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HomeMy WebLinkAbout2015-1006 Study Session and Council Agenda PACKET CITY OF ASHLAND Important: Any citizen may orally address the Council on non-agenda items during the Public Forum. Any citizen may submit written comments to the Council on any item on the Agenda, unless it is the subject of a public hearing and the record is closed. Time permitting, the Presiding Officer may allow oral testimony. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The chair will recognize you and inform you as to the amount of time allotted to you, if any. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to speak, and the length of the agenda. CITY COUNCIL STUDY SESSION AGENDA October 6, 2015 Council Chambers 1175 E. Main Street 7:00 p.m. Study Session Continuation 1. Presentation by UPRR and DEQ regarding railroad property clean-up Immediately following the Study Session: AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL Note: Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.E.] 1. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. MAYOR'S ANNOUNCEMENTS V. APPROVAL OF MINUTES 1. Study Session of September 14, 2015 2. Business Meeting of September 15, 2015 VI. SPECIAL PRESENTATIONS & AWARDS 1. Mayor's proclamation of October as Inclusion and Equity Month VII. PUBLIC FORUM Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to enable all people wishing to speak to complete their testimony.) [15 minutes maximum] COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9, OR ON CHARTER CABLE CHANNEL 180. VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US VIII. CONSENT AGENDA 1. Minutes of boards, commissions, and committees 2. Appointment of Thomas Buechele to the Housing and Human Services Commission 3. Liquor license application for Elisa Boulton dba Kokua Tiki Bar & Grill 4. Endorsement of the Monster Dash for the purpose of hanging a banner 5. Approval of a special procurement for body cameras and data storage service 6. Partial reconveyance of Trust Deed on Verde Village properties 7. Endorsement of the SOCAN Climate Summit - Our Critical Climate IX. PUBLIC HEARINGS (Persons wishing to speak are to submit a "speaker request form" prior to the commencement of the public hearing. Public hearings shall conclude at 9:00 p.m. and be continued to a future date to be set by the Council, unless the Council, by a two-thirds vote of those present, extends the hearing(s) until up to 10:30 p.m. at which time the Council shall set a date for continuance and shall proceed with the balance of the agenda.) None. X. UNFINISHED BUSINESS 1. Continuation of the first reading of ordinances titled, "An ordinance amending the City of Ashland Comprehensive Plan to add a Normal Neighborhood plan designation to Chapter II [Introduction and Definitions], add the Normal Neighborhood land categories to Chapter IV [Housing Element], change the Comprehensive Plan map designation for approximately 94 acres of land within the City of Ashland urban growth boundary from single family residential and suburban residential to the Normal Neighborhood plan designation, and adopt the Normal Neighborhood Plan Framework as a supporting document to the City of Ashland Comprehensive Plan" and "An ordinance amending the Street Dedication map, Planned Intersection and Roadway Improvement map, and the Planned Bikeway Network map of the Ashland Transportation System plan for the Normal Neighborhood plan area and amending street design standards within the Ashland Municipal Code Chapter 18.4.6 to add a new shared street classification" and "An ordinance amending the Ashland Municipal Code creating a new Chapter 18.3.4 Normal Neighborhood District, amending Chapter 18.2.1.020 to add a Normal Neighborhood zoning classification, and amending Chapter 18.2.1.040 to add a Normal Neighborhood Special District." XI. NEW AND MISCELLANEOUS BUSINESS None XII. ORDINANCES, RESOLUTIONS AND CONTRACTS None. XIII. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9, OR ON CHARTER CABLE CHANNEL 180. VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US CITY OF ASHLAND Council Communication October 5, 2015, Study Session Presentation by UPRR and DEQ Regarding Railroad Property Clean-up FROM: Ann Seltzer, management analyst, seltzer@ashland.or.us SUMMARY Representatives from Union Pacific Railroad (UPRR) will present information and possible options for remediation actions of the railroad property. Representatives from the Oregon Department of Environmental Quality (DEQ) will speak about the voluntary cleanup program, how it relates to the railroad property in Ashland and the contaminants located on the site. BACKGROUND AND POLICY IMPLICATIONS: Earlier this year, UPRR informed the City of its plan to remove an underground fuel storage bunker from its property and about 7,500 cubic yards of dirt that surrounds it. The project included using trucks to remove contaminated soil and to bring clean fill to the property. The trucks would travel on Oak Street to Eagle Mill Road to I-5. At the request of the City Council at the August 4 meeting, the Mayor sent a letter to DEQ expressing the City's concerns regarding the use of trucks. The City also developed a list of questions related to the property and asked DEQ to provide answers. The 20-acre railroad property, zoned E-1 (a mix of residential and commercial use) cannot be subdivided or sold until the property is cleaned and DEQ determines that no further action is required. A deed restriction was placed on the property in 1999 pending clean up of the site to residential standards. For more information see www.ashland.or.us/uprr. COUNCIL GOALS SUPPORTED: People 5.2.a Pursue affordable housing opportunities, especially workforce housing. Identify specific incentives for developers to build more affordable housing FISCAL IMPLICATIONS: N/A STAFF RECOMMENDATION AND REQUESTED ACTION: N/A CITY OF ASHLAND SUGGESTED MOTION: N/A ATTACHMENTS: 1. DEQ response to the Mayor 2. DEQ answers to questions 3. UPRR 2013 remedial action plan 4. DEQ 2001 Record of Decision 5. 1999 Findings, Conclusions and Orders 6. Slideshow from UPRR w ° °T D O1 1 Department of Environmental Quality N z; Western Region Eugene Office 165 E. Seventh St. -/s 59 Kate Brown, Governor Eugene, OR 97401 541-686-7838 Fax 541-686-7551 a Z"I`Y 711 Aug. 13, 2015 AUG 1 ' M5 Mayor John Stromberg City of Ashland 20 East Main St. Ashland, OR 97520 Re: Ashland Rail Yard Cleanup - DEQ File No. 1146 Dear Mayor Stromberg: Thank you for your Aug. 11 letter describing city concerns about cleanup actions recently proposed by Union Pacific for the Ashland Rail Yard. DEQ takes these concerns seriously and offers the following response to explain its position and authority for oversight of cleanup actions at the Ashland Rail Yard: • Union Pacific agreed to undertake environmental investigations and cleanup with DEQ oversight under the terms of a Voluntary Cleanup Agreement executed in 1993. This agreement does not contemplate the use of DEQ's enforcement authority to demand a work schedule from UP because DEQ determined that the site poses a low environmental risk to human health and the environment in its vacant state. • DEQ understands the city's concern about the use of trucks instead of railcars to transport contaminated soil offsite. Oregon environmental cleanup regulations require DEQ to favor the least costly cleanup method as long as it is effective and avoids additional environmental risks. DEQ believes that human health risks that may be associated with the use of trucks can be controlled to avoid worker and community exposure to hazardous substances. DEQ routinely reviews and approves such environmental controls on similar site cleanups across the state, and expects to do the same in this case if UP commits to taking specific measures to prevent dust, contaminated water, and equipment contamination. DEQ does not have the authority to regulate other impacts from cleanup actions such as noise, traffic, and pavement damage. • DEQ is not aware of any active planning by UP for full site cleanup in the near future, and understands that current plans are for a limited site cleanup focused on one part of the property. DEQ has not yet received documentation of this plan from UP, but looks forward to reviewing it when available. DEQ's 2001 Record of Decision for the site allows for multiple phases of work to achieve cleanup objectives. Please do not hesitate to contact me for further information or clarification needed by the city regarding this matter. After receiving a copy of the work plan for the proposed cleanup from UP, DEQ will discuss the merits of their proposal with the city and local citizens as needed. Sincerel , Michael E. Kucinski Western Region Environmental Cleanup Program Manager ece: Dave Kanner, City of Ashland Administrator Kate Jackson and Greg Aitken, Oregon DEQ Questions from the City of Ashland about cleanup of the Ashland Rail Yard Answers provided by DEQ Sept. 17, 2015 Q1. Would the proposed method of removal (truck vs. rail) be subject to DEQ review and included as a condition of the DEQ permit? No. As a point of clarification, there is no DEQ permit. There is a Record of Decision dated Sept. 18, 2001 which does not specify the method of removal. DEQ believes truck removal can be just as safe as rail removal provided the proper controls are in place. Q2. Has UPRR submitted a remedial action work plan for this job? (Is one even necessary?) How long does permit review and approval take? DEQ understands that there are a few options UPRR is currently considering, and once an option is selected UPRR will submit a work plan for DEQ review. DEQ requests at least 30 days to review a work plan. Q3. Is DEQ generally okay with the use of trucks when rail is available as an option? What weight does DEQ give to the air pollution from trucks versus the soil contamination on the property, which by DEQ's own description, poses no human health risk if it is undisturbed? DEQ believes truck removal can be just as safe as rail removal provided the proper controls are in place and DEQ is generally okay with either method of removal. Air pollution from truck removal is outside of DEQ's authority in the risk evaluation process for this project. Q4. How likely would DEQ be to honor a request from the City to reject this project and approve only a project that involves full-site clean-up? DEQ would acknowledge the City's request. However, under the voluntary cleanup agreement between DEQ and UPRR, DEQ does not have the ability to require them to conduct a full site cleanup. The voluntary cleanup program provides a flexible schedule where work can be completed as part of a site redevelopment project, as operable units, or based on an annual budget. DEQ's interest is ensuring that the project is completed consistent with the Record of Decision. Q5. How likely would DEQ be to honor a request from the City to require transport for this limited project be done by rail? DEQ would acknowledge the City's request. However DEQ is unable to require UPRR to use rail for removal. DEQ believes truck removal can be just as safe as rail removal provided the proper controls are in place. Q6. What kind of on-site monitoring does DEQ perform? How does DEQ ensure that the work is being done properly and safely after the work begins? DEQ would review UPRR methods for managing environmental risk, but there is no requirement for on-site DEQ oversight. After review and approval of the work plan, DEQ expects that UPRR's environmental consultant (CH2MHill) will complete this project safely and properly. Q7. UPRR has proposed air quality monitors around the perimeter of the work site. What is the purpose of those monitors and how will the data from them be used to affect or alter the work? DEQ is not aware of air quality monitors proposed by UPRR around the perimeter of the site because a current work plan has not been submitted for DEQ review. Q8. Is there a deadline that must be met for cleaning up this property? If so, what are the consequences for failing to meet that deadline? Has UPRR given any indication of when it plans to clean up the remaining 18 acres? There is no deadline for voluntary cleanup. In its current state, the site is low-risk and does not pose a risk to people or the environment. DEQ understands that UPRR is currently considering various options for cleanup of this property. Q9. Would DEQ consider waiving the requirement for UPRR to bring in clean fill? DEQ would not waive the requirement for clean fill. Q10. Would DEQ representatives be willing to come to a City Council meeting and answer questions directly from the Council? Yes. DEQ staff are scheduled to attend the Oct. 6 City Council meeting. QI 1. Does DEQ have any legal authority to require UPRR to utilize the 2013 cleanup plan? No. DEQ does not have legal authority to require UPRR to utilize the 2013 cleanup plan. Q12. Would successful execution of this limited cleanup project establish any precedent for how contaminated soil and subsequent clean fill would be transported when the rest of the site is cleaned up? No. DEQ does not believe such a precedent would be established. QI 3. Are there other similar projects that have been undertaken in Oregon? If so, where and what were the outcomes? Additional clarification on this question is necessary to provide specific details. The excavation and removal of contaminated soil to an off-site disposal facility and replacement with clean fill is a very common and accepted cleanup method. In FY 2014 DEQ completed 10 removal actions and 12 remedial actions as shown in the table below. This table and the full 2014 Annual Cleanup Report can be viewed online at: http•//www deg state.or.us/Ici/pubs/docs/cu/AnnualCUReporttoLetzislature2014.pdf Completed actions FY 2014 FY 2013 + FY 2014 Projected Actual _ Projected _Actual_ Removal Actions 10 10 18 18 Preliminary Assessments (PAs) 15 5 30 24 Remedial Investigations (Rls) 9 13 21 21 Feasibility Studies (FSs) 6 5 11 8 Records of Decision (RODs) 4 1 8 5 Remedial Actions (RAs) 15 12 27 30 No Further Action Determinations (NFAs) 95 88 185 190 Totals: 154 134 300 296 Q14. UPRR proposed in 2006 and 2012 to use rail for soil removal. Why can't DEQ (or the City) compel them to adhere to those earlier proposals and use rail now? DEQ believes truck removal can be just as safe as rail removal provided the proper controls are in place and DEQ is generally okay with either method of removal. Q15. There's new technology that allows for "soil washing," which would mean no soil would have to be removed from the property. Has DEQ examined the feasibility of that? Is that an option? DEQ has not examined the feasibility of soil washing, however several types of "soil washing" were evaluated by UPRR during preparation of the feasibility study report in 2000. "Soil washing" was ultimately not selected for further evaluation for a variety of reasons as described in the report (copies of the feasibility study report can be provided upon request). Q16. DEQ requires clean-up to UCL-90. The City has imposed a condition of approval that requires clean up to DEQ residential standard. Can you explain the difference? What exactly is UCL-90? The UCL-90 is not a cleanup target or method. It is statistical estimate of the contaminant level that a person would be exposed to if they occupied a particular land area. It is calculated from all sample data taken from an area, and means that we can be 90 percent confident that the true average concentration of a contaminant is below the calculated number. We then use this number to compare against DEQ's standard maximum contaminant level that we believe is safe for a particular type of land use: residential, commercial, or industrial. In the case of the Ashland Rail Yard where a specific development plan is not yet available, DEQ assumed use of the entire 20-acre rail yard as a single residential property where a person's long-term exposure to site contaminants could be averaged across the 20-acre site. Since the calculated UCL-90 number is higher than DEQ's standard "safe" maximum contaminant level for residential use, DEQ required cleanup actions to reduce contaminant levels below the "safe" level. DEQ's assumption about a person's average exposure to contaminant levels for the rail yard will no longer be correct if the property is subdivided into multiple lots. If subdivision occurs, then a new UCL-90 calculation would need to be made based on sample data for the particular subdivided lots, and the new number would need to be compared with DEQ's "safe" level to decide if additional cleanup would be needed. It is possible that additional samples would need to be collected and test results used for a new UCL-90 calculation in this case, since the currently available site data may not be sufficient to represent conditions in the new subdivided lot. Q 17. What kind of development would be allowed on a site remediated to residential levels that would not be allowed on a site cleaned to UCL-90? Please see the response to Q16 for clarification of the meaning of the UCL-90 and DEQ's assumptions about exposure, land use, and the need to re-evaluate contaminant exposure and possible additional cleanup actions if the 20-acre rail yard property is subdivided or different land uses are contemplated. Q18. Since DEQ is required to favor the least costly option for site clean-up, how was it determined that trucks are less costly than rail? The feasibility study report for the Ashland Rail Yard was completed in 2000 and specified rail as the method of transportation for soils targeted for off-site disposal. The cost for rail transportation was not included in the cost information for each cleanup alternative. DEQ did not request UPRR to consider one transportation method over another. Q19. Does clean-up to UCL-90 require a modification of the ROD? No. However, DEQ will conduct a public participation process similar to that which would be required for modification of a ROD. Q20. What does the following sentence mean which is the second paragraph in the May 8, 2013 letter from Max Rosenberg? "[f the modified plan is implemented, DEQ will prepare a conditional no further action determination, which states that the site meets DEQ residential standards as long as the land use restrictions are maintained." This means that the property would need to remain at its current size and would not be able to be subdivided. DEQ understands that the property is expected to be subdivided in the future. Future uses may affect cleanup actions and this will need to be evaluated as described in the response to Q16. Work Plan Remedial Action Work Plan Union Pacific Railroad - Ashland Former SP Yard Ashland, Oregon Prepared for Union Pacific Railroad Company January 2013 CH2MHILL@ Table of Contents Introduction 1-1 1.1 Soil Excavation Scope 1-1 1.1.1 Shallow Soil Excavation 1-1 1.1.2 NAPL Remediation 1-2 1.1.3 Asbestos Abatement 1-2 1.2 Remedial Action Objectives 1-2 1.3 Summary of Selected Remedy 1-3 Background 2-1 2.1 Project Setting and History 2-1 2.1.1 Project Setting 2-1 2.1.2 Site History 2-1 2.2 Site Geology and Stratigraphy 2-1 2.2.1 Surface Soil Unit 2-2 2.2.2 Silt/Clay Unit 2-2 2.2.3 Discontinuous Sand Unit 2-2 2.2.4 Dense Sandy Silt Unit 2-2 2.3 Surface Water Hydrology 2-2 Field Activities 3-1 3.1 Phase I - Rail Spur Construction 3-1 3.2 Phase II - Removal of Surface Features and NAPL Contaminated Soil 3-1 3.2.1 Surface Feature Removal and Site Preparation 3-1 3.2.2 NAPL Soil Removal and Backfill 3-2 3.3 Phase III -Soil Removal from East Polygon 3-2 3.3.1 Soil Removal 3-2 3.4 Phase IV-Soil Removal from West Polygon 3-3 3.4.1 Soil Removal 3-3 3.5 Phase V - Rail Spur Removal, Final Excavation and Grading 3-4 3.6 Stockpile Management and Railcar Loading 3-4 3.7 Erosion and Storm Water Management 3-4 3.8 Grading Plan 3-5 3.9 Asbestos Abatement 3-5 3.10 Confirmation Sampling 3-5 3.11 Backfill Material 3-6 3.12 Transportation Plan 3-6 3.13 Roles and Responsibilities 3-6 3.14 Required Permits 3-6 3.15 Soil Removal Specifications 3-7 Technical Specifications 4-1 4.1 Contractor Submittals 4-1 4.2 Site Management Plan 4-1 4.3 Mobilization, Site Preparation, Demobilization 4-1 4.4 Excavation and Backfilling 4-2 4.5 Waste management 4-2 4.5.1 Excavated Soil and Debris 4-2 RAWP 011512 CLEAN.DOCX 1-1 0 TABLE OF CONTENTS 4.5.2 Water Control 4-3 4.5.3 Asbestos ..............................................................................................................................4-3 4.6 Construction Quality Assurance 4-3 4.6.1 Excavation and Fill 4-3 4.6.2 Backfill Placement 4-3 Remedial Action Completion Report 5-1 Schedule 6-1 6.1 Time of Operation 6-1 6.2 Security ............................................................................................................................................6-1 References 7-1 1-2 RAWP 011512 CLEAN.DOCX SECTION 1 Introduction At the request of the Union Pacific Railroad Company (UPRR), CH2M HILL has prepared this Remedial Action Work Plan for the UPRR Ashland - Former SP yard (the Site) located in Ashland, Oregon, as shown in Figure 1-1. The remedial actions included in this work plan are intended to address risks to human health posed by shallow soil contaminated with arsenic, polynuclear aromatic hydrocarbons (PAHs) and residual petroleum nonaqueous-phase liquid (NAPL). The remedial alternative selected in the Final Remedial Investigation Report (RI) (Environmental Resource Management (ERM) 1999) and a Feasibility Study Report (ERM 2001) (FS), as specified in the Record of Decision (ROD) prepared by the Oregon Department of Environmental Quality (ODEQ, 2001) includes excavation of materials exceeding residential cleanup goals and offsite disposal. Aspects of the remedy were reassessed following the submittal of a Remedial Design/Remedial Action Work Plan (RD/RA WP) by Kennedy/Jenks in June 2006, and prior to commencing cleanup activities. Excavation and off-site disposal of impacted soil to residential cleanup standards raised concerns with the background level for arsenic presented in the ROD, and public resistance to the passage of numerous large trucks to and from the Site prevented the project from moving forward. In 2010, UPRR re-opened the prospect of completing the remedial action using rail to transport the excavated soil. A revised excavation approach was presented (CH2M HILL, August 24, 2011) that was based on current risk-based concentrations (RBCs) for the contaminants of concern (COCs), and utilized the 90 percent upper confidence limit (90% UCL) approach to site cleanup as described in ODEQ guidance (ODEQ, 2009). ODEQ approved the revised approach in 2011, and concluded that it remained consistent with the remedy specified in the ROD. Upon completion of the remedial action, UPRR expects that the site will meet ODEQ standards for residential use. Since the future use and potential subdivision of the property is unknown, the future use scenario used in the 90% UCL cleanup evaluation considered that the property would remain as a single parcel. An Easement and Equitable Servitudes (E&ES) agreement between UPRR and ODEQ will be filed with the property title and will document any land use restrictions based on overall residual risk remaining upon completion of the remedial action. Should additional risk be identified based upon confirmation sampling results or a potential future subdivision of the property parcel, then a prospective purchaser may be required to conduct additional remedial actions at a future time. 1.1 Soil Excavation Scope This section describes the areas of soil contamination to be addressed in this remedial action. 1.1.1 Shallow Soil Excavation The approved 90% UCL cleanup approach treats the entire 20-acre parcel as a single exposure area. UPRR has no indication at this time as to how or if the property will ever be divided in the future. An effective exposure concentration for the whole Site is calculated based on the assumption that exposure occurs randomly over the Site as a whole and is not focused on individual locations. An approved statistical program (ProUCL) is used to establish if the resulting exposure concentration for the Site is below established RBCs. In the assessment, all surface soil data (0-3 feet depth) was compared to residential RBC values, and surface/subsurface soil (0-15 foot depth) was compared to construction/excavation worker RBC values. COCs evaluated included metals, total petroleum hydrocarbons (TPH), and polynuclear aromatic hydrocarbons (PAHs) in soil. The process for determining soil excavation areas consisted of removing the sample points with the highest concentrations one at a time and replacing the concentration values with those representative of clean backfill materials. Sample points were removed until the residential residual excess lifetime cancer risk (ELCR) for the entire 20-acre parcel was below 1x10-6 for all carcinogens and the hazard quotient (HQ) was below 1 for all noncarcinogens. After removal of the selected sample points, the cumulative ELCR was below 1x105. To set the boundaries of soil excavation, two polygons (east and west) were drawn around the sample points identified for RAWP 011512 CLEAN.DOCX 1-1 I INTRODUCTION removal to meet the risk and hazard quotient targets (Figure 1-1). The polygon boundaries that depict the proposed excavation limits were extended approximately 50 feet beyond historic sample locations selected for removal. None of the sample points flagged for excavation were located below 2 feet depth. Therefore, the proposed excavation is set at a uniform depth of 2.5 feet across all areas marked for excavation to ensure sufficient removal of contaminated soil. Deeper soil excavations will be required to address the NAPL-impacted areas described in Section 1.1.2 below. Survey activities were conducted onsite on September 11th, and October 1"-2nd 2012. The Site survey activities included: • Cross-checking of key site features and elevations and superposition of existing CADD base maps on aerial photography, and setting to current datums. Coordinates = Oregon State Plane, South Zone, NAD83(CORS96)(Epoch2002.000), International Feet. Elevation datum = NGVD29. • Elevations within the east and west polygons were surveyed to 1 foot intervals. • The corners of the east and west polygons were staked. • The rail spur alignment was staked. • The site perimeter fence location was surveyed. • Four control points were set near the excavation areas to be used to confirm target depths during the RA. 1.1.2 NAPL Remediation Three locations at the Site are impacted by NAPL impacted soil as Bunker C (see Figure 1-1). A field investigation was conducted in September 2012 (Bunker C Field Investigation Report [CH2M HILL, October 2012]) to better establish the horizontal and vertical extent of NAPL within these areas, and new boundaries were drawn based on this study. All soil found to contain visible staining and/or NAPL is included within these borders. Part or all of each of these areas is contained in the east polygon. However, the NAPL areas require deeper excavation than the 2.5 feet specified for the east polygon. 1.1.3 Asbestos Abatement During the Bunker C field investigation, two areas were encountered that potentially contained asbestos- containing material (ACM) (see blue symbols on Figure 1-1). Samples of the material were collected from each area and submitted for asbestos analysis. Analytical results confirmed that the samples contained asbestos at concentrations greater than 20%. The occurrence of ACM appeared to be isolated and sporadic, and therefore is not expected to represent any significant material quantities during excavation. However, during the soil excavation, care will be taken in these areas to segregate and contain ACM as an interim remedial action. Details are included in this work plan. 1.2 Remedial Action Objectives The Remedial Action Objectives (RAOs) presented in the FS and ROD included: • Remove contaminated soil in order to achieve human exposure (via ingestion, dermal contact, and/ or inhalation) within acceptable risk levels. • Prevent human exposure to the Bunker C/TPH impacts in the former landfill area. Achievement of the RAOs will determine the success of the remedial action and serve as a basis for potential site closure. 1-2 RAWP 011512 CLEAN.DOCX I INTRODUCTION 1.3 Summary of Selected Remedy The remedial action for the Site includes: • Excavation and off-site disposal of surface soils exceeding the 90% UCL (two polygon areas described above). • Excavation and off-site disposal of soil visually impacted with petroleum in areas associated with the former drip slab foundation. • ACM abatement, as necessary as an interim remedial action during excavation as noted above. Several additional components of the selected remedy are described in the ROD: • Removal and disposal of an oil/water separator and product recovery tank, including affected soils, removal and disposal of tank saddles near the oil/water separator. • Abandoning the oil collection culverts. (Note that the recovery wells, free-product observation probes, piezometers and monitoring wells have already been removed from the site as part of other interim actions). • Removal and disposal of man-made Ponds A and B, and subsequent backfilling. Any water remaining in the ponds will be drained prior to excavation and managed appropriately (See Section 3.7). • Removal and disposal of residual petroleum-impacted areas associated with the former drip slab. As proposed in the letter to the City of Ashland (CH2M HILL, September 10, 2012), the site remedy will be completed in five distinct phases of work: • Phase I - Installation of a temporary rail spur to the central portion of the site. • Phase II - Removal of NAPL-impacted soil from three locations to various depths, and removal of surface features (oil/water separator, product recovery tank, tank saddles, oil collection culverts, ballast materials, former car repair shed foundation, and a portion of the former drip slab foundation). • Phase III Removal of soil to 2.5 feet in depth from the west polygon • Phase IV - Removal of soil to 2.5 feet in depth from the east polygon. • Phase V - Remove temporary rail spur and final grading. Phases will be completed in sequence and the details of each phase are discussed in Section 3 this document. A schedule for the work is presented in Section 6. RAWP 011512 CLEAN.DOCX 1-3 SECTION 2 Background This section provides a description and history of the Site and summarizes site characteristics. 2.1 Project Setting and History 2.1.1 Project Setting The former Ashland Railyard consists of approximately 20 acres located at 536 A Street in the city of Ashland (City), Jackson County, Oregon. Ashland lies within the Bear Valley in southwestern Oregon at an elevation of approximately 2,000 feet above mean sea level. The legal description is Tax Lot 2000 within Section 9, Township 39 South, Range 1 East of the Willamette Baseline and Meridian. The Site and surrounding area are shown on Figure 1-1. As a former UPRR railyard, the Site is primarily inactive and is being considered for sale and/or redevelopment. The adjacent properties to the north are a mixture of residential, industrial, and commercial land uses. Adjacent parcels to the east (formerly owned by UPRR) are currently under development. Agricultural and residential properties border the Site to the west, and residential and commercial properties border the Site to the south. A mainline track and rail spur operated by Central Oregon & Pacific Railroad, Inc. (CORP, also referred to as Rail America) are located along the Site's southern boundary. The only structures and features currently remaining on the Site are the former drip slab foundation, former car repair shed foundation, former roundhouse foundation, the oil/water separator, several concrete tank saddles, and retention Ponds A and B (Drawing EC-1). An interior fence surrounds the oil/water separator and Ponds A and B. An outer chain-link fence secures the Site. 2.1.2 Site History The former Ashland Railyard operated as a locomotive maintenance, service, and railcar repair facility between 1887 and 1986. Various structures (including a hotel/passenger station, a freight station, a car repair shed, a turntable, a roundhouse, and miscellaneous work and storage buildings) were once present. A steel, 55,000-barrel (3 million gallon) aboveground, Bunker C oil tank, used for fueling steam locomotives, was installed at the Site around the turn of the century, and removed in the late 1940s. Development of the former Ashland Railyard reached its peak in the early 1900s, with some additional construction performed during the 1920s. Light locomotive maintenance and car repair functions were performed by the Southern Pacific Transportation Company (SPTCo), UPRR's predecessor, from the 1900s until the early 1970s. Most locomotive maintenance and fueling facilities were decommissioned before 1960. Diesel and steam locomotive fueling operations were performed in the same location and, similar to car repair activities, were limited to a relatively small area of the Site. No railroad maintenance activities were performed west of the car repair shed, or east of the drip slab. UPRR acquired SPTCo and many of its assets, including the former Ashland Railyard in 1997. Since the acquisition, UPRR has not operated or performed any railroad related activities at the Site. 2.2 Site Geology and Stratigraphy Descriptions of geology and local hydrogeology in the following subsections are modified from the RI and the FS previously prepared by ERM. They are included here as a context for the conceptual site model of the Site. More detailed descriptions of the regional geology can be found in the Final RI Report, the FS and the primary references cited within those documents. RAWP 011512 CLEAN.DOCX 2-1 2 BACKGROUND The soil at the Site has been characterized by previous investigations based on the results from the cone penetrometer testing (CPT) survey, soil borehole drilling, and soil physical testing results obtained during the Phase I and Phase II RI field investigations. The geology beneath the Site has been observed via 72 soil borings, drilled to depths between 6.5 and 31 feet bgs, and 25 CPT points, completed to depths of between 7.8 and 34.3 feet bgs. Based on the borehole data, the shallow geology beneath the Site has been divided into four units, each with a unique lithologic character. These units include a surface soil unit, a silt/clay unit, a discontinuous sand unit, and an underlying dense sandy silt unit. Each of these units is described in detail below. 2.2.1 Surface Soil Unit Surface soil is composed of either native sandy clay or an imported fill material. The sandy clay is usually moist and typically dark brown. The native sandy clay is found across the Site; however, fill material overlies the sandy clay in several developed areas, including the former drip slab, roundhouse, the holding ponds, and downslope of the holding pond area. The fill material is composed of variable mixtures of coarse, granular soil, including railroad ballast composed of red-brown volcanic rock (scoria). Bricks and other debris are occasionally found within this material. The sandy clay and fill material extend to depths of approximately 3 to 4 feet bgs, with the fill material increasing in thickness to the north (downslope). 2.2.2 Silt/Clay Unit Underlying surface soil is a silt/clay unit. This unit is encountered from approximately 3 to 4 feet bgs (beneath the surface soil), and extends to between approximately 20 and 25 feet bgs. This unit ranges from silty clay/clayey silt to a sandy silt/clay, and generally acts as a confining layer for water and NAPL across the site. The silt/clay unit is generally olive gray in color; however, discolored intervals are dark gray to black near the upper contact with the overlying surface soil. The unit is generally medium stiff, moist to wet, and contains occasional thin, typically saturated, stringers of sand and fine gravel (typically less than 5 inches thick) that appear to be laterally discontinuous. At locations where the discontinuous sand unit (described below) is encountered, the silt/clay unit typically grades to a sandy clay/sandy silt material at the interface of the two units. 2.2.3 Discontinuous Sand Unit The discontinuous sand unit has been encountered within the silt/clay unit described above. This sand unit varies from olive to yellowish brown, consists of sand to silty and clayey sand, is typically saturated, and is laterally discontinuous beneath the Site. This unit is typically saturated and encountered at depths of between approximately 10 and 15 feet bgs, and is generally 1 to 5 feet thick, although it appears to be thicker in the eastern section of the Site. This unit was encountered at shallower depths (less than 10 feet bgs) in the southern portion of the Site. 2.2.4 Dense Sandy Silt Unit Very dense-to-hard sandy silt is encountered at approximately 18 to 30 feet bgs, and beneath the silt/clay and sand units described above. This material is a tan to dark brown, moderately to poorly indurated, partially or completely cemented silt to siltstone. The material is commonly fractured with iron oxide staining present along fracture planes. Where encountered, this material was dry. Only the top 1 to 2 feet of this unit was observed during the RI fieldwork. However, the log for a water well located approximately 200 feet south of the Site, indicates a gray siltstone was encountered from approximately 14 feet bgs to a total depth at 499 feet bgs. Granite bedrock was encountered at total depth. 2.3 Surface Water Hydrology The existing surface water characteristics at the Site are shown on Drawing EC-1. One pond is present in the north-central portion of the Site outside of the excavation areas. The pond consists of a topographic depression that occasionally collects surface water via precipitation. A drainage ditch originates at the SW corner of the Site 2_2 RAWP 011512 CLEAN.DOCX 2 BACKGROUND and drains into the pond. There are currently no surface water drainage pathways offsite. Two man-made ponds, Pond A and Pond B, are located north of the former drip slab foundation and oil/water separator. No surface water drains from these bermed ponds Several creeks and areas of surface water drainage originate in the upland foothills to the south, and flow generally northward to Bear Creek, a tributary to the Rogue River. None of these creeks or drainages traverses the Site. RAWP 011512 CLEAN.DOCX 2-3 SECTION 3 Field Activities This section describes the work phases and requirements for implementation of the remedial action. All field activities will be conducted in accordance with the CH2M HILL site-specific Health and Safety Plan (Appendix A) and the Health and Safety Plan provided by UPRR's excavation subcontractor (Contractor). Based on discussions with DEQ and the City of Ashland, a FACT sheet for public information will be drafted by DEQ prior to implementing the remedy. 3.1 Phase I - Rail Spur Construction Phase I includes the installation of a temporary rail spur to be installed in the central portion of the Site to allow for loading gondolas away from the townhouses that are in close proximity to the main line (Drawing EC-2). The rail spur will tie into the existing main line track and utilize an existing switch operated by Rail America. The soil under the proposed temporary rail spur within the east polygon will be excavated prior to installing the rail spur. The section of concrete (former drip slab foundation) within the east polygon will be removed first, and broken concrete moved to a concrete and debris stockpile. The area beneath the temporary rail spur is within the NAPL Area 1 and will be excavated to approximately 4.5 feet below grade (to be confirmed based on visual observation). Proposed confirmation soil samples (see Section 3.10) will be collected from native soil at this time. Backfilling of the area beneath the temporary rail spur will occur in a consistent manner with the rest of the east polygon and the final grading plan described below. The excavated soil will be stockpiled onsite for loading and transportation during Phase II (Section 3.2.2). Management of soil is described in Section 3.6. 3.2 Phase II - Removal of Surface Features and NAPL Contaminated Soil 3.2.1 Surface Feature Removal and Site Preparation The removal of several surface features will be completed prior to soil excavation (see Drawing EC-2). As described in the ROD, removal of the oil/water separator and tank saddles will consist of the following activities: • Pumping the residual liquids from the oil/water separator tank into a tanker car or truck for off-site disposal. • Disassembling and removing the oil/water separator. • The berms and soil around the three ponds will be pushed into the ponds and the surface sloped in order to prevent the accumulation of water into the former ponds. This will minimize the need to manage water in the ponds during final excavation and grading. • Excavating the tank saddles down to the footings, breaking them up with a hoe ram, and stockpiling. The impacted soils beneath and surrounding the oil/water separator and tank saddles will be excavated and disposed during the NAPL remediation. The former car repair shed foundation will be removed to allow excavation of the subsurface soil in the west polygon. Broken concrete will be stockpiled with the tank saddle material. Excavation areas will be grubbed to remove woody vegetation such as blackberries and other shrubs. Additional grubbing of the site outside of the excavation areas will be performed as needed, and will be completed prior to final grading. Any significant trees located outside of the excavation areas will be left in place. Foundations that are not within the excavation areas will be left in place, but any features that are above grade will be removed. This includes berms, piles of soil and debris, electrical supply lines and poles, fire hydrant and RAWP 011512 CLEAN.DOCX 3-1 3 FIELD ACTIVITIES hose rack, and any other remaining above-ground features. Debris stockpiling procedures are described in Section 3.6. A portion of the perimeter fence crosses the southwest corner of the west polygon. This portion of fence will be removed and re-installed outside of the excavation area to maintain Site security. During excavation activities, silt fencing will be installed inside the perimeter fence and along the drainage ditch for erosion control. Erosion control and storm water management are described in Section 3.7. 3.2.2 NAPL Soil Removal and Backfill Based on the results of test pitting conducted in September 2012, excavation of the three NAPL areas is expected to proceed laterally to the limits shown on Drawing EC-3, and vertically to the following depths: Area 1 = 4.5 feet, Area 2 = 3.5 feet, Area 3 = 9 feet. Excavation will proceed as follows: 1. In each area, soil will be removed by an excavator and loaded into dump trucks for transport to the stockpile. Management of the soil stockpile is described in Section 3.6. The dump trucks will be loaded in such a way that they will not be driven through contaminated soil from the loading point to the stockpile. Excavation sidewalls will be sloped as necessary to prevent subsidence. Should weather conditions result in the accumulation of any standing water in the excavation, it will be managed as described in Section 3.7. 2. Visual observations will be used to guide excavation. The excavation extents shown in Drawing EC-3 are approximate, and the excavation will be extended beyond (or short of) the proposed boundaries or depths if necessary, based on the presence of visibly impacted soil visible on the sidewalls or floor of each excavated area. Based on the results of the previous Bunker C investigation (CH2M HILL, October 2012), it is anticipated that all visually impacted soil will be removed. It is possible that these boundaries will change slightly based on actual field observations, but the excavation boundaries will not be extended significantly outside of the specified boundaries. Confirmatory soil sampling will be conducted in the NAPL areas for TPH at the completion of excavation. Soil confirmation sampling will be conducted as described in Section 3.10. 3. Clean soil will be used to backfill each excavation. Backfill specifics are provided in Section 3.11. In areas outside of the east polygon excavation area, the NAPL excavation areas will be backfilled to grade. However, the portions of the NAPL excavations within the east polygon will be backfilled to within 2.5 feet of the surface only, to simplify the subsequent excavation of the east polygon during Phase III. The total volume of NAPL contaminated soil to be excavated and disposed is estimated to be 5,440 yd3 or 9,250 tons (assuming 1.7 tons/ yd). Assuming 95 tons per gondola, this phase will require approximately 97 gondolas for transport. Excavation volumes for each phase are listed in Table 3-1. All vaults, pipelines, conduits, debris, etc. encountered within the excavation will be removed, stockpiled and disposed appropriately. Soil and debris stockpiling procedures are described in Section 3.6. If suspected ACM is encountered, abatement procedures are outlined in Section 3.9. 3.3 Phase III - Soil Removal from East Polygon 3.3.1 Soil Removal Surface soil in the east polygon will be excavated to 2.5 feet bgs. Excavation will not extend beyond the boundaries of the polygon as shown on Drawing EC-3. Note that during Phase II, the surrounding berms will be pushed into Ponds A and B increasing the local elevation, thus the excavation depth in the Pond A and B areas will be extended to 2.5 feet below the original bottom depth o the ponds (refer to Drawing EC-4). The excavation sidewalls will be sloped as needed to prevent subsidence during excavation. All vaults, pipelines, conduits, debris, etc. encountered within the 2.5 foot excavation will be removed, stockpiled and disposed appropriately. Soil and debris stockpiling and loading procedures are described in Section 3.6. If 3.2 RAWP 011512 CLEAN.DOCX 3 FIELD ACTIVITIES suspected ACM is encountered, abatement procedures are outlined in Section 3.9. Soil confirmation sampling will be conducted as described in Section 3.10. The total volume of contaminated soil to be excavated and disposed from the east polygon is estimated to be 7,500 yd3 or 12,700 tons (subtracting the NAPL areas), requiring approximately 134 gondolas for transport. Excavation volumes for each phase are listed in Table 3-1. After excavation and confirmation sampling is completed, the east polygon will be backfilled with clean soil, bringing the entire area, including the NAPL areas, up to grade. Backfill specifics are provided in Section 3.11. 3.4 Phase IV - Soil Removal from West Polygon 3.4.1 Soil Removal Surface soil in the west polygon will be excavated to 2.5 feet bgs. The bottom and sides the ditch along the west boundary, and any other depressions within the polygon, will also be excavated to 2.5 feet bgs. Excavation will not extend beyond the boundaries of the polygon as shown on Drawing EC-3. Sidewalls will be sloped as needed to prevent subsidence. The total volume of excavated NAPL soil to be disposed during this phase is estimated to be 5,800 yd3 or 9,900 tons, requiring approximately 104 gondolas for transport. Excavation volumes for each phase are listed in Table 3-1. All vaults, pipelines, conduits, debris, etc. encountered within the 2.5 foot excavation will be removed, stockpiled and disposed appropriately. Soil and debris stockpiling and loading procedures are described in Section 3.6. If suspected ACM is encountered, abatement procedures are outlined in Section 3.9. Soil confirmation sampling will be conducted as described in Section 3.10. After excavation and confirmation sampling is completed, the west polygon will be backfilled with clean soil, bringing the entire area up to grade. Backfill specifics are provided in Section 3.11. The drainage ditch along the west boundary will be restored to drain surface water as shown on Drawing EC-3. Table 3-1 Excavation Volume Estimates UPRR Ashland Location Area (ft) Depth (ft) Yd3 Tons' # Gondolasz NAPL Area 1 22,500 4.5 3,700 6,300 66 NAPL Area 2 5,600 3.5 700 1,200 13 NAPL Area 3 2,900 9.0 1,000 1,700 18 Sub Total 5,400 9,300 97 East Polygon 80,900 2.5 7,500 12,700 134 (minus NAPL Area 1) West Polygon 62,700 2.5 5,800 9,900 104 Total 18,700 31,900 335 'Assume 1 yd3 = 1.7 tons 2Assume 95 tons per gondola capacity RAWP 011512 CLEAN.DOCX 3-3 3 FIELD ACTIVITIES 3.5 Phase V - Rail Spur Removal, Final Excavation and Grading The temporary rail spur will be removed and track bed graded and restored to current conditions. Soil confirmation samples will be obtained from the railcar loading area after the track has been removed as described in Section 3.10. Final grading will be completed as described in Section 3.8. 3.6 Stockpile Management and Railcar Loading All excavated soil will be stockpiled prior to loading. The stockpiles will serve as a staging area to await available railcars and segregation area for the different types of materials. After excavation, the soil and debris will be loaded into dump trucks and brought to a primary stockpiles for sorting. The excavated material will then be segregated into three different sub-stockpiles, based on different disposal pricing and transport requirements. These three sub-stockpiles will include: 1. Contaminated soil and debris -This includes both NAPL-contaminated soil and contaminated soil from the east and west polygons. The NAPL-contaminated soil will be mixed with other, relatively dry, contaminated soil in the stockpile in order to absorb and control any potential free-product. Any heavily contaminated debris (such as oil coated concrete or metal) would be included in this stockpile. 2. Clean debris -This includes concrete, metal, and woody debris that is not contaminated with oil or other contaminants. 