HomeMy WebLinkAbout2015-0803 Study Session PACKET
CITY OF
ASHLAND
CITY COUNCIL STUDY SESSION
AGENDA
Monday, August 3, 2015
Siskiyou Room, 51 Winburn Way
5: 30 p.m. Study Session
1. Public Input (15 minutes maximum)
2. Look Ahead review
3. Discussion of mission and future of Ashland Fire and Rescue (request of Mayor
Stromberg)
4. Discussion of City water sources (request of Councilor Voisin)
Immediately following the Study Session the City Council will hold an Executive
Session for performance evaluation of a public officer or employee pursuant to ORS
192.660(2)(i)
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-
2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).
COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9. STARTING APRIL 15, 2014,
CHARTER CABLE WILL BROADCAST MEETINGS ON CHANNEL 180 OR 181.
VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US
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CITY OF
ASHLAND
Council Communication
August 3, 2015, Study Session
Discussion of City water sources
FROM:
Dave Kanner, city administrator, dave.kanner@ashland.or.us
SUMMARY
Councilor Voisin has requested a study session discussion of City water sources and how we use them
during the drought.
BACKGROUND AND POLICY IMPLICATIONS:
Prompted by recent Council decisions regarding the use of TID and TAP water, Councilor Voisin
requested a study session discussion of water sources and how they are used. See attached e-mail for
Councilor Voisin's explanation of what she would like to discuss.
COUNCIL GOALS SUPPORTED:
N/A
FISCAL IMPLICATIONS:
N/A
STAFF RECOMMENDATION AND REQUESTED ACTION:
N/A
SUGGESTED MOTION:
N/A
ATTACHMENTS:
E-mail from Councilor Voisin to Mayor John Stromberg, June 18, 2015
Page I of I
~r,
From: Carol Voisin
To: John Strombera
Cc: Dave Kanner; Mike Fauaht
Subject: Study session topic - water
Date: Thursday, June 18, 2015 9:18:55 AM
I'm requesting that we study our sources of water and how we are going to need to use them
wisely as the drought progresses. We need to do this now not in the winter.
For instance, SOU and others are using water mid day when the north side of town is
parched.
We need to define fairness when it comes to use of our sources of water.
We also have a policy decision that has been made by staff that the council needs to study
and make policy on what "emergency" means with regard to the use of the TAP line. AWAC
clearly defined in the master plan what an emergency meant = no use of potable water for
irrigation and more. The council voted to accept this, hence it is de facto our policy. Staff
are implementing something different by proposing the use of TAP for irrigation. We need a
study session on water. The water war has begun in Ashland. We need to step up and take
charge of it.
Carol
PUBLIC RECORDS LAW DISCLOSURE
This is a public document and is subject to the Oregon Public Records Law. Messages to
and from this email may be available to the public.
CITY OF
-ASH LAN D
Council Communication
August 3, 2015, Study Session
Discussion of Mission and Future of Ashland Fire and Rescue
FROM:
Dave Kanner, city administrator, dave.kanner@ashland.or.us
SUMMARY
The mayor has requested a study session discussion of the mission and future of Ashland Fire and
Rescue.
BACKGROUND AND POLICY IMPLICATIONS:
Following the Budget Committee's review and approval of Ashland Fire & Rescue's 2015-17 biennial
budget, Mayor Stromberg requested a study session discussion of the future of AF&R. Specifically,
the mayor requested that we identify the discrete elements of AF&R; how they relate to the mission of
the department, how much they cost and which components the City will continue to offer in order to
achieve the mission. Per the mayor, this study session is intended to be an introduction to the subject
and the Council may wish to identify other information it needs in order to move the conversation
forward.
The mission statement of AF&R is as follows: "Ashland Fire & Rescue is dedicated to protecting
lives, property, and the environment. By delivering fire suppression, emergency medical, disaster
management, fire prevention and public education services by professionally trained, dedicated
personnel, we strive to achieve the highest quality of public service to our customers."
Fire Chief John Karns has produced a spreadsheet showing the services offered by the department,
which are mandatory and which are optional, and which services generate revenue for the General
Fund.
COUNCIL GOALS SUPPORTED:
Public Safety
23. Support innovative programs that protect the community.
Quality of Life Municipal Services
Provide, promote, and enhance the security/safety, environmental health, and livability of the
community.
