HomeMy WebLinkAbout2015-223 Contract - Laurie Sager & Associates Landscape
Contract for PERSONAL SERVICES less than $35,000
C I T Y OF CONSULTANT: Laurie Sager & Associates Landscape
-,S H LAND Architects, Inc.
20 East Main Street CONTACT: Laurie Sager
Ashland, Oregon 97520
Telephone: 541/488-6002 ADDRESS: 700 Mistletoe Road, Suite 201, Ashland, OR
Fax: 541/488-5311 97520
TELEPHONE: (541) 488-1446
DATE AGREEMENT PREPARED: 07/30/2015 FAX: 541 488-0636
BEGINNING DATE: 08/3/2015 COMPLETION DATE: 8/21/2015
COMPENSATION: NOT TO EXCEED $3,680
SERVICES TO BE PROVIDED: Landscape architectural services for North Main / Helman Island
improvements, per Exhibit C
ADDITIONAL TERMS:
In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Personal Services will be primary and take
precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a
manner that will not conflict with the said primary, City of Ashland Contract.
FINDINGS:
Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and
determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor
resources to perform the services; (3) the statement of work represents the department's plan for utilization of such
personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient
to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints
provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein
is fair and reasonable.
NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as
follows:
1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein
by this reference.
2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described
above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance
of such service.
3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel
assigned to the work required under this contract are fully qualified to perform the service to which they will be
assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of
Oregon, are so registered, licensed and bonded.
4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated
above and complete the service by the completion date indicated above.
5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified
above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely
terminated, payments will be made for work completed and accepted to date of termination.
6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of
City.
7. Statutory Requirements: ORS 279C.505, 279C.515, 279C,520 and 279C.530 are made part of this contract.
8. Living Wage Requirements: If the amount of this contract is $20,142.20 or more, Consultant is required to comply
with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees
performing work under this contract and to any Subcontractor who performs 50% or more of the service work under
this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where
it will be seen by all employees.
9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not
limited to, Consultant's employees, agents, and others designated b Consultant to perform work or services
Contract for Personal Services, Revised 06/02/2015, Page 1 of 5
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Consultant, or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Consultant to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Consultant may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Consultant's performance of each and every obligation and duty under
this contract. City by written notice to Consultant of default or breach may at any time terminate
the whole or any part of this contract if Consultant fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to
the termination date if such work was performed in accordance with the Contract.
11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City.
Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide
workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to
this contract. Consultant is a subject employer that will comply with ORS 656.017.
12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default
of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF
Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if
consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted
against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business
on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or
delegate duties under, the Contract.
14. Insurance. Consultant shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
- $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to
cover damages caused by error, omission or negligent acts related to the professional services to be provided
under this contract.
C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage.
d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage,
including coverage for owned, hired or non-owned vehicles, as applicable.
Contract for Personal Services, Revised 07/08/2014, Page 2 of 5
d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage,
including coverage for owned, hired or non-owned vehicles, as applicable.
e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to
the City.
f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and
non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish
acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of
the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The
Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further
liability to Consultant.
Ce ifica ' . Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated b reference.
Co u nt• City of Ashland
By By
nature Department Head
Print Na ty"re Print Name
Title Date
W-9 One copy of a W-9 is to be submitted with
the signed contract. Purchase Order No.
Contract for Personal Services, Revised 06/02/2015, Page 3 of 5
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
(1) 1 carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
/ (3) Telephone listing is used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts.
(5) Labor or services are performed for two or more different persons within a period of one
year.
(6) 1 assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
Co racto (Date)
Contract for Personal Services, Revised 06102/2015, Page 4 of 5
CITY OF ASHLAND, OREGON
EXHIBIT B
City of Ashland
LIVING
WAGE
NEIper hour effective June 30, 2015
I IF LI (Increases annually every June 30 by the
Consumer Price Index)
portion of business of their 401 K and IRS eligible
employer, if the employer has cafeteria plans (including
ten or more employees, and childcare) benefits to the
has received financial amount of wages received by
assistance for the project or the employee.