3. Potential ACM -This includes any materials that appear to potentially be ACM. This would include any suspect pieces of flooring material, fibrous insulation, and cementatious pipe. The anticipated stockpile locations are shown on Drawing EC-3. The soil delivered to the staging area with dump trucks will be segregated and inspected prior to loading onto railcars. A licensed Asbestos Abatement Contractor and Project Engineer will monitor the segregation of materials between the individual sub-stockpiles. See Section 3.9 for further details on asbestos abatement procedures. All stockpiles, with the exception of the clean debris stockpile, will be covered and/or bermed to prevent potential erosion and transport of contaminants. The stockpiled soil and debris will be loaded into appropriate railcars and removed from the site. All contaminated material will be loaded into low-sided gondolas and secured in "burrito wrap liners" to prevent any material from dropping out the cars during transport. Clean debris will be placed in HX high-sided cars. Any material suspected of being ACM will be packed into Intermodal Boxes. All railcars will be loaded below the top of the cars to prevent any spillage during transport. Empty railcars will be delivered to the Site by the Central Oregon and Pacific Railroad (CORP, also known as RailAmerica). CORP manages the Class II railroad operating east of the Interstate 5 corridor between Northern California and Eugene, Oregon. CORP will bring the empty cars from Eugene in batches as they become available. The empty rail cars will be staged on the side-tracks located adjacent to the Site. Periodically, CORP will move empty rail cars to the refurbished switch located on the Site's southeastern boundary and onto the temporary spur and the railcar loading area. Once loaded, these railcars will be moved back to the side-tracks and staged until a sufficient number of cars are available for transport back to Eugene. It is estimated that the numbers of cars delivered to/from Eugene to the Site in each batch will be between 30 and 100 at a time depending on availability. Once the loaded cars are delivered to Eugene, they will be hauled by UPRR to their final destination for disposal. 3.7 Erosion and Storm Water Management Erosion and storm water management is important since much of the earthwork will be conducted during wet months in order to minimize the potential for dust generation. The potential to deal with existing pond water will be managed as part of Phase II when the ponds are filled with soil from the surrounding berms. During excavation activities, any water that may accumulate in the excavation 3-4 RAWP 011512 CLEAN.DOCX 3 FIELD ACTIVITIES areas and interfere with work activities will pumped as needed into storage tanks at the site. The storage tanks will also be used to store any wash water that may be required. The water in the storage tanks will subsequently be used for dust suppression during backfill operations. Any water remaining in the tanks at construction completion will be sampled and disposed of appropriately. All stockpiles, with the exception of the clean debris and backfill stockpiles, will be covered and/or bermed in order to prevent potential erosion and transport of contaminants. During all construction activities, silt fencing will be installed inside the perimeter fence where the potential for transport exists. Any surface drainage pathways from the site will be modified to prevent the potential for surface water to be transported from areas where construction is occurring. A 1200-C construction permit is required by ODEQ (per management of storm water) since the construction area is greater than 1 acre in size. 3.8 Grading Plan All excavation areas will be backfilled to match the existing grade. The only exceptions are that the three ponds will be filled in such that the surrounding grade is matched, eliminating the potential for water to accumulate. Therefore, clean backfill will represent at least the upper 2.5 feet of soil within the East and West Polygon areas. Drawing EC-4 shows the final grading plan within the east and west excavation areas. The final grading will establish drainage such that no standing water is present and establish a reasonably smooth surface to facilitate future annual mowing of the Site for fire control. The ditch along the west boundary of the Site will be restored to original dimensions and depth. The Site will be grubbed to remove blackberries and other shrubs. Mature trees outside of the excavation areas will not be disturbed. Hydroseed (drought tolerant grasses appropriate to site conditions) will be applied across the excavated areas and other non-vegetated areas. The hydroseed will be applied prior to, or during, the wet season so that additional water does need to be applied. 3.9 Asbestos Abatement Some pieces of asbestos-containing material (ACM) were identified at two locations during the Bunker C investigation and were determined to contain 20% asbestos (Drawing EC-3). These pieces of ACM appeared to be isolated in occurrence. However, these observations illustrate that ACM may be encountered at times during excavation activities. The Project Engineer and Contractor will carefully observe the excavation progress and take the proper precautions if suspected ACM is uncovered. The Contractor will be licensed by ODEQ as an Asbestos Abatement Contractor, and will conduct the asbestos abatement in accordance with ODEQ Asbestos Requirements (OAR 340-248-0005 to 340-248-0290). Only workers or supervisors certified for asbestos abatement will be involved in this activity. Any material suspected of being ACM will be packed into Intermodal Boxes, labeled, and transported to ECDC, which is permitted for asbestos waste, and requires 24 hours notice prior to disposal. The Project Engineer will complete the Asbestos Checklist (Appendix B) before and after the field activity to ensure that all procedures have been followed, and all paperwork properly filed. 3.10 Confirmation Sampling The Project Engineer will perform soil confirmation sampling of remaining soil in the excavation and loading areas. The limits of the soil excavation were defined by the residual risk assessment. Although some contamination will remain onsite that exceeds individual RBCs, the 90% UCL based cleanup methodology is based on the residual risk for the soil remaining onsite remaining below 1x10-6 for individual contaminants and the cumulative ELCR for the entire parcel remaining below 1x10-5 (CH2M HILL, August 24, 2012). Confirmation sampling is only required to verify concentrations remaining onsite; additional excavation will not be conducted. Confirmation samples will be collected from the floor of the excavations at a frequency of one sample per 10,000 square feet, and from the sidewalls of the excavations at a frequency of one sample per 200 linear feet. This RAWP 011512 CLEAN.DOCX 3-5 3 FIELD ACTIVITIES sample density is similar to that used in the remedial investigation, which was on approximately a 100 foot grid. Samples will be submitted to Pace Analytical for BTEX, PAH, TPH, and metals analyses from the east and west polygon areas. Samples will be submitted for TPH only from the NAPL areas. Refer to the Sampling and Analysis Plan, Appendix C for details. Results will be documented in the Remedial Action Completion Report. Upon removal of the rail spur in Phase V, samples will be obtained at a frequency of every 100 feet from the railcar loading area and submitted for BTEX, PAH, TPH, and metals analyses. 3.11 Backfill Material All excavations will be backfilled with clean imported soil as each excavation phase is completed. A local source of clean backfill is preferred. If a local backfill source cannot be identified (Jackson County), then confirmation samples will be obtained to confirm that the arsenic concentration is below 10 milligrams per kilogram. An estimated 32,000 tons of fill will be needed for backfilling. The fill will be brought to the Site via truck. The clean fill will be stockpiled until needed. The clean ballast material that has been stockpiled at the site will be used in addition to the imported soil as backfill for the excavations (see Figure EC-1). 3.12 Transportation Plan All contaminated soil will be transported by rail to an appropriate disposal facility (anticipated to be either ECDC in East Carbon, Utah or ChemWaste at Arlington, Oregon). A temporary rail spur will be in place in the central portion of the Site, and rail cars will be brought to the Site as they become available. Rail cars will be transported to and from Eugene, Oregon by CORP, where they will be switched on to UPRR track for transport to the disposal facility. A total of approximately 335 gondolas (see Table 3-1) will be needed to transport the contaminated soil. CH2M HILL will be responsible for securing and coordinating the delivery and removal of rail cars from the Site. 3.13 Roles and Responsibilities The following are the primary entities involved in this project and their roles and responsibilities: • ODEQ is the agency overseeing the implementation of the remedial actions in order to ensure their effectiveness and adherence to agency requirements. • UPRR is the site owner and is responsible for project scope, completion, and adherence to local regulations. • CH2M HILL is the project engineer. CH2M HILL will oversee and document field activities and coordinate communication between UPRR, ODEQ, and the Contractor. CH2M HILL will provide third-party utility locates and construction oversight. CH2M HILL will be responsible for visually inspecting, directing, and documenting excavation activities, and confirming that manifests are being included as necessary as part of waste removal, transportation, and disposal activities. • The Contractor will perform field activities as described in this work plan. The Contractor will report any problems or concerns to CH2M HILL for resolution. 3.14 Required Permits A review has been completed and the following permits are necessary to complete Phase II through Phase V. Phase I will not be required to complete Phase I: • A construction/excavation permit from the City of Ashland. • A 1200-C construction permit is required by ODEQ (per management of storm water) since the construction area is greater than 1 acre in size. 3_6 RAWP 011512 CLEAN.DOCX 3 FIELD ACTIVITIES • Asbestos abatement permit (to be obtained by the licensed Contractor). 3.15 Soil Removal Specifications This section summarizes the excavation activities required for the soil removal. This section, in combination with the design drawings, specifies the requirements for the remedial action and establishes limitations to the Contractor's scope of work. The general scope of work for the selected Contractor is described as follows: • Preparation and submission of submittals to CH2M HILL for review and comment • Preparation and implementation of health and safety plans • Mobilization and site preparation • Excavation of impacted soil from marked areas • Stockpiling soil and debris • Loading of excavated soil into railcars for disposal • Performance of dust control measures, including application of water as needed • Performance of debris segregation to separate and properly dispose of all waste generated during the removal action • Implementing proper procedures for excavation of ACM, if encountered • Backfilling and compaction of excavation areas • Decontamination of equipment • Demobilization, final cleanup, site restoration RAWP 011512 CLEAN.DOCX 3-7 SECTION 4 Technical Specifications 4.1 Contractor Submittals The Contractor will complete the following tasks: • Prepare a Health and Safety Plan that conforms to the applicable Occupational Safety and Health Administration (OSHA) requirements (Code of Federal Regulations [CFR] 1910.120) and includes the training certificates of the Contractor's onsite personnel. For the duration of the project, the Contractor will be responsible for the onsite health and safety of their workers, as well as follow Federal Railroad Administration (FRA) requirements with regard to working in an active railyard. • Provide proof of all required licenses, certifications, permits, and plans necessary for asbestos abatement. Contractor will provide ODEQ with written notification and notification fee at least 10 days prior to commencement of field work. Contractor will provide written proof of total amount of asbestos received and buried by the landfill, and the completed original Asbestos Waste Shipment Report Form. • If a non-local (outside of Jackson County) source of clean fill material must be used, provide data verifying that the arsenic concentration in the material is less than 10 milligrams per kilogram. 4.2 Site Management Plan During the excavation and removal activities, site security will be the responsibility of the Contractor and will be maintained during the entire construction period. The perimeter fence will be maintained to secure the Site, and interior fences will be removed as necessary. The Contractor will establish the bounds of the excavation area and exclusion zone and will protect this area during nonworking hours. To the extent possible, excavations will be backfilled following soil removal and open excavations will be minimized. UPRR anticipates that the Contractor will utilize standard excavation equipment at the site, which will include front-end loaders, back hoe excavators, bulldozers, dump trucks, and water trucks. Based on discussions with the City, there is not a decibel-related noise limit for excavation/construction. The Contractor will use personal protective noise abatement measures during work activities. Local requirements are described in Section 6.1. In general, waste water generation is expected to be minimal at the site. The Contractor will use dry brush methods if possible to clean equipment before removing it from the site and vehicles used to transport fill material to the site will not enter the excavations. Fill will be delivered from the clean fill stockpile (Drawing EC-3) to the excavation areas on clean soil or temporary roads constructed over contaminated areas. Therefore, minimal waste water is from wheel wash is expected. These waste water minimization processes are part of the green remediation techniques to be used as part of remedial action implementation. It is anticipated that the excavation activities will take place during the winter months. Because the soil will already be damp, it is anticipated that dust control measures will be minimal. However, the Contractor will prepare a dust control plan, and have water readily available to be used as needed. Dewatering operations may be required to address shallow groundwater or potential storm water runoff into the excavations. The Contractor will provide a plan for controlling and disposing of all excess water in accordance with all applicable federal, state and local regulations. 4.3 Mobilization, Site Preparation, Demobilization The Contractor will complete the following tasks during mobilization, site preparation and demobilization activities: RAWP 011512 CLEAN.DOCX 4-1 4 TECHNICAL SPECIFICATIONS • Clear and grub the surface of obstructions within the area noted on the drawings as needed. This may include patches of asphalt and vegetation. • Manage rubbish and trash produced by the work activities. • Restore Site perimeter fencing and repair any existing sections of damaged fencing. • Final cleanup and demobilization. 4.4 Excavation and Backfilling The Contractor will complete the following tasks during excavation and backfilling activities: • Excavate contaminated soil and associated materials. • Move and stockpile soil and debris onsite. • Procure and take delivery of import fill material to the site. • Stockpile and cover import fill until needed. • Load the impacted soil and debris for transportation and offsite disposal. • Place and compact backfill material. • Control groundwater and storm water during construction, if applicable. • Control dust during excavation, loading, and grading activities by misting, spraying, or the application of water. • Provide appropriate facilities to decontaminate equipment and personnel, and contain associated wastewater. CH2M HILL will complete the following tasks: • Record the condition of the excavated and remaining soil, such as staining or debris, in order to document excavation of impacted soil areas. • Obtain confirmation samples from the sidewalls and bottoms of the east and west polygon excavation areas. • Coordinate the movement of railcars to and from the site. • Maintain the option to sample any import fill. 4.5 Waste management The Contractor will transport and dispose of all wastes in accordance with federal, state and local regulations and specifications, employing procedures to minimize dust generation, and observing applicable regulations regarding weight of the transport vehicle. 4.5.1 Excavated Soil and Debris The Contractor will be responsible for the storing and loading of all impacted excavated soils. The Contractor will be responsible for the disposal of asphalt, vegetation, or other debris. The Contractor will properly dispose of materials in accordance with applicable state and local regulations. Based on the soil sample results, all soil is non-hazardous. Soil will be transported by rail minimizing truck traffic and greenhouse gas emissions associated with this remedial action implementation. CH2M HILL will maintain a log of the number of railcars transported to the nonhazardous waste disposal facility and the manifests and weight tickets received from the disposal facility. 4-2 RAWP 011512 CLEAN.DOCX 4 TECHNICAL SPECIFICATIONS 4.5.2 Water Control The Contractor will be responsible for storing, managing, treating, or transporting and properly disposing of all impacted water. The Contractor will be responsible for obtaining and complying with all permits associated with water quality, including groundwater, storm water, wash water, decontamination water and any other applicable waters generated during, or as a result of remediation construction. The Contractor will also be responsible for the disposal of non impacted wash water. 4.5.3 Asbestos Contractor will be responsible for all planning and paperwork associated with ACM removal and disposal, and for conducting all ACM related activities in accordance with DEQ asbestos requirements (OAR 340-248-0005 to 340-248-0290). 4.6 Construction Quality Assurance CH2M HILL will be UPRR's onsite representative during the remedial action. It will be CH2M HILL's responsibility to periodically monitor the Contractor's construction activities for conformance with the design and maintain a log of construction activities. 4.6.1 Excavation and Fill The Contractor will be responsible for excavating and removing impacted soils and related materials as outlined in this work plan. Contaminated soil will be removed and properly disposed of at the disposal facility. The NAPL excavation areas will be backfilled to within 2.5 feet of the pre-existing ground surface. Clean imported fill material will be transported to the Site by truck and placed in the clean soil stockpile prior to use. If a non-local source of clean fill cannot be identified, then analytical data to verify that the arsenic concentration is less than 10 milligrams per kilogram will be obtained for fill material prior to placement. 4.6.2 Backfill Placement All backfill material will be placed in 6-inch-thick horizontal lifts and compacted with a roller. The thickness of the fill materials will be field measured prior to compaction as directed in the field by the CH2M HILL representative. Final fill thickness (2.5 feet across both the east and west excavation areas) will be confirmed by burying 2.5 foot- high measurement gauges every 100 within the excavation areas. Additionally, the final elevation grade will be verified by site survey to the Final Grading Plan (Drawing EC-3). CH2M HILL will inspect the fill as it is delivered to the excavation area to monitor for visible changes in the type or consistency of the fill and verify the final. RAWP 011512 CLEAN.DOCX 4-3 SECTION 5 Remedial Action Completion Report At completion of the remedial actions associated with this work plan, a final inspection will be conducted and a Remedial Action Completion Report will be prepared by CH2M HILL for submittal to ODEQ. The Remedial Action Completion Report will include the following: • Copies of manifests and weigh tickets • Confirmation sampling data • Copies of analytical results for fill material, if applicable • Documentation of the EMS recorded with Jackson County • Description of any variations from this work plan RAWP 011512 CLEAN.DOCX 5-1 SECTION 6 Schedule The anticipated timing of the 5 phases of work is summarized below. • Phase I - Installation of the rail spur - Spring 2013 • Phase II - Removal of NAPL Areas (Bunker C) -Spring/Summer 2013 • Phase III - Removal of soil to 2.5 feet in depth from the west end of the site - Fall/Winter 2013. • Phase IV - Removal of soil to 2.5 feet from the east end of the site - Spring 2014. • Phase V - Remove temporary rail spur and final grading - Spring 2014. Control over the schedule will be largely dependent on the availability of rail cars during the Phase III and V portions of the work. 6.1 Time of Operation It is anticipated that UPRR's Contractor will work 5 to 6 days per week during excavation and loading activities. Hours of operation are normally lam to 4:30pm.1 6.2 Security The Site is currently fenced with entrance and egress gates on the west and east end of the site. The fencing and locked gates will be maintained throughout the duration of the remedy implementation. Equipment used during the remedy will be stored onsite within the fenced area. 1 From Ashland municipal code: Construction or Repair of Buildings, Excavation of Streets and Highways. The construction, demolition, alteration or repair of any building or the excavation of streets and highways other than between the hours of 7:00 a.m. and 7:00 p.m., on weekdays, and 8:00 a.m. and 6:00 p.m. on weekends and holidays, except in the case of an emergency in the interest of the public welfare and safety. RAWP 011512 CLEAN.DOCX 6-1 SECTION 7 References CH2M HILL 2012. 90% UCL Soil Excavation Methodology, Ashland, OR - Former SP Yard. Letter to Oregon Department of Environmental Quality, August 24, 2012. CH2M HILL, October 2012. Bunker C Field Investigation Report. Union Pacific Railroad Company, Ashland Oregon. ERM 1999. Final Remedial Investigation Report. Environmental Resource Management. ERM 2001. Feasibility Study Report. Environmental Resource Management. K/J 2006. Ashland Railyord Remedial Design/Remedial Action Work Plan. Union Pacific Railroad Company, Ashland Oregon. Kennedy/Jenks Consultants. ODEQ 2001. Record of Decision for Union Pacific Railroad Rail Yard Site, Ashland, Oregon. Oregon Department of Environmental Quality, Western Region Cleanup Program. ODEQ, 2003. Risk-Based Decision Making for Petrolewn-('ontaminaled Sites. Oregon Department of Environmental Quality, revised September 2009). Figures J_ V ~ ❑ ~ z ~ a a ~ c o - o ~ co Q1 K ~ Y ~ U N k o W u a a Z a` c m w ~ o r 4 t!1 ~ Q it 13~~ aid « R ~I•.3T/f A e r r r - ly ~ s w r Q p C C p O O N J U w Z` a a ~ c o Z c ° w o - m m 'm r o < c e in n m o_ ~ o m _ 0 0 ° x o W"'aa _ E z a a w a m> c m y lLL jjW 7 Q 'jA e t... , . r ! -i .r o r BPS k 00 - WM c 2L yg COMM, 04 - 6 iiiilll~FFF~ ! Design Drawings s-nooa do aSnja !i h Z g ~ r- ~ s gyp. ~ ~ \ 1, r 1 _ F 46 a ~V N I I ~ ~ ' it m r w _ F o LLJ LLI ' a J WV 90BtOI ZlOZ6/1L-03AtlS:SM 11f10AM-NMd31151a. dtl1 CL^9 i13Sf1LL ! I I, a=3w o ! / III / I / / oI o w i I I ' / I , / J I / LL a .Aft o LL a QI ! o 0 o l ! o Lu i Q I a l ~ 00`~~ o w ~ w w w I n o< WV 8540 6 ZLJ?IC l/l l'a stl5lSVl 213CVd~NMe NOLLI~ptVafl-Z~~ EVE E15S i13Sf1 LL iuH ~~r.Nno ia~aoo i., ao naa~i. i., v vndi.,m av., m o. r sn_..aa ma can iu~~ar ccsHi stmwrooa do asnaa -Ja 1 z ~ ~HE I' \'1I ~ W Z i\ J w / w LLI K x I ~ a w J ~C)w C) LU ' w y I _ r ~ I I zoo ~I ~ ' s 'o c I J w~ wJ i ~ - w, J aw _ ~w Jw ~ ~ o o0 x rt w s i u7 w i 0 W o / - % ww ~ w > Q N \ oo I n rc a w n ~ ¢ rt F s ~ z J A I a' ia3..~a~3 15 ~ ~e~ 55~iJa~~01n~~ i.,rv rv sv r~3a3ii~ ~ i v'a 3~~i anv lrv~e~ ous i -S/NEW n~04 j03Sfl~iJ O ~ Z a / w .x• - v C) LL y^ LL W r \ Q I W o r ~ _ CD LLCD J / a w a ~I Z 0 i / W N LL~ c a i / LL w 0 , / o N a s- o Appendix A Health and Safety Plan Appendix B Asbestos Checklist ASBESTOS ABATEMENT - CHECK LIST Start Date: Ending Date: Contractor Name: Contract No: Contract Name: Location: Type of Asbestos: TSI Surfacing Floor Tile Transite Roof S ra -On Mastic Other Description of ACM: Quantities: Scl Ft: Ln Ft: Other Containment Type: Full Containment Mini Enclosure Gloveba Other: PRE-ABATEMENT CHECKLIST ✓ CHECKLIST ITEM DESCRIPTION REFERENCE NOTES 1. Has the contractor obtained state licenses and permits, Section 13281 Para. 1.3.4 where necessary? 2. Has the contractor notified the EPA, or the appropriate Section 13281 Para. 1.3.4 state or local regulatory agency, 10 days prior to the 40 CFR 61.145 (b) commencement of work? 3. Has the contractor provided proof that all asbestos workers Section 13281 Para. 1.3.3 and supervisors are trained in the proper removal 29 CFR 1926.1101 (k)(9), procedures of asbestos? (o)(3)(i) 40 CFR 763.121 (k)(3) 4. Has the contractor provided the name of the "competent" Section 13281 Para. 1.3.7 or "qualified" person? 29 CFR 1926.1101 (o)(4) 5. Has the contractor provided proof that the supervisor, Section 13281 Para. 1.3.7 remaining on-site during all abatement operations, is 40 CFR 61.145 (c)(8) trained in the requirements of NESHAP? 6. Has the contractor provided proof that all of the employees Section 13281 Para. 1.3.12 have received medical examinations and that medical 29 CFR 1926.1101 (m), records are kept? (n)(3)(i) 40 CFR 763.121 n 3 i 7. Has the contractor provided proof that all of the employees Section 13281 Para. 1.3.3 are respirator trained and fit tested? 29 CFR 1910.134 (e)(5)(I) 29 CFR 1926.1101 (h)(4) 8. Has the contractor provided the name, address, and phone Section 13281 Para. 1.5.1 number of the Private Qualified Person responsible for the ex osure monitoring program and air sampling? 9. Has documented evidence the PQP has completed training Section 13281 Para. 1.5.1 in and is accredited and where required is certified as a Building Inspector, Contractor/Supervisor Abatement Worker and Asbestos Project Designer and successfully completed the National Institute of Occupational Safety and Health (NIOSH) 582 course "Sampling and Evaluating airborne Asbestos Dust" orequivalent? 10. Has the contractor provided the name, address, and Section 13281 Para. 1.3.10 phone number and state license of the testing laboratory for all asbestos sampling analysis? 11. Has the laboratory shown proof of participation in a Section 13281 Para. 1.3.10 Proficiency Analytical Testing (PAT) program, accredited 29 CFR 1926.1101 App. A by the American Industrial Hygiene Association (AIHA) and judged proficient by the current inclusion on the AIHA Asbestos Analysis Registry ARR ? 12. Has the contractor provided the name and the location of Section 13281 Para. 1.3.11 certified waste disposal site? 40 CFR 61.145 b 4 xii ASBESTOS ABATEMENT - CHECK LIST 13. Has the contractor submitted a written program manual Section 13281 Para. 1.2.6 or operating procedure including methods of compliance regulatory statues? 14. Has the contractor provide a copy of the Material Safety Section 13281 Para. 1.2.6 Data Sheets MSDS for all materials brought to the site? 15. Has the contractor provided product data? Section 13281 Para. 1.4 SD-03 ASBESTOS HAZARD ABATEMENT PLAN CHECKLIST ✓ CHECKLIST ITEM DESCRIPTION (Section 13281 Para. 1.3.9 1. Is the plan prepared, signed, and sealed by the Private Qualified Person, including certification number and certification date? 2. Does the plan include a drawing showing the location, size, and details of asbestos regulated areas, including the following: - location of the clean and dirty areas - buffer zones - showers - storage areas - change rooms - local exhaust equipment 3. Does the plan include a planned air monitoring strategies? 4. Does the plan include the precise personal protective equipment to be used? 5. Does the plan include step-by-step details for the sequencing of asbestos-related work? 6. Does the plan include a disposal plan? 7. Does the plan specify the type of wetting agent to be used? 8. Does the plan include both Fire and Medical Emergency response plans? 9. Does the plan include a detailed description of the environmental pollution control method? POST-ABATEMENT CHECKLIST ✓ CHECKLIST ITEM DESCRIPTION 1. Have copies of all appropriate environmental monitoring documents been supplied to the OICC/ROICC or the Navy Consultant? 2. Has the Asbestos Program Manager been informed the removal has been completed? 3. Has the contractor provided written proof of the total amount of asbestos received and buried by the landfill? 4. Has the original Waste Shipment Record been forwarded to the Environmental Department? NOTES: Appendix C Sampling and Analysis Plan Sampling and Analysis Plan Remedial Action Soil Confirmation Union Pacific Railroad - Ashland Former SP Yard Ashland, Oregon Prepared for Union Pacific Railroad Company January 2013 CH2MHILL® SECTION 1 Introduction At the request of the Union Pacific Railroad Company (UPRR), CH2M HILL has prepared this Sampling and Analysis Plan (SAP) for the UPRR Ashland - Former SP yard (the Site) located in Ashland, Oregon, as shown in Figure 1. A remedial action (RA) is planned for early 2013 at this site (Remedial Action Work Plan/UPRR Ashland Former SP Yard, CH2M HILL, November 2012), and this SAP has been prepared to guide the confirmation sampling that will be conducted during the RA. The excavation approach described in the RA WP is based on current risk-based concentrations for the contaminants of concern (COCs), and utilizes the 90 percent upper confidence limit (90% UCL) approach to site cleanup as described in ODEQ guidance (ODEQ, 2009). Using this methodology, the entire soil dataset for the Site was evaluated to determine which locations should be excavated to decrease the 90% UCL for all COCs to below their respective risk-based concentrations (RBCs). Two polygons (east and west) were drawn around the sample points identified for removal to meet the risk and hazard quotient targets (Figure 2). Removal of these two excavation areas will reduce the 90% UCL, calculated for soil remaining onsite, below residential RBCs, and bring the cumulative ELCR for the entire parcel below 1x10-5. However, some contamination will remain that may exceed the RBCs at specific locations. As described in this SAP, confirmation sampling is being conducted only to document contaminant levels that remain; additional excavation based on confirmation sample results will not be performed as part of this remedial action. An Easement and Equitable Servitudes (E&ES) agreement between UPRR and ODEQ will be filed with the property title and will document any land use restrictions based on overall residual risk remaining upon completion of the remedial action. Should additional site risk be identified based upon confirmation sampling results or a potential future subdivision of the property parcel, then the prospective purchaser may be required to conduct additional remedial actions at a future time. In addition, the RA WP specifies the collection of confirmation samples from the three NAPL-contaminated areas and from the soil beneath the temporary loading rail spur once it has been removed. 1.1 Site Background The Site consists of approximately 20 acres located at 536 A Street in the city of Ashland (City), Jackson County, Oregon. Ashland lies within the Bear Valley in southwestern Oregon at an elevation of approximately 2,000 feet above mean sea level. The Site and surrounding area are shown on Figure 1. The former Ashland Railyard operated as a locomotive maintenance, service, and railcar repair facility between 1887 and 1986. Various structures (including a hotel/passenger station, a freight station, a car repair shed, a turntable, a roundhouse, and miscellaneous work and storage buildings) were once present. A steel, 55,000-barrel (3.025-million gallon) aboveground, Bunker C oil tank, used for fueling steam locomotives, was installed at the Site (near the Former Drip Slab foundation) around the turn of the century, and removed in the late 1940s. Light locomotive maintenance and car repair functions were performed by the Southern Pacific Transportation Company (SPTCo), UPRR's predecessor, from the 1900s until the early 1970s. Most locomotive maintenance and fueling facilities were decommissioned before 1960. UPRR acquired SPTCo and many of its assets, including the former Ashland Railyard, in 1997. Since the acquisition, UPRR has not operated or performed any railroad related activities at the Site. The Site is currently inactive and is being considered for sale and/or redevelopment. 1.2 Site Geology and Stratigraphy The shallow soil beneath the Site consists of three units: surface soil unit, a silt/clay unit, and a discontinuous sand unit. Each of these units is described below. RAWP SAP 011512 CLEAN.DOCX 1-1 1 INTRODUCTION 1.2.1 Surface Soil Unit Surface soil is composed of either native sandy clay or an imported fill material. The sandy clay is usually moist and typically dark brown. The native sandy clay is found across the Site; however, fill material overlies the sandy clay in several developed areas, including the former drip slab, roundhouse, the holding ponds, and downslope of the holding pond area. The fill material is composed of variable mixtures of coarse, granular soil, including railroad ballast composed of red-brown volcanic rock (scoria). Bricks and other debris are occasionally found within this material. The sandy clay and fill material extend to depths of approximately 3 to 4 feet below ground surface (bgs), with the fill material increasing in thickness to the north (downslope). 1.2.2 Silt/Clay Unit Underlying surface soil is a silt/clay unit. This unit is encountered from approximately 3 to 4 feet bgs (beneath the surface soil), and extends to between approximately 20 and 25 feet bgs. This unit ranges from silty clay/clayey silt to a sandy silt/clay and generally acts as a confining layer for water and NAPL across the site. The silt/clay unit is generally olive gray in color; however, discolored intervals are dark gray to black near the upper contact with the overlying surface soil. The unit is generally medium stiff, moist to wet, and contains occasional thin, typically saturated, stringers of sand and fine gravel (typically less than 5 inches thick) that appear to be laterally discontinuous. At locations where the discontinuous sand unit (described below) is encountered, the silt/clay unit typically grades to a sandy clay/sandy silt material at the interface of the two units. 1.2.3 Discontinuous Sand Unit The discontinuous sand unit has been encountered within the silt/clay unit described above. This sand unit varies from olive to yellowish brown, consists of sand to silty and clayey sand, is typically saturated, and is laterally discontinuous beneath the Site. This unit is typically saturated and encountered at depths of between approximately 10 and 15 feet bgs, and is generally 1 to 5 feet thick, although it appears to be thicker in the eastern section of the Site. This unit was encountered at shallower depths (less than 10 feet bgs) in the southern portion of the Site. 1_2 RD WP RAWP SAP 011512 CLEAN.DOCX SECTION 2 Sampling and Analysis Procedures 2.1 Field Preparation The NAPL areas will be excavated during Phase II. The East and West Polygons will be excavated during Phase III and Phase IV respectively. The temporary rail spur will be removed during Phase V. Confirmation sampling will be conducted in each area soon after each respective Phase is complete. All samples will be collected by hand from the respective areas. 2.2 Soil Sampling Procedures and Locations Confirmation samples will be collected from the floor of the excavations at a frequency of approximately one sample per 10,000 square feet, from the sidewalls of the excavations at a frequency of one sample per 200 linear feet, and from beneath the temporary rail spur at a frequency of one sample per 100 linear feet. Approximate locations (plan view) are shown on Figure 2. Table 1 shows the number of samples to be collected from each area. TABLE 1 Number of Soil Samples Confirmation Sampling and Analysis Plan Sidewall Floor Total East Area 6 9 15 West Area 6 6 12 NAPL Areas 5 4 9 Rail Spur Area NA 4 4 Sidewall samples will be collected between 15 and 20 inches from the top of the excavation. Soil samples will be collected using a clean steel trowel. The surface soil will be scraped away to allow sampling of undisturbed soil. Rocks or vegetation will be avoided. The sample location, descriptions (soil texture, moisture, odor, and color), and field screening observations will be recorded in the field note book. At each sample location, about 500 grams of soil will be collected and placed in a clean bowl. The soil will be homogenized using a new, clean, stainless steel spoon. The soil will be transferred to appropriate sample containers provided by the analytical laboratory and filled to minimize headspace. Sample jars will be sealed after wiping the threads and rim of the sample jars. Field personnel will wear disposable gloves during all soil-handling activities. The samples will be labeled and placed on ice in a clean cooler. Table 2 presents a summary of soil analytical requirements. 2.3 Laboratory Analysis Selected laboratory analyses, preservation, reporting limits and holding times for each method are presented in Table 2. RAWP SAP 011512 CLEAN.000X 2-1 2 SAMPLING AND ANALYSIS PROCEDURES TABLE 2 Required Sample Methods, Containers, Preservation, Method Reporting Limits and Holding Times Confirmation Sampling and Analysis Plan Rail East West NAPL Spur Holding Analytical Sample Area Area Areas Area Time Analysis Method Matrix Container Qtya Qtya Qtya Qtya Preservative (days) ICP Metals (As, Ba, Cd, SW6010B Soil 1-4oz Jar 17 14 0 4 <6C, None 6 Months Cr, Pb, Hg, Se, Ag) NWTPH-Dx NWTPH-Dx Soil 1-8ozJar 17 14 11 4 <6C, None 14/40 Days` vOCs (benzene, toluene, 1- Terracore <6C McOH/Na ethyl SW8260-B Soil Kitb 17 14 0 4 Bisulfate 14 Days benzene,and xylenes) SW 8270 14/40 PAHs SIM Soil 1-8ozJar 17 14 0 4 <6C, None Days Note: Sample container, volume requirements etc. have been specified by the Pace Analytical Laboratory. a Qty includes samples plus one duplicate and one equipment blank for each excavation area. bTerracore kits include one sampler within each kit `14 days to extract and 40 days to analyze after extraction 2.4 Quality Assurance This section provides details on quality control, equipment decontamination, and handling. 2.4.1 Equipment and Trip Blanks One equipment blank for each analyte will be collected during each excavation phase for non-disposable equipment. Equipment blanks will be collected by pouring DI water over a decontaminated trowel, new spoon, and a decontaminated stainless steel bowl. The water will then be transferred into sample containers. One trip blank will be included for VOC analysis during each excavation phase. 2.4.2 Field Duplicate Samples One field duplicate sample will be collected at one sample location from each excavation area. Twice as much soil will be needed to fill two jars for each analysis. 2.4.3 Decontamination Procedures All non-disposable sampling equipment such as trowels, spoons, and bowls will be decontaminated prior to sample collection, between sample locations, and after the sampling event is complete. Disposable gloves will be changed between sample locations. Dispose of unused soil at the sampling location. The following decontamination procedures will be used: • Wash (using a scrub brush) with a dilute solution of Alconox and tap water • Rinse with tap water 2-2 RD WP RAWP SAP 011512 CLEAN.DOCX • Rinse with distilled or deionized water • Rinse with methanol • Rinse with distilled or deionized water 2.5 Investigation Derived Waste The waste streams associated with confirmation sampling activities may include: • Personal protective equipment (Tyvek coveralls, gloves, etc.) • Disposable sampling items (spoons, tape, packing materials, etc.) • Rinse water from decontamination Solid waste (personal protective equipment [PPE] or sampling materials) will be collected in a plastic garbage bag and disposed in a municipal solid waste dumpster. The volume of water produced from decontamination during this field sampling effort will be minimal and will be disposed of to the sanitary sewer. 2.6 Field Records Records of the field activities will be kept for documentation purposes. A description of the records used during the investigation effort is summarized below. 2.6.1 Documentation Field notes, sketches, and observations will be documented in dedicated, water-resistant field notebooks using permanent pens. Notes will include sample locations, visual and olfactory characteristics of the soil sampled, time of sample collection, and other relevant visual observations or information. Field notebooks will be retained in the project file after the sampling effort is completed. 2.6.2 Photographs Photographs will be taken of each sample location and at other locations where important observations are made, if any. A photo log will be kept that details the location and identification number for each photograph taken. 2.6.3 Sample Identification, Handling, Storage, and Delivery Samples will be labeled so the analytical data can be easily matched with location data. Sample locations will be placed on the site maps using measurements made from the existing staked excavation survey corners. Filled sample containers will be labeled with the following: • Project name • Project number • Sample identification • Analysis to be performed • Date and time of collection Sample jars will be sealed in Ziploc bags, placed on ice in a cooler, and packed with bubble wrap to prevent container breakage. A chain-of-custody form will be completed and placed in a sealed bag and taped to the inside of the ice chest. The chest will then be sealed shut with tape and shipped or delivered to the laboratory within 24 hours of sample collection. To retain sample custody, samples will remain in possession of field personnel or in a locked location until they are shipped to the laboratory. RD WP RAWP SAP 011512 CLEAN.DOCX 2-3 2 SAMPLING AND ANALYSIS PROCEDURES 2.6.4 Laboratory The laboratory that will be used for these analyses is Pace Analytical Services, Inc.: Pace Analytical Services, Inc. 940 South Harney Seattle WA 98108 2.6.5 Key Contacts Table 3 presents the names, responsibilities, and contact information of key project personnel that will be involved in the sampling effort. TABLE 3 Project Personnel Confirmation Sampling and Analysis Plan Name Title Phone Mike Niemet/CH2M HILL Project Manager 541-768-3726 541-602-4760 (cell) Brandon Jones- Field Team Leader and Site Safety Coordinator 541-768-3226 Stanley/CH2M HILL Tim Clemen/UPRR Engineer in Charge 541-892-3056 (cell) Jennifer Gross/Pace Laboratory Contact 206-957-2426 Analytical 206-767-5060 (Main office) 2_4 RD WP RAWP SAP 011512 CLEAN.DOCX J _J 2 C> El -°a z m c ° o m c T ~ k N ~ ~ U ° ~ A A w 7 w o ll (n ~ Q yy~ ~i~ F Yr AdIt 4 _ 77 or i, bi TL yy era j ~ `r ~ ' AAA- . r , j} lot' + R i Y ~r `j SS - ~ - nY4 { i lily JV. a3~r 33.s - a.,t Ja_ai. ai rn... aaui.va~iao~rv srvs53a c3aiurvv irv3Jir~cas~ -S1N34'JN~O4 j03Sr~3a II r o mop w w' i ~c•ox ❑ LLa x ¢LL z~ O / co • 4a X o x w • _ • X x / a / ~~o d I J N_ w~ J a ;n I I 3 1 I Y ~ I Q • UJ Q <n ON • / w O ° 5 w• ~ - o a ~ ~ w i ~ z a o z r ~u i a o s u,d ssoaa~e~oxnn-aanvs is'n a3dvd-rev~d ~NndNVS-z ~an~id., evi srss aasn~ F -Oregon Department of Environmental gQuality Western Region Eugene Office t~ G c 0 1102 Lincoln Street, Suite 210 us : x John A. tiiv3iaber, M.D., Governor Eugene, OR 97401 (541) 686-7838 FAX (541) 686-7551 TTY (541) 687-5603 September 21, 2001 Mr. Gary Honeyman Union Pacific Railroad Company P.O. Box B 221 Hodgeman Laramie WY 82072 l r ~I SEP 24 2001 Re: DEQ Record of Decision Document Ashland Rail Yard Project i. Dear Mr. Honeyman: Enclosed is a copy of the Record of Decision (ROD) document prepared by the Oregon Department of Environmental Quality (DEQ). With the ROD, DEQ formally selects the remedial action alternative for the former Ashland Rail Yard. The ROD document also provides a description of the project as well as the selected remedy. The ROD was prepared based primarily on information contained in Remedial Investigation Report (RI) and the Feasibility Study Report (FS), both prepared by Environmental Resources Management (ERM) on behalf of Union Pacific Railroad Company. The ROD also includes discussion of comments received during the public comment period for the remedy. None of the comments received during the comment period required modification to the remedy proposed by DEQ. The ROD document has been placed in the public document repository established for the project, which is located at the Ashland Public Library. If you have any questions, I can be reached at 541-686-7838, ext. 262. Sincerely, Gene Wong Project Manager Voluntary Cleanup Program Cc: Mike Arnold, ERM-Bellevue (w/ encs.) Donna Andrews, Dolma Andrews Realty (w/ encs.) Maria Harris, City of Ashland (w/ encs.) Mike McCann, DEQ-Eugene (w/o encs.) oso4nci MANAGEMENT APPROVAL FORM REPORT/DOCUMENT TYPE: (Prellminary Approval) (Attached) Document Name Union Pacific Railroad Ashland Rail yard Site Department of Environmental Quality Environmental Cleanup Division Record of Decision X Certification of Completion Date: Other (Describe) Please review the attached document that describes a staff recommendation regarding an environmental cleanup activity. The approved preliminary recommendation has been advertised for public comments as required by ORS 465.320. The public comment period has expired. The attached document includes a discussion of public comments received and how those comments affected the final recommendation/decision. FINAL APPROVAL: q z( 7 d1 Western Region Cleanup Manager Date Western Region ivision D to Return completed form to Gene Wong WR Eugene Section: WR-Cleanup #F2, rev 10193 ACTION SUMMARY & CROSS PROGRAM ISSUES DATE: September 10, 2001 Summary/Notes to DA: This Record of Decision (ROD) presents DEQ's selected remedy to address soil and surface water contamination at the Union Pacific Railroad (UPRR) Rail Yard site in Ashland. The rail yard operated as a locomotive maintenance, service, and railcar repair facility between 1887 and 1986. Facility operations resulted in environmental contamination. Soils have been contaminated with arsenic, lead, polynuclear aromatic hydrocarbon compounds (PAHs) and total petroleum hydrocarbons (TPH), and surface water bodies have been impacted with TPH. UPRR completed an RI/FS under a Voluntary Cleanup Agreement, which was signed in March 1993. The selected remedy includes excavation of soils containing contaminants above residential cleanup levels and transport of these soils off site for treatment and/or disposal. The remedy also includes removal and disposal of surface features including an oil/water separator, tank saddles, man-made Ponds A and B, the Bunker C area, ballast and residual petroleum associated with the former Drip Slab and contaminated soils near these surface features. Abandonment of the oil collection culverts and recovery wells, free-product observation probes, piezometer, and monitoring wells is also part of the remedy. A 45-day public comment period, including a public meeting, was held on DEQ's proposed remedy. Several comments were received during the comment period; however, none of the comments required a modification to the proposed remedy. The following programs will be affected by this action and coordination with the listed individuals has occurred: ® No Cross Program Issues ❑ Air Quality ❑ Environmental Cleanup ❑ Hazardous Waste ❑ Onsite ❑ Solid Waste ❑ Tanks ❑ Water Quality ® Public Affairs Summary of Coordination Activities/Program Impact: The Environmental Cleanup Project team has included at various times Eric Blischke, Bill Mason, Greg Aitken, Mike McCann, and Gene Wong. Jared Rubin, Susan Turnblom, and Angie Obery have provided review on toxicological matters at various points throughout the project. Gene Wong, the current Project Manager, has been with the project since 2000. Mike McCann, the current Project Engineer and former Project Manager has been with the project since 1995. Public Affairs has been involved in the public information and participation portion of the work. This has involved the development and release of fact sheets and press releases. No air quality, water quality, solid waste, tanks or hazardous waste issues were part of the project. PROJECT TEAM. APPROVAL The Environmental Cleanup Division Project Team, listed below, for the Union Pacific Railroad Ashland Rail Yard Site Project, Voluntary Cleanup Agreement No. ECVC-SWR-93-02, has read the Record of Decision containing the selected remedial action and concurs with the proposed remedy. Gene Wong Date Project Manager Michael McCann, PE Date Project Engineer and Senior Reviewer RECORD OF DECISION FOR UNION PACIFIC RAILROAD RAIL YARD SITE ASHLAND, OREGON Prepare] By OREGON DEPARTMENT OF ENVIRONMENTAL. QUALI'T'Y WESTERN REGION CLEANUP PROGRAM[ September 10, 2001 TABLE OF CONTENTS 1.0 Introduction 1 2.0 Summary of the Selected Remedial Action 1 3.0 Site Description and Background 2 3.1 Site Location and General Setting 2 3.2 Site History 3 3.3 Historical Facility Operations 3 3.4 Geology 4 3.5 Hydrogeology 5 3.6 Surface Water Hydrology 7 3.7 Previous Removal Actions 7 4.0 Summary of Environmental Investigations Results 7 4.1 Phase I and Phase II Environnmental Site Assessments 8 4.2 Phase I Remedial Investigation 9 4.3 Phase II Remedial Investigation 9 4.4 1997-1998 Groundwater Monitoring 10 4.5 Sources and Nature of Environmental Impacts 10 4.6 Risk Assessments 11 43 Extent of Impacts Relative to Risk-Based Concentrations 14 4.8 Beneficial Use 15 4.9 Extent of Impacts Relative to a Commercial/Residential Mixed Land Use Scenario 17 4.10 Locality of Facility 18 4.11 Hot Spot Evaluation 18 5.0 Remedial Action Objectives (RAOs) 18 5.1 Areas Requiring Remedial Action 19 6.0 Development of Remedial Action Alternatives 20 6.1 Description of Remedial Alternatives 21 6.1.1 Alternative 1 -No Action 21 6.1.2 Common Tasks of Alternatives 2, 3, 4, and 5 21 6.1.3 Alternative 2 - Engineered Soil Cap 24 6.1.4 Alternative 3 - Excavation and Off-Site Disposal 25 6.1.5 Alternative 4 - Excavation with Asphalt Incorporation and On-Site Reuse 26 6.1.6 Alternative 5 - Excavation with Off-Site Disposal and On-Site Encapsulation 26 7.0 Evaluation of Remedial Action Alternatives 28 Remedial Action Recommendation - Staff Report Union Pacific Railroad Ashland Rail Yard Site Table of Contents, Page l 7.1 Evaluation Criteria 28 7. 