Public Safety Objectives
24. Increase safety and security city-wide.
FISCAL IMPLICATIONS:
N/A
Page 1 of 2
CITY OF
ASHLAND
STAFF RECOMMENDATION AND REQUESTED ACTION:
N/A
SUGGESTED MOTION:
N/A
ATTACHMENTS:
Fire Department services spreadsheet
Adopted BN 2015-17 Fire Department budget
Page 2 of 2
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Ashland Fire and Rescue Requests for Response Summary
YEAR Total Medical Fire Other
2009 3126 2112 78 936
2010 3171 2113 87 971
2011 3517 2324 72 1121
2012 3445 2223 76 1146
2013 3548 2276 86 1186
2014 3643 2342 84 1217
*2015 1951 1255 40 656
* Jan 1 thru Jun 30
Emergency Calls by Year
3700
3600
3500 _
3400
3300
3200
3100
3000
2900
2800 _
2009 2010 2011 2012 2013 2014
Fire and Rescue Department
Fire and Rescue Department
34.60 FTE
Fire Chief
Administrative
(1.0 PTE) Assistant
(1.0 FTE)
Deputy Chief Division Chief Division Chief Fire &
Operations Forestry Life Safety
(1.0 FTE) (1.0 FTE) (LO FTE)
Clerk
Fire Adapted (02 FTE)
Communities
Coordinator
(1.0 FTE) CERT/CPR
Coordinator
(1.0 FTE)
Weed Abatement
Coordinator
(.40 FTE)
Battalion Chief A Shift Battalion Chief B Shift Battalion Chief C Shift
(1.0 FTE) (1.0 FTE) (1.0 FTE)
Captain Captain Captain
(2.0 FTE) (2.0 FTE) (2.0 FTE)
Engineer Engineer Engineer
(2.0 FTE) (2.0 FTE) (2.0 FTE)
Firefighter Firefighter Firefighter
(4.0 FTE) (4.0 FTE) (4.0 FTE)
city of ashland 3-69
Fire and Rescue Department
FY 2011-12 FY 2012-13 BN 2013.15 BN 2015.17
Position Profile Actual Actual Amended Proposed
Fire Chief 1.00 1.00 1.00 1.00
Division Chiet7E.M.S. Division 1.00 1.00 1.00 1.00
Division Chief/Fire & Life Safety 1.00 1.00 1.00 1.00
Division Chief/Forestry 1.00 1.00 1.00 1.00
Battalion Chief 3.00 3.00 3.00 3.00
Captam/Paramcdic 6.00 6.00 6.00 6.00
Engineer/Paramedic 6.00 6.00 6.00 6.00
Firefighter/Paramedic 11.00 12.00 12.00 12.00
Administrative Assistant 1.00 1.00 1.00 1.00
CERT Coordinator 1.00 1.00 1.00 1.00
WeedAbatement Coordinator - - 0.40 0.40
Temp 025 0.25 0.20 0.20
Firewise Communities Coordinator 1.00 1.00 1.00 1.00
AFR Program Clerk 0.50 0.50 - -
33.75 34.75 34.60 34.60
3-70 city of ash/and
Fire and Rescue Department
DEPARTMENT OVERVIEW
Ashland Fire & Rescue (AF&R) uses a capable and trained staff to provide for the protection of life, property, and
the environment through emergency response to fire, medical emergencies, and other hazardous conditions. The
department also provides fire prevention, fire inspection, fire investigation and public education services. The de-
partment is responsible for the City's emergency management capabilities and emergency preparedness for our
employees, citizens, and businesses. The department manages the City's Emergency Operations Center. AF&R
delivers fire and general safety training to students at area schools as well as Southern Oregon University. Fire and
fall safety training is offered to the community's seniors using curriculum developed by the state. The department
also offers several levels for training for CPR and automatic external defibrillators. The fire department runs the
innovative Ashland Response Team, a group of well-trained volunteers who assist the City with the management
of emergency operations. The department manages the City's forest lands and partners with other key agencies for
ensuring a healthy and sustainable watershed and water supply. AF&R manages a 200+ active-member Commu-
nity Emergency Response "Team as well as the nation's quickest growing and most successful Firewise Communi-
ties program. The department is also embarking on the Fire Adapted Communities program. This innovative ap-
proach incorporates people, buildings, businesses, infrastructure, cultural resources and natural areas into the ef-
fort to prepare for the effects of wildland fire. The department partners with the Parks Department to manage the
trail system on City owned lands. AF&R consists of four principal divisions: Fire Operations, Emergency Medical
Services, Fire & Life Safety Services, and the Forest Division.
