening, Cynthia's tree appears to have declined dramatically since my last inspection with more staining and failing branches due to an infestation of Buprestid beetles. The next door neighbor's Birch is showing mild decline and spotty staining as well, but, will in all likelihood, follow suit. I recommend removal of both at this time to avoid contamination of neighboring White Birches in this area. A suitable replacement tree in this area would best be a Betula nigra, they are resistant/immune to this problem at this time, and I believe there may be some smaller statured cultivars that will suit the confines'of the planting areas, should the property owners choose to plant on site. Feel free to give me a jingle if you have any questions or concerns. Casey. OCT 16 2014 l` 1 of 1 10/17/2014 8:37 AM T: 0 201 i l" 1 L ` ,r ,I h.1 P' y ~ Qb S . Y L ~b co v : i : I I I , r 1 : I I i 1 E I f two ' I I I = a i i I y k ~ I i I ZON PERMIT APPLICATIOA Planning Division 51 Winburn Way, Ashland OR 97520 FILE # CITY o v -ASHLAND 541-488-5305 Fax 541-488-6006 DESCRIPTION OF PROJECT ~IL~F" ~,r~-(G~/~ Pursuing LEEDO Certification? ❑ YES ❑ NO j DESCRIPTION OF PROPERTY Street Address 1 '7 5 ~ Assessor's Map No, 391 E Tax Lot(s) Zoning Comp Plan Designation APPLICANT Name ~Da Cyl t71 ttA (11<26A&L Phone 5:t-F 9 8 l - _7677 E-Mail <Z /zn f) I 1 ~6ac Address -I GfCS L'!~\Oe city &-el 61/aIL-IC-D Zip c,~L_G 7 _`5~2 0 /1-75- (3rookc l-c,-Q pt:, 0-A1-1 ~Vc-3' Scl i ' col _ 2-70L{ PROPERTY OWNER Name A} ( Phone E-Mail Address City Zip SURVEYOR, ENGINEER ARCHITECT LANDSCAPE ARCHITEC , OTHER, Title Name O-A,626L,6,N O Phone 5q ( q f i -CO'Z E-Mail City Zip Address Title Name Phone E-Mail Address City Zip I hereby certify that the statements and information contained in this application, including the enclosed drawings and the required findings of fact, are in all respects, true and correct. l understand that all proper y pins must be shown on the drawings and visible upon the site inspection. In the event the pins are not shown or their location found to be incorrect, the owner assumes full responsibility. l further understand that if this request is subsequently contested, the burden will be on me to establish, 1) that /produced sufficient factual evidence at the hearing to support this request; 2) that the findings of fact furnished justifles the granting of the request; 3) that the findings of fact furnished by me are adequate; and further 4) that all structures or Improvements are properly located on the ground. aure in thl egard will result most likely in not only the request being set aside, but also possibly in my structures being built in reliance thereon being required to Fil be re ved amy expense. If I h a oubts, I in advised to seek competent professional advice and ass/stance. Applicant's Signature Date As wngr of the propert invol din this request/ have read and understood the complete application and its consequences tome as a property wner.~ _ Property Owner's Signature (required) Date rro be completed by City Staff Date Received Zoning Permit Type Filing Fee $ OVER 0 GAcomm-devlplanningWorms & HandoutsVoning Pemilt Application.doc FM Job Address: 185 BROOKS LN Contractor: ASHLAND OR 97520 Address: C A Owner's Name: FREDERIC/CYNTHIA GREWE O Phone: P Customer 07974 N State Lic No: P FREDERIC/CYNTHIA GREWE T City Lic No: L Applicant: 185 BROOKS LN R Address: ASHLAND OR 97520 A C C Sub-Contractor: A Phone: T Address: N Applied: 10/07/2014 Q T Issued: R Expires: 04/05/2015 Phone: State Lic No: Maplot: 391 E11 CA2763 City Lic No: DESCRIPTION: Tree Removal for two trees located on 175 & 185 Brooks VALUATION Occupancy Type Construction Units Rate Amt Actual Amt Constuction Description Total for Valuation: MECHANICAL ELECTRICAL STRUCTURAL PERMIT FEE DETAIL Fee Description Amount Fee Description Amount Tree RemovalNerification 28.00 CONDITIONS OF APPROVAL COMMUNITY DEVELOPMENT Tel: 541-488-5305 20 East Main St. Fax: 541-488-5311 Ashland, OR 97520 TTY: 800-735-2900 www.ashland.or.us CITY OF Inspection Request Line: 541-552-2080