1.1 Protectiveness 28 7.1.2 Treatment of Hot Spots 29 7.1.3 Remedy Selection Balancing Factors 29 7.2 Comparative Analysis of Remedial Action Alternatives 31 7.2.1 Protectiveness 31 7.2.2 Effectiveness 31 7.2.3 Long-Term Reliability 32 7.2.4 Implementability 32 7.2.5 Implementation Risk 32 7.2.6 Reasonableness of Cost 33 8.0 Peer Review Summary 33 9.0 Public Notice and Comment 33 9.1 Comments and Responses to Comments on the Selected Remedial Action 34 10.0 Documentation of Significant Changes 35 11.0 Selected Remedial Action 35 11.1 Selected Remedial Action Alternative 35 11.2 Residual Risk Assessment 36 11.3 Conclusions .......................................................................................................38 12.0 Statutory Determinations 39 13.0 Signature of the Regional Administrator 39 Remedial Action Recommendation - Staff Report Union Pacific Railroad Ashland Rail Yard Site Table of Contents, Page 11 TABLE OF CONTENTS List of Figures Figure 1 Site Location Map Figure 2 City of Ashland Zoning Map Figure 3 Site Plan with Historic Structure Map Figure 4 Areas Exceeding Residential Cleanup Goals in Soil Figure 5 Site Parcels and Local Zoning Figure 6 Remedial Action Tasks Associated with All Action Alternatives List of Tables Table I Risk-Based Cleanup Goals for Constituents of Concern in Soil Table 2 Total Petroleum Hydrocarbon Concentrations in Soil Table 3 Polynuclear Aromatic Hydrocarbon Concentrations in Soil Table 4 Total Metals Concentrations in Soil Table 5 Total Petroleum Hydrocarbon Concentrations in Ground Water Table 6 Volatile Organic Compound Concentrations in Ground Water Table 7 PolynucIear Aromatic Hydrocarbon Concentrations in Ground Water Table 8 Total Metals Concentrations in Ground Water Table 9 Summary of Soil Remediation Alternatives Table 10 Summary of Costs Associated with Each Alternative Table 11 Residual Risk Calculations Appendices Appendix A Administrative Record for UPRR Ashland Rail Yard Remedial Action Recommendation - Staff Report Union Pacific Railroad Ashland Rail Yard Site Table of Contents, Page III 1 RECORD OF DECISION UNION PACIFIC RAILROAD RAIL YARD SITE ASHLAND, OREGON 1.0 Introduction This document presents the selected remedial action for the Union Pacific Railroad Company (UPRR) former rail yard (Yard) site located in Ashland, Oregon (see Figure 1). The remedial action was selected in accordance with Oregon Revised Statutes (ORS) 465.200 through 465.380, and Oregon Administrative Rules (OAR) Chapter 340, Division 122, Sections 010 through 110. The selected remedial action is based on the administrative record for this site. A copy of the Administrative Record Index is attached as Appendix A. This Record of Decision summarizes the detailed information contained in the administrative record, particularly the Final Remedial Investigation Report (RI) (ERM; 1999) and the Final Feasibility Study Report (FS) (ERM; 2001) both prepared by Environmental Resources Management (ERM) on behalf of Union Pacific Railroad Company. The FS was submitted to the Oregon Department of Environmental Quality (DEQ) on February 15, 2001. The FS and other documents, as indicated in the Administrative Record, were completed under the Voluntary Cleanup Agreement No. -ECVC-SWR-93-02, dated March 30, 1993, between UPRR and DEQ. In addition to presenting the selected remedial action for the site, this report summarizes the more detailed information presented in the RI and FS reports. 2.0 Summary of the Selected Remedial Action The Yard operated as a locornotive maintenance, service, and railcar repair facility between 1887 and 1986. Facility operations resulted in environmental contamination at the site. Soils have been contaminated with arsenic, lead, polynuclear aromatic hydrocarbon compounds (PAHs) and total petroleum hydrocarbons (TPII), and surface water bodies have been impacted with TPH. This selected remedial action addresses potential human health risks associated with exposure to the contaminated soil and surface water. No long-term ecological risks were identified. Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page t The selected remedial action consists of the following elements: • Excavate soils containing contaminants above residential cleanup levels, and transport these soils off site for treatment and/or disposal; • Remove the oil/water separator, tank saddles, and contaminated soils near the separator and saddles; • Abandon the oil collection culverts and recovery wells, free-product observation probes, piezometer, and monitoring wells; • Backfill man-made Ponds A and B after water and sediments have been sampled and/or removed and disposed of, if necessary; • Excavate contaminated impacted soil in the Bunker C area and dispose of the soils off site; and • Remove ballast and residual petroleum associated with the former Drip Slab. These actions are considered to be protective, effective, reliable, implementable and cost- effective. The selected remedy is consistent with the future anticipated use of the site as a mixed commercial/residential land use area. 3.0 Site Description and Background This section provides a general description of the site, including location and surrounding land use, current and historical activities and operations, regional and site-specific geology and hydrogeology, and surface water hydrology. 3.1 Site Location and General Setting The Yard is located on a 20-acre parcel at 536 A Street in the city of Ashland in Jackson County, Oregon. Ashland lies within the Bear Creek Valley in southwestern Oregon. The site and surrounding area are shown on Figure 1. The Yard is currently inactive and is being considered for sale and redevelopment. The adjacent property to the west and north is currently under development for a mixture of residential, industrial, and commercial land use. Agricultural and residential properties border the site to the east and west, and residential and commercial properties border the site to the south. A current zoning map, including the Yard and surrounding areas, is shown on Figure 2. A variety of historical operations have been conducted and a variety of structures were located within the Yard. These operations and structures are described in detail in the next section. The only structures currently remaining at the Yard are the former drip slab Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 2 foundation, the oil/water separator and ponds, the former car repair shed foundation, and the former roundhouse foundation. The Yard is accessible to the public and not fenced except for an area surrounding the oil/water separator, Ponds A and B, and the Bunker C area. 3.2 Site History The Yard operated as a locomotive maintenance, service, and railcar repair facility between 1887 and 1986. Various structures (including a hotel/passenger station, a freight station, a car repair shed, a turntable, a roundhouse, and miscellaneous work and storage buildings) were once present at the Yard. A steel, 55,000-barrel (3.025-million gallon) aboveground, Bunker C oil tank, used for fueling steam locomotives, was installed at the Yard around the turn of the century, and removed in the late 1940s. The locations of historic structures and features at the Yard are shown on Figure 3. Development of the Yard reached its peak in the early 1900s, with some additional construction performed during the 1920s; Light locomotive maintenance and car repair functions were performed by the Southern Pacific Transportation Company (SPTCo), UPRR's predecessor, from the 1900s until the early 1970s, Most locomotive maintenance and fueling facilities were decommissioned before 1960. Diesel and steam locomotive fueling operations were performed in the same location and, similar to car repair activities, were limited to a relatively small area of the Yard. No railroad maintenance activities were performed west of the car repair shed, or east of the drip slab. UPRR acquired SPTCo and many of its assets, including the Ashland Yard, in fall 1997. 3.3 Historical Facility Operations Two general facility operation areas are present at the Yard. The first area is the Locomotive Maintenance and Service Area (LMSA), which includes the former drip slab foundation, the former roundhouse, and the Pond C area. The second area is the Former Car Repair Shed Area. These areas are shown on Figure 3. Locomotive refueling operations were performed at the location of the former drip slab foundation. Steam locomotives were refueled with Bunker C fuel oil from a 55,000- barrel, aboveground storage tank (AST) located in this area. This tank was removed when diesel locomotives were brought into service (1955). The drip slab was installed in the mid-1980s to prevent the migration of diesel fuel and lubricating oil into the soil beneath the fueling tracks. During installation of the drip slab, ballast and soil impacted with petroleum products by former fueling operations were removed from the drip slab and placed into the turntable pit. The roundhouse was used for light maintenance of steam, and later, diesel locomotives. Operations most likely performed in this area would have included mechanical work on specific locomotive systems, welding, touch-up painting, and cleaning of locomotive Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 3 parts. The turntable was used to direct locomotives to the appropriate stall for maintenance. The Pond C area consisted of up to three, separate, holding ponds (Figure 3). Aerial photographs indicate that the ponds were constructed between 1938 and 1959. The ponds were used for retention of wastewater until they were decommissioned some time between 1965 and 1978. Soil excavated from the former Pond C area during closure was placed in the former turntable foundation. The car repair shed was used for light maintenance of railcars. Operations performed in the car repair shed likely included minor welding, touch-up painting, bearing replacement, and greasing. These activities generally do not generate significant amounts of wastewater or waste that would impact soil or ground water beneath the site. 3.4 Geology The soil and geology at the Yard has been characterized based on the results from the cone penetrometer testing (CPT) survey, soil borehole drilling, and soil physical testing results obtained during the RI field investigations. The geology beneath the Yard has been observed via soil borings and 25 CPT points down to depths of 34.3 feet below ground surface (bgs). Based on their investigations, the shallow geology beneath the Yard has been divided into four units, each with a unique lithologic character. These units include a surface soil unit, a silt/clay unit, a discontinuous sand unit, and an underlying dense sandy silt unit. Each of these units is described in detail below. Surface Soil Unit The surface soil at the Yard is composed of either native sandy clay or an imported fill material. The sandy clay is usually moist and typically dark brown. The native sandy clay is found across the Yard; however, fill material overlies the sandy clay in several developed areas, including the former drip slab, roundhouse, the holding ponds, and downslope of the holding pond area. The fill material is composed of variable mixtures of coarse, granular soil, including railroad ballast composed of red-brown volcanic rock (scoria). Bricks and other debris are occasionally found within this material. The sandy clay and fill material extend to depths of approximately 3 to 4 feet bgs, with the fill material increasing in thickness to the north (downslope). Silt/Clay Unit Underlying the surface soil is a silt/clay unit. This unit is encountered from approximately 3 to 4 feet bgs (beneath the surface soil), and extends to approximately 20 to 25 feet bgs. This unit ranges from silty clay/clayey silt to a sandy silt/clay. The silt/clay unit is generally olive gray in color; however, discolored intervals are dark gray to black near the upper contact with the surface soil. The unit is generally medium stiff, moist to wet, and contains occasional thin, typically saturated, stringers of sand and Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 4 fine gravel (typically less than 5 inches thick) that appear to be laterally discontinuous. At locations where the discontinuous sand unit (described below) is encountered, the silt/clay unit typically grades to a sandy clay/sandy silt material at the interface of the two units. Discontinuous Sand Unit The discontinuous sand unit has been encountered within the silt/clay unit described above. This sand unit varies from olive to yellowish brown, consists of sand to silty and clayey sand, is typically saturated, and is discontinuous beneath the site. This. unit is encountered at approximately 10 to 15 feet bgs, and is generally I to 5 feet thick, although it appears to be thicker in the eastern section of the Yard. This unit was encountered at shallower depths (less than 10 feet bgs) in the southern portion of the Yard. Dense Sandy Silt Unit A very dense-to-hard sandy silt is encountered at approximately 18 to 30 feet bgs, and beneath the silt/clay and sand units described above. This material is a tan to dark brown, moderately to poorly indurated, partially or completely cemented silt to siltstone. The material is commonly fractured with iron oxide staining present along fracture planes. Where encountered, this material was dry. Only the top 1 to 2 feet of this unit was observed during the RI fieldwork. However, the log for a commercial well located approximately 200 feet south of the Yard, indicates a gray siltstone was encountered at 14 feet bgs and extended to a total depth at 499 feet bgs. Granite bedrock was encountered at total depth. 3.5 Hydrogeology Four monitoring wells (MW-K08, MW-M03, MW-N08, and MW-P07) were installed at the Yard in March 1994 and two monitoring wells (MW-K05 and MW-V03) and one piezometer (PZ-K05) were installed at the Yard in May 1996. Occurrence, local flow and gradient, and hydraulic properties associated with the ground water beneath the Yard are summarized below. Ground Water Occurrence Ground water is typically first encountered beneath the Yard within the silt/clay unit, and/or the discontinuous sand unit, at depths between approximately 6 and 20 feet bgs. In the silt/clay unit, ground water generally occurs within the sandy silt sediments and the sand stringers. The silty or clayey sediments observed between the sandy silt sediments and wet sand stringers were observed to range from dry to wet. The discontinuous sand unit was observed to be fully saturated. The dense sandy silt unit (weathered bedrock) underlying both of these units was dry. The shallow water-bearing formation beneath the Yard has been interpreted to extend from the first encountered saturated sediments, as discussed above, to the top of the dense Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 5 sandy silt unit. Water levels measured in the six monitoring wells were observed to rise up to 4 feet above the level of first encountered ground water after installation, which may suggest semi-confined to confined hydrogeological conditions. A localized perched ground water zone has also been defined in the area of the former drip slab foundation. This perched zone is within the top 3 to 4 feet of ballast/fill material in this area. Sediments between the perched ground water and the shallow water-bearing formation ranged from dry to moist. Piezometer PZ-K05 was installed within the perched zone to assess potentiometric head data in this area. The water level elevation measured in PZ-K05 was approximately 1.69 feet higher in elevation than in monitoring well (MW-K05), located approximately 10 feet from the piezometer when measured on I I August 1996. This elevation difference confirmed the presence of a localized, perched ground water zone in the vicinity of PZ-K05. Local Ground Water Flow and Gradient Ground water contour maps prepared for each elevation-monitoring event indicate ground water flow at the site is consistently to the northeast under an average hydraulic gradient of 0.05 foot/foot. Estimates of Hydraulic Properties and Ground Water Velocities Hydraulic properties, such as horizontal and vertical hydraulic conductivity (K) and permeability, were estimated using field test results and published empirical methods. Depending on the test used and evaluation method applied, hydraulic properties were estimated as follows: • Horizontal K: 0.05 to 0.45 foot/day based on slug test results evaluated using the Bouwer and Rice method (Bower and Rice, 1976); • Horizontal K: 0.07 to 1.63 feet/day based on slug test results evaluated using the Cooper et al. method (Cooper, et al., 1967); • Horizontal hydraulic coefficients of soil permeability (geometric mean): 5.4 x €04 to 1.4 x 10-3 feet/day based on pore dissipation test data collected during the CPT investigation; and • Vertical K: 1.6 x 10"5 to 2.7 x 10"1 feet/day for saturated soil intervals as analyzed by the American Society for Testing and Materials. Estimates of average linear ground water velocities (seepage velocities) were calculated as described in the RI Report and are presented below: • Average seepage velocity using hydraulic conductivity calculated during slug testing is 0.03 foot/day; and Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 6 Seepage velocity using the geometric mean of the horizontal coefficient of conductivity data derived from the pore pressure dissipation tests is 1.4 x 10 feet/day. 3.6 Surface Water Hydrology The existing surface water drainage and ponds at the Yard are shown on all site figures. One natural pond is present in the north central region of the Yard. Two man-made ponds, Pond A and Pond B, are north of the former drip slab foundation and oil/water separator. There are two areas of active drainage at the Yard, the drainage along the eastern boundary of the Yard and that along the southwest boundary of the Yard. These drainage areas appear to run seasonally as storm water runoff. Several creeks and areas of surface water drainage originate in the foothills to the south, and flow generally northward to Bear Creek, a tributary to the Rogue River. None of these creeks traverse the Yard property. 3.7 Previous Removal Actions During installation of the former drip slab at the Yard (mid-1980s), ballast and soil impacted by former fueling operations were removed to the top of a perched ground water zone, which was encountered at 3.5 feet bgs. Nine passive product recovery wells (RW-001 to RW-009) were installed downgradient of the drip slab to remove floating product from the perched ground water zone. An oil/water separator and two holding ponds (Ponds A and B) were also installed at the same time as the drip slab. The oil/water separator was used to remove oil from the wastewater resulting from locomotive fueling and service operations in the drip slab area, and to treat the water recovered from the product recovery wells. The oil/water separator consists of a settling tank equipped with a belt skimmer for removing oil. Recovered oil was pumped to an AST. The treated water was then discharged to the larger of the two ponds (Pond A) constructed of bermed earth and clay. A second pond (Pond B), which is usually dry, was used for containment of overflow from Pond A. Because floating product is no longer present in the product recovery wells, neither the product recovery wells nor the oil/water separator are currently operating. 4.0 Summary of Environmental Investigations Results Several environmental investigations were conducted at the Yard between 1990 and 1998. These investigations included: Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 7 • Phase I and Phase II Environmental Site Assessments involving limited soil and ground water investigations conducted on a 2-acre portion of the Yard east of the drip slab, and on the oil/water separator and associated ponds. • An extensive soil, ground water, surface water, and sediment investigation conducted in the LMSA during the Phase I RI. • A Phase II RI involving extensive soil, ground water, sediment, surface water, and free product sampling, and slug testing. • Quarterly groundwater sampling conducted through March 1998. The general objectives of these investigations were to: • Identify the petroleum hydrocarbons and other chemical compounds that have been released to the environment; • Determine the nature and extent of petroleum hydrocarbons and other chemical compounds in affected media on and off property resulting from activities at the Yard; • Determine the distribution of petroleum hydrocarbons and other chemical compound concentrations; • Determine the direction and rate of migration of hazardous substances; • Identify migration pathways; • Identify the environmental impact and risk to human health and/or the environment; and • Generate the information needed to develop and select a remedial action. The scope of work completed during the investigations, as described in Sections 4.1 through 4.4, was conducted with the intent of achieving the RI objectives listed above. The results of these investigations are summarized in Section 4.5. 4.1 Phase I and Phase II Environmental Site Assessments Two environmental investigations were performed both on an eastern 2-acre portion of the Yard, east of the drip slab, and the oil/water separator and ponds. These investigations were performed in anticipation of condemnation of the property for construction of an electrical substation. Fieldwork activities included: Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 8 • Collection of shallow soil samples (up to 3.0 feet bgs), deep soil samples (up to 20.0 feet bgs), and groundwater samples from soil borings; • Installation and sampling of six groundwater monitoring wells; and • Collection of surface water and sediment samples from a swale along the eastern boundary of the subparcel. 4.2 Phase I Remedial Investigation The Phase I RI focused on the locomotive maintenance and service area (LMSA) of the Yard, as this area was identified to be the most likely to have potential impacts to the environment. An extensive soil, ground water, surface water, and sediment investigation conducted in the LMSA during the Phase I RI included: • Collection of 29 shallow soil samples (up to 5.5 feet bgs) and four deep soil samples (up to 15.0 feet bgs); • Advancement of 17 CPT direct-push points for assessment of soil lithology, ground water occurrence, and hydrogeologic properties; • Installation and sampling of four ground water monitoring wells (MW-K08, MW- M03, MW-P07, and MW-N08); • Collection of direct-push probe ground water samples at 19 locations; and • Collection of surface water and sediment samples from Ponds A and B. 4.3 Phase II Remedial Investigation The Phase II RI involved extensive soil, ground water, sediment, surface water, and free product sampling, and slug testing. The Phase 11 investigation included: • Advancement of eight CPT direct-push points for assessment of soil lithology and ground water occurrence in the area of the former car repair shed; • Advancement and sampling of two soil borings that were subsequently completed as monitoring wells - one upgradient of the former car repair shed (MW-V03) and one in the LMSA (MW-K05); • Installation of one piezometer (PZ-K05) in the LMSA; • Advancement and sampling of 22 soil borings, including four in the LMSA, eight in the former car repair shed area, and 10 in the off property area; Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 9 • Collection and analysis of 26 surface soil samples (less than 2 inches bgs) within the former car repair shed area, the off-property area, and the LMSA; • Collection and analysis of seven shallow soil samples (1 to 2 feet bgs) in the LMSA; • Collection and analysis of 23 direct-push probe ground water samples within the former car repair shed area, the off-property area, and the LMSA; • Collection and analysis of two sediment samples from Pond B, two sediment samples from the natural pond, and two surface water samples from the natural pond; • Excavation of 14 shallow free product test pits and installation of five free product observation probes in the LMSA; • Collection and analysis of a free product sample at recovery well 6 (RW-006); and • Conducting falling and rising head slug tests at all monitoring wells. 4.4 1997-1998 Groundwater Monitoring Four quarters of groundwater monitoring were conducted from June 23, 1997 to March 12, 1998. Groundwater elevations were collected from the six groundwater monitoring wells, one piezometer, and five free product observation probes at the Yard. The six groundwater monitoring wells were also purged and sampled. Measurements were also collected at the free product observation probes to evaluate the presence or absence of petroleum hydrocarbon (free product). 4.5 Sources and Nature of Environmental Impacts Based on the results of the environmental investigations conducted at the site, sources of environmental impacts at the Yard may be attributed to: • Locomotive fueling and fuel storage (both Bunker C and diesel), • Light locomotive maintenance and light car repair, which may have included limited use of paints and solvents; • Waste disposal; • Wastewater retention; and • Potential historical application of lead arsenate pesticides at the Yard prior to rail yard activities. Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 10 Based on the probable sources of contamination and the findings of the site investigations, the constituents of concern (COCs) at the Yard consist of • Inorganic lead and arsenic in soil; • Longer carbon chain petroleum hydrocarbons, such as those associated with heavier fuels, in soil and in limited areas of ground water; and • PAHs in soil (associated with heavy fuels and treated wood used for railroad ties). 4.6 Risk Assessments Human health and ecological risk assessments were performed as part of the RI. Following is a summary of the risk assessment findings. Human Health Risk Assessment Based on the results of the human health risk assessment performed as part of the RI, the concentrations of COCs in soil, sediment, surface water, and ground water at the Yard, DEQ risk-based standards are exceeded for benzo(a)pyrene, lead and arsenic in soil. Results of the risk assessment are summarized below. Potential pathways for human exposure to the identified COCs detected in soil, sediment, ground water, and surface water were evaluated. The exposure assessment identified inhalation and ingestion of affected soils, as well as skin contact, as exposure pathways of potential concern. Due to the fact that chemical impacts to soil can vary widely in concentration across the Yard, which can contribute significantly to overall site risk, the Yard was divided into four exposure areas (Western, Central, Eastern, and Buffer Zone Exposure Areas). Exposure pathways for soil were developed based on the use of the Yard as commercial/industrial property, with the exception of the Buffer Zone Exposure Area, where residential exposure pathways were developed in accordance with DEQ requirements. [Note: The risk assessment was performed when it was assumed that industrial cleanup levels, based on possible future land use, might be applicable. This assumption is no longer valid due to the Yard area being rezoned. Current zoning of the Yard property and nearby vicinity (see Section 4.8) assumes either residential land use or employment district with residential overlay; therefore, residential cleanup values will be applicable.] Current potential receptors were considered to be a child trespasser and an industrial worker. Future potential receptors were considered to be a future construction worker and a future industrial worker for the Western, Central, and Eastern Exposure Areas, and a future resident adult and future resident child for the Buffer Zone Exposure Area. Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 1 I The non-cancer risks and theoretical lifetime cancer risks associated with exposure to chemicals in soil were conservatively assessed using United States Environmental Protection Agency (USEPA) reference doses and slope factors. Under current site conditions, the sum of hazard quotients (hazard index) calculated for the child trespasser and industrial worker exposed to surface soil in the Western, Central, and Eastern Exposure Areas did not exceed one, indicating that ingestion and inhalation of surface soil, as well as skin contact, would not result in non-cancer adverse health effects. Also, the added lifetime cancer risks calculated for the child trespasser are well below the 1 x 10-5 (1 in 100,000) combined, maximum, lifetime cancer risk specified by the DEQ for persons exposed to multiple potential carcinogens. Calculated added lifetime cancer risks for the industrial worker exposed to surface soil within the Western, Central, and Eastern Exposure Areas were also below the DEQ acceptable limit of 1 x 10'5. Only industrial worker exposure to benzo(a)pyrene in Western Exposure Area surface soil exceeded a lifetime cancer risk of 1 x 10-6. The risk associated with benzo(a)pyrene was 2 x 10-6. Hypothetical future site conditions were assessed assuming exposure to surface and subsurface soil at the Yard (O'to 10 feet.bgs). Hazard indices were calculated for future construction and industrial workers within the Western, Central, and Eastern Exposure Areas, and for a future residential child within the Buffer Zone Exposure Area. All calculated hazard indices were less than one, indicating that the future construction worker, future industrial worker, and residential child would be unlikely to experience non-cancer adverse health affects as a result of exposure to COCs in soil at the Yard. Combined theoretical lifetime cancer risks calculated for the future construction worker within the Western, Central, and Eastern Exposure Areas were less than a lifetime cancer risk of 1 x 10`6. For a future industrial worker within the Western and Eastern Exposure Areas, the combined cancer risks associated with ingestion, dermal, and inhalation exposure to benzo(a)pyrene in soil were 2 x 10-6 for both areas. No other chemical exceeded a lifetime cancer risk of I x 10"6 in any of the three exposure areas. Calculated lifetime cancer risks associated with residential exposure to Buffer Zone Exposure Area soil exceeded 1 x 10-6 for arsenic. The methods described above to calculate intakes and subsequently calculate hazard indices were applied to evaluate the potential risks associated with the COCs at the Yard with two exceptions: lead and TPH. Risks associated with lead exposure were evaluated by comparing lead levels at the site to Maximum Allowable Soil Cleanup Levels established in the Soil Cleanup Manual, DEQ Waste Management and Cleanup Division (see Section 4.7). Risks associated with exposure to petroleum hydrocarbon mixtures were assessed using methods developed by the Massachusetts Department of Environmental Protection as described in Appendix C of the ERM submittal to DEQ dated 29 May 1998 (ERM; 1998). Risk-Based Concentrations for Constituents of Concern in Soil As part of the risk assessments described above, risk-based concentrations were developed for soil considering current site uses as well as future potential use of the site Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 12 under a residential setting (Table 1). However, instead of using site-specific, risk-based concentrations for lead and arsenic, the following values were used: • The levels for lead are the Residential Maximum Allowable Soil Cleanup Levels established in the Soil Cleanup Manual (DEQ, 1994); and • The levels for arsenic are based on the established background concentration. Residential use of ground water was not evaluated since there is no identified beneficial use of the shallow aquifer and there is no evidence of off-site migration of COCs in the shallow ground water. Ecological Risk Assessment The ecological screening assessment of the Yard consisted of a survey by the Oregon Natural Heritage Program (ONHP) for rare, threatened, and endangered species, and comparisons of concentrations of chemicals detected in surface water and sediment to ecological preliminary remediation goals (PRGs). Although three animal species and one plant species listed by the ONHP as rare, threatened, or endangered are present within a 2-mile radius of the Yard, the locations of these species are not on or adjacent to the Yard. The Yard is not known to serve as a habitat for any of these rare, threatened, or endangered species. The reported locations in which these species occur are unlikely to be affected by chemicals detected in soil, sediment, ground water, or surface water at the Yard. Two of the three ponds at the Yard are fenced, limiting access to the standing water in the ponds. Chemical concentrations in surface water and sediment from Ponds A and B and the natural pond were compared to ecological screening criteria. No ecological screening criterion was exceeded for surface water in the natural pond. Petroleum hydrocarbon concentrations in Ponds A and B exceeded the 1 milligram per liter criterion established by the DEQ for surface water. Single detections of lead and selenium in surface water in Ponds A and B also slightly exceeded federal ambient water quality criteria. Average concentrations of chemicals detected in natural pond sediment samples were at or below ecological screening criteria. The maximum concentration of lead detected in natural pond sediment samples (160 mg/kg) was greater than the ecological screening criterion (110 mg/kg). No other constituent concentrations in natural pond sediment samples exceeded ecological screening criteria. With the exception of acenaphthene and fluorine, the average detected values of chemicals present in Pond A and B sediments were below the ecological screening criterion. The average concentrations of acenaphthene and fluorene detected in sediment samples were less than two times the ecological screening criterion. Maximum concentrations of acenaphthene, anthracene, fluorene, and arsenic exceeded ecological screening criteria in several Pond A and B sediment samples. Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 13 4.7 Extent of Impacts Relative to Risk-Based Concentrations The extent of COCs in soil relative to risk-based concentrations for the residential exposure scenario can be summarized as follows: • Total petroleum hydrocarbons (TPH) detections in soil exceed residential concentrations within the LMSA, Ponds A and B, and the Former Car Repair Shed Area to a maximum depth of 6 feet bgs (Table 2). • PAHs exceed residential concentrations in surface soils (0 to 0.25 feet bgs) within the LMSA and the Former Car Repair Shed Area. PAHs were also detected above residential concentrations at a depth of 5.5 feet bgs at soil boring SSB-K07.5. The most prevalent and elevated PAHs are benzo(a)anthracene, benzo(a)pyrene, and dibenzo(a,h)anthracene (Table 3). • Arsenic and lead exceed residential concentrations in shallow soils (0 to 2.5 feet bgs) within the LMSA, Pond B, and the Former Car Repair Shed Area. Lead exceeding residential levels was detected in many surface soil samples (0 to 0.5 feet bgs) collected throughout the Yard. (Table 4). • Bunker C has been observed in observation test pits advanced near grid nodes L07, L08, M07, and M08. In general, the vertical extent of Bunker C in this area was 3 feet bgs. The approximate lateral extent of Bunker C in this area encompasses approximately 3,600 square feet. Figure 4 shows areas at the Yard where one or more COCs exceed residential risk-based concentrations in soil. Depths where goals are exceeded are also included in the figure, and isolated, single point exceedances are identified. The extent of COCs in ground water can be summarized as follows: • Heavy TPH C14) has been detected in ground water at the LMSA, and light TPH (C6 to C14) has been detected in the Former Car Repair Shed Area. Concentrations of TPH in ground water at the site have been decreasing over time, and concentrations of TPH in upgradient monitoring wells are similar to those in on-site monitoring wells (Table 5). • Volatile organic compounds (VOCs) have not been detected in ground water monitoring wells at concentrations exceeding federal maximiun contaminant levels (MCLs). Benzene was detected above the MCL in one screening sample (H-V04) collected at the Former Car Repair Shed Area using a direct-push probe. Benzene was not detected in the other screening samples collected in this area, nor has it ever been detected in MW-V03, located upgradient of the Former Car Repair Shed (Table 6). Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 14 • The fuel oxygenate methyl tent-butyl ether (MTBE) has been detected in MW-V03, a well installed in 1996 to monitor ground water originating from an off-site upgradient source. Concentrations have fluctuated between 1,100 and 2,400 micrograms per liter (l.tg/L) over time (Table 6). These concentrations exceed the USEPA Region 9 PRG for tap water of 20 itg/L. • PAHs have been detected sporadically in ground water monitoring wells, with the highest concentrations detected in recovery well RW-006. Of the nine PAHs detected, only benzo(a)pyrene has an established MCL of 0.2 pg/L, which has not been exceeded at the Yard (Table 7). • Total chromium and total lead have been detected at concentrations exceeding federal MCLs in two monitoring wells at the LMSA. In addition, total chromium, total lead, total arsenic, and total mercury were detected in five screening samples collected from direct-push probe borings at the LMSA and the Former Car Repair Shed Area (Table 8). In addition, samples submitted for total metals analysis were also filtered in the field and submitted for dissolved metals analysis, to obtain data for an effective comparison of metals concentrations to MCLs. None of the detected levels of dissolved metals exceeded federal MCLs. • Bunker C was observed during installation of piezometer PZ-K05 at 3 to 4 feet bgs; however, the presence of Bunker C was not detected during subsequent monitoring of this piezometer. Although constituents have been detected in ground water, they are not considered to be of concern because shallow groundwater at the site has no known beneficial use and there is no evidence that constituents are migrating off site (see Section 4.8). 4.8 Beneficial Use This section summarizes the results of the Phase 11 beneficial use survey. Ground Water Ground water for beneficial use in the site vicinity is drawn from a significantly deeper aquifer. There is no current or anticipated future use of shallow ground water at or in the vicinity of the Yard. A well survey conducted for the Yard identified two domestic wells, two irrigation wells, one commercial well, and one unknown well within a V2-mile radius of the LMSA. Water drawn from these wells originates from depths greater than 60 to 100 feet bas. The likelihood that COCs (Bunker C and diesel) will migrate to off-site supply wells and affect current and/or future, reasonably likely beneficial use is minimal based on the following factors: • The viscous properties of Bunker C limit its mobility; Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 15 • The vertical separation between the shallow ground water zone at the Yard and the aquifer utilized for beneficial use is at least 40 to 60 feet, of which, 20 to 40 feet is bedrock; and • Cross-contamination of the deeper aquifer by the fixture installation of a well or borehole through contaminated shallow soil or shallow ground water is minimized through the use of the State of Oregon well construction standards (Oregon Administrative Rule [OAR] 690 - Division 210). Based on information from the City of Ashland's Department of Community Development, future land use in this area will continue to be devoted to employment, commercial, medical, and mixed-use residential uses. In addition, future property owners in this area are not likely to install new wells because new developments would be required to hook up to City water lines. On-Site Surface Water The natural pond is an ecological habitat with beneficial uses that include the capacity to maintain aquatic life. Ponds A and B are man-made for wastewater treatment and have no current or fixture reasonably beneficial use. Areas of surface water drainage at the site exist on the eastern and southeastern edges of the Yard. This drainage appears to run only in response to storm water or other discharge from areas south of the site. Off-Site Surface Water One irrigation canal was identified within the survey area. The intake to the canal is approximately %2-mile north of the Yard near the intersection of Bear Creek and Oak Street. In addition to irrigation, likely future beneficial uses of Bear Creek include industrial water supply and livestock watering. Land The City of Ashland supplied current and future land use data for the Yard and surrounding area. Since completion of the RI, the Yard and some surrounding areas have been rezoned. Current zoning is provided and briefly described in Figure 2, and summarized as follows: • The Yard and the adjacent property to the south and west are zoned as employment district (E-1) with residential overlay. • The land further south and west of the Yard is zoned as residential district (R-2). • The adjacent area to the north of the Yard is zoned as an employment district (E-1). The area north of the E-1 zoning and approximately 250 feet north of the Yard is zoned E-1 with residential overlay. Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 16 • The area approximately 200 feet north of the northeast end of the Yard is zoned as a multi-family residential district (R-2). The area approximately 100 to 150 feet north of this R-2 zone is zoned as a suburban residential district (R1-3.5). • The land to the east is zoned as a single-family residential district (R-1-5). Uses for land zoned E-I with residential overlay include commercial use (i.e., retail, entertainment, offices) of at least 65 percent of first-floor space. Residential use is restricted to less than 15 units per acre, with residential use permitted on the second floor space, and on no more than 35 percent of the first floor space. No parks, other than the park presently at the corner of e and A Streets, are planned to be developed in the vicinity of the Yard. Finally, there are no known structures protected at the Yard, and there are no current conditional or non-confining uses existing within 350 feet of the Yard boundaries. Following the rezoning of the Yard to E-I with residential overlay, the Yard was partitioned into seven sale parcels effective 26 May 2000, as detailed on Figure 5. Parcel 7 includes the former active portion of the Yard, which is the subject of the RI/FS work, and the 100-foot-wide, railroad right-of-way easement along the southern property border. As a condition of the partitioning, the City of Ashland restricted further development or land division of Parcel 7 until the property has been cleaned to residential standards, with written compliance provided by DEQ. 4.9 Extent of Impacts Relative to a Commercial/Residential Mixed Land Use Scenario Oregon's Cleanup Law requires cleanup levels for properties that are protective of current and future likely use. Sites proposed for unrestricted multiple use are generally remediated to residential standards, which are the most restrictive. Areas proposed for commercial or industrial use are generally remediated to less stringent standards. Deed restrictions can be placed on industrial or commercial property to prevent future residential use, thereby enabling use of the less restrictive cleanup standards. In most cases, the cleanup standards are based on site-specific risk assessments for the various pertinent exposure scenarios. However, Oregon's Cleanup Rules also contain risk-based standards applicable to all sites within the State, and can be used in lieu of a site-specific risk assessment. These Soil Cleanup Standards (OAR 340-122-045) contain specific rules for applicability and use. The risk-based concentrations presented in Table I represent the soil cleanup goals that must be achieved to make the property suitable for future commercial/residential mixed land use. Figure 4 illustrates areas throughout the Yard that exceed residential cleanup goals. The specific constituents (or constituent groups) that exceed the cleanup goals and the respective associated depths are also shown on Figure 4. Several of the areas where these goals are exceeded are based on one soil sample point, which is depicted on Figure Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 17 4 as a solid dot. These areas were denoted as a point because surrounding borings were not above cleanup goals, making it difficult to estimate the extent of cleanup goal exceedences. For the purpose of estimating costs, it was assumed that the lateral extent of each single point exceedence encompassed a 10-by-10-foot surface area. The actual extent of impact at these points will be determined in the field during remedial activities. At areas where the extent of remedial action is based on more than one point, the estimated extent of exceedences is outlined on Figure 4. Based on the information presented on Figure 4, COCs exceeding the respective residential cleanup goals are present in approximately 5,600 cubic yards of soil. 4.10 Locality of Facility Oregon regulations use "locality of the facility" to define the extent of facility-related hazardous substances, considering chemical and physical properties of COCs, migration pathways, natural and human activities affecting migration of COCS, biological processes affecting bioaccumulation of COCs, and the rate at which COCs migrate under these conditions. Based on the soil and ground water data collected during the various phases of RI, the locality of the facility is confined to within the property boundary. No off-site impacts have been identified. 4.11 Hot Spot Evaluation DEQ requires that all remedies considered in an FS address treatment of "hot spots." According to the Final Guidance for Identification of Hot Spots (DEQ, 1998b), a hot spot in a media other than water exists if "the site presents an unacceptable risk and if the contamination is highly concentrated, highly mobile or cannot be reliably contained." Hot spots are not a concern at the Yard because a comparison between site analytical data and values in the Final Pre-Calculated Hot Spot Look-Up Tables (DEQ, 1998c) resulted in no exceedences of hot spot levels. In addition, the constituents present in the site soils are not reasonably likely to migrate and are reliably contained. 5.0 Remedial Action Obiectives (RAOsi Based on results of the environmental investigations, and the risk assessment (summarized in Section 4.6), and with consideration of the current zoning of the site as mixed commercial/residential, the following remedial action objectives have been identified: • Prevent human exposure (via ingestion or inhalation) to soil that exceeds the residential cleanup goals (Table 1); • Remove surface features associated with former Yard operations; Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 18 • Prevent human exposure to the Bunker C/TPH impacts in the former landfill area; and • Quantify TPH impacts in the surface water in Ponds A and B, and remove and handle pond water appropriately. As discussed in Section 4.11, there are no areas at the Yard that can be classified as hot spots as defined in OAR 340-122-115(31)(b). Therefore, the remedial action objectives do not consider the treatment of hot spots. 5.1 Areas Requiring Remedial Actions As depicted on Figure 4, areas of concern at the Yard that require remedial action are summarized as follows: • Soils from 0 to 2 feet bgs in the LMSA and Former Car Repair Shed that contain lead and/or arsenic at concentrations above residential cleanup goals; • Soils from 0 to 5 feet bgs in the area north of Pond A and surface soils in the Former Car Repair Shed that contain one or more PAH compounds exceeding residential cleanup goals. • Surface soils near the former Drip Slab, and north of both Pond A and the former round house containing one or more PAH compounds exceeding the residential cleanup goals (based on single-point exceedences rather than widespread detections); • Soils within the 5-foot range north of Pond A that contain TPH above the residential cleanup goal; and • Soils within the 5-foot range adjacent to and beneath the former Drip Slab that contain TPH above the residential cleanup goal. Features associated with former rail yard operations that require removal and/or remedial action include the following: • The oil/water separator, underlying affected soils, and the tank saddles; • Ponds A and B; • The Bunker C area within the former land fill; • Ballast and residual petroleum near the former Drip Slab Foundation; and • Oil collection culverts and recovery wells, piezometers, free product observation probes, and monitoring wells. Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 19 6.0 Development of Remedial Action Alternatives Remedial action alternatives were developed by initially reviewing four general response action categories: • No Action; • Engineering and/or institutional controls; • Treatment; and • Excavation and off-site disposal without treatment. Remedial technologies associated with each general response action category were then evaluated and screened in the FS (ERM; 2001) to address the remedial action objectives at the site. The remedial technologies identified were as follows: General Response Action: Engineering.and/or institutional controls • Asphalt or Concrete Cap • Soil or Gravel Cap • Land Use Restriction General Response Action: Treatment • In Situ Bioremediation • In Situ Phytoremediation • Phytoextraction • Rhizosphere Biodegradation • In Situ Soil Flushing • Pneumatic Fracturing • Excavation and Ex Situ Treatment • Aboveground Treatment Cell Bioremediation • Thermal Treatment • Ex Situ Soil Washing • Stabilization/Solidification • Asphalt Incorporation General Response Action: Excavation and Off-Site Disposal or On-Site Encapsulation • Excavation and Off-Site Disposal • Excavation and On-Site Encapsulation Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 20 Those technologies that screened favorably were used to develop the five remedial action alternatives described below. 6.1 Description of Remedial Alternatives Remedial alternatives developed to address the removal action objectives for soil are described in this section and summarized in Table 9. In addition, a common strategy for removing surface features associated with former Yard operations is included under each action alternative (Section 6.1.2). 6.1.1 Alternative 1- No Action The No Action alternative constitutes a measure in which no action is taken to reduce or remove site impacts or restrict site access. However, natural subsurface processes to reduce contaminant concentrations, such as dilution, attenuation, biodegradation, adsorption, and chemical reactions, would continue. The No Action alternative is used to establish a baseline against which the degree of remediation and associated costs of the other alternatives can be compared. 6.1.2 Common Tasks of Alternatives 2, 3, 4, and 5 In addition to the various strategies for addressing affected soils, Alternatives 2, 3, 4, and 5 have common tasks that address the surface features associated with former Yard operations, which include: • Removal of the oil/water separator, including affected soils, and removal of the tank saddles near the oil/water separator; • Abandoning the oil collection culverts and recovery wells, free-product observation probes, piezometer, and monitoring wells; • Backfilling Ponds A and B; • Excavation and off-site disposal of the Bunker C area; • Removal of ballast and residual petroleum associated with the former Drip Slab; and Figure 6 shows the areas at the Yard where these tasks would occur. The tasks described above are considered to be "presumptive. remedies," because there are limited options available for completing the common tasks, and because the proposed actions will most effectively satisfy the objective of removing surface features associated with former Yard operations. The common tasks are identical for all alternatives, except the No Action alternative and, therefore, discussion regarding these tasks will be limited to the following paragraphs. Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 21 Removal of Oil/Water Separator and Tank Saddles This task will consist of the following activities: • Sampling and analysis of the water in the oil/water separator, draining the oil/water separator tank, then either discharging the water on site or pumping it into a tanker car or truck for off-site disposal (disposition of water depends on the levels of COCs in the water); • Disassembling and removing the oil/water separator; • Excavating tank saddles down to the footings, breaking them up with a hoe ram, and stockpiling; • Excavating visibly affected soils beneath and surrounding the oil/water separator and tank saddles, then stockpiling, sampling, and characterizing the soils for disposal at an approved off-site facility; • Verification samples of the excavation sidewalls and bottom will be collected and analyzed; • Transporting affected soils to an approved off-site facility for disposal; • Disposing of concrete tank saddle footings and the oil/water separator at a Class III facility; and • Backfilling and compacting the excavations with either imported fill material or soils originating on site (as proposed in Alternatives 3, 4, and S). Abandonment of Wells and Culverts Oil collection culverts and oil recovery wells, free-product observation probes, piezometers, and monitoring wells will be properly abandoned. Abandonment will be performed in compliance with ODEQ requirements, which includes: • Obtaining the necessary permits; • Removing oil collection culverts by excavation, then backfilling with clean soil; • Removing other wells by overdrilling; • Filling the resulting holes with grout or a cement slurry; and • Disposing well materials at an approved off site facility. Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 22 Preparation and Backf ll ing of Ponds A and B The preparation and backfilling of Ponds A and B will include: • Sampling and analysis of water in Ponds A and B, draining the ponds, then either discharging the water on site or pumping it into a tanker car or truck for off-site disposal (disposition of water depends upon the levels of COCs in the water); • Sampling and analysis of pond bottom sediments, and sediment removal, if necessary, based on COC concentrations observed in the samples; • Clearing and grubbing debris and vegetation from in and around the ponds and disposal of the debris at a Class III facility; • Laying filter fabric then rock at the base of the ponds to facilitate even compaction; • Backfilling and compacting the ponds with either imported fill material or soils originating from on site (as proposed in Alternatives 3, 4, and 5); and • Moisture-conditioning backfill material after placement, as necessary, and compacting material to a minimum of 90 percent maximum density in accordance with recognized standards. Excavation and Off-Site Disposal of Bunker C The removal of the Bunker C within the former landfill area will include the following: • Excavating Bunker C-impacted soils, stockpiling the materials on plastic sheeting, then sampling the soils for characterization and disposal; • Transporting oily ballast and oily soils to an approved off-site facility for disposal; and • Backfilling and compacting the excavation with either imported fill material or soils originating from on site (as proposed in Alternatives 3, 4, and 5). Remove Ballast and Residual Petroleum Associated with the Former Drip Slab The removal of ballast and residual petroleum associated with the former drip slab will involve: • Excavating ballast and oily soils adjacent to former drip slab, stockpiling the materials on plastic sheeting, then sampling the soils for characterization and disposal; • Collecting and analyzing verification samples from the excavation sidewalls and bottom; • Transporting oily ballast and oily soils to an approved off-site facility for disposal; and Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 23 • Backfilling and compacting the excavation with either imported fill material or soils originating from on site (as proposed in Alternatives 3, 4, and 5). 6.1,3 Alternative 2 - Engineered Soil Cap Alternative 2 would include the common elements discussed above, plus the placement of a soil cap over the areas exceeding the residential cleanup goals (Figure 4). The engineered soil cap would consist of certified clean soil compacted to 90 percent of maximum density. The soil cap would eliminate direct exposure to impacted surface soils and reduce potential migration of surface and subsurface contaminants due to the infiltration of surface water. The installation of an engineered soil cap would include: • Soliciting bids and hire contractor(s); • Securing and testing cap soil to ensure that it does not contain organic or metal contaminants; • Preparing the site (such as establishing fencing, equipment and soil staging areas, utility locations, and removing concrete in capping areas); • Collecting and analyzing soil samples to define the surface areas to be capped, and surveying to outline impacted areas; • Removing and disposing of trees, shrubs, debris, and other surface features from the areas to be capped; • Applying water for dust suppression during earth work; • Installing and compacting soil in 4- to 6-inch lifts and compacting each lift to 90 percent maximum density until soil cap is approximately 2 feet thick, with a minimum of 5 additional lateral feet beyond the defined area of impact; • Placing and compacting 6-inch top soil layer, then planting with native grasses; • Surveying final limits of soil cap and including this information and the surveyed limits of affected areas into the title and deed restriction documents; and • Conducting annual inspections and performing routine maintenance to ensure cap integrity. Should future development involve the need to uncover or remove affected soils (such as placement of a roadway, or installation of a building or structure), an environmental contractor must be hired to conduct the earthwork and handle the soils appropriately. Such activities would also require notification of the DEQ prior to excavating or managing soils from beneath the soil cap. Similarly, should future development of the site involve the installation of a utility corridor through a capped area, an environmental contractor must do the excavation work. Utility corridors should then be backf fled with clean material, such as soil or gravel to enable future access to buried utilities by workers. Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 24 6.1.4 Alternative 3 - Excavation and Off-Site Disposal With Alternative 3, soils exceeding residential cleanup goals would be excavated and transported off site for treatment or disposal. The estimated extent of soils exceeding applicable cleanup goals is shown on Figure 4. Soils would be excavated using an excavator or backhoe operated by qualified personnel. Excavated soils would be placed on plastic sheeting prior to transportation off site via truck or rail. Although existing site data will be used to guide excavation activities, confirmation soil sampling will be conducted to determine when to stop digging in each area. Underground utilities would be located prior to digging through Underground Services Alert, a private utility locator, and UPRR Hot Line (1-800-336-9193). If active underground utilities are encountered during excavation, they will remain in place and be carefully uncovered and supported. If abandoned underground utilities are encountered, they will be cut, removed, and capped as necessary. Implementation of this alternative would generally include: • Soliciting bids and hiring contractor(s); • Securing and testing backfill material; • Preparing the site (such as establishing fencing, staging areas, stockpile areas, utility locations, and removing concrete in excavation areas); • Surveying to define excavation areas; • Performing excavation and stockpiling as described above; • Collecting and analyzing soil samples from the base and sidewalls of each excavation to determine if cleanup goals have been achieved, or if additional excavation is required, and to document residual COC concentrations; • Collecting and analyzing samples from the stockpiled soil slated for off=site treatment and/or disposal to satisfy disposal facility profile requirements; • Transporting soils containing COCs above residential cleanup goals to an approved treatment and/or disposal facility; • Surveying the final limits of the excavations; • Backfilling the excavations that extend greater than 6 inches bgs with certified clean imported soil; and • Compacting backfill to a minimum of 90 percent maximum density in accordance with recognized standards, and performing compaction testing to verify. Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 25 6.1.5 Alternative 4 - Excavation with Asphalt Incorporation and On-Site Reuse With Alternative 4, soils exceeding residential cleanup goals would be excavated then incorporated into asphalt, which could be used on site in roadways and parking lots during redevelopment. Prior to implementation, bench-scale testing and leachate testing of representative soil samples would be necessary to ensure that the COCs will be stabilized in the asphalt incorporation process. Implementation of Alternative 4 would generally include: • Conducting bench-scale testing and leachate testing of representative soil and asphalt batch samples; • Hiring contractors, securing backfill material, and preparing the site as described in Alternative 3; • Excavating soils, as described in Alternative 3, and segregating soils into stockpiles; Surveying the final limits of the excavations; • Mobilizing asphalt-incorporation equipment and needed materials to the site; • Delineating and preparing areas where the treated material will be used (i.e., roadways or parking lots); • Creating either asphalt, concrete, or bituminous road base using asphalt incorporation, then placing the treated material in predetermined locations; and • Backfilling and compacting the excavations as described for Alternative 3. 6.1.6 Alternative 5 Excavation with Off Site Disposal and On-Site Encapsulation Under Alternative S, TPH-affected soils would be excavated and transported off site for disposal. Soils exceeding residential cleanup goals for PAHs and metals would be excavated, then either buried on site beneath asphalt or concrete, or transported off site for disposal. For cost estimation purposes, it was assumed that approximately two-thirds of the soils exceeding residential levels for metals and PAHs would be buried on site, while the remaining one-third would be transported off site with the TPH-impacted soils. The actual amounts, however, may vary. Soils targeted for off-site disposal would be excavated first then transported off site for treatment or disposal as described in Alternative 3. Excavated soils exceeding residential cleanup goals for metals and PAHs and targeted for on-site burial would be stockpiled on plastic sheeting, sampled, and analyzed by a certified analytical laboratory. Soil analyses would include leachate testing to ensure that Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 26 the COCs remain stable once buried. Soils that have unacceptable, leachate concentrations would be profiled and shipped off site for disposal. On-site area(s) would be established for the purposes of burying the affected soils. These area(s) would include selected areas targeted for development as roadways and/or parking lots. Designated areas would be excavated to a depth less than the historical minimum depths to ground water (a depth of 3 feet bgs was used for cost estimation purposes). The resultant soils would be stockpiled, sampled, and analyzed, then used as fill. Provisions for utility corridors must be made prior to placing the affected soils in the burial area(s) so that utilities could be accessed for expansion and/or repair without disturbing these soils. Soils with residential goal exceedences deemed acceptable for on-site.burial would be placed in the designated soil burial areas, whereas the remainder of the stockpiled soils would be used to backfill open excavations at the site. Clean fill material would be imported to satisfy the remainder of the fill needs. During backfilling, soil would be moisture-conditioned, as necessary, then compacted to a minimum of 90 percent maximum density. Following the placement and compaction of the affected soils, asphalt would be placed over the impacted soils with a 2-foot overlay on all sides. The final dimensions and locations of each soil burial area would be surveyed and documented. Implementation of Alternative 5 would generally include: • Hiring contractors, preparing the site, and securing fill material, if needed, as described in Alternative 3; • Excavating soils from burial areas, stockpiling, and sampling; • Excavating, stockpiling, and sampling TPH soils; • Excavating and stockpiling soils exceeding residential cleanup goals for metals and PAHs, sampling and analysis including leachate analysis of soils to be buried; • Profiling and transporting all soils targeted for off-site disposal to an approved treatment and/or disposal facility, as described in Alternative 3; • Surveying the final limits of the excavations and the soil burial area(s); • Placing soils in burial area, compacting as described above, and surfacing with asphalt; • Backfilling and compacting the other excavations that extend greater than 6 inches bgs, as described for Alternative 3, using soils excavated from burial areas as fall if clean; Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 27 i • Surveying final limits of asphalt cap(s) and recording this information on the deed restriction; and • Conducting annual inspections and performing routine maintenance to verify the integrity of the asphalt cover. The deed restriction incorporated into this alternative would require notification of the DEQ prior to excavating and managing soils from beneath the asphalt cap. 7.0 Evaluation of Remedial Action Alternatives This section presents an evaluation of remedial action alternatives. First, the DEQ evaluation criteria are described. Then, the alternatives are rated against each other relative to the evaluation criteria. A more detailed analysis of each remedial action alternative with respect to the evaluation criteria is presented in the FS report (ERM; 2001). 7.1 Evaluation Criteria Oregon's environmental cleanup laws require that each remedial action alternative be evaluated against the protectiveness requirement, the preference to treat hot spots, if present, and a balancing of the remedy selection factors. These assessment criteria are described below. 7.1.1 Protectiveness Protectiveness represents the ability of the remedial action alternative to protect human health and the environment, as demonstrated through a residual risk assessment. The residual risk assessment includes: • A quantitative assessment of the risk resulting from concentrations of untreated waste or treatment residuals remaining at the site at the conclusion of remedial action, which considers both current and likely future land and water use scenarios, and the exposure assumptions used in the baseline risk assessment; • A qualitative or quantitative assessment of the adequacy and reliability of any institutional or engineering controls to be used for management of treatment residuals and untreated hazardous substances remaining at the site; and • Demonstration that the combination of the above-mentioned assessments would attain acceptable levels of risk, as defined in OAR 340-122-115, in the locality of the facility. Residual risks are typically evaluated qualitatively as part of the detailed alternatives evaluation. A quantitative residual risk assessment is required to support the recommendation for a specific remedial action alternative (see Section 9.2). Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 28 7.1.2 Treatment of Hot Spots Treatment of hot spots at this site is not necessary because, as discussed in Section 4.11, no hot spots exist at the Yard. 7.1.3 Remedy Selection Balancing Factors The remedial action alternatives will be assessed based on a balancing of five remedy selection factors. These balancing factors and the criteria to assess each factor are described below. Effectiveness The assessment of effectiveness determines if the remedial action alternative is able to achieve the desired level of protection to human health and the environment. The effectiveness in achieving protection is assessed by the following criteria, as appropriate: • Magnitude of risk from untreated waste or treatment residuals remaining at the site without any risk reduction achieved through on-site management of exposure pathways; • Ability of engineering and institutional controls to manage the risk from treatment residuals and untreated hazardous substances remaining at the site; • Ability for treatment technologies to meet treatment objectives; • Time required for achievement of remedial action objectives; and • Any additional information relevant to effectiveness. Long-Term Reliability The assessment of long-term reliability determines the ability of a remedial action alternative to maintain the required level of protection after its implementation. Each remedial action alternative is assessed for long-term reliability, using the following criteria, as appropriate: • Reliability of treatment technologies in meeting treatment objectives; • Reliability of engineering and institutional controls necessary to manage the risk from treatment residuals and untreated hazardous substances, based on the characteristics of the hazardous substances to be managed; • The effectiveness and enforceability over time of engineering and institutional controls in preventing migration of contaminants and in managing risks associated with potential exposure; • The nature, degree, and certainties or uncertainties of any necessary long-term management; and Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 29 • Any other information relevant to long-term reliability. Implernentabilitlj The assessment of implementability determines whether, or with how much difficulty, the remedial action alternative can be implemented and if the alternative's continued effectiveness can be assessed and verified. Each remedial action alternative is assessed for the ease or difficulty of remedial action implementation, using the following criteria, as appropriate: • Practical, technical, and legal difficulties and unknowns associated with the construction and implementation of a technology, engineering control, or institutional control, including potential scheduling delays; • Ability to monitor the effectiveness of the alternative; • Consistency with federal, state, and local requirements; activities necessary for coordination with other agencies; and ability and time to obtain necessary authorization from other governmental bodies; • Availability of necessary services, materials, equipment, and specialists; and e Any other information relevant to implementability. Implementation Risk Implementation risk addresses the effects on human health and the environment during the construction and implementation phase. Each remedial action alternative is assessed for the potential risk associated with implementing the remedial action using the following criteria, as appropriate: • Potential impacts on the community during implementation of the remedial action and the effectiveness and reliability of protective or mitigative measures; • Potential impacts on workers during implementation of the remedial action and the effectiveness and reliability of protective or mitigative measures; • Potential impacts on the environment during implementation of the remedial action and the effectiveness and reliability of protective or mitigative measures; • Length of time until the remedial action is complete; and • Any other information related to implementation risk. Reasonableness of Cost The assessment of reasonableness of cost ordinarily is a two-part assessment. First, the remedial action cost is estimated using standard engineering procedures. Second, the degree to which the costs are "proportionate to the benefits" is determined in a qualitative Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 30 manner. The remedial action alternative is assessed for the reasonableness of cost by considering the following criteria, as appropriate: • Cost of the remedial action including: - Direct and indirect capital cost; - Annual operation and maintenance (O&M) costs; - Costs of any required periodic reviews; and - Net present value of all of the above. • Proportionality of remedial action costs to the benefits to human health and the environment created through risk reduction or risk management. • Degree of sensitivity and uncertainty of the costs. • Any other information relevant to reasonableness of cost. 7.2 Comparative Analysis of Remedial Action Alternatives During the FS process, the five remedial action alternatives were analyzed individually with respect to protectiveness, effectiveness, long-term reliability, implementability, implementation risk, and reasonableness of cost. These individual analyses are presented in detail in the FS report and are the basis for the comparative analysis discussed below. The alternatives are compared to each other and rated based on how well each satisfies the evaluation criteria. Because all of the action alternatives involve the completion of a set of common tasks, the following comparative analysis focuses only on those actions that are different for each action alternative. 7.2.1 Protectiveness The protectiveness criterion provides a means of measuring risk resulting from COCs remaining on site after the selected remedial action has been completed. Qualitatively, Alternative 3 (off-site disposal) appears to best satisfy the protectiveness criterion because it provides the most effective and long-term solution. Alternative 4 (asphalt incorporation) would be equally protective, provided the COCs could be stabilized over the long term. Alternative 5 (off site disposal and on-site burial) would not be as effective as Alternatives 3 and 4 at providing long-term protection, but would be easier to manage and control long-term risk when compared to Alternative 2 (soil cap). The residual risk resulting from Alternative I (No Action) make this the least protective alternative. 7.2.2 Effectiveness The effectiveness criterion measures the effectiveness at protecting human health and the environment. Alternative 3 best satisfies this criterion because it uses a proven approach Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 31 for reducing toxicity, mobility, and volume of COCs. Alternative 4 could be as effective at reducing toxicity and mobility of COCs, although this has yet to be demonstrated at the site. Alternatives 2 and 5 utilize engineering controls to reduce mobility of COCs; however, Alternative 5 would provide better protection over the long term. Alternative I is the least effective, as it provides no measures to protect human health and the environment. 7.2.3 Long-Term Reliability The long-term reliability criterion measures how well an alternative will control or manage risk over the long term. Alternative 3 offers the most permanent solution and, therefore, best satisfies this criterion. The ability for asphalt incorporation, as proposed in Alternative 4, to effectively stabilize COCs over the long term would need to be proven through leachate testing. Alternatives 2 and 5 could both control risk over the long term but would require routine inspections and maintenance. Alternative 1 provides the least amount of long-term reliability because it involves no action to control or manage risk. 7.2.4 Implementability This criterion measures the degree of difficulty associated with implementation. Alternative 1 is by far the easiest to implement because no action is involved. Alternative 3 would be the easiest action alternative to implement because it involves excavation, loading, off-site transport and disposal. Alternative 4 would be as easy to implement provided an end use for the resulting asphalt is identified. Placement of a soil cap, as proposed in Alternative 2, would be relatively easy to implement, but it may be difficult to assess and verify continued effectiveness. Burying soils beneath paved surfaces (Alternative 5) would be the most difficult to manage because stockpiling and segregating soils during implementation could prove to be quite cumbersome. Additionally, it may be difficult to monitor effectiveness or ensure asphalt integrity over the long term. 7.2.5 Implementation Risk The implementation risk criteria measures the degree of risk posed to site workers and the surrounding community during implementation. Alternative 1 poses no short-term risk since it involves no action. With all of the action alternatives, the majority of implementation risk is associated with the generation of dust emissions and affected runoff, which can be controlled. Alternative 2 poses the least amount of implementation risk because it involves disturbing only a minimal amount of affected soils. Alternative 3 would likely present a relatively moderate risk to site workers and the community because soil handling volumes and duration of activities are increased in comparison to Alternative 2, but are less than Alternatives 4 and 5. Alternatives 4 and 5 pose the greatest level of implementation risk because both alternatives involve handling a similar Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 32 volume of soil as Alternative 3 and would take significantly longer to complete than the other alternatives. 7.2.6 Reasonableness of Cost This criterion measures the total capital and O&M cost of each alternative, relative to the benefit provided to human health and the environment. Table 10 presents a summary of the costs associated with each remedial action alternative. Alternative 3 best satisfies the reasonableness of cost criterion because it would be the least costly, and would provide the highest degree of long-term protection. Alternative 4 would cost slightly more than Alternative 3 and, if demonstrated effective, would provide the same degree of long-term protection. Alternative 5 has the potential to provide long-term protection, but would be more costly to implement and maintain. With Alternative 2, it would be difficult to ensure long-term protection and, as a result, would be significantly more costly than the other action alternatives. Because Alternative 1 provides no benefit to human health and the environment, it would not satisfy the reasonableness of cost criterion under a commercial/residential land use development scenario. 8.0 Peer Review Summary An internal peer review project team consisting of technical staff from DEQ's Western Region Cleanup Program was assembled for this project. The project team has included a hydrogeologist, a toxicologist, and an engineer since the initiation of the Voluntary Cleanup Agreement. The project team reviewed and commented on project reports, focusing on areas pertinent to their areas of expertise. Throughout the remedial investigation and feasibility study process, the project team provided input to UPRR and their consultants on identified data gaps, hydrogeologic evaluations, toxicological evaluations and risk estimation procedures, and required remedy components. Written comments on the primary project deliverables are included in the Administrative Record Appendix A). The current DEQ project team has reviewed and agrees with the selected remedial action for the UPRR Rail Yard site. The project engineer has verified that the selected remedy is technically feasible. The project toxicologist has verified that the residual risk associated with the selected remedial action will meet the acceptable risk level specified in OAR 340-122-115(1). 9.0 Public Notice and Comment DEQ's notice of the proposed remedial action was published on June 1, 2001 in the Secretary of State's Bulletin. A news release was issued to area media on June 11, 2001. Display ads were printed in the Ashland Daily Tidings, Ashland's daily newspaper, and the Medford Mail-Tribune, Medford's daily newspaper. Copies of the Staff Report and Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 33 other documents that make up the Administrative Record were made available for public review at the Public Documents Repository located at the Ashland Public Library, and at DEQ's Eugene office. The original comment period ran from June 1 to July 16. The comment period was extended to July 20 to facilitate citizens who had difficulties accessing the Administrative Record documents. Several comments were received. These are discussed below. In addition to the public comment period, a public meeting was held June 25, 2001. Area television stations broadcast information that described the proposed remedy, comment period, and announced the public meeting. This meeting was intended to provide an overview of the project, the remedy selection process, as well as answer questions about the project. Staff from DEQ were present as were staff from the City of Ashland, UPRR, and a representative from ERM, UPRR's environmental consulting firm. Five citizens attended the meeting. None of the citizens provided formal comments on the proposed remedy during the meeting. 9.1 Comments and Responses to Comments on the Selected Remedial Action A letter was received that agreed with the selection of the proposed remedy. The author of the letter suggested that a more thorough site analysis be conducted given the mixed residential/commercial development being proposed for the site area. The writer also expressed concerns regarding potential impacts that implementation of the proposed remedy could have on the existing nearby residential areas and Mountain Creek. Lastly, the writer stated that while the ponds are highly contaminated, they should be considered wetlands and should be preserved. The soil sampling performed during the remedial investigations at the site has generally delineated the extent of soil contamination at the site. During implementation of the remedial action, confirmatory sampling will be performed to verify that soil above the target cleanup level has been removed. In order to minimize any potential impacts on the community or the environment during the remedial action, protective measures to control erosion and dust will be implemented. Pond A and Pond B, which are contaminated with TPHs, are manmade structures that were created as part of the mid- I980's removal actions to recover oil from beneath the site. Ponds A and B are not considered ecological habitats and will be removed. The natural pond in the northwest portion of the site is considered an ecological habitat and does not need to be disturbed during the remedial action. No remedy modification is necessary regarding this comment. An e-mail was received which reflected a concern that the risks posed by disturbing the contaminated soil was actually greater than leaving the materials in place. The specific risk concern was related to air-borne dust containing contaminants. During implementation of the RA, dust control measures will be taken to protect workers and the community to ensure that exposures do not occur above protective levels. Dust control measures include keeping the excavated soils wetted, air monitoring, monitoring of worker's exposures, and contingency plans to limit work if air monitoring indicates a potential for unacceptable exposure. No remedy modification is required. Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 34 An e-mail was received inquiring whether the site area was thoroughly tested. As reflected in the first comment above, impacted areas were generally delineated during the RI. Verification sampling will be performed during implementation of the RA to confirm that contaminated soils above target cleanup levels are removed. No remedy modification was necessary. Two other phone calls were received from citizens inquiring about property they were about to purchase and whether this property was impacted by the site. The citizens were informed that the property they were considering purchasing was not part of the site, and was not impacted by site contaminants. No remedy modification is necessary. 10.0 Documentation of Significant Changes There were no changes made to the proposed remedial action as described in the May 2001 Remedial Action Recommendation Staff Report. 11.0 Selected Remedial Action This section summarizes the selected remedial action alternative and presents a Residual Risk Assessment (RRA), which evaluates the risk to human health and the environment following completion of the remedial action. 11.1 Selected Remedial Action Alternative Alternative 3, as developed by ERM for the FS, is the selected alternative because it best satisfies the protectiveness criteria, remedy selection-balaneing.factors and is cost effective. Alternative 3 includes excavation and off-site disposal of soils exceeding residential cleanup goals, and implementation of the common tasks described in Section 6.1.2. By implementing the actions included in Alternative 3, the following would be achieved: • Duman health and the environment would be protected over the long term under a commercial/residential land use scenario; • The residual risk associated with COCs remaining after remediation would be acceptable as described in Section 9.2, below; • Workers and the public would be protected during implementation through the use of dust and erosion controls; and • Excavation and off-site disposal would be the easiest, quickest, and most cost- effective means of handling soils that exceed residential cleanup goals. Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 35 11.2 Residual Risk Assessment An RRA was performed to evaluate the potential risks associated with COCs remaining in soils following completion of the selected remedial activities under Alternative 3. This section describes the methodology used to develop the RRA and presents the results of this analysis. Consistent with risk assessment guidance developed by DEQ and USEPA, this section is organized as follows: • Data evaluation; • Exposure assessment; • Toxicity assessment; and • Risk characterization. Data Evaluation The Final RI Report for the Yard presented risk-based cleanup levels for COCs in soil. These are summarized in Table 1. The values presented on Table 1 for a residential scenario are the applicable cleanup goals for the Yard. This RRA considers all constituents for which risk-based cleanup levels were developed. Exposure Assessment Soil cleanup levels for all portions of Ashland Yard will be based on a commercial/residential land use scenario as discussed in Section 4.9. Selection of this land use scenario is conservative, in light of planned future uses of Ashland Yard. Exposure assumptions (i.e., exposure pathways and intake parameters) used in the residual risk analysis were consistent with the assumptions used to develop the industrial and residential land use scenarios in the Health and Ecological Risk Assessment included in Section 5 of the Final RI Report. (Section 5 of the Final RI Report provides a complete discussion of the exposure pathways and intake parameters associated with residential land use.) Exposure point concentrations used in the RRA were based on the maximum residual constituent concentrations that may be present in soil following remediation to residential cleanup levels. Soil data used to define these exposure point concentrations were based on the complete tabulation of soil data presented in the Final RI Report and in Tables 2, 3, and 4 of this report. For the exposure assessment, these concentrations are assumed to be in surface soils or soil otherwise directly available to human contact. Toxicity Assessment Toxicity data used in the RRA were consistent with data used in the Health and Ecological Risk Assessment and in the calculation of risk-based cleanup levels for Ashland Yard. Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 36 Risk Characterization The calculation of residual risks presented in this RRA followed the approach used in the Health and Ecological Risk Assessment to derive risk-based cleanup levels. The specific steps associated with these calculations are as follows: • First, the risk-based residential cleanup goals were compiled (Table 11) based on the residential levels presented in Table 1. Maximum residual soil concentrations reported in Table 1 were derived from the highest concentrations of each contaminant detected in soils outside of the planned remediation areas. The maximum detected concentrations were used to provide a conservative estimate of residual risk. • As noted above, the RRA considered all constituents for which risk-based levels were developed in the Rl. • Next, the toxicological basis (i.e., carcinogenic effects, non-carcinogenic effects, or blood lead level) for each risk-based cleanup level was determined (Table 11), based. on information presented in the Final RI Report. • Then, the maximum residual soil concentrations were identified and tabulated (Table 11). For each constituent, the maximum residual concentration is equal to the maximum detected concentration that is less than the applicable cleanup level. The identification of residual concentrations was based on a compilation of all soil samples that did not contain an exceedence of any applicable cleanup level. Soil samples that showed an exceedence of any cleanup level were excluded from this compilation and were not considered in the identification of maximum residual constituent concentrations. • The residual carcinogenic risk was then estimated for each carcinogenic constituent according to the following formula:I Risk = 0.000001 x Residual ConcentrationlRisk-Based Cleanup Level • The residual hazard index was estimated for each non-carcinogenic constituent, according to the following formula: Hazard Index = Residual Concentration/Risk-Based Cleanup Level • The total excess lifetime carcinogenic risk was then calculated as the sum of the constituent risks; similarly, the total hazard index was calculated as the sum of the constituent hazard indices (Table 11). i This formula incorporates a target risk level of one in one million (0.000001), consistent with the target risk level used to derive the risk-based cleanup levels for carcinogenic constituents. Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 37 As shown in Table 11, the total excess lifetime carcinogenic risk is 3 x 10"6.2 This represents an upper bound estimate of the excess lifetime carcinogenic risk associated with exposure to residual soil constituents under a residential land use scenario. The total risk is well below the acceptable level of cumulative carcinogenic risk defined by DEQ (1 x 10-5). The risk associated with each individual constituent is also acceptable under DEQ guidelines (i.e., the excess lifetime carcinogenic risk associated with each constituent is less than 1 x 10-6). Similarly, the total non-carcinogenic hazard index is less than one, indicating that no adverse non-carcinogenic health effects are anticipated to be associated with exposure to residual soil constituents under a commercial/residential land use scenario. Maximum site-wide residual concentrations were used in the RRA to simplify the calculation and presentation of residual risk. It must be emphasized that the use of maximum concentrations in this analysis represents a very conservative approach and that any residual risk is likely to be much less than estimated in this evaluation. As noted on Table 11, arsenie'and lead were not considered in the calculation of cumulative risks. The reasons for their exclusion are discussed below: • Arsenic occurs naturally in soils, and the cleanup level for arsenic was based on site- specific information regarding typical arsenic concentrations in soils in the vicinity of the Yard. Because the cleanup level for arsenic is not risk-based, arsenic was not considered in the calculation of cumulative risks. • The risk-based cleanup level for lead is based on estimated blood lead concentrations, rather than on carcinogenic risk or non-carcinogenic hazard. For this reason, lead was not considered in the cumulative risk calculations. However, residual lead concentrations will be less than the defined cleanup levels, indicating that residual concentrations of lead are not expected to result in unacceptable blood lead levels. 11.3 Conclusions The selected remedial action to address the potential human health risks associated with exposure to the contaminated soil and surface water at the UPRR Rail Yard site is Alternative 3. Section 6.1.4 describes in more detail the components of the selected remedial action. The selected remedial action addresses the RAOs primarily through excavation and off- site disposal of soils exceeding residential cleanup goals. The selected remedial action is considered to be protective, effective, reliable, implementable and cost-effective. The selected remedy is consistent with the future anticipated use of the site as a mixed commercial/residential land use area. Residual risks associated with the selected remedy are below DEQ's acceptable level for cumulative carcinogenic risk of 1 x 10-5, below An estimated risk of 1 x 10-6 represents a unitless probability of one in one million that a carcinogenic response will occur during an individual's lifetime as a result of the defined conditions of exposure. Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 38 t' } DEQ's guidelines for risk associated with individual constituents (1 x 100, and the total non-carcinogenic hazard index is less than one. 12.0 Statutory Determinations The selected remedial action for the UPRR Rail Yard site is considered to be protective, effective, reliable, implementable and cost-effective. The selected remedy is consistent with the current and future anticipated use of the site as a mixed commercial/residential development area. No hot spots were identified at the site. Residual risks associated with the selected remedy are below DEQ's acceptable risk levels identified in OAR 340- 122-115. 13.0 Signature of the Regional Administrator 11fol erri L. Nelson, Western Region Administrator Da Oregon Department of Environmental Quality Record of Decision Union Pacific Railroad Ashland Rail Yard Site Page 39 FINAJ - ~-NN L 7/- fats i I: ~ ~ ~n f ;r ra.' 7 y L i / ' i . SUBJECT SITE f ( •3 r i\ r` I i 24 ( ` _ -t x ~y ~ ITT 4r r ~I` ti •!F 5 Z=f ;1~ ,i _.r - . ',4~h'x~Pr Me~rto\' ¢C j rr I ,G• n :i3 r : 1 Black 3 waT c~ a7. ' ?nr c i : jl { ^ra•nitn IrceC Reservoir n l i' SCALE 1: 24,000 0 1 MILE 1000 0 1000 2000 3000 4000 5000 6000 7000 FEET Figure 1 N 1 .5 0 1 KILOMETER Site Location Map Union Pacific Railroad Company References: Ashland Yard U.S.G.S. 7.5 Minute Series (Topographic Ashland Quadrangle, Oregon) Ashland, Oregon Dated: 1978: Photoravised 1983 FINAL u Coa~urix/ RR-1 for Aemg Pmdratir/ C-1 / jar C -1 - G ogar&m Commrnii! ~ff RR-.5 lar pnv~ RevdeaGal E-1 Paploymeat 5 tur M - 1 lcdurtrial afflle fia11/ ?oidcafrl/ /ac+Brad RcvdcaGr! 2 W R R-1-7.5 ' 2 rid edG~r j' Sfa~1r frauly Rerdrak'rl WR- 0 al Acn Ylaimum €M : `'r 7,SA7 it SO Saud= r7 m,7 R-1-5 ~bdle lavlf Bnadrntiil Sfilr Collydr R- l -3.5 SbDudan Pesidea6e! ' ,~Frrr,f lfp acne R-? dtulG'Irtat7illevdea6i! 3'BJtFEnD ' R -,.3 1 AW hargi Brvdmliil i Auprd Orally C Toar J-1 B-t flaidcnfw am* 0 Grva Gmrtb Bona 77,11 4c x! i. IR.y.{ it ~ I 1\WJ~i ::Harr. R3 fn i Figure 2 R+2 f CilyofAsh/andZoningM9P Union Pacific Rai/road Col7IPany Ash/and Yard Ash/and, Dregon a N / / ii ro a pN / f n o ff '/t C o Rt Q ro p O N p d ....~/dC Y i 2 N ay s ° n a C c7 Q ® .n ..,rpm L2, f\` U / ~ I y. Y o a z v~ I O.l y" d p v , w C co 0 pp 0-~ I N " Y ( N fI] N 1 .7 NN ~m ao m a~~ .y s S, f ° I o 1 N no a` ~c a. w m; /j llD N I ~ n I J ~ J a n [EE I ~ - N l - ~ Y> ~ t 1__-Y O I - l l l 1 ! ill - /J ~ ~ 0 3 ~ LL ' wa v .-7 4a ~ ? F z I , rf j N N / ~1 w l x J ~ N I N 4 / ! vl ml m ir! { / i.,.. ' U r, 1 m Z m? U <Z V~ L.O / f/ O N J N eN w N~ id h 3 / / C) O 4 O O a ~'t~ rs" III ~ 'u°. ro v III ~ f% o~yro ; 1 ~ ~ c>3 ro Q I 1 , p f U 1 I 'n r i \ U ; I J I I 7 / 1 I / ~ I I / ff 1 I / I I I I f iR I ~ ~ f v a -ia; m Ill ; I c - I ~ , I cc I I ~ ~ d I I ~ p I I I a I 1 I u` 1 1 I I I I I I ~ o~ i I ' Ql m~ Jc W I I VI ~ I U I I O VI ! O Q , V L6 N id I a f V II a I 1 I I Q~ ~ / ~ N 1 ~ ~ a / ~ ~ f a OI / I py b 1 n f I q ~ o G ~ O j ~ .WC M Z ~ E > o LLU) t ~ o~ t. . u" Q + 3 y ro a N ' YJa V •C U ~a 06 oZy ~ ozd iWz N P ~O ~ N r ~ m0. O O 4 ~O p ' ~d 0' Gu`f~ a0 lY~ O~ N ~W J O 5 K 4 X of d J~t(O% Z o q ~ 'cCQ o ~ ° a 4 Kz a ~ a a o U is s f F- f 0 B~ 3. / O y U a•z $ o J Z ~ ~ ~ a o° aN a~ a ZinZ Wit} f`if o Wt~ Q.p.O.p t~ ~ S ti t A W Ur_''1 W t~. 1w-~ m ~d O w r ~ O a w ~ O ~ ) 8 ~ Z N Z ~ / O~ O Z y ~ K Q ; O Y V~ 2 J w~ a~ Iwl1 d O ?~V W O ~'p K; V m a s a~ 1 1 a ®4~, ~ Q j Table I Risk-Based Cleanup Goals for Constituents of Concern in Soil Residential Land Use Scenarios Union Pacific Railroad Company Ashland Rail Yard Ashland, Oregon Residential Land Use Scenario Risk- Chemicals Based Cleanup Goals Carcinogen? (mg/kg) Volatile Organic Chemicals Benzene 0.27 Yes Ethylbenzene 392 No Toluene NA NA Xylenes 146,500 No Semivolatile Organic Chemicals Acenaphthene 3,116 No Acenaphthylene NA NA Anthracene 15,580 No Benzo(a)anthracene 0.64 Yes Benzo(a)pyrene 0.06 Yes Benzo(b)fluoranthene 0.64 Yes Benzo(g,h,i)perylene NA NA Benzo(k)fluoranthene 6.37 Yes Chrysene 63.7 Yes Dibenz(a,h)anthracene 0.06 Yes Fluoranthene 2,077 No Fluorene 2,077 No Indeno(1,2,3-cd)pyrene 0.64 Yes Naphthalene 2,077 No Phenanthrene NA NA Pyrene 1,558 No Petroleum Hydrocarbons Total Petroleum Hydrocarbons 1,558 No Inorganics *Arsenic 30 Yes Barium 2,161 No Cadmium 34.5 Yes Chromium 15,140 No **Lead 200 No Mercury 16.2 No Selenium 366 No Silver 284 No Cleanup goals for residential land use scenario developed based on residential exposure assumptions. Goals for carcinogenic chemicals of concern (COCs) based on 1 x 10-6 lifetime cancer risk. Goals for non-carcinogenic COCs based on a hazard quotient of 1.0. * Soil concentration based on background, not risk. Soil concentration based on Oregon Department of Environmental Quality soil action levels, mg/kg Milligrams per kilogram NA Not calculated due to lack of slope factor or reference dose. Table 2 Total Petroleum Hydrocarbon Concentrations in Soil Union Pacific Railroad Company Ashland Rail Yard Ashland, Oregon Sample Sample TPH Location Depth Sample Date (Speciation Results)' Diesel Gasoline DSB-J08 0.5 03/29/94 NA 542 NA DSB-108 5 03129/94 NA 81 NA DSB-J08 10 03/29194 NA <20 NA DSB-M04 0.5 03/29194 _ 219 220 NA DSB-MO4 3 03/29194 <20 NA NA DSB-M04 10.5 03/29194 <20 NA NA DSB-N06 0.5 03/28194 150 234 NA DSB-N06 3 03129/94 <20 NA NA DSB-N06 5 03/29/94 NA <20 NA DSB-NO6 10 03/29/94 NA 1.060 NA DSB-N06 11 03/29/94 ~~_%n9 1 "q(! NA DSB-V04 4.5 05/09/96 NA <20 NA DSB-VO4 8 05109/96 297 47 NJT NA DSB-VO4 14.5 05/09/96 NA <20 NA DSB-VO4 18.5 05/09/96 NA <20 NA DSB-VO4 21 05/09/96 NA <20 NA MW-K05 3.5 05/11/96 NA 6,55U 7 NA MW-K05 7.5 05/11/96 NA 1,8iY,'~ NJO f NA MW-K05 10 05111/96 NA <20~ NA MW-Q03 2.5 05/12/96 NA <20 NA MW-Q03 6 05/12/96 NA <20 NA MW-Q03 10 05/12196 NA <20 NA MW-V03 3 05/20196 NA <20 <10 MW-V03 8 05/20/96 NA <20 <10 _ P2-1 9 05/20196 NA <20 NA P4-1 3 65/20/96 NA 3 `;_0 NA 135-1 3 05/20/96 NA <20 NA P6-1 3 05/20/96 NA 447 NJO NA P7-1 3 05/20/96 NA 20 N NA P9-1 3 05/20/96 NA 51 NJO NA P10-1 3 05/20/96 NA <20 NA P11-1 3 05/20/96 NA <20 NA P12-1 3 05/20/96 NA 488 NJO NA P13-1 3 05/20/96 NA <20 NA P14-1 3 05/20/96 NA <20 NA Pond-A-S-001 04107/94 3;360 478 NA Pond-A-5-002 04/07194 945 NA Pond-B-S-001 04/07194 Xi, 230 NA = 300 NA Pond-B-S 002 04/07194 2 Q - SSB-107 2 05/29/96 NA <20 NA SSB-I07 6 05/29196 NA <20 NA SSB-108 2 05/29196 NA <20 NA SSB-108 7 05/29/96 NA <20 NA SSB-J04.5 2 03/24/94 NA <20 --.NA SSB-J04.5 5 03/24194 NA <20 NA SSB-JO4.5 _ 10 03124/94 NA <20 NA Table 2 Total Petroleum Hydrocarbon Concentrations in Soil Union Pacific Railroad Company Ashland Rail Yard Ashland, Oregon Sample Sample TPH Location Depth Sample Date (Speciation Results)' Diesel Gasoline SSB406 0.5 04/05/94 NA <20 NA SSB-J06 5 04/05/94 NA <20 NA SSB-106 10 04/05/94 NA <20 NA SSB407 0.5 03128/94 NA 406 NA SSB-J07 5 03128194 NA <20 NA SSB407 10 03/28194 NA <20 NA SSB409 2 05/29196 NA <20 NA SSB-J09 7 05129196 NA <20 NA SSB-KO4 2 03/22/94 NA 148 NA SSB-KO4 5 03/22194 NA 1,220 NA SSB-K04 10 03/22/94 NA <20 NA SSB-K04.5 1 03124/94 NA 85L~ NA SSB-K04.5 5 03/24/94 NA 15'(01 NA SSB-KO4.5 10 03/24/94 NA NA SSB-KO5 1 03/22/94 NA ] O j O NA SSB-KO5 5.5 03/22/94 NA 574,k' NA SSB-KO5 15 03/22/94 NA 453 NA SSB-K07.5 0.5 03/28/94 NA <20 NA~ SSB-K07.5 1 03/28/94 3.91iD _ 2.900 NA SSB-KO7.5 2 03/28/94 NA 2.350 NA SSB-KO7.5 5 03/28/94 NA 16.