Council Goals Supported
Ashland Fire & Rescue supports the following Council goals.
Government
2. Promote effective citizen communication and engagement
2.1 Engage community in conversation about core services, desired service levels and funding mechanisms.
Environment
8. Protect the integrity and safety of the watershed.
8.1 Implement and maintain the Ashland Forest Resiliency project
8.2 Educate and engage the community in watershed stewardship.
8.3 Maintain current Firewise communities and implement the Fire Adapted Communities model.
8.4 Complete the expansion of the city's wildfire hazard zone to accurately reflect risk.
8.5 Fund the AFR & AIR programs.
8.6 Continue to engage state and federal representatives on the AFR project.
8.7 Weed abatement on County land within the UGB (exotic species).
9. Enhance and expand natural and recreational resources
9.4 Support the local trails organizations and trail mapping.
11. Prepare the community for natural and human-made disasters.
Public Safety
23. Support innovative programs that protect the community.
Ashland Fire & Rescue supports the following Administrative goals and objectives:
Quality of Life Municipal Services
Public Safety Objectives
24. Increase safety and security city-wide.
25. Enhance the community's emergency preparedness through education and increased awareness
city of ashland 3-71
Fire and Rescue Department
FIRE & RESCUE DEPARTMENT
FY 2011.12 FY 2012.13 BN 2013.15 BN 2013.15 BN 2015-17 BN 2015.17 BN 2015.17
Description Actual Actual Amended Estimated Proposed Approved Adopted
Department Total Resources
Licenses and Permits - Fire Plan $ 63,048 $ 30,829 $ 58,117 $ 73,929 $ 66,500 $ 66,500 $ 66,500
Intergovernmental Revenue 104,721 19,215 181,711 188,076 31,995 63,990 63,990
IntergovernmentalRevenue - AFR 336,811 1,969,979 - 145,982 14,000 - -
Charges for Services 978,090 1,106,437 1,944,000 2,062,959 2,087,350 4,174,700 4,174,700
Miscellaneous Revenues - Donations 3,653 1,496 4,800 3,824 4,000 4,000 4,000
Surchares - AFR - - - - 350,000 350,000 350,000
Operating Transfers - Water Fund - - - - 500,000 500,000 500,000
Subtotal 1,486,323 3,127,956 2,188,628 2,474,770 3,053,845 5,159,190 5,159,190
Resources (over) under requirements 4,443,502 5,136,938 11,833,057 11,643,475 12,251,657 10,572,312 10,621,312
$ 5,929,825 $ 8,264,894 $ 14,021,685 $ 14,118,245 $ 15,305,502 $ 15,731,502 $ 15,780,502
Department Total By Function
Personnel Services $ 4,158,585 $ 4,456,642 $ 10,078,563 $ 10,133,772 $ 11,145,746 $ 11,185,746 $ 11,185,746
Materials and Services 1,770,174 3,808,252 3,943,122 3,984,473 4,159,756 4,215,756 4,215,756
Capital Outlay 1,066 - - - - 330,000 379,000
$ 5,929,825 $ 8,264,894 $ 14,021,685 $ 14,118,245 $ 15,305,502 $ 15,731,502 $ 15,780,502
Department Total By Fund
General Fund $ 5,444,097 $ 5,804,809 $ 13,134,420 $ 13,276,559 $ 15,305,502 $ 15,731,502 $ 15,780,502
Water Fund 485,728 2,460,085 887,265 841,686 - - -
$ 5,929,825 $ 8,264,894 $ 14,021,685 $ 14,118,245 $ 15,305,502 $ 15,731,502 $ 15,780,502
Prior to the 2015-17 biennium, the Forest Interface Division expenditures were included in the Water Fund's Fire Department
For the 2015-17 biemuiuny tl e Forest Interface Division expenditures are inclutled in the General Fund's Fire & Rescue Departunent.
26. Improve public communications and community partnerships regarding public safety policies and best
practices.