)I;, For all hours worked under a business from the City of
service contract between their Ashland in excess of ➢ Note: "Employee" ' does not
employer and the City of $20,142.20. include temporary or part-time
Ashland if the contract employees hired for less than
exceeds $20,142.20 or more. ➢ If their employer is the City of 1040 hours in any twelve-
Ashland including the Parks month period. For more
➢ For all hours worked in a and Recreation Department. details on applicability of this
month if the employee spends policy, please see Ashland
employee's or more of the ➢ In calculating the living wage, Municipal Code Section
employee's time in that month employers may add the value 3.12.020.
working on a project or of health care, retirement,
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall,
20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all
employees.
CITY OF
ASHLAND
Contract for Personal Services, Revised 06/02/2015, Page 5 of 5
EXHIBIT C
LAURIE SAGER AND ASSOCIATES LANDSCAPE ARCHITECTS INC.
700 MISTLETOE ROAD, SUITE 201 ASHLAND, OREGON 97520
July 30, 2015
Submitted to:
Mike Fought
City of Ashland, Public Works
20 E. Main Street
Ashland, Oregon 97520
Project:
North Main-Helman Island Improvements
Ashland, Oregon 97520
Proposal for Landscape Architecture Services:
Scope of Work:
• Set up digital site plan using base survey provided by client
• Re viewprolectgoals and specifications with client and research code issues
• Provide the following design schematics for client review and feedback
o Meandering paved walkway layout between existing curb cuts/crossings
o Conceptual planting plan using drought tolerant plant material
• After client approval of the above schematic designs, provide the following Construction
Documents.
o Demolition Plan
o Layout and Detail plan
o Planting Plan
o Irrigation Plan
• Coordination with chentincluding, 2hourpre-design meeting, 2plan reviewmeetings, emails
andphone calls as required l14 hour allowance)
Design Service Fees.
TOTAL FEES .......................................................$3,680.00
*An additional work not included in the Scope of Work above such as; specifications, bid
document preparation, bid assistance and on-site construction observation, can be provided at the
hourly rates listed below upon request.
Hourly Rates:
Principal Landscape Architect $10000
Draftsperson $80.00
Jr Drafter $6000
*Client shall be billed monthly. Plots and other reimbursable expenses shall be billed at cost
plus 10%. This proposal assumes that any work done by outside consultants (engineers, surveyors,
landscape contractors, etc.) shall be contracted directly with the Client.
P) 541 488 144 F) 541 488 o636
Client's Responsibilities
A. Client agrees to provide Landscape Architect with all base information, surveys, reports, and
professional recommendations and any other related items requested by Landscape Architect in order
to provide its professional services. Landscape Architect may rely on the accuracy and completeness
of these items.
B. Client agrees to advise Landscape Architect of any known or suspected contaminants at the Project
site. Client shall be solely responsible for all subsurface soil conditions.
C. Client will obtain and pay for all necessary permits from authorities with jurisdiction over the Project.
D. Client agrees to render decisions in a timely manner so as not to delay the orderly and sequential
progress of Landscape Architect's services.
Termination
A. Either Client or Landscape Architect may terminate this Agreement upon seven days written notice.
B. If terminated, Client agrees to pay Landscape Architect for all Basic and Additional Services
rendered and Reimbursable Expenses incurred up to the date of termination.
C. Upon not less than seven days' written notice, Landscape Architect may suspend the performance
of its services if Client fails to pay Landscape Architect in full for services rendered or expenses
incurred. Landscape Architect shall have no liability because of such suspension of services or
termination due to Client's nonpayment.
Dispute Resolution
Client and Landscape Architect agree to mediate claims or disputes arising out of or relating to this
Agreement before initiating litigation. The mediation shall be conducted by a mediation service
acceptable to the parties. A party shall make a demand for mediation within a reasonable time after
a claim or dispute arises, and the parties agree to mediate in good faith. In no event shall any
demand for mediation be made after such claim or dispute would be barred by applicable law.