(wk) NA SSB-K07.5 5.5 03/28!94 -QUIT 2,i)puY NA SSB-K07.5 10 03/28/94 NA <20 NA SSB-KO7.5 10.5 03/28194 <20 NA NA SSB-KO7.5 15 03/28/94 NA <20 NA SSB-K09 2 05/29/96 NA <20 NA SSB-KO9 7 05/29/96 NA <20 NA SSB-1-04.5 1 03/23/94 NA %-7!k1 NA SSB-L04.5 5 03/23/94 NA 3!i NA SSB-L04.5 10 03/23/94 NA NA SSB-1,05 2 03128/94 NA 1.F_'o r NA SSB-1-05 4 03/24/94 NA 1,000 NA SSB-LO5 5.5 03/24194 NA 146 NA SSE-L05 6 03/24/94 NA <20 NA SSB-1,05 10 03/24/94 NA <20 NA SSB-L06 0.5 03/28194 NA 1,480 NA SSB-1,06 5 03128194 NA 279 NA SSB-L06 10 03/28/94 NA <20 NA SSB-L07 0.5 03/28/94 NA 284 NA SSB-1,07 5 03/28/94 NA 275 NA SSB-1.07 10 03/28/94, NA <20 NA SSB-L07 15 03/28/94_ NA _ <20 NA SSB-1,09 2 05128/96 NA 130 NJO NA SSB-1,09 6.5 05128/96 NA <20 NA SSB-1,10 2 05129/96 NA <20 NA SSB-1,10 7 05/29/96 NA <20 NA Table 2 Total Petroleum Hydrocarbon Concentrations in Soil Union Pacific Railroad Company Ashland Rail Yard Ashland, Oregon Sample Sample TPH Location Depth Sample Date (Speciation Results)' Diesel Gasoline SSB-M03 2.5 05/11/96 NA <20 NA SSB-M03 7.5 05/11/96 NA <20 NA SSB-M04 0.5 03122/94 NA 79 NA SSB-M04 2 03/22/94 NA <20 NA SSB-M04 5 03/22/94 NA <20 NA SSB-M04 10 03/22/94 NA <20 NA SSB-M04.5 1 03/23/94 NA 551 NA SSB-M04.5 4.5 03/23/94 NA <20 NA SSB-M04.5 10 03/23/94 NA <20 NA SSB-M05 1 03/24/94 NA 136 NA SSB-M05 2 03/24/94 NA 41 NA SSB-M05 5 03/24/94 NA 1,07':! NA SSB-M05 8 03/17/94 NA 254 NA SSB-M05 10 03/17/94 NA <20 NA SSB-M06 0.5 03/28/94 NA <20 NA SSB-M06 5 03/28/94 NA <20 NA SSB-M06 10 03/28/94 NA <20 NA SSB-M08 0.5 03/28/94 NA 786 _ NA SSB-M08 5 03/28/94 NA <20 NA SSB-M08 10 03128/94 NA <20 NA SSB-M08 11.8 03/28/94 NA <20 NA SSB-M09 2 05/29/96 NA <20 NA SSB-M09 7 05/29/96 NA _ <20 NA SSB-NO4 2 03/30/94 NA <20 NA SSB-NO4 6 03/30/94 NA 182 NA SSB-NO4.5 1 03/23/94 NA <20 NA SSB-NO4.5 5 03/23/94 NA 3,760' NA SSB-NO4.5 10 03123/94 NA _ 821 NA SSB-NO5 2 03/24/94 NA 361 NA SSB-NO5 5 03/24/94 NA 956 NA SSB-N05 10 03/24/94 NA <20 NA SSB-04.5 0.5 03/22/94 NA <20 NA SSB-04.5 5 03/28/94 NA <20 NA SSB-005 0.5 03/24/94 NA 554 NA SSB-005 4 03/24/94 NA <20 NA SSB-005 6 03/24/94 NA <20 NA SSB-005 _ 10 03/24/94 NA <20 NA _ SSB-006 J 0.5 03/30/94 _ NA 193 NA SSB-006 5 03/30/94 NA 208 NA SSB-006 12 03/30/94 NA <20 NA Table 2 Total Petroleum Hydrocarbon Concentrations in Soil Union Pacific Railroad Company Ashland Rail Yard Ashland, Oregon Sample Sample TPH Location Depth Sample Date (Speciation Results)' Diesel Gasoline SSB-007 0.5 03/25194 NA 691 NA SSB-007 5 03/25194 NA <20 NA SSB-007 10 03/25/94 NA <20 NA SSB-007 12 03/25194 NA <20 NA SSB-P04 2 03/22/94 NA <20 NA SSB-P04 5 03122194 NA <20 NA SSB-P04 10 03/22/94 NA <20 NA SSB-P04 15 03/22/94 NA <20 NA SSB-P05 0.5 03/25/94 NA 662 NA SSB-PO5 5 03/25/94 NA <20 NA SSB-P05 9 03125/94 NA <20 NA SSB-P06 0.5 03/30/94 NA 40 NA SSB-P06 5 03/30/94 NA <20 NA SSB-P06 6.5 03/29/94 <20 NA NA SSB-P06 6.5 03/29/94 NA <20 NA SSB-P06 9.5 03/30/94 <20 NA NA SSB-P06 9.5 03130/94 NA <20 NA SSB-P06 10 03/30194 NA <20 NA SSB-P06 14 03/30/94 <20 NA NA SSB-P06 14 03130/94 NA <20 NA SSB-P08.3 2.5 05/11/96 NA <20 NA SSB-PO8.3 5 05/11/96 NA <20 NA SSB-Q06 0.5 03/25/94 NA 1,060 NA SSB-Q06 2 03/25194 NA <20 NA SSB-Q06 5 03/25/94 NA <20 NA SSB-Q06 10 03/25194 NA <20 NA SSB-Q07 0.5 03/25/94 NA <20 NA SSB-Q07 1 03/25/94 NA <20 NA SSB-Q07 5 03/25/94 NA 1,140 NA SSB-Q07 10 03/25/94 NA <20 NA SSB-QO8.1 2.5 05/11/96 NA <20 NA SSB-QO8.1 4.5 05/11/96 NA <20 NA SSB-QO8.1 9 05/11196 NA <20 NA SSB-R06 2.5 05/10196 NA <20 NA SSB-R06 5 05/10/96 NA <20 NA SSB-R06 7.5 05/10/96 NA <20 NA SSB-S05 4.5 05/13/96 _ NA <20 NA SSB-S05 8 05/13196 NA <20 NA _ SSB-S06 2.5 05/10/96 NA <20 NA SSB-S06 5 05110/96 NA <20 NA SSB-S06 9.5 05110196 NA <20 NA SSB-S06 12.5 _ 05110196 NA <20 NA SSB-T04,8 2.5 OS/i0/96 -1,l$6 - 1,350) NA SSB-T04.9 7.5 05/10/96 NA <20 NA SSB-T04.8 12 05/10/96 NA <20 NA Table 2 Total Petroleum Hydrocarbon Concentrations in Soil Union Pacific Railroad Company Ashland Rail Yard Ashland, Oregon Sample Sample TPH Location Depth Sample Date (Speciation Results)° Diesel Gasoline SSB-UO5 3.5 05113/96 NA <20 NA SSB-UO5 5 05/13/96 NA <20 NA SSB-U05 8 05/13/96 NA <20 NA SSB-UO5 11 05/13/96 NA <20 NA SSB-U06 5 05/10/96 NA <20 NA SSB-U06 7 05110/96 NA <20 NA SSB-VO6 2.5 05/10/96 NA <20 NA SSB-VO6 5 05/10/96 NA <20 NA SSS-R06 0.25 05/12/96 NA <20 NA SSS-R07 0.25 05/12/96 NA <20 NA SSS-S05 0.25 05112/96 NA <20 NA SSS-SO6 0.25 05/12/96 NA -<20 NA SSS-SO7.5 0.25 05/12/96 NA <20 NA SSS-T04.8 0.25 05/12/96_ NA NA 2 2?.O i SSS-T05 0.25 05/12/96 NA <20 NA SSS_-T06 0.25 05/12/96 NA <20 NA SSS-U05 0.25 05/12/96 NA <20 NA SSS-UO6 0.25 05/12/96 NA <20 NA SSS-VO4 0.25 05/12/96 NA <20 NA SSS-V06 0.25 05/12/96 NA <20 NA Industrial Worker Screening Level 17,090 17,090 17,090 Resident Screening Level 1,558 1,558 1,558 Notes and Key: a = Speciation results indicate all TPH from carbon chain ranges C6 to > C28. Units reported in milligrams per kilogram (mg/kg) Detection reported at or above the Resident Screening Level. G Detection reported at or above the Industrial Worker Screening Level. TPH = Total petroleum hydrocarbons J = Analyte was positively identified, value is an approximate concentration. N = Tentatively identified. NJO = The product has been tentatively identified as oil with peaks extending into the diesel range. NJT = The product has been tentatively identified as weathered gasoline with peaks extending into the diesel range. 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M mM-I M M M v C.7 ti W h V1 h V'1 In h ,n I/1 h V'i VI h h V1 Vl Vl h V'1 4'x V'1 v O .b p 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 to > v 0.'i ~ ~ .a-1 ~ ° ° h „ a V) v) vn In ,n In v to V1 ,n v~ In ,n ,n V) In v> ,n N h kn ~ ~ ~ •J aR C3 a N N N N N N N N N N N N N N N N N N C,l o 6 0 0 6 0 0 0 0 0 0° 0 0 0 0 0 0 6 0 0 0 ~k C, G ; v _ .F- m g R o~c• cn~ v~ t~ 00 c0c~~0~ O O 'n O i- O O O % O C .Z O ••7 C% CA cn v~ v~ V) m vA co) j v) v) rn to rig v) va to cn v~ v~ rn o ¢ CY V) V) V) V) V) V] V) V) 'A V1 V] V) i/l v] V) N V) V) V1 VJ E. c V) V) cn cn V) in V1 ti I V) rA ~ va va cn w cn vi v) (4 co z z Q3 t Table 5 Total Petroleum Hydrocarbon Concentrations in Ground Water Union Pacific Railroad Company Ashland Rail Yard Ashland, Oregon: Total Petroleum Hydrocarbons (Ng/L) Date Unknown Sample ID Collected Aliquot Diesel Fuel Gasoline Hydrocarbon Mixture Former Car Repair Shed Area 11-1104 03/17194 SA SOW NA NA 03/17/94 EB 180 NA NA H-V04 05/07/96 SA NA 2,96ONJT NA 05107/96 I'D NA 2,98ONJT NA H-VO5 05109196 SA NA 308NJT NA MW-V03 06123/97 SA <50 <50 52 07/17/97 SA <50 <50 53 Locomotive Maintenance and Service Area H-J04 03/18/94 SA 806 NA NA H-J06 03/21194 SA 247 NA NA H408 03/20/94 SA 228 NA NA H-L06 03/18/94 SA 2,190 NA NA H-LO7 03/20/94 SA 762 NA NA H-MO6 03117/94 SA 650 NA NA II-N04 03/18/94 SA 317U NA NA 03/18194 FD 232 NA NA 03/18/94 EB 160 NA NA H-N06 03/17194 SA 13,200 NA NA 1I-NO8 03121/94 SA 426 NA NA 03121/94 FD 426 NA NA H-005 03/19194 SA 157 NA NA H-PO4 03/18194 SA 90 NA NA H-Q06 03/19/94 SA 613 NA NA MW-KOS 05/23/96 SA <50 NA <50 06/23/97 SA <50 NA 240 09/18/97 SA <50 NA 240 09/18/97 FD <50 NA 240 12/09197 SA <50 <50 220 12/09197 FD <50 <50 230 03/12/98 SA <50 NA 240 03112/98 FD <50 NA 250 MW-KO8 04/15/94 SA 5,350 NA NA 04/15/94 FD 3,810 NA NA 02/22/95 SA < 160 NA 2,600 06/28/95 SA <100 NA 1,400 02/28196 SA <150 NA 1,400 02/28/96 FD <290 NA 1,600 05124196 SA 173J NA 173 06/24/97 SA <200 NA 2,200 09/17/97 SA <50 NA 2,300 12109197 SA <50 NA 2,300 03112198 SA <250 NA 2,400 Table 5 Total Petroleum Hydrocarbon Concentrations in Ground Water Union Pacific Railroad Company Ashland Rail Yard Ashland, Oregon Total Petroleum Hydrocarbons (pg/L) Date Unknown Sample ID Collected Aliquot Diesel Fuel Gasoline Hydrocarbon Mixture Locomotive Maintenance and Service Area (continued) MW-M03 04/14/94 SA 193 NA NA 02/24/95 SA <50 NA 73 02/24/95 FD <50 NA 73 06/28/95 SA <50 NA 92 12/09197 SA <50 NA 57 MW-N08 04/15194 SA 210 NA NA 02/23/95 SA <50 NA 190 06128/95 SA <50 NA 510 06/28/95 FD <50 NA 670 02128/96 SA <50 NA 73 06/24;97 SA <50 NA 73 09/18/97 SA <50 NA 62 12109197 SA <50 NA 88 03/12198 SA <50 NA 63 MW-P07 04115194 SA 329 NA NA 02/23/95 SA <50 NA 54 06128/95 SA <50 NA 77 02128/96 SA <50 NA 59 06/23/97 SA <50 NA 67 09/17/97 SA <50 NA 65 12/09/97 SA <50 NA 66 03111198 SA <50 NA 58 Ponds Pond-A-001 04106/94 EB 51 NA NA Pond-A-SW-001 04/06/94 SA 2,020 NA NA 04/06/94 P'D 2,190 NA NA Pond-A-SW-002 04106/94 SA 2,370 NA NA Pond-A-SW-003 04106/94 SA 1,200 NA NA Pond-B-SW-001 04/06/94 SA 7,300 NA NA Pond-B-SW-002 04/06/94 SA 5,500 NA NA Notes and Key: a = Non-detect value due to equipment blank concentration. jg/L = Micrograms per liter SA = Sample EB = Equipment Blank LD = Laboratory duplicate FD = Field duplicate U = Undetected at the laboratory method reporting limit shown. J = Analyte was positively identified. Approximate concentration. NA = Not analyzed. NJT = 'The product is tentatively identified as weathered gasoline with peaks extending into the diesel range. Table 6 Volatile Organic Compound Concentrations in Ground Water Union Pacific Railroad Company Ashland Rail Yard Ashland, Oregon Volatile Organic Compounds (pg1L) Date Sample ID Collected Aliquot Benzene Chloroform Ethyibenzene Toluene Total Xylenes MTBE Former Car Repair Shed Area 14-V04 05/07196 SA 224J <1.0 88J 31J 751 NA H2-VO5 05/09/96 SA 7.OJ < 1.0 4.0J 1.01 6.01 NA MW-V03 06/23/96 SA <1 NA <1 <1 <2 1,100 06/23/97 SA <25 NA <25 <25 <50 1,500 06/23/97 FD <25 NA <25 <2.5 <50 1,500 09/17/97 SA <25 NA <25 <25 <50 2,100 12/09/97 SA <015 NA <0.5 <0.5 <1 2,400 03/12/98 SA <25 NA <25 <25 <50 1,800 Locomotive Maintenance and Service Area MW-K08 04/15194 SA <0.50 0.5 <1.0 <1.0 <1.0 NA 06/28/95 SA <0.50 NA <0.50 1.3 < 1.0 NA MW-M03 04114/94 SA <0.50 <1.0 <1.0 <1.0 <1.0 NA 04114194 EB <0.50 2.40' < 1.0 < 1.0 < 1.0 NA 02124/95 SA <0.50 NA <0.50 1.1 < 1.0 NA 02/24195 FD <0.50 NA <0.50 1.5 < 1.0 NA 06/28/95 SA <0.50 NA <0.50 0.94 < 1.0 NA MW-N08 04/15/94 $A <0.50 7.8 <1.0 <1.0 <1.0 NA 02/23195 SA <0.50 NA <0.50 1.9 <1.0 NA 06!28/95 SA <0.50 NA <0.50 1.0 <1.0 NA 06/28195 FD <0.50 NA <0,50 0.96 <1.0 NA MW-P07 04/15194 SA <0.50 0.9 <1.0 <1.0 <1.0 NA 06128/95 SA <0.50 NA <0.50 0.88 <1.0 NA Ponds Pond-A-001 04/06/94 EB <0.50 215 < 1.0 < 1.0 < 1.0 NA Pond-A-SW-001 04/06/94 SA <0.50 2.5 <1.0 <1.0 <1,0 NA USEPA MCLs 5 100 700 1,000 10,000 NR Notes and Key: a = Analyte is undetected due to detection in equipment blank. MTBE = Methyl tert-butyl ether NA = Not analyzed NR = Not regulated µgfL = Micrograms per liter SA = Sample EB = Equipment Blank FD = Field duplicate J = Analyte was positively identified. Approximate concentration. USEPA MCLs = United States Environmental Protection Agency Maximum Contaminant Levels for drinking water, a C N N o o W V O ° o 000 G a to o wt ° o c V V V a a c m o N v v V v z z z a o CL4 0 0 0 0 6 o O z v y v v v U.. m c S a N C p p pp 1i O. O O CJ O d W N N p O v v ° °v V v v z o m s c m R a a E a Q ~ R cai ~ a 4 g Z o ar Q V v y y S ° OV N V O V v C N = c y V c m R Q o m v, a o a m CL u U g c o n o n 3 ~ ` a V V v C5 C; v N v 0 v Z c a ~ 'o E G' a V .n V v v v V V z ¢ci ~ u a V a ~ orL a v z z z v z ° c W ~ N v O w c E a vQi ran vQi vai cai a aGi _Er cC a, ~ .p ~ > :F w ~ C.' ~ R d O yN~ ~ O 5^l O_~}} N U 'Gi a`~i 'rte' L_`. ~ q 0 0 O O 6 ~ 0 b r~ ~ T 'N C a o~~ y o m ~ 9 v d `7 a d R o S. N a S a W a I'3 C4 z x z z Table 8 Total Metals Concentrations in Ground Water Union Pacific Railroad Company Ashland Rail Yard Ashland, Oregon Date Total Metals (pg/L) Sample ID Collected Aliquot Arsenic Barium Chromium Lead Mercury Former Car Repair Shed Area H-R04 03/17/94 SA 6.0 234 43 <2.0 <0.50 H-T03 05/09/96 SA NA 760 6.9 < 1.0 0.84 05/09/96 FD NA 650 4.3 < 1.0 1.1 H-T05 05/08/96 SA 16 340 59 360 4.6 05/08/96 FD 20 410 81 53 5.7 H-V04 05/07/96 SA 59 1,140 102 54 1.1 MW-V03 a 05/23/96 SA 19 270 2.7 3.9 <0.20 06/23/97 SA 21 NA 9.2 <5.0 NA 06/23197 FD 21 NA 11 < 5.0 NA 12/09/97 SA 28 NA 15 <5.0 NA 03/12/98 SA 35 NA 29 7.8 NA Locomotive Maintenance and Service Area H-J08 03/20/94 SA 21 293 58 1,270 <0.50 H-L06 03/18/94 SA 10 NA NA <2.0 NA H-L07 03/20194 SA 24 1,920 223 94 1.6 H-006 03/19/94 SA 28 1,130 288 31 4.0 03/19/94 FD 29 1,200 293 34 3.5 H-P06 03/19194 SA 28 NA NA 31 NA MW-K05 05/23/96 SA 17 NA 1.7 3.0 NA 05/23/96 FD 17 NA 1.3 2.3 NA 06/23/97 SA 14 NA 4.7 <5.0 NA 12/09/97 SA 25 NA 10 <5.0 NA 12/09/97 FD 27 NA 12 <5.0 NA 03112/98 SA 22 NA 14 42 NA 03/12/98 FD 22 NA 13 39 NA MW-K08 04/15/94 SA <5.0 723 66 <2.0 <0.50 04/15/94 FD <5.0 782 83 <2.0 <0.50 02/22/95 SA <5.0 NA 1.0 <5.0 NA 06/28/95 SA <5.0 NA 1.0 <5.0 NA 11/09/95 SA <5.0 NA 1.4 <5.0 NA MW-M033 04/14/94 SA <5.0 491 102 23 <0.50 02/24/95 SA <5.0 NA 6.8 <5.0 NA 02/24/95 FD <5.0 NA 9.1 <5.0 NA 06/28/95 SA <5.0 NA 1.0 <5.0 NA 11/09/95 SA <5.0 NA 11 11 NA Table 8 Total Metals Concentrations in Ground Water Union Pacific Railroad Company Ashland Rail Yard Ashland, Oregon Date Total Metals (pgIL) Sample ID Collected Aliquot Arsenic Barium Chromium Lead Mercury Locomotive Maintenance and Service Area (continued) MW-M032 02/28196 SA NA NA 53 NA NA MW-NO8 04/15/94 SA 6.0 662 85 30 <0.50 02/23/95 SA <5.0 NA 34 11 NA 06/28/95 SA <5.0 NA 2.1 <5.0 NA 06/28/95 FD <5.0 NA 1.1 <5.0 NA 11109195 SA <5.0 NA 1.3 <5.0 NA MW-P07 04115/94 SA 6.0 217 11 <2.0 <0.50 02123/95 SA 6.7 NA 2.5 <5.0 NA 06/28/95 SA 6.2 NA <1.0 <5.0 NA 11108/95 SA 7.2 NA 1.8 <5.0 NA 11/08/95 FD 6.0 NA < 1.0 <5.0 NA 02/28/96 SA 5.2 NA < 1.0 NA NA RW-006 05/21/96 SA 65 460 2.2 120 <0.80 Ponds Pond-A-SW-001 04106/94 SA <5.0 57 <5.0 <2,0 <0,50 04/06/94 FD <5.0 58 <5.0 <2.0 <0.50 Pond-A-SW-002 04106/94 SA <5.0 58 <5.0 <2.0 <0.50 Pond-A-SW-003 04/06194 SA <5.0 58 <5.0 <2.0 <0.50 Pond-B-SW-001 04/06/94 SA 7.0 69 <5.0 <2.0 <0.50 Pond-B-SW-002 04/06/94 SA 14 92 <5.0 7.0 <0.50 NAT-Pond-SS-0Ol 05/01/97 SA 14 <100 <2.0 <2.0 <0.50 NAT-Pond-SS-002 05/01/97 SA 18 <100 <0.20 <2.0 <0.50 Off-Property Area H408 05/28/96 SA 3.2 270 21 8.0 1.2 USEPA MCLs 50 2,000 100 15 - Notes and Key: a = Well considered background. µg/L = Micrograms per liter NA = Not analyzed SA = Sample FD = Field duplicate USEPA MCLs = United States Environmental Protection Agency Maximum Contaminant Levels for drinking water. i to DC ~ X SC v ~ DC yC x. v 00 0 O a .y N u q o m V Its . o w ~y U ~ O rtia ~ ~ w 'Cp7 'p. ai O ai ~ N b cC p ti 3 b z3 U t o n°n 03 o v p , ca. ~ ~ ti > v cai o 'a O 'o cc w .o 40 0 0 0 j ai U -it H Cti U ~ ~ u ~ ~ ~ (v b ~ a•' N ~ p ~ ~ ~ c~ cwd qO ~ ~ tom, ~ 04 U E~ Z, U W W W° W U i C) a\ ON ! 00 r M .^i fq d M o Q Cl ~ g 64 CA) ON \4D sq CP\ F U oo ~ sFr `'q s4 w d 0 ~ N b [ W j ~ H y c~ ai I U an o E b v 5 n o w o U a o o v ,N ~ a~ o p o ~ U 0 -,1 • nN., 'rn ro~ QO ' p U U F; > C O z r° w w w~T, U a N M 7 tf) x .fl ti CIS II Ii o y H 40. E►~ ¢ ¢ ¢ ¢ ¢ 4 z o x Table 1 1 Residual Risk Calculations Union Pacific Railroad Company Ashland Rail Yard Ashland, Oregon Maximum Residual Soil Residential Concentration Cleanup Level (Not Exceeding Residential Noncarcinogenic Hazard Constituent (mg/kg) Clean-Up Level) (mg/kg) Carcinogenic Risk Index Total Petroleum Hydrocarbons (TPH) TPH (speciation results) 1,558 no 640 4.1E-01 TPH (diesel) Volatile Organic Compounds Benzene 0.27 c 0.07 16E-07 Toluene - 0.17 Ethylbenzene 392 no 3.6 9.2E-03 Xylenes 146,500 no 1.2 8.2E-06 Polynuclear Aromatic Hydrocarbons Acenaphthene 3,116 no 0.36 1.2E-04 Acenaphthylene no 0.028 Anthracene 15,580 no 0.34 2.2E-05 Benzo(a)anthracene 0.64 c 0.24 3.8E-07 Benzo(a)pyrene 0.06 c 0.056 9.3E-07 Benzo(b)fluoranthene 0.64 c 0.21 3.3E-07 Benzo(g,hJ)perylene no 0.27 Benzo(k)tluoranthene 6.37 c 0.071 1.1E-08 Chrysene 63.7 c 0.23 3.6E-09 Dibenzo(a,h)anthracene 0.06 c 0,05 8.3E-07 Fluoranthene 2,077 no 0,16 7.7E-05 Fluorene 2,077 no 0.33 1.6E-04 Indeno(1,2,3-cd)pyrene 0.64 c 0.24 3.8E-07 Naphthalene 2,077 no 0.17 8.2E-05 Phenanthrene no 0.51 Pyrene 1,558 no 0.65 4.2E-04 Metals Arsenic 30 b 28 Barium 2,161 no 230 1.IE-01 Cadmium 834//34.5 c//nc 3.7 4.4E-09 LIE-01 Chromium 15,140 no 39 2.6E-03 Iron 33,900 Lead 200 Pb 190 Mercury 16.2 no 3.3 2.0E-01 Phosphorus 970 Potassium 4,900 Selenium 366 no 0.44 1.2E-03 Silver 284 no 0.48 1.7E-03 Sulfur ND Total 3E-06 0.8 Notes: 1. No cleanup goal was calculated (ERM, Final Remedial Investigation Report/Ashland Yard, November 1999). 2. c - cleanup level based on carcinogenic effects; no - cleanup level based on noncarcinogenic effects. 3, b - cleanup level based on background levels; constituent not considered in cumulative risk calculations (see text). 4. Pb - cleanup level based on estimated blood lead (Pb) level; lead was not considered in the cumulative risk calculations (see text). 5. Estimated carcinogenic risk = 0.000001 x maximum residual concentration/residential cleanup level. 6. Estimated noncarcinogenic hazard index = maximum residual concentrationtresidential cleanup level. 7. Both carcinogenic and noucarcinogenic residential cleanup levels were developed for cadmium, and so both were considered in this analysis. 8. The total estimated carcinogenic risk and noncarcinogenic hazard index are acceptable under ODEQ guidelines (see text). 9. 1E-06 = 0.000001; ND - not detected APPENDIX A Administrative Record for the UPRR Ashland Rail Yard Preliminary Environmental Site Assessment, Ashland Package - Parcel 2; SP Environmental Systems, Southern Pacific Transportation Company, January 16, 1991. Preliminary Environmental Site Assessment, Ashland Package - Parcel 1; SP Environmental Systems, Southern Pacific Transportation Company, January 22, 1991. Preliminary Environmental Site Assessment - Ashland Package - Parcel 3; SP Environmental Systems, Southern Pacific Transportation Company, February 6, 1991. Phase II Environmental Site Assessment - Ashland Package - Parcel 2; Cascade Earth Sciences Ltd., Southern Pacific Transportation Company, March 10, 1992. Remedial Investigation/Feasibility Study Work Plan, Ashland Rail Yard; Industrial Compliance, Southern Pacific Transportation Company, January 14, 1994. Draft Phase II Remedial Investigation/1A easibility Study Work Plan Addendum, Ashland Rail Yard; Industrial Compliance, Southern Pacific Transportation Company, September 13, 1994. February 1995 Ground Water Sampling, Ashland Rail Yard; Industrial Compliance, Southern Pacific Transportation Company, April 13, 1995. June 1995 Groundwater Sampling, Ashland Rail Yard; Industrial Compliance, Southern Pacific Transportation Company, August 10, 1995. November 1995 Ground Water Sampling, Ashland Rail Yard; Industrial Compliance, Southern Pacific Transportation Company, January 26, 1996. February 1996 Ground Water Sampling, Ashland Rail Yard; Terranext, Southern Pacific Transportation Company, April 16, 1996. Remedial Investigation Report - Outstanding Issues, Union Pacific Railroad Company, Ashland Yard; Environmental Resources Management, May 29, 1998. Final Remedial Investigation Report (Volumes 1 & 2), Ashland Yard; Environmental Resources Management, November 1999. Groundwater Monitoring Data Summary (1997 - 1998), Ashland Rail Yard; Environmental Resources Management, October 12, 2000. Feasibility Study Report, Ashland Rail Yard; Environmental Resources Management, February 15, 2001. Remedial Action Recommendation for Union Pacific Railroad Ashland Rail Yard Site - Staff Report, Oregon DEQ. May 15, 2001. BEFORE THE PLANNING COMMISSION October 12, 199'9 Findings, Conclusions and Orders IN THE MATTER OF PLANNING ACTION #99-048, REQUEST FOR LOT LINE ADJUSTMENT AND LAND PARTITION, INCLUDING THE CONSTRUCTION, OF A NEW PUBLIC STREET AN ALLEY SYSTEM FOR THE PROPERTY LOCATED SOUTHEAST OF THE INTERSECTION OF HERSEY AND OAK STREETS, AND NORTH OF THE RAILROAD TRACKS. APPLICANT: Donna Andrews RECITALS: 1) Tax lot 2000 of 391E 13B is located at and is zoned 2) The applicant is requesting Lot Line Adjustment and Land Partition, including the construction of a new public street and alley system for the property southeast of the intersection of Ilersey and Oak Streets and north of the railroad tracks. Site improvements are outlined on the Site Plan on file at the Department of Community Development. 3) The criteria for approval of a Land Partition are described in 18.76 as follows: A. The future use for urban purposes of the remainder of the tract will not be impeded. B. The development of the remainder of any adjoining land or access thereto will not be impeded. C. The tract of land has not been partitioned for 12 months. D. The partitioning is not in conflict with any law, ordinance or resolution applicable to the land. E. The partitioning is in accordance with the design and street standards contained in the Chapter on Subdivisions. F. When there exists adequate public facilities, or proof that such facilities can be provided, as determined by the Public Works Director and specified by City documents, for water, sanitary sewers, storm sewer, and electricity. G. When there exists a 20-foot wide access along the entire street frontage of the parcel to the nearest fully improved collector or arterial street, as designated in the Comprehensive Plan. Such access shall be improved with an asphaltic concrete pavement designed for the use of the proposed street. The minimum width of the street shall be 20-feet with all work done under permit of the Public Works Department. 1. The Public Works Director may allow an unpaved street for access for a minor land partition when all of the following conditions exist: a. The unpaved street is at least 20-feet wide to the nearest fully improved collector or arterial street. b. The centerline grade on any portion of the unpaved street does not exceed ten percent. 2. Should the partition be on an unpaved street and paving is not required, the applicant shall agree to participate in the costs and to waive the rights of the owner of the subject property to remonstrate both with respect to the owners agreeing to participate in the cost of full street improvements and to not remonstrate to the formation of a local improvement district to cover such improvements and costs thereof. Full street improvements shall include paving, curb, gutter, sidewalks and the undergrounding of utilities. This requirement shall be precedent to the signing of the final survey plat, and if the owner declines to so agree, then the application shall be denied. H. Where an alley exists adjacent to the partition, access may be required to be provided from the alley and prohibited from the street. (amended Ord. 2757, 1995) 4) The Planning Commission, following proper public notice, held a Public Hearing on October 12, 1999 at which time testimony was received and exhibits were presented. The Planning Commission approved the application subject to conditions pertaining to the appropriate development of the site. Now, therefore, the Planning Commission of the City of Ashland finds, concludes and recommends as follows: SECTION 1. EXHIBITS For the purposes of reference to these Findings, the attached index of exhibits, data, and testimony will be used. Staff Exhibits lettered with an "S" Proponent's Exhibits, lettered with a "P" Opponent's Exhibits, lettered with an "O" Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an "M" SECTION 2. CONCLUSORY FINDINGS 2.1 The Planning Commission finds that it has received all information necessary to make a decision based on the Staff Report, public hearing testimony and the exhibits received. 2.2 The Planning Commission finds that the proposed Lot Line Adjustment and Land Partition, including the construction of a new public street and alley system, for the property southeast of the intersection of Hersey and Oak Streets and north of the railroad tracks meets all applicable criteria described in the Partitions Chapter 18.76 2.3 The Commission finds that the future use of the remainder of the tract will not be impeded by the proposal. The proposed street design and layout allows for the new street to be extended further to the east at a later date, This will provide public street access to the remaining 25 acres and the needed infrastructure to support future land divisions. 2.4 The Commission finds that there exists adequate public facilities, or proof that such facilities can be provided, as determined by the Public Works Director and specified by City documents, for water, sanitary sewers, storm sewer, and electricity. Sere, water and electric services are available from the adjacent rights-of-way of Ilersey and Oak Streets. In addition, the preliminary engineering plan for the project indicates that a portion of the run-off from impervious surfaces situated south and west of the wetland (parcels 4 and 5) can be directed to storm drain facilities located within the new street and Oak Street. The project engineer and written findings of fact identify additional storm water improvements. Specifically, the existing storm drain line in Hersey Street will be extended to the west to provide an overflow for the wetland, as well as accommodating other run-off from the development. Finally, a filtration system will be installed at existing, as well as new discharge points alongside the wetland. 2.5 The Commission finds that the partition is in accordance with the design and street standards contained in the Land Use Ordinance. The revised map includes a 60-foot wide street right-of-way consistent with City standards for Neighborhood Commercial Collectors. This will provide adequate width for the construction of travel lanes, on-street parking, planting strips and sidewalks. Based upon the revised right-of-way width of 60 feet, it is the Commission's opinion that the final street design to Neighborhood Commercial Collector standards will be adequate to accommodate the development of the remaining 25 acres. 2.4 SECTION 3. DECISION 3.1 Based on the record of the Public Hearing on this matter, the Planning Commission concludes that Therefore, based on our overall conclusions, and upon the proposal being subject to each of the following conditions, we approve Planning Action #99-048. Further, if any one or more of the conditions below are found to be invalid, for any reason whatsoever, then Planning Action #99-048 is denied. The following are the conditions and they are attached to the approval: 1) That all proposals of the applicant be conditions of approval unless otherwise modified here. 2) That the wetland mitigation plan be reviewed and approved by the Oregon Division of State Lands and City of Ashland prior to signature of the final survey plat. The Wetland Mitigation Plan shall include mitigation strategies for expansion, protection and enhancement, as well as engineered filtration devices to filter stone rtui-off prior to entering the wetland. The mitigation strategies and storm water filtration system shall be reviewed by the Ashland Tree Commission and approved by the Public Works Department and Staff Advisor prior to signature of the final survey plat. All required improvements noted above shall be installed or bonded for prior to the signature of the final survey plat. 3) That a engineered storm drainage plan be submitted for review and approval by the Engineering Division and Staff Advisor prior to signature of the final survey plat. Plan to include: improvements that accommodate run-off south of the property from "A" Street, a filtration system prior to entering the wetland, an overflow system at the north end of the wetland, and the westerly extension of the existing storm drain within Hersey Street to its intersection with the overflow system. All improvements noted above shall be installed or bonded for prior to the signature of the final survey plat. 4) That the construction of full street and alley improvements end at the southern boundary of parcel 6. An approved turnaround, complying with the specifications of the Ashland Fire Department, shall be installed at the terminus of the street. In addition, street plugs shall be dedicated on the survey plat at the ends of the street and alley. 5) That the final construction design for the proposed bicycle path from the south end of parcel 1, across the wetland and connecting to Hersey Street be providing for review and approval by the Engineering Division and Staff Advisor prior to signature of the final survey plat. Final design shall be consistent with City "multi-use path" standards, with the path installed or bonded for prior to signature of the final survey plat. 6) That automobile access to parcel 5 shall be from the public alley adjacent to the east property line. Additional driveway access along the new street shall be prohibited. 7) That engineered construction documents for all proposed public facilities be provided for review and approval of the Engineering Division and Staff Advisor prior to the signature of the Final Survey Plat. Plans to include but not be limited to street and - alley cross-sections and profiles, utility/drainage layout, grading plan (including elevations of building footprint), and multi-use path design. The new street shall be designed and constructed in accordance with Ashland's Local Street Standards for Neighborhood Collectors, including travel lanes, on-street parking, curb and gutter, curb radii, storm drains, planting strips, street lights, street trees and sidewalks. All improvements noted above shall be installed or bonded for prior to the signature of the filial survey plat. 8) That the overhead electric line crossing the southern portion of Parcel I be relocated as per the requirements of the Ashland Electric Utility. Under-grounding of the electric line shall be completed or bonded for prior to the signature of the final survey plat. 9) That a deed restriction be placed on the remaining 25 acres (approximately) precluding further "development" or land divisions until the property has been cleaned to residential standards. Written compliance with these standards shall be provided to the City from the Department of Environmental Quality. 10) That parcel 2, 4, 5, 6 and 7 sign in favor of a local improvement district for the construction of a new railroad crossing from the new street to "A" Street. Final agreement shall be reviewed by the City Attorney and signed by all affected property owners prior to signature of the final survey plat. 11) That additional right-of-way shall dedicated on the survey plat along the south side of the approximately first 150 feet of new Public Street. Full street improvements including a 24 foot wide paved surface, curb and gutter, planting strip and sidewalk to be installed or bonded for prior to signature of the survey plat. 12) That all requirements of the Ashland Fire Department be identified on the Engineered Construction documents, including but not limited to hydrant spacing and installation, turnaround placement, etc. 13) That all necessary public utility easements for sewer, water, electric, phone service, storm drainage, streets, etc. be indicated on the final survey plat as required by the City of Ashland. 14) That temporary construction fencing shall be installed along the boundary of the wetland prior to any site preparation, grading, grubbing or construction of public facilities. Planning Commission Ap roval Date TSAR--25-2000 05:47 PM DONNAANDREWSREAL'TY 541 608 2781 P. 82 ai,te~zaoo or;ae rAx top TO BE RECORDED ON PARCEL 7 (EXCLUDING RIGHT-OF-WAY) Plot lonquago, FutthOr dsvelopment or division of the property Is r"riated until this City of Ashland reoelves a wrMen statement of complionos from tlu Oxon Deportment of Environmental Quailty that the property's aoil and groundwater have been cleaned of hazardous substance contarnlnstlon eufflolent to allow for residential development. )VLL'ANDA1%1 D=AU The above language shall appear on the parcel plat map but it is the City's understanding that Union Pacific Railroad has agreed to clean up the property to commercial standards only and the remahnd' er of the degree of clean up between commercial and residential shall be the responsibility of the developer of the property. slgnatures Original Signed: R. D, RICE Sr. Mqr. Real [state CID -01 w ~ ~ y ~ rt.. ~ i1 ~ J, ~ 3.•ry. - ~ _ yak • YetY . ` - 13 r v low AQ1t _ A Asa ' .x:. ~ - ~ FF t ` IL Al L9 - _ rte' - c ~ i •cy.: r.:.. _Ar 1 '~Y s ~ s ~ ~ i lk ~ i e • . . ~v i -1i f, A s ! i ! ~ i t ~ t c 4-1 s s ~ ! ! s 7r r - f 4 ~ s i ~ r- i s ~ i i i • i a ~ t i i • i ~ ~ i • ~ s x Al,; v r 1 t "f t -"tw o 0) Q r i ##d r LO N Y m co co fFtd ~ y~ 9 t ~ r fr r°~ a r Q O 0 .c ~ t--.. ~ ~O ~ pit NNN.~f. #f ft i 3e J~ o , VA Jr T Y.: c O u i LA • E 4-j u 00 0 ~ .+-1 u u tz • O > C) u C-4 O N E • • ill: O M O s; d' cfl N w Q W Li Y ~L • • • V, 6 ;y ! l- 1 ~l I ~ act i ~ ~ - r Y s` f k'' t - WNN I l 2. ti t s e, N?• ti x~• +e I t< p t j a 12 r } !f - 1 Y P 16 ° R . City Council Study Session September 14, 2015 Pagel o1`3 MINUTES FOR THE STUDY SESSION ASHLAND CITY COUNCIL Monday, September 14, 2015 Siskiyou Room, 51 Winburn Way Mayor Stromberg called the meeting to order at 5:33 p.m. in the Siskiyou Room. Councilor Morris, Seffinger, Voisin, and Marsh were present. Councilor Lemhouse arrived at 5:38 p.m. Councilor Rosenthal was absent. 1. Public Input Jeff Sharpe/553 Fordyce/Suggested Council start inviting professionals in the community to attend Council working sessions to share their expertise on agenda topics. This would also include better publishing of agenda topics, specific invitations to community members, and holding the meetings in Council Chambers to accommodate more attendees. He went on to address the recent Greenhouse Gas Request for Proposal (RFP) and shared his disappointment in the process. His company submitted an RFP and he described the efforts that went into the preparation. 2. Look Ahead review City Administrator Dave Kanner reviewed items on the Look Ahead. 3. Energy Efficiency and Conservation Programs update Management Analyst Adam Hanks introduced City employees Larry Giardina who managed commercial energy and solar systems and Dan Cunningham who managed residential energy and construction. Mr. Hanks provided a presentation on Energy Efficiency and Renewables that included: Goals • To provide educational and technical assistance to Ashland's residents, businesses and institutions in the efficient and cost effective local generation and use of energy Objectives • Ensure programs include all customer segments • Emphasize services/programs that achieve the greatest savings at the lowest cost over the life of the product • Participate in development of efficiency programs regionally to enhance local opportunities Mr. Hanks participated in the Utilities Sounding Board that provided customer feedback to Bonneville Power Administration (BPA) as well as the Oregon Municipal Utilities (OMU) that handled legislation and energy related issues relating to municipalities. How are we funded • BPA • Energy Efficient Implementation (EEI) Budget on a two year rate period (Federal FY) • Reimbursements only for BPA approved efficiency measures • Annual Implementation Manual is the guide for eligible programs City Electric Rate Funds • Solar PV and Thermal Programs • Augmenting incentives to increase uptake for targeted BPA programs • Conservation Loan program - Zero interest five year revolving loan. Budget Breakdown graphs - Numbers higher this year than last year, SOU had a project Programs • Appliances, weatherization, HVAC (heat pumps), Lighting, New Construction, Renewable Energy Generation, Custom Projects, Technical Assistance City Council Study Session September 14, 2015 Page 2 of 3 Program Tools: Rebates, Incentives, Zero Interest Loans (on bill financing), Technical Assistance & Education Program Benefits • Customers • Cost savings from reduced consumption increased comfort and health, improved efficiency of equipment Electric Utility/City • Mitigation of future rates • Improved grid/demand management • Economic Development support Program Highlights graphs Program Highlights continued Solar PV Program graphs Coming Soon • Online Home Energy Assessment • Energy performance Score Pilot • Solar resource G1S Mapping tool • Solar Pioneer 11 - Pricing Updates • Net Metering Policy Update • Energy Efficiency & Renewables Annual Report Mr. Giardina explained customers consumed energy generated from their solar panels on site or gave it to the City who credited it back to them later in kilowatt-hours. It reduced their electric bill by the amount of the solar they generated. Council was interested in having a report that showed how solar and other conservation efforts progressed over a five-year period. Mr. Giardina went on to explain there were approximately 200 customers using solar energy. Two-thirds of the residents could not have solar due to shading issues. Ashland was the in the top three per capita for solar installations in the state. Historically the City spent BPA allocations on popular energy efficiency programs. BPA changed their financing in 2011 and recently downsized some incentive amounts for measures due to higher building codes that might make it less of a match for customer needs. Staff had encouraged BPA to look at developing measures for the tourist industry. The City wanted to address the majority of rental property in Ashland that typically were less energy efficient than privately owned property. The Northwest Public Power Council required BPA to allocate funds for energy efficiency programs. Council suggested adding links on the Conservation website to industry associations and partner agencies. 4. Plaza enhancement Project Update City Administrator Dave Kanner explained the Historic Commission reviewed the project and recommended using 5-gallon plants. Covey Pardee already recommended this in their proposal along with 3-gallon pants. Installing fencing around the east and west plant beds was an issue discussed at the previous Council meeting. Mr. Kanner supported some form of fencing at least temporarily that would allow the plants to establish. Allan Pardee from Covey Pardee further described collapsible and temporary fencing and explained why the public world still trample a foliage barrier. He recommended a stout fence installed temporarily that was bolted down, approximately 33 inches high, set back 6-inches from the back of curb and did not attach to the seat wall. Mr. Pardee suggested hunter green for fence color. City Council Study Session September 14, 2015 Page 3 of 3 The Historic Commission also recommended each planter contain an evergreen for year round interest. Mr. Pardee explained the planters would be four feet across. Some evergreens would work but might not allow room for annuals. The planters would connect to the irrigation system used for the hanging baskets in the Plaza. They would remove the pavers under the pots and a couple in between to install the controller and lines. Council discussed concerns they had with the fencing. The majority supported sturdy temporary fencing for two years followed with an evaluation on leaving the fencing in place and using hunter green for the fence color. Mr. Kanner noted a letter from the Tree Commission requesting a second review of the tree plan Kerry KenCairn proposed for the Pioneer Street and Lithia Way projects. Council discussed the request. Concerns expressed included Ms. KenCairn's treatment by the Tree Commission and during a recent Council meeting, and whether the Tree Commission had already had adequate time to review the plans at an earlier meeting. Council agreed to let the Tree Commission review the plans but wanted the City Administrator present. Mr. Kanner would be out of town for that meeting and would send Management Analyst Ann Seltzer in his place. 5. Discussion of purchase of an air quality monitor for Ashland Councilor Voisin disagreed with City Administrator Dave Kanner's decision not to recommend purchasing an air quality monitor. She suggested the City could work with the Oregon Shakespeare Festival (OSF), find a grant, or enlist local meteorologists to manage the system. Mr. Kanner explained the US Forest Service loaned an air quality monitor to OSF. The raw data fed via satellite to the Western Region Climate Center and posted on their website. The US Forest Service or the Bureau of Land Management (BLM) might be able to give the City a monitor at no cost. The City would locate the monitor in the radio room at Fire Station No. 1. The data would feed to the Department of Environmental Quality (DEQ) who would interpret and post it on their Air Quality Index website. Depending on the arrangement, the acquistion costs could be $2,500 - $3,000 annually or zero. He was meeting with the person who arranged the monitor loan for OSF with US Forest Service September 18, 2015. They were thinking of relocating some of the air quality monitors in the state. In a phone conversation Mr. Kanner had with DEQ and the US Forest Service, both agencies were in favor of locating a monitor in Ashland. The DEQ website gave air quality readings for the last hour and prior 24-hour period. They also provided the same color-coded chart the City website posted. The contract involved DEQ, the US Forest Service, and BLM would expire next month and they would discuss monitor locations during that process. There was a strong chance the City could get a monitor with data posted on the Air Quality Index website and based on Mr. Kanner's phone conversations with these agencies, they agreed. If they said no, Council could revisit the issue. Purchasing an air quality monitor would require hiring a contractor to provide maintenance services that included inspecting and recalibrating it monthly. Council directed Mr. Kanner to look into the possibility of DEQ, BLM, and the US Forest service installing a monitor in Ashland. Meeting adjourned at 7:04 p.m. Dana Smith Assistant to the City Recorder Ashland City Council Meeting September 15, 2015 Page 1 of 10 MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL September 15, 2015 Council Chambers 1175 E. Main Street CALL TO ORDER Mayor called the meeting to order at 7:09 p.m. in the Civic Center Council Chambers. ROLL CALL Councilor Voisin, Morris, Lemhouse, Seffinger, and Marsh were present. Councilor Rosenthal was absent. MAYOR'S ANNOUNCEMENTS Mayor Stromberg announced vacancies on the Airport, Forest Lands, Housing and Human Services, Public Arts, Transportation, and Wildfire Mitigation Commissions and on the Bee City USA subcommittee. The Deer Summit would happen September 23, 2015 in Council Chambers from 7:00 p.m. to 9:00 p.m. and be fully televised. Councilor Voisin/Seffinger m/s to move all the ordinances under agenda XII. ORDINANCES, RESOLUTIONS AND CONTRACTS to the October 6, 2015 Council meeting. DISCUSSION: Councilor Seffinger moved to amend the motion to move agenda items on the Study Session on October 5, 2015 to October 19, 2015 and use the October 5, 2015 to address a strategic plan for dealing with downtown issues. City Attorney Dave Lohman and Mayor Stromberg explained the amendment needed to be a separate motion. Councilor Marsh noted the agenda for October 6, 2015 was full already and Council might not have the time to focus on the ordinances. Councilor Lemhouse added that City Administrator Dave Kanner would not be in town October 6, 2015 and thought Council had discussed moving the Study Session to October 19, 2015 instead. Councilor Morris could not attend the meetings on October 19 and 20 and wanted to be present for the discussion. Councilor Seffinger withdrew her second. Motion died for lack of a second. Councilor Lemhouse/Seffinger m/s to move items under agenda XIL ORDINANCES, RESOLUTIONS AND CONTRACTS to the November 3, 2015 Regular Business meeting agenda and have a Study Session on November 2, 2015 to deal with these issues and other issues brought forward by Councilor Seffinger regarding the downtown. DISCUSSION: Councilor Marsh stated delaying the items to a future meeting was not disinterest in the topics. Moving the items allowed Council more time to discuss the issues. Councilor Seffinger agreed. She wanted Council to consider additional ordinances and wanted it to be a strategic plan that was effective. Roll Call Vote: Councilor Marsh, Seffinger, Voisin, Lemhouse, and Morris, YES. Motion passed. APPROVAL OF MINUTES The minutes of the Study Session of August 31, 2015, Executive Session of August 31, 2015, and the Business Meeting of September 1, 2015 were approved as presented. SPECIAL PRESENTATIONS & AWARDS 1. Annual presentation by the Airport Commission Engineering Services Manager Scott Fleury and Airport Commission Chair Bill Butler provided the annual presentation. Chair Butler explained Ashland based aircraft had flown over 400 firefighting missions this season already and that air transportation would be a major part of recovery in the event of large disasters. Ashland City Council Meeting September 15, 2015 Page 2 of 10 Economic Benefits included 19,000 itinerant operations, 6,000 nonresident aircraft arrivals, and 15,000 visitors. Currently 85 aircraft based at the airport paid approximately $100,000 to the City. Hangars built by private individuals in a collaborative agreement had building rent waived for a set period to amortize the buildings. Six of those hangars would revert to City ownership in 2018 and would generate another $28,000 per annum. The Federal Aviation Trust fund paid for airport projects using 90% to 10% matching grant. State money went to disaster preparedness, air service subsidies, and matching federal grants. Airport based services were provided by Skinner Aviation, JLC Avionics, and Brim Aviation & ARS. The Commission would draft a new airport master plan. It will cost approximately $350,000 and require hiring an engineering firm. A federal grant will pay for 90% and the remaining 10% may come from the state. 