27. Reduce the risk of fire in the city and environs.
28. Provide Police, Fire, and other first responders with facilities and equipment that ensures their and the
public's safety.
Successes over the Past Biennium
• The department conducted second annual AIR (Ashland Is Ready) citizen emergency preparedness work-
shop with 400 attendees.
• Conducted the department's first strategic planning process.
• The department took delivery of two new Type-1 pumpers.
• Members completed public education in all K-5 classes.
• Firewise achieved 22 nationally recognized Firewise Communities by the end of FY2015. All 12 previous
Firewise Communities from 2013 renewed in the program, and we added 10 more in 2014 and 2015. Ash-
land now leads the nation in Firewise Communities in a local jurisdiction.
• The Ashland Forest Resiliency Project secured $1.2 million for work on the federal portion of the project
as well as $1 million to expand work onto adjacent private lands through the Joint Chief's Landscape Res-
toration program. This was the top award of 15 across the country.
• Over 1,000 acres of fuels reduction thinning and controlled burning was accomplished in the Ashland wa-
tershed and surrounding areas including City and Parks forestlands.
3-72 city of ashland
Fire and Rescue Department
• The Firewise Commission became the Wildfire Mitigation Commission and began the process of updating
the 2004 Community Wildfire Protection Plan.
• Ashland Fire & Rescue gave mutual aid to the Forest Service by extinguishing a lightning fire in the wa-
tershed during summer of 2014. This is the first time AF&R personnel responded on federal land in the
City's watershed.
• A new trail was added to City forestlands, working in conjunction with the Ashland Woodlands and Trails
Association and the Parks Department. The Forest Lands Commission gave approval to the new trail and
for upgrades to the popular BTI bike trail.
• The department conducted 10 public CPR classes and one private class.
• AF&R completed its first Emergency Prepared Business training.
• The CERT division implemented City-wide EFRT (employee emergency response team) training.
• Fire and Life Safety completed 650 inspections in both new and existing buildings.
Significant Issues in the Biennium Ahead
Though Ashland's population remains relatively stable, the number of requests for response to the Fire Depart-
ment is on schedule to top 3,700 in FY 2015. This represents a 20% increase over a 10-year period. Exacerbating
this problem is the dramatic increase in hospital transfers from Asante Ashland Community Hospital to the other
regional hospitals. This takes firefighter/paramedics out of service during the transfer time and degrades depart-
ment staffing available for emergency responses. Moving to an 8/9 staffing profile in the 2013-15 biennium has
helped, however it has significantly increased overtime costs and current staffing levels continue to fall short of
what would be considered an appropriate level for Ashland's call volume.
The department will need to conduct entry level Firefighter, Engineer and Battalion Chief promotional examina-
tions along with a Deputy Chief selection process.
Fiscal Issues and Conditions
AF&R is primarily funded from the City's General Fund. The Water Fund transfers $250,000 annually to support
the Forest Resiliency Division. The department provides some revenue to the General Fund from ambulance
transportation fees, plan checks, fire prevention inspections, and the cost recovery program. The department will
need to replace its hydraulic rescue equipment and initiate replacement of its defibrillators this budget cycle. A
large portion of operating costs has been supported by state and federal grants, particularly the assistance to fire-
fighters grant program. There has, however, been a gradual, though steady, reduction in grant funding over the
last several years, particularly with federal FEMA grants.
The payer profile is changing for ambulance transports. As the number of privately insured patients decreases, the
amount of bad debt write-offs increases. Medicare and Medicaid patients currently represent 71 % of our patients.
Medicare reimburses us at a rate of 34.6% of amount billed and Medicaid is down to 28.0%.
Costs for ECSO, the regional dispatch center, continue to increase. Next year's contract will see a 4.9% increase.
The cost-per-response for the dispatch center is over $47.
The City was fortunate to identify $2 million in funding for the Ashland Forest Resiliency Stewardship program.
More than $1 million was also acquired for treating fuels on private lands adjacent to critical federal lands.
Ncw and Different in this Budget
This is basically a status quo budget for Ashland Fire & Rescue. The Division Chief/EMS position is eliminated
following the retirement of the incumbent and that position is replaced by a Deputy Chief/Operations position.