Mediation fees shall be shared equally.
Article 8 Miscellaneous Provisions
A. This Agreement is governed by the law of Landscape Architect's principal place of business.
B. This Agreement is the entire and integrated agreement between Client and Landscape Architect
and supersedes all prior negotiations, statements or agreements, either written or oral. The parties
may amend this Agreement only by a written instrument signed by both Client and Landscape
Architect.
C. In the event that any term or provision of this Agreement is found to be unenforceable or invalid for
any reason, the remainder of this Agreement shall continue in full force and effect, and the parties
agree that any unenforceable or invalid term or provision shall be amended to the minimum extent
required to make such term or provision enforceable and valid.
D. Neither Client nor Landscape Architect shall assign this Agreement without the written consent of
the other.
E. Irrespective of any other term in this Agreement, Landscape Architect shall not control or be
responsible for construction means, methods, techniques, schedules, sequences or procedures; or for
construction safety or any other related programs; or for another parties' errors or omissions or for
2
another parties' failure to complete their work or services in accordance with Landscape Architect's
documents.
F. Client agrees to indemnify, defend and hold Landscape Architect harmless from and against any
and all claims, liabilities, suits, demands, losses, costs and expenses, including, but not limited to,
reasonable attorneys' fees and all legal expenses and fees incurred through appeal, and all interest
thereon, accruing or resulting to any and all persons, firms or any other legal entities on account of
any damages or losses to property or persons, including injuries or death, or economic losses, arising
out of the Project and/or this Agreement, except that the Landscape Architect shall not be entitled to
be indemnified to the extent such damages or losses are found by a court or forum of competent
jurisdiction to be caused by Landscape Architect's negligent errors or omissions.
G. Should any legal proceeding be commenced between the parties to this Agreement seeking to
enforce any of its provisions, including, but not limited to, fee provisions, the prevailing party in such
proceeding shall be entitled, in addition to such other relief as may be granted, to a reasonable sum
for attorneys' and expert witnesses' fees, which shall be determined by the court or forum in such a
proceeding or in a separate action brought for that purpose. For purposes of this provision,
"prevailing party" shall include a party that dismisses an action for recovery hereunder in exchange
for payment of the sum allegedly due, performance of covenants allegedly breached, or
consideration substantially equal to the relief sought in the action or proceeding.
H. Client and Landscape Architect waive consequential damages for any claims, disputes or-other
matters in question arising out of or relating to this Agreement. Landscape Architect's waiver of
consequential damages, however, is contingent upon the Client requiring contractor and its
subcontractors to waive all consequential damages against Landscape Architect for claims, disputes
or other matters in question arising out of or relating to the Project.
1. To the extent damages are covered by property insurance during construction, Client and
Landscape Architect waive all rights against each other and against the contractors, consultants,
agents and employees of the other for such damages. Client or Landscape Architect, as appropriate,
shall require of the contractors, consultants, agents and employees of any of them similar waivers in
favor of the other parties described in this paragraph.
J. Nothing in this Agreement shall create a contractual relationship for the benefit of any third party.
K. If this Agreement is not signed and returned to Landscape Architect within 15 days, the offer to
perform the described services may, in Landscape Architect's sole discretion, be withdrawn and be
null and void.