2. Seismic preparedness presentation by Dr. Althea Rizzo Fire Chief John Karns introduced Dr. Althea Rizzo, a geologic hazards program coordinator from the Oregon Office of Emergency Management. Dr. Rizzo explained the Cascadia subduction zone ran from northern California to British Columbia. There was a 37% chance of having a 7.6 to 8.4 earthquake in the Southern Oregon area. The loss of power resulting from the quake would last for months to years. Disrupted sewer and water systems would take a similar amount of time to operate. Loss of fuel will be the biggest issue for repair and recovery. It will take approximately 6 months to restore fuel to Southern Oregon post Cascadia. State and local entities had a responsibility to prepare themselves and the citizenry for extended periods of being on their own. Chile and Japan were good examples of countries that spent the past 50 years strengthening their infrastructure and preparing their population to withstand this type of earthquake. Retrofitting and preparedness at this time would leave children a resiliency legacy since they will be the generation dealing with a Cascadia level event. She urged the City to adopt policies that promoted a prepared citizenry and city. The state passed a resolution that allowed local communities to develop local funding systems to retrofit their downtown and vulnerable infrastructure. It was important to retrofit community wide. There were funding opportunities through the Seismic Retrofit Grant program to retrofit schools, universities, and hospitals. It was also important for homeowners to retrofit their houses. The Oregon Department of Transportation had a seismic study on a 50- year phased program to create lifelines starting with I-5 then Highway 97 and Highway 84 in the event of a catastrophe. PUBLIC FORUM Nancy Parker/456 Euclid Street/Read from documents submitted into the record regarding representative government and human nature. She described what broke down representative government and how it resulted in people getting the government they deserved. Elected officials had lost the public's pulse. Linda Peterson Adams/642 Oak Street/Addressed the Union Pacific Railroad clean up and read from a document submitted into the record regarding the railroad's second quarter results. She questioned why the cleanup plan had changed from the 2001 agreement. She encouraged Council to convince the Department of Environmental Quality (DEQ) and Union Pacific to clean up the entire 20-acre site via rail. Mayor Stromberg explained a meeting would take place with Union Pacific Railroad, their contractors, and DEQ to discuss the cleanup. If the meeting resulted in Council taking action, public input would occur at a regular Council business meeting. Joseph Kauth/482 Walker/Disagreed with the Ashland Forest Resiliency (AFR) project. Old growth forest was fire resistant. AFR covered the slash piles with plastic bags and if a fire occurred, it would contaminate the water and air. The slash piles created grounding that with high dew would attract lightning. More than 1,000 lightning strikes had happened south of Mt. Ashland. Ashland City Council Meeting September 15, 2015 Page 3 of 10 CONSENT AGENDA 1. Minutes of boards, commissions, and committees 2. Appointment of ad hoc Committee on the Ashland City Recorder position 3. Appointment of Thomas Gunderson to the Housing and Human Services Commission 4. Appointment of Stuart Green to the Climate and Energy Action Plan ad hoc Committee 5. Liquor license application for Neil Clooney dba Smithfields Pub & Pies 6. Request to Jackson County for transfer of remnant parcels to the City of Ashland 7. Award of contract to Good Company for a greenhouse gas inventory Councilor Voisin pulled Consent agenda item 47 for further discussion. Management Analyst Adam Hanks explained the standard procurement, intermediate procurement, and request for proposal (RFP) processes used to determine the contract award for the greenhouse gas inventory. Councilor Voisin/Morris m/s to approve Consent Agenda items. Voice Vote: all AYES. Motion approved. PUBLIC HEARINGS 1. Continuation of the public hearing and first reading of ordinances titled, "An ordinance amending the City of Ashland Comprehensive Plan to add a Normal Neighborhood plan designation to Chapter II [Introduction and Definitions], add the Normal Neighborhood land categories to Chapter IV [Housing Element], change the Comprehensive Plan map designation for approximately 94 acres of land within the City of Ashland urban growth boundary from single family residential and suburban residential to the Normal Neighborhood plan designation, and adopt the Normal Neighborhood Plan Framework as a supporting document to the City of Ashland Comprehensive Plan" and ,,An ordinance amending the Street Dedication map, Planned Intersection and Roadway Improvement map, and the Planned Bikeway Network map of the Ashland Transportation System plan for the Normal Neighborhood plan area and amending street design standards within the Ashland Municipal Code Chapter 18.4.6 to add a new shared street classification" and ,,An ordinance amending the Ashland Municipal Code creating a new Chapter 18.3.4 Normal Neighborhood District, amending Chapter 18.2.1.020 to add a Normal Neighborhood zoning classification, and amending Chapter 18.2.1.040 to add a Normal Neighborhood Special District." Mayor Stromberg explained the legislative public hearing process and order of proceedings. Staff Report Continued: Community Development Director Bill Molnar explained the project area consisted of 94 acres and was currently under Jackson County rural residential zoning designation. There were 35 properties ranging in size between 0.38 acres up to 9.96 acres, 21 single-family homes, and 4 religious institutions. The Urban Growth Boundary (UGB) was established in 1982, acknowledged by the state, and accepted by Jackson County. The UGB had enough land to accommodate housing and employment growth for a 20-year period. It had not expanded since then and Ashland had a relatively small number of annexations over the past 25-30 years adding 75-acres to the city limits. Urban Growth Boundaries were successful in Oregon as a means for communities to do long range planning to anticipate rural areas in the County becoming part of city limits. The City adopted the Comprehensive Plan in 1982 and set future residential zoning designations for the area. There was also basic transportation planning done in 1982 that anticipated Normal Avenue extending from the south and connecting with East Main Street. Mr. Molnar and Senior Planner Brandon Golden continued with a presentation on the Nonnal Neighborhood Plan (NNP) included: Existing Conditions - Comprehensive Plan - Existing (1982) Plan 0 Single Family R-1-5 Ashland City Council Meeting September 15, 2015 Page 4 of 10 • Suburban Residential R-1-3.5 • Estimated 500 + unit potential under current plan Why are we developing neighborhood plan? • Sets clear expectations for the area • Identification of the layout of streets, pathways, public facilities • Accommodation of a variety of housing types • Greater protection of natural areas and open spaces The plan served as a guide for future change and was proactive instead of reactive to potential piecemeal development. The City participated in the Greater Bear Greek Regional process whose objective was anticipating, accommodating, and directing growth over the next 50 years while retaining agriculture and resource lands. It also promoted efficiency in land use. Ashland agreed to meet a density target within the UGB of 6.6 units per acre. Tile NNP was consistent with that requirement. There was a possibility to reduce density in the Normal neighborhood area but that reduction needed to be identified elsewhere in the UGB or city limits. County Zoning - Rural Residential • Single family homes • Agriculture • Conditional uses • Religious institutions The Jackson County standard regarding wetlands protection was not as rigid as Ashland. The County permitted tree removal and agriculture use in wetlands or immediately adjacent while the City required buffers and prior approval to remove trees. A property owner not interested in annexation or developing their property could build a single home on a five-acre lot without annexing into the City. If they wanted to annex into the City, they would go through an application process for annexation, define their development, show how they would protect wetlands, and go through a full review process with the Transportation and Planning Commissions and ultimately Council. The Normal Neighborhood Plan set the foundation for annexation and set expectations of what the City anticipated a proposal would look like. As proposed, the NNP annexation would be consistent with underlying zoning designation. The zoning ordinance would establish specific rules for development within the Normal Neighborhood district. All of that was binding at the point of annexation. However, an applicant could ask for exceptions to specific standards and modify the plan. Council would have to approve that modification. A key requirement for annexation was the need to show there was less than a five-year supply of residential land within city limits for consideration to incorporate into the city. The City assessed the supply of available land through a Buildable Lands Inventory on all properties within city limits. Identifying vacant and partially vacant land helped staff determine the number of units within the UGB and the city limits. It did not necessarily state the lots were available for development. Presently, if someone received approval from Jackson County to develop land in the Normal area the City could not prevent development because Jackson County was the jurisdictional body. An adopted plan would give the City better standing in the event of an appeal to the County. Development occurring under the County now and wanting to annex into the City in the future would have to be consistent with the Comprehensive Plan. Annexation requirements included meeting the base density projected for each zone. Buildable Lands Inventory 2011 - The R-2 zone had the capacity for approximately 130 units and met the less than 5-year supply of land within city limits. Development Proposal Review • Annexation is property owner initiated o No developments or annexations are currently proposed • Public hearing process to review proposed development Ashland City Council Meeting September 15, 2015 Page 5 of 10 o Transportation Commission Hearing o Planning Commission Hearing o City Council Hearing Annexation Criteria • Consistent with Comprehensive Plan • Demonstrates there is less than a 5 year supply of comparable land within the city limits • Meets affordable housing requirements • Demonstrates there exists, or will be provided as part of a development, adequate city facilities for water, sewage, treatment, electricity to the site, and urban storm drainage. Council had discretion in terms of annexation on whether it was a community benefit. If there was a demonstrable difficulty meeting the needs of Ashland residents, Council could deny an application. State law prohibited postponing development due to water shortage. Staff assumed that law applied to annexation. The City would have to impose a moratorium for development due to lack of water supply until an alternate source was available. City Attorney Dave Lohman clarified if property had not annexed, the City had no responsibility to that area even if there was a plan. If the property to be developed was already in city limits and there were water issues the City would impose a moratorium until it rectified the water shortage. Who pays for infrastructure Improvements? • Developers are responsible to pay for: • All new internal streets and sidewalks • All utility extensions to serve the development • Offsite improvements necessary due to impact of developments City uses System Development Charges (collected from developments citywide) to contribute toward major facility improvements that have a Citywide benefit. One of the tasks for the SDC Review Committee was developing a list of needed transportation, sewage, and water improvements. They would identify what proportion the City might contribute if the facility benefited the entire community. The City outlined projects annually in the Capital Improvement Plan (CIP). The developer could advance finance improvements pertaining to a proposal not listed in the CIP, pay for the improvements, and as part of the issuance of the building permit, receive a credit. Land Use and Housing Density - Working Group Changes A number of property owners were not interested in annexation. The Church of Latter Day Saints had a 50-unit potential in the back of their Church and would most likely not annex nor would the agricultural properties that had a 40-unit potential. Of the 21 homes on single lots, there were 150 potential units on lands currently owned by owners not interested in annexing leaving 300 potential units. All City parks, flood plains, and wetlands had underlying zoning and protection from development. The City did not allow development in 100-year flood plains or within 40-50 feet of a designated wetland depending on its significance. There were also established riparian areas throughout the Water Resource Protection ordinance. There was the opportunity to transfer density out of an open space area. Property owners could cluster density outside of the prohibited area in an area free of physical constraints all on the same property or project area if it was multiple properties. Under the existing plan, in order to modify a wetland, the City required a wetland delineation approved by Department of State Lands within 5 years of the proposed annexation. If the applicant identified the wetland was not as big as originally shown, they could reduce the size of the open space area to correlate with the smaller wetland through either a minor or a major amendment. This applied if the wetland had increased as well. Staff would approve minor amendments administratively and Council would approve major amendments. In the case of annexation, both major and minor amendments would go through a public hearing process and Ashland City Council Meeting September 15, 2015 Page 6 of 10 Council. An allowance within the code stated areas within wetlands, riparian, or flood plains could build fewer units on the property and discount the protected natural resource areas from the base density calculation. The Department of State Lands responded to complaints regarding activity in the wetlands, conducted site visits and determined no work was done that would have triggered a requirement for a permit through the Department of State Lands. Jackson County jurisdiction allowed agricultural uses and tree removal within wetland areas. The City had I00-year flood plains for Clay Creek and Cemetery Creek that were not FEMA regulated. The City restricted development in these open space areas. Councilor Marsh/Morris m/s to extend the Public Hearing to 10:00 p.m. Voice Vote. ALL AYES. The plan minimized road intrusions into wildlife corridors and open spaces. NN-1-5 examples of housing types NN-1-3.5 examples of housing types NN-2 examples of housing types 13.5 units per acre and often look like single-family homes Land Use Framework - Land Use and Housing Density - Working Group Changes • Neighborhood Module illustrations within the plan framework to provide general examples of characteristics that would help make a neighborhood module successful Development in the Normal Neighborhood should be: 1. Family friendly, exhibiting qualities that support children and families 2. Energy efficient, exhibiting qualities that recognize conservation and new energy sources 3. Water efficient, exhibiting qualities that recognize the benefits of long term conservation practices 4. Inclusive of micro-agriculture and Developments supportive of micro-agriculture Mr. Goldman clarified the NN-2 zone was multifamily and leaned towards townhouses and apartments within that area for a higher concentration of housing. The Department of Housing and Urban Development (HUD) did not allow HUD funded projects near areas of noise pollution. The NN-2 designation was near the railroad tracks. Affordable housing had to be scattered throughout the entire 94 acres. A property owner or consortium of owners with NN-2, NN-1-3.5 and single family could request an exception as part of the annexation proposal and dedicate land for affordable housing or provide it throughout the development and request it located further away from the railroad tracks if they sought funding from HUD. The 2002-2012 Open Space Plan developed by the Parks Commission and ultimately adopted by Council designated a large portion of Wetland #9 as potential for the Parks and Recreation Department to acquire. If the property went up for sale, it gave the Parks Commission the opportunity to negotiate purchasing the land from the property owner. The Ashland School District owned a portion of the land as well. Open Space Framework - Work Group Changes - Map Open Space Designation Identified conservation areas then wetland areas in 2007. The NNP looked at water resources currently adopted, and included Wetland #9 and central wetland areas not previously identified. The NNP made very few changes to the open space framework. Open Space amendments - Minor and Major Amendment options The Planning Commission and staff concurred with the recommendation that should Council approve a minor amendment process within the plan it contain the following additional criteria: • Equal or better protection for identified resources will be ensured through restoration, enhancement, and mitigation measures • The application demonstrates that connections between open spaces are created and maintained providing for an interlinked system of greenways • The application demonstrates that open spaces function to provide habitat for wildlife, promote Ashland City Council Meeting September 15, 2015 Page 7 of 10 environmental quality by absorbing, storing, and releasing storm water, and protect future development from flood hazards • The application demonstrates that scenic views considered important to the community are protected, and community character and quality of life are preserved by buffering areas of development from one another Transportation System Amendments Maps • Street, Bike, and Pedestrian Networks • Street, Bike, and Pedestrian Networks - Working Group Changes added a new street would connect to the Middle School and aligned the streets more in a grid pattern East Main Street Improvements - Proposed Typical Cross Section Ordinance 1: Comprehensive Plan Amendments • Land Use Designation (Normal Neighborhood) - NORMAL NEIGHBORHOOD PLAN (2.04.17) • This is a residential area that promotes a variety of housing types including single family, attached, and multifamily residential, with base housing densities ranging from 4.5 to 13.5 units per acre. This area implements the Normal Neighborhood Plan Framework (2015) to accommodate fixture housing, neighborhood scaled business, create a system of greenways, protect and integrate existing stream corridors and natural wetlands, and enhance overall mobility by planning for a safe and connected network of streets and walking and bicycle routes. • Normal Neighborhood Plan Framework Document - Added as a supporting document to the Comprehensive Plan Ordinance 2: Transportation System Amendments • Amends the Street Dedication Map, Planned Intersection and Roadway Map, and Planned Bikeway Network Map to incorporate newly proposed the Normal Plan Street Framework. • Amends the Street design Standards (Chapter 18.4.6) of the Land use ordinance to incorporate the new Shared Street Classification Ordinance 3: Land Use Ordinance - Ashland Municipal Code Amendments: • Adds a new Normal Neighborhood Special District chapter (18.3.4) for the 94-acre area, as well as revising various existing sections to reference the proposed Normal Neighborhood (NN) zoning classifications. • Neighborhood District Zoning Classification Map: Includes an area-zoning map to be applied upon annexation of properties into the City. Presently all properties will retain existing County zoning. Public Hearing Open: Remained Open from September 15, 2015 Public Testimony: Paula Skuratowicz/2124 Creek Drive/Did not think the East Main Street improvements would happen in time to be safe. It was clear the first development would come from the Baptist Church. She described strong community bonds in her neighborhood strengthened by the shared street. The NNP would increase traffic and take away the atmosphere of neighborhood. Questions about animals and fragile environment were never answered. She supported the issued brought up by Bryce Anderson. Gail Patton/822 Michelle Avenue/ Expressed concern on how public testimony was handled at the September 15, 2015 meeting. She listed the issues affected by density in the Normal area. She requested Council table the plan to reach agreement between planners and citizens. Mayor Stromberg clarified that what he stated prior to public testimony at the September 15, 2015 meeting was the same information he had explained at this meeting. If someone's testimony duplicated what another speaker said he or she should state that. They did not have to repeat everything. Sue Grossman/880 Ashland Street/Recently became aware of the plan. She was uncomfortable dealing with the multiple divisions of interest. It seemed to have a tremendous impact on the city itself and that most of the Ashland City Council Meeting September 15, 2015 Page 8 of 10 city did not know about the plan. It was everyone's responsibility to get more information out about the plan. Betsy Bishop/280 Normal Avenue/Explained her adult children could not live in Ashland due to the cost. Change was an accepted reality. Now she heard Ashland Meadows opposed the plan when 24 years ago many opposed the Ashland Meadows Plan. Less than half of her senior high school students thought they could realistically raise families in Ashland. The schools were empty and Ashland was becoming a big retirement community of wealthy transplants. The "Not in my backyard" sentiment did not ring true to Ashland. Embrace change. Tom Winmill/200 Normal Avenue/Addressed the issue raised earlier regarding the wetlands and explained they removed old tires, cars, and wood lying in Cemetery Creek. He took umbrage to the people who thought they had done something to shrink the wetlands. His daughter was able to walk to elementary school, middle school, and high school from Normal Avenue. lie agreed the Normal Avenue area was the most logical area for housing but opposed high density and supported affordable housing. For the neighbors who did not want to participate in the project lie hoped they would not feel the negative benefit too much. Public Hearing and Public Record Closed: 9:55 p.m. Deliberations and Decision Councilor Voisin raised a point of order and requested discussion prior to making a motion. Council majority wanted a motion first then discussion. Mayor Stromberg overruled the point of order. Councilor Marsh/Morris m/s to approve the First Reading by title only of an ordinance titled, "An Ordinance Amending the City of Ashland Comprehensive Plan to add a Normal Neighborhood Plan designation to Chapter I1 (Introduction and Definitions), Add the Normal Neighborhood Land Categories to Chapter IV (Housing Element), Change the Comprehensive Plan Map Designation for Approximately 94 Acres of Land within the City of Ashland Urban Growth Boundary from Single Family Residential and Suburban Residential to the Normal Neighborhood Plan Designation, and Adopt the Normal Neighborhood Plan Framework as a Support Document to the City of Ashland Comprehensive Plan." DISCUSSION: Councilor Marsh explained if the City did not adopt a development plan for the Normal neighborhood, development would occur using Jackson County standards. She described what that would entail and how it would create a major missed opportunity for the community. The smaller homes in the plan under R1-3.5 zoning held the potential for workforce or first home housing. Approximately 25% of all units built met affordability standards. Cluster housing could also provide a sense of community and connection. This was an infill project. Councilor Morris agreed the area was the perfect family neighborhood, close to parks, schools, and shopping. It could be one of the better neighborhoods in Ashland. It was 94 acres with 450 houses and probably one of the lower density areas in Ashland. It was neither the best nor the worst plan and after three years, it was something Council needed to address and approve. Councilor Seffinger explained it had the possibility of a multi generational neighborhood. It was a good area for raising children and having a community. She preferred a major amendment process and no minor amendments. Councilor Voisin would not support the motion without amendments. She thought the developers should pay for the outlying infrastructure and have it in place prior to annexation. She wanted to delay a decision until there was a plan to finance the outlying infrastructure. Citizens should not pay for the development through advance financing. The project would remove 94-acres from buildable lands and as it developed, the state would require the City to add more land to the urban growth boundary. Water was also an issue and she wanted to wait until the Water Master Plan was completed. Councilor Lemhouse did not think the plan was perfect but plans often changed. Doing nothing would not keep someone from developing in the area. Having a plan was important. When an application for annexation was Ashland City Council Meeting September 15, 2015 Page 9 of 10 submitted, there would be another time for public input and review. The City should not be anti-development or anti-developer. It was important to provide affordable housing and workforce housing. The zoning in the plan mirrored adjacent neighborhoods. Councilor Lemhouse/Marsh m/s amend the motion and change the land designated NN 1-3.5C to NN 1- 3.5. DISCUSSION: Councilor Lemhouse explained the amendment would address concerns regarding commercial mixed-used development in the plan area. Councilor Marsh did not fully support removing the commercial due to the potential for little neighborhood services that could enrich the community. This could include a coffee shop or hair salon. The plan currently designated a two-block area as commercial. She suggested leaving the most northern area along East Main Street as commercial and removing that zone from the block internal to the neighborhood. Councilor Lemhouse preferred no commercial but would support that change. Councilor Morris had a concern it would affect traffic at the intersection of East Main Street. Councilor Seffinger thought a coffee shop could serve as a community builder in that area. Councilor Lemhouse withdrew his motion. Councilor Lemhouse/Marsh m/s to amend the main motion to change the property zoned as NN 1-3.5C with the exception of the northern most block to NN 1-3.5. Roll Call Vote: Councilor Morris, Seffinger, Marsh, and Lemhouse, YES; Councilor Voisin, NO. Motion passed 4-1. Councilor Voisin/Seffinger m/s to amend the motion to delete 18.3.4.030.c.l.b.iii (b.) Minor amendments for those that result in any of the following: iii. A change in the Plan layout that changes the boundaries or location of a conservation area to correspond with a delineated wetland and water resource protection zone, or relocation of a designated open space area. DISCUSSION: Councilor Voisin explained a minor amendment was subject only to an administrative decision and she thought the public needed to be involved in any changes to the conservation area and there needed to be a more stringent metrics that guided such a change. A major amendment Type 11 procedure satisfied the minor amendment and l.a.v.i would ensure concerns regarding the deletion of 18.3.4.030.c.l.b.iii. Councilor Seffinger thought the amendment protected the wetlands and the wildlife corridors better than the minor amendment. Councilor Marsh talked to staff regarding administrative level decisions and they explained that every application went to the Planning Commission and Council and offered review at those levels at that time. She had concern regarding the ~Ir amendment criteria, "E. The proposed amendment was necessary to accommodate physical constraints evident on the property or to protect significant natural features such as trees, rock outcroppings, streams, wetlands, water resource protection zones or similar natural features or to adjust to existing property lines between project boundaries." The amendment applied to street changes and did not apply well to a reduction in open spaces indicated on a wetlands inventory. Councilor Morris explained several delineations in the Delineated Wetland Map might not be accurate because they some were conducted with binoculars at a distant and not as a site visit. Due to that he thought the map amendment should fall under the minor amendment process and not a major amendment. Councilor Voisin clarified staff had indicated the major amendment was more rigorous. She wanted conservation changes, wetland resource, or relocation of open space to go through the full process of the Planning Commission and Council so there was plenty of public input. Councilor Lemhouse supported protecting wetlands but was satisfied with staff's affirming it would go through a rigorous process. The amendment would make it difficult to develop the land at all and that was unfair. Councilor Marsb/Morris m/s to call for the question. Roll Call Vote: Councilor Morris, Lemhouse, Marsh, YES; Councilor Voisin and Seffinger, NO. Motion passed 3-2. Roll Call Vote on the Amendment: Councilor Voisin, YES; Councilor Seffinger, Lemhouse, Marsh, and Morris, NO. Motion failed 4-1. Ashland City Council Meeting September 15, 2015 Page 10 of 10 Councilor Marsh/Lemhouse m/s to continue debate on this issue to the October 6, 2015 Council meeting. DISCUSSION: Mayor Stromberg confirmed he had closed the Public Record and the Public Hearing. Councilor Voisin raised a point of clarification and confirmed that when the ordinance moved to second reading the public could make comments on any changes. Roll Call Vote: Councilor Marsh, Voisin, Morris, Seffinger, and Lemhouse, YES, Motion passed. UNFINISHED BUSINESS - None NEW AND MISCELLANEOUS BUSINESS - None ORDINANCES. RESOLUTIONS AND CONTRACTS 1. First reading by title only of an ordinance titled, "An ordinance amending the "owner" definitions to AMC Chapters 1.04 General Provisions, 9.04 Weed Abatement and 9.08 Nuisances" Item moved to the November 3, 2015 Council meeting. 2. First reading by title only of an ordinance titled, "An ordinance amending AMC Chapter 9.16, to require dog licensing and declare certain dog behaviors to be public nuisances" Item moved to the November 3, 2015 Council meeting. 3. First Reading by title only of an ordinance titled "An Ordinance Amending AMC Chapter 10.120.010 To Add Bill Patton Garden to Existing Enhanced Law Enforcement Area" Item moved to the November 3, 2015 Council meeting. 4. First reading by title only of an ordinance titled, "An ordinance amending Chapter 10.120.020 to add offenses as possible elements of the crime of persistent violation" Item moved to the November 3, 2015 Council meeting. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS Councilor Marsh announced she was going to Washington DC next week to discuss the expansion of the Cascade- Siskiyou Monument. Councilor Voisin thanked the Fire Department for the Ashland is Ready Emergency Preparedness workshop. The event drew 400 people. Councilor Seffinger announced there was a 2015 Livability Solutions Forum September 23, 2015 in Medford at the Inn at the Commons. ADJOURNMENT OF BUSINESS MEETING Meeting adjourned at 10:30 p.m. Dana Smith, Assistant to the City Recorder John Stromberg, Mayor E ~a_d, 6 , . fl ° Doh6 _ - 6 ~/-a r 3 ~ 01200 ~Z - PROCLAMATION >y>R~ { ' • artEquity, founded on May 1, 2015, works to provide tools, resources, and f ~~kZ training to support the intersection of art and activism. In this inaugural year, artEquity's Facilitator Training is being generously hosted by the Oregon Shakespeare Festival (OSF) in Ashland, OR. Q artEquity, hosted by OSF, is bringing together a diverse cross-section of the American theatre and broader arts community to engage art as a tool for social G i change. From September 3 - 6, 2015, and again on October 15-18, 2015, forty-one arts i,•~P~yv~ professionals and arts activists will come together to support movement building the arts and beyond. v The City of Ashland recognizes its responsibility to support the personal liberty of every citizen, regardless of her or his race, color, ethnicity, national origin, ~~~~ll~ disability, gender, sexual orientation, age, religion, philosophical beliefs and economic status. ~)T)~~~ ,ar l NOW THEREFORE, the City Council and Mayor, on behalf of the citizens of Ashland, hereby proclaim October, as: moo- r 11, "Inclusion and Equity Month in the City of Ashland and invite all residents to support issues and initiatives of diversity, inclusion, and equity leading to greater community building and respect for all residents of Ashland and to encourage programs such as the artEquity Facilitator Training program. Dated this 6"' day of October, 2015 John Stromberg, Mayor 10 Barbara Christensen, City Recorder ' r J C e ASHLAND AIRPORT COMMISSION August 4, 2015 MINUTES Members Present: Bob Skinner, David Wolske, Alan DeBoer, Lincoln Zeve, William Butler, Bill Skillman, Susan Moen and Stefani Seffinger Staff: Scott Fleury and Whitney Dennis Members Absent: Guests: Doug Burman, Sherm Lucas, Burl Brim 1. CALL TO ORDER: 9:30AM 2. AGENDA ITEM ADDITIONS: a. Airport Narrative Page Update b. ODA Inspection Repair (add to Action List) c. Driveway Chain Replacement for Restricted Access Area (add to Action List) A. Public Forum: Butler introduced guests Burman and Lucas. Lucas describes himself as having lived 10 years in Ashland and has been flying since 1965. Lucas added that he works as a consultant for the food industry and is interested in getting more involved in local community activities as he will be traveling less for work now. His wife is a current Budget Committee member. 3. APPROVAL OF MINUTES: July 7, 2015 motion by Skillman for approval, second by Moen minutes approved as written. 4. OLD BUSINESS: A. Airport Zoning: Staff explained the formal presentation regarding the draft version of the code is expected to occur during the September meeting. Staff expected to have a draft copy for Commission at meeting, but planning staff is running behind dealing with other pressing issues. Staff added a copy of the draft code will be forwarded to Commissioners via email prior to the September meeting. B. FBO Lease: Staff informed Commission they are waiting for a status update from Legal and the lease should be finalized soon. Legal has all the information previously requested to finalize the lease including ODA's insurance requirements and Skinner's insurance agents contact information. C. Self Fueling Permit: Staff informed the Commission that Legal has reviewed the document after additional edits were compiled. Brim highlighted the weights / measures certification as a potential issue. Skinner has his equipment certified and the Department of Weights and Measures works with him to accomplish this. Discussion continued C:\Users\shipletd\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\HIW4ND5C\August 4 2015 Minutes_WDD 1 DRAFT SAF Edits.docx around money, time and logistics for inspections. Commission questioned the reasoning for requirements when someone is fueling themselves, noting that it is placing an unnecessary burden on that operator. Commission discussed and recommended certifying the meters only if selling to the public. Staff spoke of doing additional research to mirror state requirements. Brim also recommended automatic renewal of application when there are no significant changes. D. Electrical Improvements: Staff informs Commission that a quote and scope of work has been requested from Welburn Electric, Inc. for the electrical improvements. Staff explained code requirements will be vetted City Building Official, Jeremy Payne. Staff has contacted Jeremy to determine if the project sounds reasonable and has the potential to meet all codes. Staff added that work done on the enclosed hangars will cost more than the work done in the shade hangars. Staff will send a copy of the quote and scope will be sent to Commissioners once received. E. Cell Tower Light: Butler called attention to Zeve to provide an update regarding the cell tower light on Mistletoe Rd. Zeve announced the light intensity (lumens) will be reduced dramatically from 2000 to 32 with no daytime strobe. In addition, the FAA and Jackson County have approved the reduction. A conference call was made with the owner of the tower, the FAA and all parties agreed to the change. Zeve added the change should occur in a few months. Commission supported Zeve's efforts and Moen suggested submitting an ad to the paper to explain the change. F. Signage/Security/Access Signs - This item was moved to the Action Item List. 5. NEW BUSINESS: A. Airport Good Neighbor Items: No complaints reported this month. Commission concluded the low air quality and visibility due to the fires in the area may have affected usage. B. Airport Development Potential: Staff apprised the Commission on being approached by a developer who was interested in establishing modular buildings for non-aviation use on the currently undeveloped airport land. Staff outlined that the economic revenue would stay in the airport fund and that FAA would likely approve a non-aviation related use in that area due to existing conditions making it difficult to support an aviation use. Wolske stressed a potential conflict with airport related land use if the land was needed in the future. The use of a helicopter area was discussed with the grades in the area not being able to meet 2% requirement. Commission acknowledged the development potential should be examined and added in the master plan, adding that the plans should be the best and highest use of the area and should also compliment the airport. Commission requested that interested developer come and address commission with ideas. C. Council Report: Staff informs Commission of the annual Airport Commission update to council scheduled for September I". Staff discussed preparing summary for Commission Chair. Seffinger suggested a few topics to cover: a. Economic benefits of airport b. Airport event update C:\Users\shipletd\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\HIW4ND5C\August 4 2015 Minutes_WDD 2 DRAFT SAF Edits.docx c. Usefulness of airport for emergency situations It was mentioned that there is an ODA report of Economic Impact that can be used. Staff added that a copy of gas tax increase will be forwarded to Commission Chair. 6. FBO REPORT(S): No updates. 7. INFORMATIONAL ITEMS: A. Brown Bag: Staff clarified the date as the 4"' Friday of each month. No additional updates. B. Transportation Commission: Staff apprised the Commission of the new consultant, Rick Williams, working with the Downtown Parking Management and Circulation Ad-Hoc Advisory Committee. Staff added that there has been discussion of the option of a rubber tire trolley for the downtown area. C. Medford Airport: No update D. Action Item List: i. Airport Zoning/Riparian Restoration: Staff explained that the riparian restoration wi 11 be put into the master plan to address the needs of the area. ii. Paving of dirt areas around the hangers: Staff stated that the paving of the granite areas may be funded from any monies left over from other capital projects. Additionally, opportunities to use internal staff may be feasible with the purchase of the new paver and the temporary employees dedicated to pavement improvements. iii. Entrance Sign Replacement/Animal Signs/ Highway 66 Sign: iv. Hangar Enclosure Project (Staff to work with Skinner): Staff explained that Legal is developing a contract to allow for lower insurance requirements for sole proprietors that might work for this project. v. Transportation to & from airport: Commission discussed that local improvements in the taxi system have helped with transportation issue. Butler to call cab companies and develop a list that can be posted for users. Staff also recommended updating noise pamphlet and updating the website. vi. Self Fueling Permit: Staff to work on metering requirements and renewal issues previously discussed. vii. Fire Extinguisher Installation/ Hangar Numbering: Staff apprised the Commission on the installation of the extinguishers and numbering with yellow numbers. Both are in the works. Butler asked for this item to be removed from action list. C:\Users\shipletd\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\HIW4ND5CWugust 4 2015 Minutes_WDD 3 DRAFT SAF Edits.docx viii. Roof Action Plan: Staff mentioned that Dale Peters and Stu Wilkie of the Facilities Maintenance Division, have been working on the roof. Terra Survey has received a Notice to Proceed to survey the transition and slope. ix. Tie Down Chain Repairs: No Updates. x. Signs: Staff explained that the security signs will be discussed between Brim and Skinner in order to control site access. Additionally, the main entrance road sign will be replaced and be constructed to allow businesses to install their own sign on the airport sign. xi. Security System Improvements: No Updates. xii. Web Cam Improvements: Staff explained that IT needs to investigate the functionality and a site visit to the FBO office will be required. xiii. Update Airport Narrative page and links: This item is to be moved to next month and staff will setup the computer in the Siskiyou Room to provide real time edits. E. Airport Users Group: No Updates OTHER: The meeting of the JC airport commission is the third Monday of the month at 12:00 PM. NEXT MEETING DATE: September 1, 2015 beginning at 9:30 AM ADJOURN: Meeting adjourned at 10:37AM Respectfully Submitted, Whitney Dennis Administrative Assistant C:\Users\shipletd\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\HIW4ND5C\August 4 2015 Minutes_WDD 4 DRAFT SAF Edits.docx Minutes for the Climate and Energy Action Plan ad hoc Committee September 8, 2015 Page 1 of 3 MINUTES FOR THE CLIMATE & ENERGY ACTION PLAN ad hoc COMMITTEE Wednesday, September 8, 2015 Siskiyou Room, 51 Winburn Way 1. Call to Order Chair Rich Rosenthal called the meeting to order at 1:00 p.m. in the Siskiyou Room. Committee members Louise Shawkat, Bryan Sohl were present. Staff member Adam Hanks was present. Committee members Roxane Beigel-Coryell and James McGinnis arrived late. 2. Public Forum None. 3. Climate Plan Kick Off Event Rosenthal stated that what we need to discuss is what deliverables are expected, how that information is compiled and delivered to us. Committee members.James McGinnis and Roxanne Beigel-Coryell arrived 1: 05 p.m. Kick Off Planning Committee members Marni Koopman, Hannah Sohl and James McGinnis described their initial plans for the event. They are proposing it will be done world-cafe style, with booths prior to provide information and to record some of the public's ideas. At the world cafe the main idea will be to connect each section to the questions; what can you do and what can we do as a community. They described a typical process for world-cafe events. The group asked how the agenda for overall day would proceed. Currently the plan is to start with speakers, then have food, concessions, and information booths followed by the world-cafe events. In general, it will be focused mostly around energy to keep it simple, rather than the broader "climate change" topic. Also, this is only the first in a series of longer-term events and discussions. Group discussed whether the community will have enough base knowledge regarding energy in order to participate effectively or get much out of the event. McGinnis stated that information would be going out starting the month prior with presentations to service organizations, churches, non-profits, etc. and will continue through the lead-up week's activities and into the actual kick-off event. Group discussed what questions need to be asked at the kick-off event. Want to use a focus on Simple, Solvable, and Serious for community takeaways. Group would like questions around whether or not the community wants to be in-step with State efforts or whether they want to be a leader i.e. how aggressive and approach is still doable for the community and Council. Rosenthal gave an overview of the requirements laid out in the contract with Geos. Bryan Sohl would like us to use the areas of focus from the Fort Collins plan for questions, including (but not limited to): Minutes for the Climate and Energy Action Plan ad hoc Committee September 8, 2015 Page 2 of 3 • Energy • Green built environment • Transportation • Waste reduction • Energy sources • Energy creation styles • Adaptations Group discussed the possibility of using this to create a vision of Ashland in 2030 or 2050 (time to be determined). The three steps of the world-cafe process could be 1) what's your vision of Ashland's future? 2) what can be done to achieve that vision? 3) what are the barriers or challenges to achieving that vision? They would like the participants to consider how Ashland may or may not have stepped up to the challenge of climate change 20 years from now. Group discussed the importance of being more general in order to not be in conflict with other larger, developed plans such as the Transportation System Plan. Hanks reminded the ad hoc committee that this is just one event and is not intended to provide all the information the ad hoc committee may need during its process. Other public forums or events will be required, with specific focuses as this process moves forward. Group discussed the possibility of using the speakers from cities who have developed plans (Fort Collins, Eugene, etc.) to kick off the world cafe. Perhaps by doing a panel to describe what their cities did and take questions from participants. Other panel members could be City representatives to explain what Ashland already has in place. Group discussed the need for written surveys as well as the world-cafe input, as not everyone is good with verbal communication. The planning group agreed that they were intending to have a written component. Hanks reminded the planning group that a big portion of their contract requires they to provide names and contact information for everyone involved in the process (from all the events) in order to keep the community connected to the public engagement portions of the plan creation. Group agreed that through the whole event planning process everyone needs to consider what will best benefit the Council so they can make good decisions. A clear hierarchy of community desires is helpful and can focus this group as well as they process as a whole. Hanks stated that if the planning group wants staff or Council members involved at all they need to make those requests early, as that would involved over-time, and scheduling, and possibly notifications and minute-taking if Council speaks as a group (i.e. Councilors can participate as individuals, but not as a group without it being an official meeting of the Council requiring notification and minute- taking.) Staffing requests need to be made of the City Administrator soon. 4. Climate and Energy Action Plan RFP Hanks stated he had not yet received any input from committee members to clarify what they want in a consultant. He will continue to build the RFP based on other communities who have Minutes for the Climate and Energy Action Plan ad hoc Committee September 8, 2015 Page 3 of 3 done plans and previous discussions with the Conservation Commission but would like the ad hoc Committee members to give their preferences and opinions. The draft will be available for approval at the September 30t' meeting. Group requested copies of the Fort Collins and Eugene RFPs to help them understand the scope of work. Hanks agreed to give those to the group. 5. Approval of Minutes Beigel-Coryell/Shawkat m/s to approve the minutes of September 2, 2015 as submitted. Voice Vote: all ayes. Motion Passes. 7. Agenda Items for Next Meeting Group agreed that it would pretty much be the same agenda as today. Rosenthal thanked the group for the good start to this process and appreciated the work already done by the Kick-off Event's planning group. 8. Public Input #2 Hannah Sohl - encouraged group to have an ad hoc committee member who could be a voice for low-income residents. 9. Adjournment Meeting adjourned at 2:10 p.m. Respectfully submitted, Diana Shiplet Executive Assistant Minutes for the Conservation Commission August 26, 201 Page I of'4 MINUTES FOR THE ASHLAND CONSERVATION COMMISSION Wednesday, August 26, 2015 Siskiyou Room, 51 Winburn Way 1. Call to Order Roxane Beige]-Coryell called the meeting to order at 6:02 p.m. in the Siskiyou Room. Commissioners Risa Buck, Jim Hartman, She] Silverberg, Mark Weir, Bryan Sohl, and Cara Cruickshank were present. Staff member Adam Hanks was present. Commissioner James McGinnis and Councilor Rosenthal arrived late. Commissioner Mari Koopman was absent. 2. Consent Agenda Wier/Silverberg m/s to approve the minutes of June 24 and July 22 as presented. Voice Vote: All Ayes. Motion Passes. 3. Announcements The next commission meeting will be held on September 23, 2015. The climate and energy subcommittee are scheduled to meet on September 2, 2015. No meetings have been set regarding either leaf blowers or the sidewalk recycling program. Beigel-Coryell stated that she will be unable to attend this month's Mayor's Brown Bag meeting with commission chairs and wondered if any commissioner were available to attend in her place. None were available. October P will be the Bear Creek Salmon Festival. Hartman received the latest water use analysis from the school district and water use was dramatically down this last year. The first planning meeting for Geos Institute/Rogue Climate kickoff event as part of the Climate & Energy Action Plan process will take place on August 27, 2015 at 6:00 p.m. The Council-led volunteer appreciation event will take place this Sunday, August 30t", at the Oak Knoll Golf Course, starting at 3:00 p.m. Conan ssioner.larnes McGinnis arrived at 6:11 p.m. The final Compost Class will take place on September 12. Weir will be teaching the vermicomposting portion of the class. Buck/Weir m/s to approve the purchase of an $150 gift certificate to the Grange Co-op for class instructor John Flaherty. Voice Vote: All Ayes. Motion Passes. This is Commissioner Hartman's last meeting. The group thanked him for his many years of work on the commission as well as the positive work he's accomplished at the High School. He recently gave Buck and Beigel-Coryell a tour of the High School and they were both impressed. Hartman stated that he enjoyed his time on the commission and liked knowing the "pulse" of the community. Minutes for the Conservation Commission August 26, 2015 Page 2 of 4 Beigel-Coryell passed around thank you cards from some of the Earth Bowl student participants. 