This returns AF&R to the staffing structure it used many years ago. The Division Chief responsibilities will be
mostly spread among existing staff, while the Deputy Chief will focus on operational issues that currently fall to
the Fire Chief, thus allowing the Chief to focus on long-range and strategic planning issues. This structural
change is expected to be cost-neutral in the coming biennium.
city of ashland 3-73
Fire and Rescue Department - Fire Operations Division
FIRE OPERATIONS DIVISION
The Fire Operations division provides emergency response to fires, physical rescues, hazardous conditions, natural
disasters, and general service requests. Fire Operations also provides public education as well as emergency man-
agement and preparedness services to the City. Fire suppression personnel participate in the business and residen-
tial fire prevention and life safety inspection program. Fire Operations manages the fire and rescue training deliv-
ered to department personnel. This division manages the City's mass notification system (Reverse 9-1-1), known
as Citizen Alert, as well as the Smoke and Wildfire Hotline, and the 24-7 emergency 1700 am radio station.
Performance Management
Division Goals
Provide an adequate level of staffing and resources to ensure a timely, appropriate, and adequate response to fire
and other emergencies.
Support department personnel with proper training, equipment, and education opportunities to ensure response
efficiency.
Improve the City's ability to respond to and manage large scale emergency and planned events through an effi-
cient Emergency Operations Center and communication capabilities.
Improve the City's level of emergency preparedness.
Division Performance Measures
Respond to all emergencies in Ashland within an average of 5 minutes or less with sufficient resources and well
trained personnel in a cost effective manner.
Reduce the number of line employee "call-backs" to 25 per month in FY 2015 and 20 per month in FY 2016.
Improve the "in-service" rate of the department's vehicle fleet within one year.
As part of a comprehensive training schedule conduct monthly shift training drills for strategic and tactical train-
ing. Offer position specific off-site training to each member annually.
Conduct one functional emergency management exercise per year. Deliver emergency preparedness training for
citizens, employees and businesses each year.
Increase the number of citizens participating in safety education each year.
Actual Projected
Measure FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Measure #1 6.18 minutes 6.3 minutes 6.4 6.45 minutes 6.10 minutes
Response Tirne
Measure 42 42 46 48 45 45
Call-Backs
Measure #3 154 days for 2 142 days for 28 days for 2 28 days for 2 38 days for 2
Vehicle Ont of oldest pumpers 2 oldest pumpers oldest pumpers oldest pumpers oldest pumpers
Ser rice
Measure 44 6 mthly drills 14 mthly drills 12 mthly drills 14 mthly drills 36 mthly drills
15 off-site 21 off-site 20 off-site 21 off-site 30 off-site
Training courses courses courses courses courses
Measure #5 Completed Completed Completed 1 EOC Drill 1 EOC Drill
Emer. Mgt. 1 Air Event 1 AIR Event
Measure #6
Citizen Safely Not recorded 3958 4000 4100 4100
Educalion
3-74 city of ashland
Fire and Rescue Department-Fire Operations Division
GENERALFUND
FIRE & RESCUE DEPARTMENT
OPERATIONS DIVISION
FY 2011.12 FY 2012.13 BN 2013.15 BN 2013-15 BN 2015-17 BN 2015.17 BN 2015.17
Description Actual Actual Amended Estimated Proposed Approved Adopted
Fund# 110
Personnel Services
510 Salaries and Wages $ 1,350,111 $ 1,429,460 $ 3,396,471 $ 3,405,986 $ 3,879,120 $ 3,891,120 $ 3,891,120
520 Fringe Benefits 751,075 777,059 1,886,480 1,898,477 2,138,020 2,138,020 2,138,020
Total Personnel Services 2,101,186 2,206,519 5,282,951 5,304,463 6,017,140 6,029,140 6,029,140
Materials and Services
601 Supplies 32,805 26,057 149,300 163,240 104,015 104,015 104,015
602 Rental, Repair, Maintenance 323,151 310,154 698,726 646,477 752,818 752,818 752,818
603 Communications 44,396 40,678 73,280 64,700 72,294 72,294 72,294
604 Contractual Services 36,872 43,615 120,815 116,523 133,371 133,371 133,371
605 Misc. Charges and Fees 255,013 255,025 523,590 523,626 567,370 567,370 567,370
606 Other Purchased Services 16,240 14,723 50,136 41,795 50,750 70,750 70,750
610 Programs 2,904 10,915 40,550 43,323 48,682 84,682 84,682
Total Materials and Services 711,381 701,167 1,656,397 1,599,684 1,729,300 1,785,300 1,785,300
$ 2,812,567 $ 2,907,686 $ 6,939,348 $ 6,904,147 $ 7,746,440 $ 7,814,440 $ 7,814,440
city of ashland 3-75
Fire and Rescue Department - Emergency Medical Services Division
EMERGENCY MEDICAL SERVICES DIVISION
The Emergency Medical Services Division provides quality ambulance and customer service to the citizens of
Ashland and surrounding area. The department's paramedic-level trained personnel provide quick-response Ad-
vanced Life Support to life-threatening trauma and medical emergencies. The division also provides non-emergent
response to assist the public for non-life threatening incidents and prevention education to reduce the incidence of
morbidity and mortality. The EMS division provides medical transportation to Jackson County Ambulance Ser-
vice Area #3.