LANDSCAPE ARCHITECT CLIENT
Laurie Sager
Dated: July 30, 2015
License No. 527 Oregon Dated
Renewal Date: February 28, 2016
3
07/04/2200222 06:22 FAX U 002
a DATE (MMIDD/YYYY)
AcoRV CERTIFICATE OF LIABILITY INSURANCE 05/14/2015
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the
terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER C NTACT
BRIAN CONRAD AGENCY NAME: SHERRI ALTAMIRANO
1806 ASHLAND ST PHONE . 541-482-8470 FA/C No:
E-MAIL
StateFarm ASHLAND, OR 97520 ADDRESS:
INSURERS AFFORDING COVERAGE NAIC H
" INSURER A : State Farm Fire and Casual Company 26143
INSURED LAURIE SAGER & ASSOCIATES INSURER B:
LANDSCAPE ARCHITECTS INC INSURERC:
700 MISTLETOE RD STE 201 INSURERD:
ASHLAND OR 97520-9157 INSURER E:
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL UBR POLICY EFF POLICY EXP LIMITS
LTR TYPE OF INSURANCE INag POLICY NUMBER M !DD ri MM DD/YYri
_Wrn GENERAL LIABILITY ❑ ❑ 97-GA-1836-3 09/2612014 09125/2015 EACH OCCURRENCE $ 2,000,000
DAMAGE TO RENT 7~_
X COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence $
CLAIMS-MADE a OCCUR MED EXP (Any one person) $ 5,000
PERSONAL &ADV INJURY $ 2,000,000
GENERAL AGGREGATE 4,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP OP AGG t6
JECT
X POLICY PRO- LOC M13INEDSI LELMT $
AUTOMOBILE LIABILITY ❑ ❑ Ea accident
ANY AUTO BODILY INJURY (Per person)
ALL OWNED SCHEDULED BODILY INJURY (Per accident)
AUTOS AUTOS
H NON-OWNED PROPERTY DAMAGE $
HIRED AUTOS AUTOS Per accident
UMBRELLA LIAB OCCUR EACH OCCURRENCE
EXCESS LIAB CLAIMS-MADE AGGREGATE
DED RETENTION $ $
WORKERS COMPENSATION WC STATU- OTH-
AND EMPLOYERS' LIABILITY 97-BT-W977-5 11/1212014 11112/2016 T LIMITS _ER__
❑ E.L. EACH ACCIDENT S 500,000
ANY PROPRIETOR/PARTNER/EXECUTIVE Y /❑N NIA
OFFICUMEMBER EXCLUDED? 500,000
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
If yes, describe under E.L. DISEASE -POLICY LIMIT $ 500,000
r)PSCRIPTION OF OPFRATIONS below E-17 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more apace Is required)
30 DAY NOTICE OF CANCELLATION (10 DAY NOTICE FOR NOW PAYMENT OF PREMIUM)
LOCATION AS NOTED ABOVE
B-BUSN PROP 56300
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Ashland, THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
51 Winburn Way, ACCORDANCE WITH THE POLICY PROVISIONS.
Ashland, OR 97520 AUTHORIZED REPRESENTATIVE
c fJC11 AA
* 1988-2010 ACORD CORPORATION. All rights reserved.
ACORD 26 (2010105) The ACORD name and logo are registered marks of ACORD 1001486 132849.8 01-23-2013
104/15 09:33AM PDT Farmers Insurance Whitney Dennis 5414886006 Pg 2/
OVA
FARMERS
Evidence of Insurance/Lienholder Interest INSURANCE
Policy Number: 18930-17-89 Underwritten Sy: Farmers Insurance Companyof Oregon
Policy Edition: 2nd 23175 NW Bennett St
Effective.- 2/1/2012 12:01 AM Hillsboro, OR 9712/1
Expiration: Continuous until cancelled YourAgent: Gregory Daniel Scott
Expiration Time: 12:01 AM 134 NW E St
Insured: Laurie C Sager Grants Pass, OR 97526-2010
1624 Lenora Dr (5/11) 471-7221
Medford, OR 97501-6632 FAX: (866) 720-1876
gscott(Varmersagent.com
Vehicle Information
Year Make Model VIN
2005 l londa Pilot 4D4Wd Ex-L 211KYF1856511527302
Coverages
Coverage Type Limit/Deductible Coverage Type Limit/Deductible
Bodily Injury Liability $500,000 each person Towing and Road Service $1 SO each accident
$500,000 each accident Uninsured Motorist Property
Property Damage Liability $500,000 each accident Damage $20,000 each accident
Personal Injury Protection $15,000 each person Uninsured Motorist Bodily $500,000 each person
Comprehensive $100 Deductible Injury $500,000 each accident
Collision $500 Deductible Other Covered
Lienholders and Additional Interests
Additional Interest Loan Number
City of Medford NotApplicable
411 W 8th St
Medford, OR 97501-3105
This evidence is subject to all of the terms, conditions and limitations set forth in the policy and endorsements attached to it. It is
furnished as a matter of information only and does not change, modify or extend the policy in anyway. It supersedes all previously issued
certificates.