4. Public Forum Kristina LaFever - is a member of Advocates for Healthy Landscapes as well as the Rogue Valley Pollinators. She is here tonight to request the commission's support to encourage no pesticide/herbicide use in Ashland. She is grateful to live in a community which already has such low usage but she would like the Commission to request that Council pass a resolution to expand the education regarding the toxicity as well as educate the community and businesses about non- toxic alternatives. Municipalities cannot ban the use of pesticides or herbicides, but can discourage their use by citizens and businesses. Huelz - gave handouts and encouraged the commission to use them to guess what each green house gas component level may be in the future. He described the breakdowns shown in the charts, i.e. 1/3 to house, 1/3 to car, and 1/3 to things that we buy (manufacturing). He stated that the totals listed for current numbers are accurate based on the research he's done. 5. Reports/ Presentations/ Updates Downioivn Recycling- Hartman reviewed the discussion from the last meeting. He would like the group to consider a pilot program with downtown businesses "adopting" a basket. The baskets would be labeled something like, "Thanks to business" or "Recycling opportunity provided by He suggested working with the Chamber of Commerce to organize and take ownership of this program. Group discussed possible program options. Agreed that the subcommittee needs another meeting to firm up a recommendation for the group to approve. If the pilot program works, it would need to go to Council for approval of budget, maintenance requirements, etc, to expand the program. City Conservation & Operations - The Greenhouse Gas Inventory RFPs were due today and four proposals were submitted. The Climate & Energy Action Plan ad hoc Committee will have a role in selecting the consultant. Buck asked for an update on solar programs. Solar rebates numbers are up, but interest in the Solar Pioneer 11 program has died down. Staff is looking into options for changing the program to encourage greater participation. Recology Quarterly Update - The fall leaf programs this year include: • Drop-off days on November 15 and December 13 • Prepaid leaf-bag program • Green debris cans - can be kept all-year round, only in the Fall, only for one month, or residents can add an extra can for an additional fee Recology is waiting for DEQ changes to the Opportunity to Recycle report. Buck reminded the group that prescription drugs can be safely disposed of at the Ashland Police Department. The Josephine County hazardous waste disposal event will be on September 26t", and Jackson County residents may participate (just as Josephine County residents can participate in the Jackson County event). There are currently 104 people participating in the recycling sticker Minutes for the Conservation Commission August 26, 2015 Page 3 of 4 program. Recology will be testing one fully-automated garbage truck in the near future. Buck discussed some of the upcoming legislation regarding the expansion or elimination of the can and bottle refund bill. 6. Old Business Sneak Preview Column - Koopman submitted for the packet a draft of the Climate & Energy Action Plan article. If the group has any suggestions, they should let her know. This article will be approved at the next commission meeting. Group discussed upcoming topics and would like the following: November - Energy report written by Hanks December - Holiday conservation written by Silverberg January - Bag ban review, successes, and further education written by Weir February - (Possibly) Climate event kick-off written by James March - Natural yard care solutions written by Cara Group thanked Hartman for originally coming up with the idea for the Sneak Preview articles. He stated he hoped that all the articles would be on-line as a permanent resource. Staff agreed to add them to the website. Climate and Energy Sub-committee - Group discussed whether this sub-committee needed to continue now that the ad hoc committee has been formed, especially as most of the sub- committee members are in the ad hoc committee. Group decided it was appropriate to suspend the subcommittee for the time being. Group discussed the ad hoc committee's initial tasks and how it will tie into the Geos Institute/Rogue Climate kick-off event. Sohl informed the group that the ad hoc committee will be working fast as the Council expects a report or draft plan by January of 2017. McGinnis described some of the plans for the kick-off event. The goal of the event is to get the community to understand that Council is serious about the Climate & Energy Action Plan and also serious about getting community involvement. Councilor Rich Rosenthal arrived 7: 07 p.m. McGinnis asked if any members of the group were interested in sponsoring, running, or creating an event the week prior to the kick-off event. Cruickshank, Sohl, and McGinnis agreed to consider options for participating. Earth Boit l Funding/Sponsorships - Hanks informed the group that there is currently no formal policy regarding accepting sponsorships. The Parks & Recreation Department is currently creating a policy, which staff may be able to use as a template. For now, sponsorship of events is allowed, so long as what the parties agree to and expect in return are very clear. LeafBlower/Air Quality- Weir and Silverberg have been finding many ordinances from other cities. Some deal with noise while others deal with pollution but none seem to be a good fit for Ashland. Group discussed whether or not to continue to pursue this as it will be very divisive in Minutes for the Conservation Commission August 26, 2015 Page 4 of 4 the community and most commission members are already busy with other issues. Group decided that Weir and Silverberg may continue to research, as time allows, but that no formal sub-committee will be created at this time. Group encouraged the committee members to include it in the Climate & Energy Action Plan work and also suggested that it might be a good future topic for a Sneak Preview article. Council Update - Rosenthal expressed his excitement for the start of the Climate & Energy Action Plan process. He expects it to be good, positive work for the community. He will be chair of the ad hoc committee and his role is to get the process on-track and keep it moving forward. He hopes all the commission members will be able to attend Sunday's volunteer appreciation event. 7. New Business Pesticide/Herbicide Discussion - Cruickshank gave information regarding the ill effects of pesticides/herbicides. She hopes that a resolution from the Council directed more toward citizen use than City policy would be effective, as the City of Ashland has already done a good job of reducing use. Group discussed options for educating the community and for encouraging local businesses to not sell the toxic products. Determined that the best place to start for educating the community would be the Parks and Recreation Commission, as they are already in support of banning pesticides/herbicides. They already understand the challenges and could be supportive of having a "sample garden" to show non-toxic options. Cruickshank agreed to pass this on to the group working on this and to pursue discussions with the Parks and Recreation Commission. Water sub-committee creation - Group decided to table this until a later date due to lack of commission time and resources. Hanks reminded the group that with some lead time he can always have staff at meetings to give updates or answer questions regarding water use and conservation. Commission Annual Report to Council - Hanks included the draft of the report Biegel-Coryell will be presenting at Tuesday's Council meeting. As this commission has been before Council many times this year, Hanks and Biegell-Coryell decided to not spend a lot of time before Council but instead to highlight the Commission's successes for the last year. Buck suggested that they also take this opportunity to highlight little-known conservation aspects like the availability of the car-wash kit, compost classes, etc. Group agreed to this suggestion and gave a general thumbs up to the draft presentation. 8. Wrap Up Meeting adjourned at 7:58 p.m. Respectfully submitted, Diana Shiplet Executive Assistant ASHLAND DOWNTOWN PARKING MANAGEMENT & CIRCULATION AD HOC ADVISORY COMMITTEE MINUTES August 5, 2015 CALL TO ORDER The meeting was called to order at 3:30 p.m, in Council Chambers, 1175 East Main St. Regular members present: Pam Hammond, Emile Amarotico, Lisa Beam, Dave Young, Bob Hackett (in Cynthia Rider's absence), Marie Donovan, Lynn Thompson, Michael Dawkins, Joe Graf, and John Fields (arrived at 3:40) Regular members absent: John Williams, and Joe Collonge Ex officio (non-voting) members present: Bill Molnar, Katharine Flanagan, Michael Faught, Pam Marsh, Rich Rosenthal, and Lee Tuneberg Ex officio (non-voting) members absent: Mike Gardiner, and Sandra Slattery City of Ashland Staff members present: Tami De Mille-Campos ANNOUCEMENTS None APPROVAL OF MINUTES Minutes of July 1, 2015 Approved as presented. PUBLIC FORUM None FINALIZE GUIDING PRINCIPLES Williams apologized for so much background material on short notice. But at the end of the last meeting he sensed a high sense of urgency to get into the plan. He added it isn't a full plan; it really is just an eighteen month work plan. He reminded the committee of something he said earlier on in this process which is, the only way to get going is to take the first step. He thought it was best to relate it to the first eighteen months and then we can have people react to it and adjust. There are a lot of pieces from the U of 0 plan in it but his approach is more of an approach to activate some of the ideas that were in that plan as opposed to a more conceptual level plan. He stepped through the slide presentation (see attached). Priority Customer Thompson asked if this does not include residential areas where the homeowner may have an interest in having at least some parking. Williams answered it is a really good question and is why he said they could define "customer' as being the resident and their guest. His intent of customers and visitors was that it represents however they define it moving forward. He added they even talked about district plans and in each district the priority customer would be defined but in the downtown, visitors are a key. He said if it isn't clear enough they could change it. First they define the priority customer and then move on from there. Thompson clarified, customers would include residents. Williams reminded them of an earlier conversation they had regarding parking 101. The "customer' would be zone based so if the zoning were residential that would be a different customer than if it were a commercial or mixed use zone. Amarotico stated the priority user should include: visitors, residents, employees. Williams suggested changing guiding principle number one to "Provide sufficient parking to meet resident and employee demand, specifically in conjunction with other reasonable travel mode options". He added the intent is on- street parking within a residential zone; the discussion would begin with how to accommodate the residents. Within a commercial zone the discussion would begin with how to accommodate the visitors by time stay. Thompson suggested a change to guiding principle number two "The most convenient on-street parking will be ASHLAND DOWNTOWN PARKING MANAGEMENT & CIRCULATION AD HOC ADVISORY COMMITTEE August 5, 2015 Page 1 of 5 preserved for the priority user as defined in relation to the zone". And you would basically define the user somewhere else and it would depend on what area you were talking about. Young agrees with Thompson and added essentially what matters is that they define priority user and in that it is all zone based, every zone would have its own list of high and low priorities. Williams stated he will work on the language but he thinks they are right, he needs to tie it back to what he began with which was best practices as you start with zoning. Active Capacity Management No changes Information Systems No changes Integration with Other Modes Williams said he would really like this to be a foundation piece that the group endorses and this is the filter in which the ides and decision making are run through. ThompsonlAmarotico mis to adopt the guiding principles as presented with the exception to the change to guiding principle #1. The committee decided to strike the guiding principle "Leverage alternative modes to free up parking capacity" and to modify the guiding principle "Encourage and facilitate increasing percentages of users into alternative travel modes, particularly employees.... to free up parking capacity". There was discussion about adding back the guiding principle which states "Leverage parking to support and increase the use of alternative modes of transportation". The committee decided to add a guiding principle which states "Develop parking strategies that encourage alternative mode use". Approved unanimously with changes REVIEW AND DISCUSS STRATEGY ACTION STEPS Williams said the strategies that are being proposed are comprehensive and complex and they are going to require ongoing focused implementation. The reason he only did an eighteen month plan at this point is because a full parking management plan, which he intends on providing a framework for, is a lot of material. If the committee can understand the first eighteen months then they will be off to a good start. He added everything they are being asked to do is currently not in place. Resource identification is going to be critical to this plan. It also requires active participation of the private sector in the plan. He said a representative group is also going to be essential. These eighteen months set the stage for the big questions that everyone wants to get to (circulator system, new supply). You really can't have the discussion until you get control of that supply you have because you don't know how much you can get out of the system you have. The plan is very iterative; you need to take step 1 in order to take step 2, step 2 to step 3 and so on. Sometimes you can run them concurrently but you have to make sure if you're doing step 4 that you haven't skipped step 2. The timeline gives a sense of parking management. Step 1 - Centralized Parking Management Williams said Ashland has a complex system. High volumes of traffic, good areas of time stays, good enforcement but there isn't anyone working on it every day. He thinks the system has become so sophisticated that parking should become a division within the city. Rich asked about the timeline in terms of what has already been budgeted. Step 2 - Stakeholder Input - Parking Advisory Committee ASHLAND DOWNTOWN PARKING MANAGEMENT & CIRCULATION AD HOC ADVISORY COMMITTEE August 5, 2015 Page 2 of 5 Rosenthal voiced concern with adding another commission and the workload that it adds to staff. He wonders if it is something the current Transportation Commission could take on since it already has staff assigned. Williams said it probably could until such time as this group would wear that commission out. In the interim the real key message is, will they have two hours a month to spend on parking? Williams shared there are other cities out there who have accomplished this in a variety of ways; hiring a consultant to do the work, through their downtown booster group or through their main street program. He added he feels the Transportation Commission could be a good place to start or even through the Chamber of Commerce. Hammond said as previously having served on the Transportation Commission she feels it would probably be a good starting place but she would just want to make sure the interests of the downtown businesses are represented. Faught stated his thought process is, no matter how you look at it this is staff intensive so he is sort of looking at this Parking Manager position no longer being a half time position but maybe more of a full time position since we have that public responsibility. He also worries about having the Transportation Commission in charge of this because their focus is much broader within the community and it also needs representation of those that are affected by these decisions. Williams said ideally the parking advisory committee would be appointed for staggered two-year terms and they would agree to meet on a routine basis over those terms. He added you would definitely want a representative of the Transportation Commission as part of the advisory committee. He added this current committee could easily do it but is there a commitment to serve for 2 more years and is it representative of all the user groups? But that is all it takes to make it work (commitment to a charge, longevity and representation). Marsh shared as she thinks about a new staff position (Parking Manager), she thinks there's another really important function that needs to be coupled into there and that is alternative transportation. It is a very common position in a lot of other communities but missing here. She added there would probably be broader support if the position was looked at that way. Williams mentioned there are a few cities where the position is actually Parking and Access Coordinator or Manager. Faught agrees with that and said it is so much more than just the parking management. He said we talked earlier on about the public/private partnerships. He asked if there is a sense that public/private partnerships, in terms of funding these positions (pricing, fees fines), is feasible. Graf said the advisory committee is going to work on parking but it has to have a baseline to start from. It has to have a plan in place and presumably the current committee will be the one to develop that plan. He added right now they wouldn't have anything to enforce or to manage because there's no plan. He thinks this committee needs to work its way through this timeline before it can be handed off to this advisory committee. Williams said the goal is to have that plan in three months so that they have this eighteen month plan to go off of. He said he has written and seen a lot of parking plans but very few of them have become management plans so that is his intent. Donovan shared she had assumed the city had already been thinking about & pre planning for the need to eventually have someone at the city level to manager this plan. Williams said the sooner the city had a parking professional doing this the better off you would be but the city may or may not have the resources to do that. The hope would be that when the city embraced the plan they would say it is their intent to get a Parking Manager. It will move faster if you have someone working on it 20-40 hours a week. These are solutions but they're only good if there is someone who can move it forward. Faught said given there is interest; staff will explore various options for this position. Step 6 - Simplify On-street time stays Williams said he really likes U of 0's recommendation about simplifying the time stays on street. One of the issues though is the timing of when you do it because the recommendation was that it be combined with a program of on street permits. The idea was in the 4-hour areas you could sell employee and residential permits but the problem is ASHLAND DOWNTOWN PARKING MANAGEMENT & CIRCULATION AD HOC ADVISORY COMMITTEE August 5, 2015 Page 3 of 5 you can't put 4-hour parking in a residential zone during the day unless the residents are willing to use a permit program. This recommendation should be done over a 12-18 month period because the first thing you would have to do is notify the residents and they would have to agree to that. The committee was curious who the 4-hour parking serves. Williams said it came from the U of 0 study and it was to encourage people who needed longer term parking to park in the residential areas. Linda Fait (Diamond Parking) pointed out when they originally brought the idea up there was talk of perhaps making the south side of say B Street all residential parking and the opposite side would be 4-hour permit parking. Step 9.On-street Pricing Williams said the committee should begin to consider on-street pricing. This is 18 months out but if the data is coming back and you're continuing to have occupancy problems and resources are needed to fund some of the solutions priced parking is something that needs to be looked at. He added he doesn't think we should price now, they need to go through steps 1-8 first and then you would have a better idea of where things are at. Thompson isn't sure why charging for parking is the way to go versus establishing parameters of permissible parking (2-hour, 4-hour etc.). She asked what the added benefit is to paid-parking. Williams said it is meant to influence other modes and it provides resources for other solutions (signage system, communication system, new supply etc.). He said pricing is just a tool but it has to be employed strategically. The outcome is, it helps motivate behavior and it helps provide a revenue base for solutions. It isn't intended to do anything other than maximize supply. The people we most want to influence are employees. Step 10 - Infrastructure Upgrades Williams said this is another thing that priced parking can help with, if other sources are not identified. He added Faught and Kim Parducci have been working together on installing counter systems on public parking lots. They believe every facility should have a counter system on it that counts cars in and counts cars out so that over time we will minimize the cost of collecting data. Right now cars are coming in and out of facilities and nobody knows the occupancy unless someone is hired to go count. An investment in that type of counter technology on all of the public facilities now and in the future will be very beneficial. NEXT STEPS Williams said he would like to hear back from everybody in September regarding thoughts on this plan, other ideas on things that should be put into it and they can begin to develop phase 2 in a more detailed manner. John Williams asked if in his experience he finds that other cities that provide more bicycle parking if that leads to more people using bicycles. Williams answered you have to have 2 ends of the spectrum; where they're originating from & they're destination. He said the first thing you have to do is create a safe and secure route from the origination to the destination. He pointed out a lot of cities do that and then they stop so this is why he has this 4-step plan. The first step is to get the bike lane network determined. Step 2 is you need a place to park. Step 5, which he didn't include in the plan because it is expensive, is shower and locker facilities. He mentioned that when the Lloyd district began bicycle parking in 1997 they had less than a I% mode split for biking. They put in bike lanes, bike sharrows, bike corrals, off-street parking, shower/locker facilities, pricing etc. and today there is a 9% mode split for biking. Marsh Said the reason Ashland has a parking problem is because traditionally they didn't require parking of the downtown core businesses. She asked how common it is for other communities to have an assessment district that applies to the people who are not providing their share of parking. Williams answered they aren't very common. He said what is becoming more common is called a parking benefits district which is where the city guarantees that after expenses (maintaining meter systems, enforcement etc.) that all surplus revenues are reinvested back into those districts based on priority projects plan developed by the parking advisory committee. Young asked Williams about future trends in terms of the demographics and their transportation choices and how that might play into this. Williams said the trends they are seeing, particularly on the employee side, in the industry now indicate nearly 50% of the employees moving into the market between the ages of 18-24 don't own a vehicle and that trend is continuing to increase around the country, partially due to wage disparity and lifestyle choices. He ASHLAND DOWNTOWN PARKING MANAGEMENT & CIRCULATION AD HOC ADVISORY COMMITTEE August 5, 2015 Page 4 of 5 knows people that are building garages who are beginning to downsize because they know there is a trend of lower car ownership and drivers. He also mentioned that a lot of developers are designing garages to not be garages 10 years from now and a lot of the developers are afraid of building a garage because they won't need it in the future. Faught asked if it is common to charge an in lieu of parking fee. Williams said there a lot of cities that have fee in lieu of programs in which the developer is encouraged not to build parking themselves. They would pay a rate less than it would cost them to build it themselves for what are called access entitlements. ADJOURNMENT Meeting adjourned at 5:30 pm Respectfully submitted, Tami De Mille-Campos, Administrative Assistant ASHLAND DOWNTOWN PARKING MANAGEMENT & CIRCULATION AD HOC ADVISORY COMMITTEE August 5, 2015 Page 5 of 5 @ E I L 1 1 Y, fi - 6 t E d i i t E + ~ I soft a 6 tl O Y ftft I 1 ' 6 CL k E i ' I ftt V i a 1 I ~ I I k t 0 4J ' O v , ^ N " i 6i i CL O "a% I U I I E E .ftft c = cn a 4-j v _ ~w a i ~ E ry I o ZD F F Y @ " stloo Y 1 F E Z O a i 9 J~ a I @ 1 ~ i d O q EA i i r/ sooft ' a ~ I J N~ i ~ f 1 ~ L l 1 i i E 1 3 I I In N N i-n Ln p Q a--' O Q m p U ~ can to Ln aA ~ Ln cn N U* ) i~ oc z r-i ~i m i LL LL 4] U) can J r~ ' 4 or car ° -i + . _ U C:7 Cl C Q ~ o G fV cn C a- CL CL LL 14 3 00 C=L 1---' I - 1d 31 i~oa ~s ; ssr~tr fir> tt U S N aI~~HS Ci' ~ r. 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Commissioners Present: David Young, Joe Graf, Alan Bender, Danielle Amarotico, and Dominic Barth Commissioners Absent: Corinne Vi6ville Staff Present: Scott Fleury, Tami De Mille-Campos Council Liaison Absent: Michael Morris ANNOUNCEMENTS Traffic Crash Summary Young asked about the speed trailer. MacLennan said there are problems with the speed trailer but they are working on getting it repaired. Young said it is an effective tool so it would be nice to have it back up and running again. Fleury asked about the guard rail crash on North Main (near the pump station). MacLennan doesn't know anything about the details of that other than it was hit. MacLennan mentioned that it has been a busy week for crashes (3 in the past week or so) and they would see those on the next crash summary. Graf thanked David for his service as Chair. CONSENT AGENDA Approval of Minutes: May 28, 2015 Barth noted the reference to Ashland Hardware should actually be Ashland Lumber. Minutes are approved as presented. PUBLIC FORUM James Stephens, Represent the Southern Oregon Hybrid and Electric Vehicle Association He shared he is here because Ashland has a very serious parking problem and he would like the commission to consider a shuttle bus that can pay for itself and be self sustaining. He would like to see the commission consider a clean shuttle bus that operates on electricity. A bus that is profitable for the city, good for business and prevents congestion which does all of the opposite things that a parking structure does, which invites people to come into the town but does not solve the traffic or parking problem. He encourages the commissioners to go to their website soheva.net. He added, last week he went to Stanford University and they have run electric busses for the last few years. The busses are run by the department of parking and transportation. He will post an article written by their director of facilities on the Soheva website. Andrew Kubik, 1251 Munson Drive He wanted to formally lend his support for an electric trolley system in downtown Ashland. He has attended a few of the ad hoc committee meetings and has become acquainted with some of the issues/needs in the downtown. He has about 24 years of transportation planning experience and some of it involved circulation in downtown and how to mitigate the amount ofsingle occupancy vehicle traffic. He added he has noticed in the past few months when Transportation Commission June25, 2015 Page 1 of 6 traveling around to tourist areas similar to Ashland that they all have a trolley system of some sort. He noticed they are a good marketing tool in addition to being a good transportation device. The hotels use them, City sponsors them, and merchant associations sponsor them. He went on to say he would like to see them possibly be red since the city kind of has a British theme. Bender mentioned there is still a vacancy on the commission and anyone that was interested in transportation issues is welcome to apply. Huelz Gutcheon, 2253 Hwy 99 He stated 80% of personal vehicles in 2050 will be electric which means the amount of electricity being used is more than we can handle. This means the best thing to do is make sure all new roofs are pointed the right way. He added, by 2020 all new residences in California must be zero net which is not that hard to do but the point is getting Ashland to get going on that sooner than later because of the larger situation. It turns out solar panels are way more important for transportation. Robert Worrell, 491 N Mountain Ave He shared he is concerned about what he is hearing about an expensive parking structure being built. As a taxpayer he doesn't like that idea. He does like the idea of a shuttle. He's been places where they have them and they work out pretty well. He also likes the idea of it being electric. Young stated there seems to have been a trend in the public forum so he wanted to encourage those in attendance regarding the downtown parking to attend future downtown parking and circulation ad hoc committee meetings which occur the first Wednesday of each month from 3:30-5:00 in council chambers. He added there isn't a plan to build an expensive parking garage; the overall plan is still being worked on by the ad hoc committee. NEW BUSINESS Bicycle Education Program Rachel Dials, Recreation Superintendant for Ashland Parks and Recreation and Egon Dubois, Bicycle Safety Instructor Rachel shared each year they use the proceeds from the bicycle swap to help fund the program. They estimate about $8200 a year in program costs, which includes instructor time as well as the maintenance of the fleet of bicycles. The bicycle swap netted about $4500 in 2015 and they are asking the Transportation Commission for $2000 so they can move towards breaking even on that program. She added the Transportation Commission has set precedence for this request since the 2011/2012 school year. They asked for the funds to be distributed before the current biennium budget ends. Egon thanked the commission for their support of this program. He feels it is very important to have a program such as this one. It puts 4-61h grade students through an intensive traffic awareness program. The program caters to approximately 400 students per year. During the 2014/15 school year 315 students participated (the decline was due to Bellview elementary not participating because of a change with their extracurricular activities). Walker, Helman, John Muir and Ashland Middle school all participated. Willow Wind was invited to join but they haven't committed yet, although they are considering it. He added the program has been proven to work very well in no other way than by feedback from parents and the public. Graf asked if this was for the current biennium or the next biennium. They are requesting it for the current biennium and Fleury said he thinks he can make that happen. He added the commission has two budget lines. One was the $2,000 line item from the bicycle/pedestrian commission and the transportation/traffic safety commission had a line Transportation Commission June25, 2015 Page 2 of 6 item of $3,000 so combined the Transportation commission has $5,000 per year which comes from the Street fund. Graf asked how much has been spent so far and Scott replied $3,000 was given to them last year and approximately $1000 on sharrows and bike lanes. Young/Bender m/s to provide $2000 in funding, payable in the current fiscal year. ALL AYES. Young stated he has had the pleasure of witnessing this program for more than 15 years. He added this directly fulfills one of the commission's mission statements. Graf asked who pays the remaining $1700 to break even and Rachel stated the Parks and Recreation department will absorb the rest. Grandview Shared Road Fleury stated when the TSP was adopted there were a number of streets that were dedicated in the TSP as shared roads. A shared road is essentially a shared space between vehicles, bikes and pedestrians. They allow for certain treatments and speed limit posting which is 15 mph. One of the streets designated as a shared road is Grandview. In order to move forward they have outlined a process that will include getting the community involved, specifically those residents adjacent to where the transformations will occur. They will have a traffic engineer look at the road and help design appropriate signage for the road and determine if any additional treatments are needed. He added he doesn't think every shared road will have the exact same treatment. There will be some unique characteristics and circumstances that will need to be analyzed for each shared road. They would like to bring in the traffic engineer and talk about what should happen on Grandview then bring that back to the commission for discussion and invite the residents to participate. Once finalized, they would take that to council for approval. He added one critical aspect they are looking at is enforcement by the Police. Bender asked if there were certain criteria that Grandview had to meet in order to be selected. Young mentioned there is an illegal guardrail that was recently installed by the builder of a new home on Grandview. He said there has been some chatter about how that happened and there have been several complaints coming in to the department about the lack of safety for other modes of transportation. David Chapman (previous Transportation Commissioner) shared why Grandview was selected. He said one of the uses of a shared road is when there is limited right of way. Grandview has limited right of way with not enough room for sidewalks/curbs/gutters etc. and it currently works as a de facto shared use road so it was one of the main candidates. Fleury added it is also accesses the ditch trail and the trail system up there so it is heavily trafficked by pedestrians right now. Young added he likes the idea of the neighborhood participation and making this a public process. David Chapman said the white paper doesn't specifically address what should work for Grandview but he said early on when the Transportation Commission looked at this issue they looked at a document called "shared use streets, an application of shared use space to an American small town" and he suggested they take a look at it before this issue comes back to them. He added he was one of those upset about the guardrail on Grandview. One of the things he would like them to look at in the document is the notion of a pedestrian escape and the importance that it be factored in when this is designed. Part of the design should be a 4-5 foot path on one side of the road which the pedestrian could use as an escape which the guardrail doesn't do when it puts the pedestrian in the street. Transportation Commission June25, 2015 Page 3 of 6 N. Main Loading Zone Fleury clarified there was a piece of this that was lost in translation when he was developing the staff report. He said there are two things going on; the downtown multi-modal parking committee is still working on a plan which includes the development of loading zones along the corridor for trucks. A few of the businesses near 88 North Main came in to have a side discussion about their parking issues for loading and unloading and so internally they went into a little bit of design and truck modeling to see what would work and what wouldn't work. He added what they had talked to Kim Parducci about was a full loading zone for a full truck (60 feet long). This was the long term look at what might work for the downtown. As far as short term what is going on right now is that trucks can double park and it's not illegal for them to do so. Right now Liquid Assets and the Spice Exchange have smaller vehicles (Sprinter vans) that come and park in the yellow zone while unloading which Diamond Parking has been citing them for doing. As part of the short term solution Mike Faught and David Young met with the owners of Brothers restaurant, Liquid Assets, and The Spice Exchange to talk about an interim solution. The interim solution would be to create a loading zone in the last space to allow them to temporarily load/unload. The overarching would be a full loading zone at a future date based on the outcome of the recommendation from the downtown parking committee. Young said he and Mike had met with all of the business owners on the block (Brothers, Patricia Sprague Realty, Liquid Assets, Spice and Tea Exchange) and gave them a presentation on the current design plan for the corridor. He stated it was actually during that meeting where there was very little issue about the parking. It was a combination of Diamond Parking's enforcement when they really don't have big trucks parking there. He added they may have subsequently met with Mike and Scott but all they really cared about was 1 parking space. Amarotico/Barth m/s to recommend the conversion of the first parking space at 88 N Main to a 15 minute loading zone. All AYES. OLD BUSINESS Geneva Park Site Distance Fleury gave a brief overview of this agenda item from last June's meeting per the memo for this agenda item. Amarotico asked what the tipping point was for the Average Daily Trips (ADT). Fleury answered he would have to delegate that to Kim to answer but to him if the ADT was to go up to 2,000-2,500 cars per day then that would be the tipping point for him. He added the speed is also a factor. Fleury shared he would have to talk to Kim Parducci because he feels that if parking was removed thus creating more right of way, the speeds would probably go up. Right now you basically have de facto traffic calming with the on street parking. Young said when the Commission looked at this last they asked about the sightlines. He asked if Fleury was satisfied with this not being an issue. Fleury answered yes; he has driven out of that driveway probably 30 times. Young kind of feels the issues that brought this to the commission were more related to user error than design flaws. The commission's consensus was to not take further action on this item at this time. FOLLOW UP ITEMS United Way Bike Rack Transportation Commission June25, 2015 Page 4 of 6 INFORMATIONAL ITEMS Action Summary Traffic Crash Summary Moved to beginning of the meeting for Officer MacLennan's convenience Oregon Impact May Newsletter COMMISSION OPEN DISCUSSION Graf asked about moving the Traffic Crash Summary up in the agenda. The commission didn't feel it was necessary to move the agenda item but the Chair will use discretion at each meeting. Young would like to see a few things as future agenda items: the queues at Mountain/Siskiyou. Fleury stated they did the slurry seal and then it got re-striped, he thought the loops were replaced but he will check with ODOT and ask them to go and take a look at it. For those that are new to the commission he shared all of the signals in the city are the city of Ashland's responsibility but there is an agreement with ODOT and they repair/maintain them. Next, the Ashland Creek Park has a sidewalk that ends about 150' before Oak St with no pedestrian crossing so you have a little section of sidewalk on the north side of Hersey and then there's a path that everyone uses but it's full of star thistle. He mentioned the East Hersey Street sidewalk project but he doesn't think that will happen for awhile. Fleury stated that is in progress right now so the potential to construct is either late 2016 or early 2017. This would be the complete connection which would tie into the existing sidewalk and go all the way up to Oak. He added there was initially a midblock crossing proposed at that location. During the initial discussion with Kim Parducci she wasn't very responsive to having a midblock crossing at that location and at that time Parks had no funds left in their budget so they couldn't do a full traffic analysis in order to be able to recommend one way or another. He added he could talk to Parks about having them clean up the brush because that is likely in the right of way and should be something they could manage. And last, Young shared there has been an increased interest in trolleys amongst the public. He is in favor of the trolleys and he wonders if the Transportation Commission wants to take this up as an agenda item and take some action in terms of recommending something to Downtown Parking committee and then ultimately to Council. Amarotico stated she would need to learn more about it. Young shared some of the background on the trolley with the commission. Barth echoed the same as Amarotico and wondered what the route would be. Young answered the idea is the shuttle would run from exit 14 to exit 19. Bender said the parking issue is very seasonal and during the OSF off season parking isn't nearly as big of a problem. Young stated the parking consultants have actually found the parking situation to be year round. Graff asked how detailed the commission thinks the recommendation should be. Young mentioned he had previously proposed a sub-committee for the downtown trolley and he still thinks it would be great to have a sub-committee of the downtown parking committee or even a sub-committee of the Transportation Commission. Graf asked Young what he is asking of the Transportation Commission in regards to this. Young answered he is asking for this to be considered as an agenda item. He also stated there is a groundswell of public interest. Graf said he would like to ask those in support if they would actually use the trolley. Part of the issue is that parking is free and if people have to wait for the trolley how many people would actually use it. Young simply wants someone to marshal the process. Bender said he doesn't disagree with that but he thinks we need to look at the argument just beyond the traffic engineering and take a look at what it is going to do for the city in terms of making this a world class city and makes the city a model. Fleury said if he were to bring this as an agenda item it would be that the Transportation Commission would like to make a recommendation to the Downtown Parking Committee that they put focused effort into looking at the development of a rubber tired trolley program in the downtown. Young would prefer the option of the Transportation Commission marshaling the process. Barth said he knows this is a big issue and wonders about Transportation Commission June25. 2015 Page 5 of 6 getting SOU involved. He loves the idea but he sees this as more of a tourist thing. He has only been here for about 4 years but he doesn't see a parking problem. Graff stated he hears that the commission isn't interested in getting down into the weeds but they are interested in discussing a recommendation as a commission. The consensus is the commission would like to spread this out over the course of two meetings; one meeting to discuss the trolley in general in response to the citizen comments and then another meeting depending on the outcome of the first meeting. The commission would like to get some background data regarding the trolley in advance of the meeting packet going out. United Way Bike Rack Graf mentioned he had skipped over this agenda item. Fleury shared an update with the commission per the memo. FUTURE AGENDA TOPICS Commission Training Public Outreach/Education-Oregon Impact Programs Traffic Control Resolution Update Encroachment Guidelines-Bike Racks Traffic Crash Summary PD letter ADJOURNMENT Meeting adjourned at 7:59 pm Respectfully submitted, Tami De Mille-Campos, Permit Technician Transportation Commission June25, 2015 Page 6 of 6 CITY OF -ASHLAND Council Communication October 6, 2015, Business Meeting Appointment to Housing & Human Services Commission FROM: Barbara Christensen, City Recorder, christeb a _ashland.or.us SUMMARY Confirm Mayor's appointment of Thomas Buechele to the Housing & Human Services Commission with a term to expire April 30, 2017. BACKGROUND AND POLICY IMPLICATIONS: This is confirmation by the City Council on the Mayor's appointment to the Housing & Human Services Commission. Ashland Municipal Code (AMC) Chapter 2.17.020 STAFF RECOMMENDATION AND REQUESTED ACTION: Motion to approve appointment of Thomas Buechele to the Housing & Human Services Commission with a term to expire April 30, 2017. SUGGESTED MOTION: Motion to approve Thomas Buechele to the Housing & Human Services Commission with a term to expire April 30, 2017. ATTACHMENTS: Application Page I of I ~r, XIME CITY OF 1 7 2015 -ASH LAN D APPLICATION FOR APPOINTMENT TO BY"------" CITY COMMISSION/COMMITTEE Please type or print answers to the following questions and submit to the City Recorder at City Hall, 20 E Main Street, or email cluistcb;rnashland.or.us. If you have any questions, please feel free to contact the City Recorder at 488-5307. Attach additional sheets if necessary. ~t-~ it0aiL efe Name LBeek- lee Requesting to serve on: 11-IUMIAl ) ARV/commission/Committee) Address Occupation //r ?ir~1JLrC y Phone: Home'*-'5-"/-/'766 fSCbPA1 Work Email Fax 1. Education Background What schools have you attended? /It3%?0L(+vxi✓& Al?s I, V6 X 13.4, r1~7- What degrees do you hold? A/07/Z/= D~rn~ !,z iv, v. -T474c # !/VO 'A/. ~ /fIL/ What additional training or education have you had that would apply to this position? As A CL r= R,5,kZ r) AF Z 5clfJ ° 7,n' yr munv1? V AN> z i AlG- !0/V 1"A A/ V A1o V --1DoL~c>,,c:l T 1-1,u- y1 A 1J SCR V ! C S f3c. A t°p p % ~A ~itr < NG-- t14 ~cau/vsFy ~Nr- ~~a~-Tr=y= ~~,~el~aL~?-mac /c 2. Related Experience What prior work experience have you had that would help you if you were appointed to this position? 22 ~~r,~rs~T~.4~1sr J31-i-1A,GU,4L ~sf ~ti ist4~I~ iv :~<SN~~ /7~Flh,a LFs ~/L V Do you feel it would be advantageous for you to have further training in this field, such as attending conferences or seminars? Why? Az c;L €'ou C . ~r, 3. Interests Why are you applying for this position? 77i0 n! 'Y- ~,~i/~~~^^~i! has. /r`✓ ~a/YI~ ~ tr.y ~ Ty. rS'~`'L1r_- ifoz i N ~c~ iJG~2.a.., ~4N~i.~ ~T~;. J,U L LZy+ Tf r' f1~6.~~'~~t~(s~2! z! -rl bLt~'2 G~~-iisru~> ?z, 4. Availabilitv Are you available to attend special meetings, in addition to the regularly scheduled meetings? Do you prefer day or evening meetings?s ~Ny T/-h a . 5. Additional Information How long have you lived in this community. IN N 1.4zS Please use the space below to summarize any additional qualifications you have for this position G1. ~n' NONra~r r- 1,w1 s 1~la~sro+~i Date Signature 11TAWA Rev. Thomas J. Buechele 829 Boulder Creek Ln. Ashland, Oregon 97520 August 17, 2015 Dear City Council Members and Members of the Housing and Human Services Commission of the City of Ashland: My spouse and I have been residents of Ashland for the past sixteen months as condo owners at Mt. Meadows Retirement Community. I am a retired Episcopal priest and one of a number of retired assisting clergy at Trinity Episcopal Church in Ashland. Our move to Ashland from Hawaii was prompted by the need to be closer to family on the mainland. We have been very impressed with Ashland's cultural and artistic opportunities, as well as the quality of life the elected and appointed governing bodies promote. I have attended a few City Council meetings. Aware of my background in serving poor and marginalized communities in the Midwest/Southwest/Mexico and Hawaii, some neighbors encouraged me to apply for one of the vacancies on the Housing and Human Services Commission of the City. I am currently a member of the Rogue Valley Interfaith Committee on Immigration, also SOCAN, as well as a volunteer for education and advocacy with Compassion & Choices. I am fully bi-lingual in Spanish and English. I am also familiar with the legal processes of the courts with regard to the marginalized, having worked as a para-legal (Legal Defender's office) and court investigator (Public Fiduciary's office) in AZ. I have served on many health services boards, was instrumental in establishing a clinic along the border with Mexico, worked on housing referendums, and am a strong advocate of sustainability and protection of natural resources. I am rapidly becoming aware of the needs of the elderly all across the USA, and see human services and housing as major issues for the elderly of Ashland with its high numbers of elders. If I can be of service on the Housing and Human Services Commission, I would be honored. Sincerely yours, Rev. Thomas (Tom) J. Buechele e-mail:tombuechele1 mac.com phone: 541-708-0559 CITY OF ASHLAND Council Communication October 6, 2015, Business Meeting Liquor License Application for Elisa Boulton dba Kokua Tiki Bar & Grill FROM: Barbara Christensen, City Recorder, christeb@ashland.or.us SUMMARY Approval of a Liquor License Application from Elisa Boulton dba Kokua Tiki Bar & Grill at 165 E Main Street. BACKGROUND AND POLICY IMPLICATIONS: Application is for a new license - New Ownership. The City has determined that the license application review by the city is" set forth in AMC Chapter 6.32 which requires that a determination be made to determine if the applicant complies with the city's land use, business license and restaurant registration requirements (AMC Chapter 6.32) and has been reviewed by the Police Department. In May 1999, the council decided it would make the above recommendations on all liquor license applications. FISCAL IMPLICATIONS: N/A STAFF RECOMMENDATION AND REQUESTED ACTION: Endorse the application with the following: The city has determined that the location of this business complies with the city's land use requirements and that the applicant has a business license and has registered as a restaurant, if applicable. The city council recommends that the OLCC proceed with the processing of this application. SUGGESTED MOTION: Under Consent agenda item, a motion to approve liquor license for Elisa Boulton dba Kokua Tiki Bar & Grill at 165 E Main Street. ATTACHMENTS: Liquor License Application Page I of 1 ~r, ~ VI\VVVIr V1L(V VI♦ 1!\./i~l / l\VL VVIYUVrIVViV1Y LIQUOR LICENSE APPLICATION 6pulication is being made for: CITY AND COUNTY USE ONLY LICENSE TYPES RNew TIONS Dab application received: IffFull On-Premises Sales ($402.60/yr) Change Ownership Commercial Establishment Outlet The City Council or County Commission: Caterer . Greater Privilege 13 Passenger Carrier Additional Privi ege (name of city or county) Q Other Public Location Other C, recommends that this license be: 13 Private Club Limited On-Premises Sales ($202.60/yr) D Granted D Denied 130ff-Premises Sales ($100/yr) By: Q with Fuel Pumps (signature) (date) Q Brewery Public Rouse ($252.60) Name: 13 Winery ($250/yr) Other. Title: 90-DAY AUTHORITY OLCC U Y ElCheck here if you are applying for a change of ownership at a business !hat has a current liquor license, or if you are applying for an Off-Premises Appiicat' n ec' Sales license and are requesting a 90-Day Temporary Authority APPLYING AS: Date: ®Limited El Corporation Wimited Liability 13 Individuals Partnership Company 90-day authority: O Yes D No 1. Entity or Individuals applying for the license: [See SECTION 1 of the Guide] L-L 2. Trade Name (dba): 3. Business Location: b c_~ S k . ~2_ S Z tJ (number, street, rural route) (city) (county) (state) (ZIP code) 4. Business Mailing Address: ) b~ C c;q Jr- IIL' ~ Ail," MR- '9 5-2- 0 (PO box, number, street, rural route) (city) (state) (ZIP code) 5. Business Numbers: Sti 1 4 (~'g (phone) (fax) 6. Is the business at this location currently licensed by OLCC? Yes 13No 7. If yes to whom: (_l.(__ Type of License: ~A I) n- one . dS A 8. Former Business Name:_~ sy q 9. Will you have a manager? Yes E3;No Name: LLB SA 66" tJ (manager must fill out an Individual History form) 10. What is the local governing body where your business is located? 