Performance Management
Division Goals
Provide emergency medical response within Ambulance Service Area (ASA) response time standards.
Continue to implement new technology to improve efficiency and effectiveness through the use of mobile data
terminals (MDTs) and mobile electronic report writing.
Provide in-house training to meet current medical care standards and State of Oregon recertification requirements.
Comply with all county and state ambulance service licensing requirements.
Provide public education to reduce the incidence of injury leading to morbidity and mortality.
Division Performance Measures
Respond to all medical emergencies in Ashland with an average of 5 minutes or less 80% of the time.
Maintain paramedic certification and competency of all line personnel through the department's annual training
and skills development program with 40 hrs. or more of training.
Coordinate with the county and pursue grant opportunities to improve community outreach programs for Child
Safety Seat information and instillation guidelines to safeguard children. Host one clinic and 50 instillations annu-
al ly.
Deliver fall prevention and fire safety education to at least 50 seniors annually.
Actual Projected
Measure FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Measure 41 49.86% 56.5% 56% 62% 80%
Response Time
Measure #2 48 hours 31 hours 32 hours 40 hours 40 hours
Training
Measure #4 51 installations 28 installations 32 installations 35 installations 50 installations
CSS installations
Measure 45 28 trained 0 trained 0 trained 50 trained 50 trained
Senior education
3-76 city of ashiand
Fire and Rescue Department - Emergency Medical Services Division
GENERALFUND
FIRE & RESCUE DEPARTMENT
EMERGENCY SERVICES DIVISION
FY 2011.12 FY 2012.13 BN 2013.15 BN 2013-15 BN 2015-17 BN 2015.17 BN 2015.17
Description Actual Actual Amended Estimated Proposed Approved Adopted
Fund#110
Personnel Services
510 Salaries and Wages $ 1,084,261 $ 1,167,169 $ 2,418,665 $ 2,518,211 $ 2,651,482 $ 2,651,482 $ 2,651,482
520 Fringe Benefits 613,699 653,284 1,406,420 1,423,987 1,451,120 1,451,120 1,451,120
Total Personnel Services 1,697,960 1,820,453 3,825,085 3,942,198 4,102,602 4,102,602 4,102,602
Materials and Services
601 Supplies 9,213 7,134 26,186 24,165 24,354 24,354 24,354
602 Rental, Repair, Maintenance 121,423 124,535 269,153 248,637 259,247 259,247 259,247
603 Communications 77,120 16,104 67,519 48,347 63,312 63,312 63,312
604 Contractual Services 215,651 224,355 474,816 471,490 497,690 497,690 497,690
605 Misc. Charges and Fees 271,185 397,646 643,080 713,305 744,810 744,810 744,810
606 Other Purchased Services 54,158 47,076 118,559 101,311 121,680 121,680 121,680
610 Programs 25,330 86 400 1,279 800 800 800
Total Materials and Services 774,080 816,936 1,599,713 1,608,534 1,711,893 1,711,893 1,711,893
Capital Outlay
703 Equipment 1,066 - - - - 330,000 379,000
Total Capital Outlay 1,066 330,000 379,000
$ 2,473,106 $ 2,637,389 $ 5,424,798 $ 5,550,732 $ 5,814,495 $ 6,144,495 $ 6,193,495
city of ashland 3-77
Fire and Rescue Department - Fire and Life Safety Division
FIRE & LIFE SAFETY DIVISION
The Fire & Life Safety Division provides services related to the education about and compliance with the Oregon
Fire Code, fire-related provisions of the Ashland Municipal Code and nationally recognized safety practices. Pub-
lic information and marketing the department are coordinated by this division. Fire & Life Safety provides fire
plan review services, building and wildland fire inspections, fire code research, fire investigation, fire safety edu-
cation, fire code compliance and consultation services to the community, conducts fire investigations for cause
determination and provides training to department members on these topics. The Ashland Community Emergency
Response Team is a part of this division and provides basic training courses two times each year to the public, an
advanced training course to CERT members, and emergency preparedness information through monthly meetings,
website, newsletter and 1700 AM messages. CERT manages the marketing and scheduling of the citizen CPR pro-
gram. All members of the department participate in the delivery of the services provided by this division through
inspections, instructional delivery of CERT, CPR and fire safety education and customer service.