farmers.com
25-8976 9-13 Page 1 of 2
104/15 09:33AM PDT Farmers Insurance Whitney Dennis 5414886006 Pg 3/
Evidence of Insurance/Lien holder Interest (continued)
Loss payabie provisions
(Applicable only if Lienholder is named, and no other Automobile loss payable endorsement is attached to the policy)
It is agreed that any payment for loss or damage to the vehicle The lien holder shall do whatever is necessary to secure such
described in this policy shall be made on the following basis: rights. No subrogation shall impair the right of the lien holder to
1. At our option, loss or damage shallbe paid as interest may recover the fullamount ofitsclaim,
appear to the policyholder and the lien holder shown in the We reserve the right to cancel this policy at anytime as provided
Declarations, or by repair of the damaged vehicle. by its terms. In case of cancellation or lapse we will notify the
2. Any act or neglect of the policyholder or a person acting on lienholder at the address shown in the Declarations. We will give
his behalf shall notvoid the coverage afforded to the the lien holder advance notice of not less than 10 days from the
lienholder. effective date of such cancellation or lapse as respects his
3. Change in title or ownership of the vehicle, or error in its interest- Mailing notice to the loss payee is sufficient to effect
description shall not void coverage afforded to the cancellation.
lienholder. The following applies as respects any loss adjusted with the
The policy does not cover conversion, embezzlement or mortgagee interest only:
secretion of the vehicle by the policyholder or anyone acting in 1. Any deductible applicable to Corn prehensive Coverage shall
his behalf while in possession under a contract with the not exceed $250.
lienholder. 2. Any deductible applicable to Collision Coverage shall not
A payment may be made to the lienholder which we would not exceed $250.
have been obligated to make except for these terms. In such
event, we are entitled to all the rights of the I ienholder to the
extent of such payment.
l 8/4/2015
Authorized Representative Date
farmers.com
25-8976 9-13 Page 2 of 2
CERTIFICATE OF LIABILITY INSURANCE os/v6rzo~ DATE (MM`61201 )
5
VTHIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT
AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW: THIS CERTIFICATE OF INSURANCE DOES NOT
CONSTITUTEA CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the
policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACTNAME Karen Bronson
LeatzOw Insurance PHONE
(312) 530-5556 FAX (866) 747-2778
500 W. Madison St. - Suite 3000 EMtYILADDRESS karen@leatzowinsurance.com
Chicago, It_ 60661 INSURER(S) AFFORDING COVERAGE NAIC
INSURER A: New Hampshire Insurance Company 23841
INSURED
INSURER 8:
Laurie Sager & Assoc Land Arch Inc_ _
700 Mistletoe Road: INSURER C:
Suite 251 INSURER O:
{ Ashland, OR 97520 INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERRA OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADD SUB POLICY EFF POLICY EXR
LTR TYPE OFINSURANCE POLICY NUMBER LIMITS
INSR WVD. lINM70D/YYYYj [RgMlQD1YYYYj
GENERAL LIABILITY EACH OCCURRENCE $
COMMERCIAL GENERAL LIABILITY ! DAMAGE TO RENTED $
i--~ PREMISES (Ea occurrence)
E]CLAIMS MADE E OCCUR MED EXP (Any one person) $
DOES NOT APPLY PERSONAL AND ADV INJURY
GENERAL AGGREGATE $
GEN'L AGGREGATE LIMIT APPLIES PER' PRODUCTS -.COMP/OP AGG $
I POLICY PROJECT LOC S
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT S
~ANYAUTO 1-1 Scheduled B
fEa ODILY
Autos ROES NOT APPLY DDLY INJURY(Per person)
E $
E ALL OWNED E r Non-owned BODILY INJURY (Per accdent)
AUTOS - tAutos
L~ J Hired Autos PROPERTY DAMAGE $
L_. J (Per amidera)
1UMBRELLAI" OCCUR EACH OCCURRENCE
} E EXCESSFLI-AR CLAWS-MAD 1I ROES NOT APPLY AGGREGATE $
DED RETENTION $
WORKERS COMPENSATION 1NC STATU- OTH.