Performance Management
Division Goals
Complete annual fire inspections in target hazards and biennial fire inspections in the balance of all occupancies in
the City of Ashland.
Continue to implement efficiency strategies to increase work productivity while improving customer service. This
includes web page revision, the development of a procedures manual for FLS, and expand the use of the recently
implemented electronic inspections.
Continue to provide public education program in K-5 grades.
Facilitate the implementation of disaster preparedness and tools within the business and school communities.
Division Performance Measures
Complete fire plans reviews within five days 90% of the time.
Initiate code violation complaints within five working days, and within 24 hours for immediate life safety hazards.
Complete 800 fire inspections per year.
Provide two CERT basic training classes annually.
Provide a hybrid model of the CERT basic training that fits the business model.
Deliver age appropriate disaster preparedness training to 5"' grade classes.
Actual Projected
Measure FY 2013 FY 2014 FY 2015 FY2016 FY 2017
Measure # 1 48% 52% 60% 90% 90%
Plan Rerieiv
Measure 42 65% 75% 80% 90% 90%
Complaints
Measure 43 400 485 575 800 800
Inspections
Measure #4 2 2 2 2 2
CERT
Measure #5 1 1 1 1 1
Business CERT
Measure #6 3 7 7 7 8
Disaster 5`' Grade
3-78 city of ashiand
Fire and Rescue Department - Fire and Life Safety Division
GENERALFUND
FIRE & RESCUE DEPARTMENT
FIRE AND LIFE SAFETY DIVISION
FY 2011.12 FY 2012.13 BN 2013.15 BN 2013-15 BN 2015-17 BN 2015.17 BN 2015.17
Description Actual Actual Amended Estimated Proposed Approved Adopted
Fund# 110
Personnel Services
510 Salaries and Wages $ 96,273 $ 144,637 $ 404,170 $ 374,693 $ 446,234 $ 464,434 $ 464,434
520 Fringe Benefits 47,121 70,623 239,860 213,427 263,700 273,500 273,500
Total Personnel Services 143,394 215,260 644,030 588,120 709,934 737,934 737,934
Materials and Services
601 Supplies 2,792 3,961 19,039 19,039 21,231 21,231 21,231
602 Rental, Repair, Maintenance 6,250 6,844 12,500 16,094 23,130 23,130 23,130
603 Communications 274 288 16,526 19,005 19,715 19,715 19,715
604 Contractual Services 2,304 1,451 - 4,745 - - -
605 Misc. Charges and Fees - 2,838 5,736 5,850 6,162 6,162 6,162
606 Other Purchased Services 2,443 1,872 7,881 14,339 18,423 18,423 18,423
610 Programs 967 27,220 64,562 154,488 70,601 70,601 70,601
Total Materials and Services 15,030 44,474 126,244 233,560 159,262 159,262 159,262
$ 158,424 $ 259,734 $ 770,274 $ 821,680 $ 869,196 $ 897,196 $ 897,196
city of ashland 3-79
Fire and Rescue Department - Forest Interface Division
FOREST DIVISION
The Forest Division, funded by a transfer from the Water Fund and managed by Ashland Fire & Rescue, provides
community wildfire prevention and protection, including ongoing work in the Ashland Watershed to protect the
City's water supply and homes from the effects of severe wildfire. Programs and activities in this division include
the Firewise Communities recognition program, the Fire Adapted Communities framework, the Ashland Forest
Resiliency Project, City forestlands stewardship, wildfire response planning and training, wildfire prevention and
watershed patrol, and community education and outreach. The Division also supports grant writing and admini-
stration for related projects and coordination of the Ashland Forest Lands Commission and the Wildfire Mitiga-
tion Commission.
Performance Management
Division Goals
Seek finding to complete the initial phase of the AFR project
Continue to grown and maintain the Firewise Communities program.
Develop and implement the Fire Adapted Communities program of work
Improve the City's level of wildfire preparedness.
Work with user groups and the Parks department to create and manage the City's trail system in forested areas.
Continue community engagement and education opportunities in forest stewardship.
Prevent fire starts through citizen education, regulations and enforcement actions.
Division Performance Measures
Complete first phase of AFR Project work on the current 7,600 acre footprint by end of calendar year 2017 while
maintaining work completed over past 4 years primarily through the use of prescribed fire. Staff will continue to
work with the Mayor and partners to find funding to reach project completion.
Support implementation of the Ashland Forest All-lands Restoration (AFAR) project through staff time and com-
mission involvement. This is the private lands component that was recently added to the AFR project through a $1
million award from the Natural Resource Conservation Service.
Work with the existing Firewise communities to maintain certification of 22 communities and certify at least 2-3
new communities each year.
Maintain the public outreach component of the Ashland Forest Resiliency project to improve the public's aware-
ness of the importance of forest and watershed values. Outreach will continue via the project and City websites,
City Source, Facebook, community events, email, news media and education in schools.
Complete the Ashland Forest Plan update in the 2016-2017 biennium, including public outreach and input.
Expand the broad based Fire Adapted Communities program during the biennium through adoption of the new
Wildfire Hazard Zone, rewrite of the Community Wildfire Protection Plan (CWPP), implementing the Ready, Set,
Go! evacuation program, additional Firewise Communities, fuels reduction and the annual city-wide Firewise
cleanup day.
3-80 city of ashland
Fire and Rescue Department - Forest Interface Division
Actual Projected
Measure FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Measure *11 1800 acres 3000 acres 3600 acres 4600 acres 6000 acres
AFR Project First
Phase and Mainte-
nance
Measure 42 NA NA Outreach 300 acres 500 acres
Implement AFAR Starting
Project
Measure 43 8 12 22 25 28
Maintain and Ex-
pand Firewise
Communities
Aleasure 94 23 events 18 events 17 events 18 events 16 events
AFR Project Public
Outreach
Measure 45 Initiated In progress In progress Complete
Ashland Forest
Plan Update
Measure 46 Program AF&R ac- CWPP update, Projects in Projects in
Fire Adapted Coin- Evaluation tively adopt- FAC projects progress progress
munities Implemen- ing FAC in progress
tation
GENERALFUND
FIRE & RESCUE DEPARTMENT
FOREST INTERFACE DIVISION
FY 2011.12 FY 2012-13 BN 2013.15 BN 2013.15 BN 2015-17 BN 2015-17 BN 2015.17
Description Actual Actual Amended Estimated Proposed Approved Adopted
Fund# 670
Personnel Services
510 Salaries and Wages $ 151,035 $ 146,031 $ 183,607 $ 193,054 $ 204,460 $ 204,460 $ 204,460
520 Fringe Benefits 65,010 68,379 142,890 105,937 111,610 111,610 111,610
Total Personnel Services 216,045 214,410 326,497 298,991 316,070 316,070 316,070
Materials and Services
604 Contractual Services 268,098 2,243,767 549,048 533,946 550,981 550,981 550,981
606 Other Purchased Services 1,326 1,649 9,660 8,412 6,178 6,178 6,178
610 Programs 259 259 2,060 337 2,142 2,142 2,142
Total Materials and Services 269,683 2,245,675 560,768 542,695 559,301 559,301 559,301
$ 485,728 $ 2,460,085 $ 887,265 $ 841,686 $ 875,371 $ 875,371 $ 875,371
Prior to the 2015-17 biennium, the Forest Interface Division expenditures were included in the Water Fund
For the 2015-17 biennium, the Forest Interface Division expenditures are included in the General Fund
city of ashland 3-81
2015-17 Biennial Budget
3-82 city of ashiand