AND EMPLOYERS' LIABILITY YIN. TORYLRIIfS ER
ANY PROPRIETORtPARTNERlEXECUTIVE❑ T.IAD DOES NOT APPLY E-L EACH ACCIDENT $
OFFICERlMEMBER EXCLUDED? E.i.. DiSF~4SE - EA EMPLOYEE 5.
I EL DISEASE - POLICY LIMIT $
A PROFESSIONAL LIABILITY ❑ 024452816 1012912014 1012912015 1,000,000 each occurrence
1,000,000 aggregate
DESCRIPTION OF OPERATIONS I LOCATIONS ! VEHICLES (Attach ACORD 149, Additional Remarks Schedule, If more space is required)
I
I
I
i
CERTIFICATE HOLDER CANCELLATION
City of Ashland SHOULD ANY OF THEABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
Public Works Department EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH
Attn: Whitney Dennis THE POLICY PROVISIONS.
51 Winburn Way
Ashland, OR 97520 AUTHORIZED REPRESENTAtIVE
t
LEATZOW INSURANCE
031988-2010 ACORD CORPORATION. All rights reserved.
ACORD 25 (2010105) The ACCORD name and logo are registered marks of ACORD
Page 1 / 1
CITY OF
ASHLAND DATE PO NUMBER
20 E MAIN ST. 8/14/2015 13069
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 015187 SHIP 70: Ashland Public Works
LAURIE SAGER & ASSOC LANDSCAPE (541) 488-5587
700 MISTLETOE RD 51 WINBURN WAY
#201 ASHLAND, OR 97520
ASHLAND, OR 97520
FOB Point: Ashland, Oreqon Req. N!i.:
Terms: Net Dept.:
Req. Del. Date: contact: Michael Fauqht
Special Inst: Confirminj? No
Quantity Unit Description Unit Price Ext. Price
Landscape archtectural services for 3,680.00
North Main and Helman island
improvements, per Exhibit C.
Contract for Personal Services
Beqinninq date: 08/03/2015
Completion date: 08/21/2015
SUBTOTAL 3,680.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 3,680.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 670.08.15.00:60410 3,680.00
r
i
Authoriz Si VENDOR COPY
FORM #3 CITY OF
ASHLAND
REQUISITION 08/10/2015
Date of request:
Required date for delivery: ASAP
Vendor Name Laurie Sager & Associates Landscape Architects, Inc.
Address, City, State, Zip 700 Mistletoe Road, Suite 201, Ashland, OR 97520
Contact Name & Telephone Number Laurie Sager, (541) 488-1446
Fax Number
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written uote or proposal attached Attach co of council communication If council approval required, attach co of CC
❑ Small Procurement Cooperative Procurement
Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
® Direct Award Date approved by Council:
Contract #
[I Verbal/Written quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES E3 Special Procurement Intergovernmental Agreement
$5,000 to $75.000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: Date - (Attach copy of council communication)
Description of SERVICES Total Cost
Landscape architectural services for North Main I Helman Island improvements, per Exhibit C $3,680
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
❑ Per attached quotelproposal TOTAL COST
Project Number _ _ _ _ _ _ - _ _ _ Account Number 670.08.15.00-604100
Account Number___- Account Number -
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support -Yes/ No
By signing this requisition form, I ce oaf-the City's public contracting requirements have been satisfied,
Employee: k / ent Head: A LZ~
(Equal to or greater than $5,000)
Department Manager/Supervisor: City Administrator:
(Equal to or greater than $25,000)
Funds appropriated for current fiscal year YES / NO
Finance Director- (Equal to or greater than $5,000) Date
Comments:
Form #3 - Requisition