'k A--U, ~ - 1 : A c (gAme of city or county) 11. Contact person for this application: _10`71 `-1 X ( k (name) (phone number(s)) (address) (fax number) (e-mail address) I understand that if my answers are not true and complete, the OLCC may deny my license application. Applicant( S' ature(s) and Date: 0 Date t Date (0 J Date - Q) Date CITY OF ASHLAND Council Communication October 6, 2015, Business Meeting Endorsement of the Monster Dash for the Purpose of Hanging a Banner FROM: Diana Shiplet, Executive Secretary, shipletd a ashland.or.us SUMMARY The 2015 Monster Dash event organizers would like to hang a banner across E. Main Street from October 12-18, 2015. However, per ODOT and City of Ashland regulations, the only banners allowed to be hung across E. Main Street are those for city events or city endorsed events. Council must decide if they will endorse this event for the purpose of hanging the banner. BACKGROUND AND POLICY IMPLICATIONS: City of Ashland and ODOT regulations require that all banners hung across E. Main Street be for city events or city endorsed events. Any non-city event must request endorsement by a city commission with final approval by the Council or must directly request endorsement from the Council in order to qualify for banner hanging. The Monster Dash event is not a city event and therefore is requesting endorsement from the Council. FISCAL IMPLICATIONS: Endorsement by the Council does not include waiver of any fees. Monster Dash event organizers will be required to pay all fees associated with hanging the banner as well as any fees related to obtaining a special event permit. STAFF RECOMMENDATION AND REQUESTED ACTION: N/A SUGGESTED MOTION: I move approval of endorsement for the 2015 Monster Dash for the purposes of hanging a banner across East Main Street. ATTACHMENTS: Banner application Page I of 1 BANNER APPLICATION Please fill in the information requested below and submit this form to the City Administrator, 20 E. Main Street, Ashland, OR 97520. Upon approval of your application by the City Administrator, the City of Ashland will obtain approval from ODOT, and then collect the $125 fee. Please write below exactly what will be printed on the banner. All banners will be reviewed for any offensive or inappropriate message content by the City of Ashland and ODOT. Please note: No Advertising ofanykind, No phone numbers, and No web or e-mail addresses are permitted on the banner. e51 Monster Ball Gos~~ Ze5 MONSTER DASH Fri, Oct 30 Q 1 OK 5K & 1 mile run Sat, Oct 31 9:30am Lithia Park Entry forms: Rogue Valley Runners NAME OF ORGANIZATION/: Ashland Schools Foundation 541-482-8197 office CONTACT PERSON: Susan Bacon PHONE: 541-301-5868 cell ADDRESS OF ORGANIZATION/CONTACT: 100 Walker Ave Ashland, OR 97520 WEEK REQUESTED FOR BANNER: October 12-- 19V201 5 (FOR CITY USE ONLY) THIS APPLICATION IS: ❑ APPROVED FOR A CITY OF ASHLAND SPONSORED OR ENDORSED EVENT. ❑ NOT APPROVED. DATE: CITY ADMINISTRATOR Date Fee Paid to City of Ashland: (FOR ODOT USE ONLY) THE ABOVE APPLICATION IS: ❑ APPROVED ❑ NOT APPROVED. DATE: ODOT Revised 2/22/12 CITY OF -ASHLAND Council Communication October 6, 2015, Business Meeting Approval of a Special Procurement for Body Cameras and Data Storage Service FROM: Tighe O'Meara, Police Chief, Ashland Police Department, tighe.omeara@ashland.or.us SUMMARY This is a special procurement with Taser International for body worn cameras and data storage services. The Ashland Police Department (APD) already uses a limited number of Taser body cameras and Taser's data storage service. It is therefore in the City's interest to contract with the provider we are already using. In addition, Taser is the only vendor whose data storage system complies with SB 2571, which governs the use of body camera recordings. BACKGROUND AND POLICY IMPLICATIONS: In early 2014 the APD recognized the need to implement a body worn camera (BWC) program. The use of BWC by law enforcement officers is becoming increasingly commonplace as communities call for better accountability and transparency in police actions. The APD launched a pilot program in early 2014 and has had a limited number of Taser Axon BWC in the field since then. While APD was researching this project a collaborative effort emerged between the APD, the Medford Police Department (MPD) and the Jackson County Sheriff s Office. The MPD stated that it would use asset forfeiture money from the Medford Area Gang and Drug Enforcement (MADGE) task force to buy the BWC for the agencies that participate in MADGE, which includes APD. As independent agencies and as a group, it was decided to use Taser Axon BWC and use Taser's cloud storage service (evidence.com) for storing the recordings. This is the same data storage service that APD currently uses for storing other digital data. This is also the only data storage vendor that offers automatic editing functionality that is required by Oregon Senate Bill 2571. This legislation requires that faces be blurred prior to the release of recordings. Attempting to adhere to this provision of the law without the automatic feature offered via this vendor would be very cumbersome and would add significant costs to the release of public information. While the initial plan was for MPD to buy the equipment for the APD and pay the vendor directly, the plan has been modified. The new plan is for MPD to issue a check in the amount of approximately $33,201 to the City of Ashland. The APD will then be responsible for buying the equipment and paying for the subscription to the data storage service. This money represents the equipment (cost $18,090) and the first year of a proposed five year contract with Taser for data storage and editing services (cost per year $15,111). Each subsequent year would be an additional $15,111 which is accounted for in APD's current biennial budget. Taser's quote, which is attached, represents a discounted rate for the data storage that was negotiated by MPD on behalf of the participating agencies. If Council authorizes this contract it allows APD to lock in this price for the next five years. Page I of 2 11TAWA CITY OF ASHLAND COUNCIL GOALS SUPPORTED: 23. Support innovative programs that protect the community. FISCAL IMPLICATIONS: There is no immediate fiscal implication as the initial money will be provided by MPD. The subsequent year's subscription is accounted for in APD's current budget and subsequent years' subscription costs will be addressed in the FY 17-19 budget. The funds being provided by the Medford Police Department for this procurement will be included in a future supplemental budget request. STAFF RECOMMENDATION AND REQUESTED ACTION: Staff recommends approval of a special procurement with Taser International for body worn cameras and data storage services. SUGGESTED MOTION: I move approval of a special procurement with Taser International for body worn cameras and data storage services and authorize APD to enter into a five year contract with Taser for data storage and editing services. ATTACHMENTS: City of Ashland Special Procurement Request for Approval Quotes from Taser for the purchase of equipment and for the data storage contract Page 2 of 2 I`, CITY OF FORM #9 -AS H LAN D SPECIAL PROCUREMENT REQUEST FOR APPROVAL To: City Council, Local Contract Review Board From: Tighe O'Meara, Chief, Ashland Police Department Date: October 6, 2015 Subject: REQUEST FOR APPROVAL OF A SPECIAL, PROCUREMENT In accordance with ORS27913.085, this request for approval of a Special Procurement is being presented to the City Council for approval. This written request for approval describes the proposed contracting procedure and the goods or services or the class of goods or services to be acquired through the special procurement and the circumstances that justify the use of a special procurement under the standards set forth ORS 279B.085(4). 1. Requesting Department Name: Ashland Police Department 2. Department Contact Name: Tighe O'Meara 3. Type of Request: Class Special Procurement XX Contract-specific Special Procurement 4. Time Period Requested: From 10/6/2015 To: 10/6/2015 5. Total Estimated Cost: $33,201 for the first year with $15,111 each year after 6. Short title of the Procurement: Body Worn Cameras and Storage Supplies and/or Services or class of Supplies and/or Services to be acquired: 30 Body Worn Cameras support equipment and data storage/editing services as required by law 7. Background and Proposed Contracting Procedure: Provide a description of what has been done in the past and the proposed procedure. The Agency may, but is not required to, also include the following types of documents: Notice/Advertising, Solicitation(s), Bid/Proposal Forms(s), Contract Form(s), and any other documents or forms to be used in the proposed contracting procedure. Attach additional sheets as needed. Background: In early 2014 the APD recognized the need to implement a body worn camera (BWC) program. The use of BWC by law enforcement officers is becoming increasingly commonplace as communities call for better accountability and transparency in police actions. The APD launched a pilot program in early 2014 and has had a limited number of Form #9 - Special Procurement - Request for Approval, Page 1 of 4, 9/24/2015 Taser Axon BWC in the field since then. While APD was researching this project a collaborative effort emerged between the APD, the Medford Police Department (MPD) and the Jackson County Sheriff's Office (JCSO). The MPD stated that they would be using asset forfeiture money from the Medford Area Gang and Drug Enforcement (MADGE) task force to buy the BWC for the agencies that participate in MADGE, which includes APD. As independent agencies and as a group, it was decided that we should use Taser Axon BWC and use Taser's cloud storage service (evidence.com) for storing the recordings. This is the same data storage service that APD currently uses for storing other digital data. This is also the only data storage vendor that offers automatic editing functionality that is required by Oregon State Bill 2571. The State Bill requires that faces be blurred prior to the release of recordings. Attempting to adhere to this provision of the law without the automatic feature offered via this vendor would be very cumbersome and would add significant costs to the release of public information. While the initial plan was for MPD to buy the equipment for the APD and pay the vendor directly, the plan has been modified. The new plan is for MPD to issue a check in the amount of approximately $33,201 to the City of Ashland. The APD will then be responsible for buying the equipment and paying for the subscription to the data storage service. This money represents the equipment (cost $18,090) and the first year of a proposed five year contract with Taser for data storage and editing services (cost per year $15,111). Each subsequent year would be an additional $15,111 which is accounted for in APD's current biennial budget. Taser's quote, which is attached, represents a discounted rate for the data storage that was negotiated by MPD on behalf of the participating agencies. If Council authorizes this contract it allows APD to lock in this price for the next five years. Proposed procedure: see above 8. Justification for use of Special Procurement: Describe the circumstances that justify the use of a Special Procurement. Attach relevant documentation. See above 9. Findings to Satisfy the Required Standards: This proposed special procurement: (a) will be unlikely to encourage favoritism in the awarding of public contracts or to substantially diminish competition for public contracts because: See above Form #9 - Special Procurement - Request for Approval, Page 2 of 4, 9/24/2015 (Please provide specific information that demonstrates how the proposed Special Procurement meets this requirement.); and (b)(i) will result in substantial cost savings to the contracting agency or to the public because: See above (Please provide the total estimate cost savings to be gained and the rationale for determining the cost savings); or (b)(ii) will otherwise substantially promote the public interest in a manner that could not practicably be realized by complying with the requirements of ORS 279B.055, 279B.060, 279B.065, or 27913.070, or any rules adopted thereunder because: See above (Please provide specific information that demonstrates how the proposed Special procurement meets this requirement.) Form #9 - Special Procurement - Request for Approval, Page 3 of 4, 9/24/2015 Public Notice: Pursuant to ORS 279B.085(5) and OAR 137-047-0285(2), a Contracting Agency shall give public notice of the Contract Review Authority's approval of a Special Procurement in the same manner as a public notice of competitive sealed Bids under ORS 279B.055(4) and OAR 137-047-0300. The public notice shall describe the Goods or Services or class of Goods or Services to be acquired through the Special Procurement and shall give such public notice of the approval of a Special Procurement at least seven (7) Days before Award of the Contract. After the Special Procurement has been approved by the City Council, the following public notice will be posted on the City's website to allow for the seven (7) day protest period. Date Public Notice first appeared on www.ashland.or.us - [Enter datel PUBLIC NOTICE Approval of a Special Procurement First date of publication: [Enter date] A request for approval of a Special Procurement was presented to and approved by the City Council, acting as the Local Contract Review Board, on [Enter date]. [Describe the goods and services-or- class ofgoods and sen4ces - include whether or not it's "Contract- specific special procurement " or a "class special procirrenienI cost, terms, etc. -brief explanation ofprocurernent] [Describe the alternative contracting procedure include the time period requested] It has been determined based on written findings that the Special Procurement will be unlikely to encourage favoritism in the awarding of public contracts or to substantially diminish competition for public contracts, and result in substantial cost savings or substantially promote the public interest in a manner that could not be realized by complying with the requirements that are applicable in ORS 27913.055, 27913.060, 279B.065, or 27913.070. An affected person may protest the request for approval of a Special Procurement in accordance with ORS 27913.400 and OAR 137-047-0300. A written protest shall be delivered to the following address: City of Ashland, [Enter department name, Contact name, and complete address]. The seven (7) protest period will expire at 5:00pm on [Enter date-seven calendar days fi-om first date of pzrblication] This public notice is being published on the City's Internet World Wide Web site at least seven days prior to the award of a public contract resulting from this request for approval of a Special Procurement. Form #9 - Special Procurement - Request for Approval, Page 4 of 4, 9/24/2015 TASER International Protect Life. Protect Truth. 17800 N 85th St. Scottsdale, Arizona 85255 United States ImAllo-MOS" EE FR Phone: (800) 978-2737 Fax: Tighe O'Meara (541) 552-2142 omearat@ashland.or.us Quotation Quote: Q-32903-5 Date: 9/23/2015 3:16 PM Quote Expiration: 10/1/2015 Contract Start Date*: 10/1/2015 Contract Term: 1 year Bill To: Ship To: Ashland Police Dept. - OR Tighe O'Meara 1155 E. Main Street Ashland Police Dept. - OR Ashland, OR 97520 1155 E. Main Street US Ashland, OR 97520 US SALESPERSON PHONE EMAIL DELIVERY METHOD PAYMENT METHOD Dan Hilderman dhilderman@taser.com Fedex - Ground Net 30 'Note this will vary based on the shipment date of the product. Hardware QTY ITEM # DESCRIPTION NET UNIT PRICE NET TOTAL 30 73095 CAMERA SYSTEM, AXON BODY USD 399.00 USD 11,970.00 30 73077 HOLSTER, BELT CLIPS, AXONBODY USD 0.00 USD 0.00 4 70026 EVIDENCE.COM DOCK, AXON SIX BAY USD 1,495.00 USD 5,980.00 14 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK USD 35.00 USD 140.00 Hardware Net Amount Due: USD 18,090.00 Enterprise Software QTY ITEM # DESCRIPTION NET UNIT PRICE NET TOTAL 30 87001 BASIC EVIDENCE.COM LICENSE: 1 YEAR USD 180.00 USD 5,400.00 150 85110 EVIDENCE.COM INCLUDED STORAGE USD 0.00 USD 0.00 2 89001 PROFESSIONAL EVIDENCE.COM LICENSE: 1 YEAR USD 468.00 USD 936.00 30 85110 EVIDENCE.COM INCLUDED STORAGE USD 0.00 USD 0.00 2,250 85035 EVIDENCE.COM STORAGE USD 1.50 USD 3,375.00 30 85097 EVIDENCE.COM INTEGRATION LICENSE: 1 YEAR USD 180.00 USD 5,400.00 Enterprise Software Net Amount Due: USD 15,111.00 Page 1 of 3 Subtotal USD 33,20 1.00 Estimated Shipping & Handling Cost USD 235.17 Grand Total USD 33,436.17 Page 2 of 3 Complimentary Evidence.com Tier Upgrade Through 3/31/2016 This quote contains a purchase of either the Basic or Standard F,vidence.com license. You will temporarily receive the features available with the Professional license for the Basic and Standard licenses purchased until March 31, 2016. This is a free upgrade to your account so you can enjoy all the benefits of our most feature rich license tier. In April 2016 you will be prompted to select which users you would like to assign to each tier. This will have no impact on uploaded data. Customer is purchasing new cameras to replace existing cameras, so additional licenses are not needed for existing units. Upon execution of this quote, the end date for existing contract 3133 will be revised to 9/30/2016. TASER International, Inc.'s Sales Terms and Conditions for Direct Sales to End User Purchasers By signing this Quote, you are entering into a contract and you certify that you have read and agree to the provisions set forth in this Quote and TASER's current Sales Terms and Conditions for Direct Sales to End User purchasers or, in the alternative, TASER's current Sales Terms and Conditions for Direct Sales to End User Purchasers for Sales with Financing if your purchase involves financing with TASER. If your purchase includes the TASER Assurance Plan (TAP), then you are also agreeing to TASER's current Sales Terms and Conditions for the AXON Flex"" and AXON BodyTm Cameras TASER Assurance Plan (U.S. Only) and/or Sales Terms and Conditions for the X2/X26P and TASER CAM HD Recorder TASF,R Assurance Plan (U.S. Only), as applicable to your product purchase. All of the sales terms and conditions, as well as, the TAP terms and conditions are posted at http://www.taser.com/sales-terms-and-conditions. If your purchase includes AXON hardware and/or EVIDENCF.com services you are also agreeing to the terms in the EVIDENCE.com Master Service Agreement posted at https://www.tasci-.com/serviceaLrecmeiit 14. If your purchase includes Professional Services, you are also agreeing to the terms in the Professional Service Agreement posted at ]Alps://www.laser.com/professional-services-agreement. if your purchase includes Integration Services, you are also agreeing to the terms in the SOW posted at htti2s://www.taser.com/inte rag tioiistatemcntofwork 14. You represent that you are lawfully able to enter into contracts and if you are entering into this agreement for an entity, such as the company, municipality, or government agency you work for, you represent to TASER that you have legal authority to bind that entity. If you do not have this authority, do not sign this Quote. Signature: Date: Name (Print): Title: PO# (if needed): Please sign and email to Dan Hilderman at dhilderman(a taser.com or fax to THANK YOU FOR YOUR BUSINESS! `Protect Life' and t, are trademarks of TASER International, Inc., and TASERtt is it registered trademark of TASER International, Inc., registered in the U.S. c 2013 TASER International, Inc. All rights reserved. Page 3 of 3 CITY OF ASHLAND Council Communication October 6, 2015, Business Meeting Partial Reconveyance of Trust Deed on Verde Village Properties FROM: David Lohman, City Attorney, lohmand@ashland.or.us SUMMARY This agenda item seeks approval to modify the scope of a trust deed. The trust deed secures an obligation of Wilma, LLC ("Wilma") to pay the City of Ashland $180,000 in the event Wilma fails to abide by a 2008 agreement to complete certain improvements and install and maintain certain plant materials in compliance with the 2007 Verde Village Development Agreement. BACKGROUND AND POLICY IMPLICATIONS: On November 24, 2008, Wilma, LLC executed a promissory note in favor of the City in the amount of $400,000 ("Initial Note"). This Initial Note was provided pursuant to a November 24, 2008 "Agreement for Construction of Required Improvements and Installation and Maintenance of Plant Materials" ("Agreement") between the City and Wilma, LLC and Ashland Flower Shop and Greenhouses, Inc. This Agreement was a requirement of the City's 2007 approval of the overall Verde Village Development Agreement. The Initial Note was to provide assurance ("financial security") that a multi-use path adjacent to the Verde Village Development would be constructed and areas disturbed by the construction of the path and adjacent riparian areas would be restored and enhanced. If Wilma were to fail to meet that commitment, the City was to be paid enough to undertake the work itself. The Initial Note was a contingent obligation that would become effective only if Wilma failed to honor the Agreement. On July 17, 2009, the parties amended the Agreement to reflect a revised cost estimate for the work on the multi-use path, and the Initial Note was canceled and replaced by a new, revised promissory note ("Revised Note") in the amount of $180,000. In addition to the Revised Note to assure the work related to the multi-use path would get done, Wilma additionally pledged the undeveloped portion of Verde Village real property as security for the Revised Note by naming the City as beneficiary of a trust deed on the undeveloped property. In April, 2014 City Council adopted Ordinance No. 3092 modifying the Verde Village Development Agreement by, among other things, reducing the extent of landscaping required along the multi-use path. On August 4, 2015, City Council approved second reading of an ordinance modifying the Verde Village Development Agreement to allow, among other things, a minor land partition of the remaining undeveloped property subject to the Development Agreement and to the City's trust deed. Approval of this partitioning allowed the property to be split into four parcels and developed in two phases. Page I of 2 11FALAR CITY OF ASHLAND Wilma is now ready to sell the Phase 1 parcels. To make that transaction possible, Wilma has requested release of the City's security interest in the Phase 1 parcels while leaving the City's $180,000 trust deed on the Phase 2 parcels in place. Execution of the attached Request for Partial Reconveyance would accomplish such a release. The City's security interest is currently subordinate to a trust deed in favor of a mortgage company. At closing on the sale of Phase 1, that senior security interest is to be removed, leaving the City's remaining security interest in the Phase 2 parcels in first lien position. After the sale of Phase 1, as was the case, the underlying Revised Note from Wilma for $180,000 would continue in effect as an obligation contingent on a default under the amended Agreement. There is no meaningful way to assign a value to a trust deed securing a promissory note which is itself securing a contractual obligation. In the abstract, a trust deed in the amount of $180,000 on Phases 1 and 2 affords less security than an $180,000 trust deed on Phase 2 alone. But moving up into first position on the Phase 2 parcels is likely more secure than having a junior security interest in both the Phase 1 and the Phase 2 parcels. Additionally, the early development of the Phase 1 parcels as a result of this proposed transaction probably will result in an increase in the value of the Phase 2 parcels and a consequent enhancement of the strength of the City's security interest in them. COUNCIL GOALS SUPPORTED: Goal 13: "Develop and support land use and transportation policies to achieve sustainable development." FISCAL IMPLICATIONS: The requested partial reconveyance would not have a determinable impact on the City's finances. STAFF RECOMMENDATION AND REQUESTED ACTION: Approve execution of the Request for Partial Reconveyance. SUGGESTED MOTION: I motion to authorize the City Administrator to execute the Request for Partial Reconveyance of Parcels I and 2 of Partition Plat No. P-32-2015 in the record of Partition Plats in Jackson County, Oregon. ATTACHMENTS: Request for Partial Reconveyance Land Partition Survey for Partition Plat No. P-32-2015 Page 2 of 2 ~r, REQUEST FOR PARTIAL RECONVEYANCE File No: 7162-2328451 (jas) Date; September 15, 2015 To: Current or Successor Trustee Reference is made to that certain trust deed recorded July 24, 2009 , in book/reel/volume no. at page , or as no. Document No. 2009-028581, records of Jackson County, Oregon , in which Wilma LLC is grantor and is trustee. The undersigned is the beneficiary named in said deed or his successor in interest and is now the legal owner and holder of the promissory note and other obligations secured by said trust deed. YOU ARE HEREBY REQUESTED and directed to reconvey, without warranty, to the party or parties designated by the terms of said trust deed, the estate now held by you under the same in and to the following portion of the real property described in said deed, to-wit: LEGAL DESCRIPTION: Real property in the County of Jackson, State of Oregon, described as follows: Parcels 1 and 2 of Partition Plat No. P-32-2015, recorded September 9, 2015, in record of Partition Plats in Jackson County, Oregon and filed as Survey No. 21797 in the Office of the crurity Surveyor. The making of said partial release shall be endorsed by you upon said trust deed which herewith is presented to you for that purpose. After your endorsement is made, the trust deed is to be returned to the undersigned at the address noted below. 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J 8 CL 17 -3 g L6YLt6p 6009 g W n u - _ n mll '08f1S HJHVM yeruH 3F~L S N~0 t N moo, n tq v,ati CITY OF -ASHLAND Council Communication October 6, 2015, Business Meeting Endorsement of the SOCAN Climate Summit - Our Critical Climate FROM: Adam Hanks, Management Analyst, City Administration, hanksa@ashland.or.us SUMMARY The Conservation Commission, at its meeting of September 23, 2015, approved a motion to recommend the City Council endorse the upcoming Southern Oregon Climate Action Now (SOCAN) Climate Summit event occurring on October 13-14, in Medford. BACKGROUND AND POLICY IMPLICATIONS: Endorsement, as defined in Resolution 2012-03, is a public expression of support for a program, activity or event and requires there be a correlation between the event and Commission purpose. The Commission felt that the event clearly correlated to the City of Ashland's efforts in creating a Climate and Energy Action Plan. The Commission voted in favor of the non-financial endorsement and is now forwarding their recommendation to the City Council for approval as is required by the Commission and Committee Operations Guide adopted by the Council in February of 2012. FISCAL IMPLICATIONS: Endorsement of this event did not include a recommendation by the Commission to provide sponsorship dollars so no financial implications exist for this request. STAFF RECOMMENDATION AND REQUESTED ACTION: N/A SUGGESTED MOTION: I move to endorse the 2015 SOCAN Climate Summit - Our Critical Climate. ATTACHMENTS: Event Flyer Page I of I Ir, OUR CRITICAL CLIMATE Impacts Trends, & Solutions OUR CRITICAL CLIMATE Raga Basin Climate Trends, Impacts & Solutions MEIPD, OP SOBER 1344 201 A o itl~ ern Oregon Climate Action NO ! (SO CAN) Ev 'A, R, o4 Basin' conference focusing on regional=effe t cif'curront clime 0 0". trends 'arid projections and what is happef)jng in the R gue gaslf 1 to' ddr the urgent climate crisis. Sessions will explore adapting to: cnarigirtg;: conditions and actions to reduce our regional contribution to the global problem. 8-0,0 - $:30 R'egisttatin.0 /C'offea & Taa (visit exhjhlt; tobl4s) $4-30 - 5`.45 Welcome Log/stirs Alan Journet, SOCAN Co-facilitator Bill Hoke, Interim Manager, City of Medford - Kendfa Katthews, Rcc Student 9s.30,, Keyaote Sp,vok V Dr. P Nl .Moth, Director ref th6 Gregor : Clirna e tang Re qi iMb l "What Will Happen in the JorthWbst if WLO Don't S' Iv 't ~ h N Pr bl,e m~i/ ~i I S 9„10; 4 1045, lteg o»a/' Weathat and1, Clftat0 :I Precipitation and temperature: trends and projections - Ryan 56r14110'.; Warning Coordination Meteorologist, NOAA/National Weather Service Snow pack water resources: trends and projections - H. Scott Oviatt Snc3w, Survey Supervisory Hydrologist, USDA-Natural Resource Conservatlonl Service Climate drivers for climate trends: The big picture -.Dr. climatologist SOU "M 10 Do tfr 'ter supplies Michael R. a ght,' PvbliC Wbrk i C r{ Ashland: F i .clar }ati lrrigatlo6 - Carri HeSSman Program Manager, Bureau of Aquatic & terrestrial ecasystems - Brian Barr, Executive Directtar:, Rbgu~ River Watershed Council Recreation - Eric Peterson, G:uade/Teacher, The Outdoor Adventure: i ead: ` 12':00o - 1-:00 LYNCH'(visit exhibit tables) , - ,0 p, l piono 1, COoverws file - AgoI cvIftf-fe & ~o.res#ir~y% . Orel Ards - Matt Borman., Director of Orchard Operations, Bei~~'~reek, Orchards Hafry David Forestry and fire potential' - Marty Main, Forestry Consultant, Small. Woodland Services, Inc. Ui l-.I itt,'~`.:AAIdy: VY r]y Faculty R'e earch ksSiVtant/..0l egOn ~~~i!1~: St?U, t'~1ta~`n CQr~gon Researcl-~ & Extension Center m fl firms aid f-brmers markets Steve Fry, Owner, Fry F.0mfly, F,~ .1J0? = 2'; 1$, ft.glon,al Concetns lit' Coltvre Nativle AMLericar) views David'Wast, SOU 10,45 3'.13 Regi'onal' Co,neerns Its - # alt-k ant f' I Emily York, Otecgon Climate & Health Program. Coordinator, Or~,gpp Hea~tt~.. Authority-Public Health Division 1:15: - 1-4:51 R.e9jonal. Concerns V - downstream Concerns Josepbine County W Dr. Join Gardiner, Consultant-River Basin Mana-prnent/~Zestoratlon Restoration with BJoEr)gineering Curry,C6Unty -'C) istine R6rafa, (5 diner PhD, `Sis~C~ytiu. Alpaca 3 4. ' 440, 9.v omary Wtv! . IA34viv<We Ajv . 9:001 - Koynoto Evooin 8osaire Professor `Mary Christina Wood, Professor of'Law, Univ-ersity of Oregon "Assorting Public Trust Rights. to Secure our Climate Future" - - - - - - - - - - - - - - - - - - - - - - - - - - - 8x0,0:' 8,.`30 Cofile e 1& too (visit exhibit tables 8:3 S~-Commen,ts: Senators Merkley ar)d Wyden 8'.50. - #;-00; Welcome. purpose, format, and lo.g'istics 9.®Q' - 9r45 Keynote Speaker Kitty: Pieroy, M8y.or, City of ,Eugene „The, Successful Urban Action xperie 10..0 3 - 11:45; local Action Aohlevements City of Ashland Climate and Energy Plan & SOU Sustainability Plan ~ f i. Roxane Beige]-Coryell, Sustainability & Recycling Coordinator, South, Oregon University & Conservation Commission Chair, City of Asbla d Ashland domestic water conservation - Julie Smitherman, Water Conservation Specialist, City of Ashland Medford conservation activities - Brian Sjothun, Parks & Recreation Director, City of Medford Agriculture: Steve Mason,. Manager, %3ter fof Irrigation Streams- & Econ, Qr~iy, (WISE) Renewable energy - Eric Hansen„'Geoeraf 466, axger,.;True S.o th'Sole Regional tronsportatio+) planing C.i dy M40r, Oregon. Dapartin t fl,6 d Conservation & bevelopmGnt- - Scott Turn'oy, Transportation Planne Oregon Department of Transportation Forests Gwyneth Myer, Project Coordinator, Southern Oregon core .Restoration Collaborative Construction - Fred Gant, Verifier, Energy Trust of Oregon, Energy $>raryNi Homes, L.EED 11:4.5 - 13: 15~ Role of 010eted, 0,01cf4is Rep. Peter Buckley, District 5, Oregon House. of Representatives Alan. Bates, District 3, Oregon, Senate 1.2:15 - 1!:15 L L1.`NCHI (Vii it exhibit Lables. ExWbit area rinses at 1: 15) 1:15 - 2:45 Concurrent' Factiftated Beak-out'Sesslons Water I. Forest Healtb & dire I Agriculture ISustainable energy & Building- cocistrt~ tion Recreation& Touris -4 ,Health I Individual 'Action I Transportation & Land Use 3-a DO 4:00, Presentations of Ideas from Break-out Sessions 4; 00' - 44:3© Wrap-up and Next Steps 4:30 - 5:00 Hopes, from» the next generation Ruch Community School - Bth Grade S.ustainability Program Questions: Contact Kathy Conway (kathleendconwayC~)gm'ail.com or 541< 324-450 Copyright Critical Climate CITY OF -ASHLAND Council Communication October 6, 2015, Business Meeting First Reading of three separate ordinances amending the City of Ashland Comprehensive Plan, Comprehensive Plan Maps, Transportation System Plan, and Land Use Ordinance (Chapter 18) to adopt the Normal Neighborhood Plan FROM: Brandon Goldman, Senior Planner, Community Development Department Brandon. Goldman@ashland.or.us SUMMARY The three ordinances presented for consideration amend the Comprehensive Plan, Transportation System Plan, and Municipal Code Chapter 18 (Land Use Ordinance) to implement the Normal Neighborhood Plan. The Normal Neighborhood Plan area includes 94 acres that is presently outside the city limits, yet within the established Urban Growth Boundary (UGB). The existing Comprehensive Plan designations for the area anticipate the future urbanization of this area with single family (SFR) and suburban residential developments. The housing density expected for SFR lands would range from 4.5 to six units per acre on average. Suburban residential lands typically accommodate attached housing options with densities between 7.2 and nine units per acre The Normal Neighborhood Plan will guide future development associated with approximately 94 acres of unincorporated lands within Ashland's Urban Growth Boundary. Upon annexation of properties in the Normal Neighborhood district, the plan establishes land use policies, standards, and guidelines that promote the construction of diverse housing types and a neighborhood network of connected streets, walkways and cycling facilities, while requiring integration of, and protection for, the neighborhood's natural areas, consisting of wetlands, creeks and associated floodplains and riparian areas. The neighborhood plan includes detailed maps and graphics illustrating key objectives while providing flexibility and encouraging innovative development alternatives. BACKGROUND In March of 2011, the City Council directed the Community Development Department to apply for a Transportation and Growth Management (TGM) grant to prepare a neighborhood master plan for the 94 acre Normal Neighborhood area. A detailed scope of work highlighting the key objectives of the plan was produced and the City of Ashland was awarded a TGM grant in May 2012. An extensive public involvement process was undertaken to understand existing conditions, and to develop and refine the plan. In total there have been 50 public meetings over the course of three and a half years where the viewpoints of a variety of participants including the general public, property owners and neighboring residents have affected the plan's evolution. Page 1 of 7 I`, CITY OF ASHLAND The City Council held public hearings on a draft Normal Neighborhood Plan on May 6, 2014, May 20, 2014, and continued public testimony and deliberations to a special meeting on May 29, 2014. During the May 29th meeting, the Council directed the establishment of an ad-hoc working group to examine the fundamental objectives that were addressed in developing the plan, as well as conduct a more in depth review of a number of plan elements. The appointed working group included two Planning Commissioners (Richard Kaplan, Michael Dawkins), two City Councilors (Pam Marsh, Mike Morris), and Mayor Stromberg. Over the course of twelve public meetings, held between June 2014 and May 2015, the working group explored each of the specific areas identified by Council. A series of meetings specifically focused on housing and land use, open space and natural resources, transportation and infrastructure, and included an exercise where working group members conceptualized alternative neighborhood plans independent of the original draft proposal. Additionally, a special round table meeting was held (September 18, 2014) where a panel was brought together to provide feedback on what they liked and disliked about the draft plan, identified barriers to agreement, and explored how the plan could be amended to work from their perspective. In consideration of public input provided, and a review of the Planning Commission's recommendations as presented in the Planning Commission Report dated 4/22/2014, the working group drafted a general vision for the neighborhood and formulated a summary list of recommended plan amendments (Working Group memo dated December 2, 2014) for Council's consideration. The City Council directed the working group to work with staff to amend the plan to incorporate the amendments to land use classifications, allowable housing densities, and internal transportation network layout, thus altering the initial draft of the plan the Planning Commission had based the April 22, 2014, Planning Commission report upon. The working group did concur with the Planning Commission's recommendation that the open space areas are a neighborhood defining characteristic and should remain as presented in the original draft plan, however changed the amendment process for potential reductions of open space areas to correlate with approved wetland delineations. Upon review of this open space amendment process change the Planning Commission has provided specific recommendations as outlined within the Commission Recommendations section below. The Council further requested staff obtain cost estimates regarding needed Capital Improvements to East Main Street and the future Railroad crossing at Normal Avenue, and that the working group examine City's potential role in making such off-site improvements. The working group determined that a public railroad crossing and improvements to East Main St., are integral and should proceed in concert with development and recognized that the city may need to play a role in the financing/ implementation of these projects. The Public Works Department and Hardy Engineering completed a general cost analysis for improvements to public rail crossing and East Main Street and further evaluated the role of private and public financing. which was presented to the Working Group on April 15, 2015. Upon review of the Hardy En inneering Executive Summary the working group amended the plan framework to include a new section, Advance Financing and Phasing of Public Improvements (p30), that acknowledged that a phased approach to East Main Street improvements may be an option to consider with future annexation proposals, and that the City would consider the participation in an advance financing district to assist in acquiring full street improvements at the initiation of development within the area. Page 2 of 7 11FAW11 CITY OF -AS H LA N D The Normal Neighborhood Plan is comprised of Normal Neighborhood Plan Framework document, official Normal Neighborhood Plan maps, and the proposed Normal Neighborhood District land use ordinance amendments (Ch. 18.3.4). Collectively these documents create the underlying physical form and regulatory structure for the area's future development. Development of this area is expected to occur in an incremental way, as individual parcels propose annexation for specific housing developments. The adoption of a Neighborhood Plan for the area will ultimately provide a general framework for evaluating future annexation requests to ensure that in addition to housing the coordination of streets, pedestrian connections, utilities, storm water management and open space are considered as part of development proposals. A detailed description of the proposed Normal Neighborhood plan's land use, transportation, and open space, frameworks is provided in the attached Planning Action (PL-2013-01858) Staff Report dated July 28, 2015, and Staff Report Addendum dated August 11, 2015. NEXT STEPS Upon approval of first reading of the Normal Neighborhood Plan's implementing ordinances, the final plan and ordinances, as amended, will be presented to the City Council for second reading on September 15, 2015. COUNCIL GOALS SUPPORTED: Goal 7. Keep Ashland a family friendly community: 7.3 Support land-use plans and policies that encourage family-friendly neighborhoods. Goal 13. Develop and support land use and transportation policies to achieve sustainable development. 13.1 Create incentives and ordinances for energy-efficient buildings. 13.2 Develop infill and compact urban form policies. 13.3 Support alternative transportation choices. Goal 14. Encourage and/or develop public spaces that build community and promote interaction. FISCAL IMPLICATIONS: N/A. COMMISSION RECOMMENDATIONS Transportation Commission To evaluate the changes made by the Working Group to the Normal Neighborhood Plan's transportation elements, the Transportation Commission held a public hearing on April 23, 2015. The Transportation Commission approved a motion (5-0) to recommend approval of the amendments to the Transportation System Plan, and Shared Street classification as follows: Accept the presented revised plan as an amendment of the TSP with the following conditions: I ) Should the development occur along East Main, at a minimum, a sidewalk is to be developed between Walker and Clay Street. 2 ) Should the development occur along the railroad tracks, at a minimum, the railroad crossing needs to be completed. These recommendations have already been incorporated into the Normal Neighborhood Plan Framework's Mobility section (pg 30) as is presented to the City Council for consideration. Housing and Human Services Commission The Housing and Human Services Commission did not hold a public hearing regarding the draft plan Page 3 of 7 rte, CITY OF -AS H LAN D and as such provided no formal recommendation pertaining to plan adoption. Upon being updated on the plan and future development potential of the area, the Commission did express the importance of the area in meeting Ashland's affordable housing needs and they emphasized the value of integrating affordable housing throughout the plan area consistent with the existing requirements of the City's annexation ordinance. Planning Commission The Planning Commission unanimously recommended approval of the Normal Neighborhood Plan's land use framework, transportation framework, open space framework, and implementing Land Use Ordinance (Ch. 18.3.4) with the following specific recommended amendments to Ordinances 1, 2, and 3, as outlined below. These recommendations have not been incorporated into the Normal Neighborhood Plan pending City Council direction at First Reading. Ordinance #1 Comprehensive Plan amendments o Elimination of a sentence within the framework document (pg 28):that indicates the use of alleys and rear lanes reduces pavement: ■ "the narrow street section of rear lanes reduces the extent of impervious surfaces in the Normal Neighborhood and supports wetland and stream health o Amend the Normal Neighborhood Plan Framework housing types description for Pedestrian- Oriented Clustered Residential Units (pg.8) to newly include NN-1-5 as a zoning classification that permits such units. ■ This change pre-supposes a related change to the Land Use Ordinance (0) to include Pedestrian Cluster Housing as a permitted use within the Single-Family zoning designation ( NN-1-5). Ordinance #2 -Transportation System Plan o Broaden the Shared Street description to allow this new street type to be applied in areas other than those that are physically constrained. If directed by Council to amend the description staff would revise the proposed language to read as follows: ■ Provides access to residential uses in an area in which right-of--way is constrained by natural features, topography or historically significant structures. The Shared streets may additionally be used in circumstances where a slower speed street, collectively shared by pedestrians, bicycles, and autos, is a .functional and preferred design alternative. The design of the street should emphasize a slower speed environment and provide clear physical and visual indications the space is shared across modes. Ordinance #3 - Land Use Ordinance o Amend Table 183.4.040 Land Use Descriptions to list the "Pedestrian Clustered Housing" as a "Permitted" (P) use within the NN-1-5 zone o Amend the Major and Minor amendment sections (18.34.030c) to require any reductions in open space obtain a major plan amendment, and only alterations that do not reduce the size of a designated open space be permitted through the minor amendment process. ■ Should the Council elect to maintain the minor amendment process for open space reductions due to approved wetland delineations, as was recommended by the Working Group, the Planning Commission recommend the revisions to 18.3.4.060 presented below to clarify the criteria to be evaluated in granting such a minor amendment. ■ Staff supports the Planning Commission's recommendation to amend the Normal Neighborhood District Site Development and Design Standards to incorporate the proposed Page 4 of 7 ~r, CITY OF ASHLAND section 18.3.4.060.A as presented below, which would codify the "stated purpose" of open space. Staff believes this newly proposed section should be added to the Normal Neighborhood District standards independent of the decision to require either a minor or major amendment process for reductions in open space areas. Amend the Normal Neighborhood District Site Development and Design Standards (18.3.4.060) to directly reference the language in the framework document, and to include a stated purpose for open space within a new section as follows: 18.3.4.060 A 5. Conformance with Open Space Network Plan New developments must provide open space consistent with the design concepts within the Greeni4 and nd Open Space chapter of the Normal Neighborhood Plan Framework and in conformance with the Normal Neighborhood Plan Open Space Network Map. The open space network will be designed to sport the neighborhood's distinctive character and provide passive recreational opportunities where people can connect with nature, where water resources are protected and where riparian corridors and wetlands are preserved and enhanced a The application demonstrates that equal or better protection or identified resources will be ensured through restoration enhancement and mitigation measures. b The application demonstrates that connections between open spaces are created and maintained providing for an interlinked system of ggreenways. c The application demonstrates that open spaces function to provide habitat for wildlife, promote environmental quality by absorbing storing and releasing stormwater, and protect future development rom flood hazards, d The application demonstrates that scenic views considered important to the community are protected and community character and quality of life are preserved by buffering areas of development from one another. STAFF RECOMMENDATION AND REQUESTED ACTION: Staff believes the revisions that have been made by the Working Group refined and improved the neighborhood plan, and are largely consistent with the original goals and objectives (see attached) for the planning project. Staff recommends Council approve first reading of the ordinances amending the Comprehensive Plan, Comprehensive Plan Map, Transportation System Plan, and Land Use Ordinance as presented below: Council approval of Ordinance 41 (as presented, incorporating the Planning Commission recommendations, or with specific recommended changes) would affect the following: • Amend the Comprehensive Plan Map creating a plan designation for the Normal Neighborhood Plan District • Amend the Introduction and Definitions, and Housing Element of the Comprehensive Plan to incorporate the Normal Neighborhood district and land use classifications as proposed. • Adopt the Normal Neighborhood Plan Framework as a Comprehensive Plan supporting document . Council approval of Ordinance #2 (as presented, incorporating the Planning Commission recommendations, or with specific recommended changes) would affect the following: Page 5 of 7 iai, CITY OF -ASH LAN D • Amend the Transportation System Plan to incorporate the Normal Neighborhood Street network as proposed: o Amend the Street Dedication Map (TSP Figure 10-1) to incorporate the plan area's proposed Street Network, and reclassification of Normal "Avenue" to be a Neighborhood Collector. o Amend the Planned Intersection and Roadway Improvement Map (TSP Figure 10-3) to include East Main Street as a Planned Roadway Project. o Amend the Planned Bikeway Network Map (TSP Figure 8-1) to incorporate the planned multi-use trails within the Normal Neighborhood Plan. • Amend the Street Design Standards (Chapter 18.4.6) to incorporate the new Shared Street classification. Council approval of Ordinance #3 (as presented, incorporating the Planning Commission recommendations, or with specific recommended changes) would affect the following: • Amend the Land Use ordinance to include the Normal Neighborhood District Chapter (18.3.4) including the Normal Neighborhood Plan Zoning Classification map, and Site Development and Design Standards. SUGGESTED MOTION(S): Individual motions are required to address each of the three proposed ordinances separately: Ordinance I I move to approve the first reading by title only of an ordinance titled: "AN ORDINANCE AMENDING THE CITY OF ASHLAND COMPREHENSIVE PLAN TO ADD A NORMAL NEIGHBORHOOD PLAN DESIGNATION TO CHAPTER II [INTRODUCTION AND DEFINITIONS], ADD THE NORMAL NEIGHBORHOOD LAND CATEGORIES TO CHAPTER IV [HOUSING ELEMENT], CHANGE THE COMPREHENSIVE PLAN MAP DESIGNATION FOR APPROXIMATELY 94 ACRES OF LAND WITHIN THE CITY OF ASHLAND URBAN GROWTH BOUNDARY FROM SINGLE FAMILY RESIDENTIAL AND SUBURBAN RESIDENTIAL TO THE NORMAL NEIGHBORHOOD PLAN DESIGNATION, AND ADOPT THE NORMAL NEIGHBORHOOD PLAN FRAMEWORK AS A SUPPORT DOCUMENT TO THE CITY OF ASHLAND COMPREHENSIVE PLAN," [with the following changes...] and move the ordinance on to second reading. Ordinance 2 I move to approve the first reading by title only of an ordinance titled: "AN ORDINANCE AMENDING THE STREET DEDICATION MAP, PLANNED INTERSECTION AND ROADWAY IMPROVEMENT MAP, AND PLANNED BIKEWAY NETWORK MAP OF THE ASHLAND TRANSPORTATION SYSTEM PLAN FOR THE NORMAL NEIGHBORHOOD PLAN AREA, AND AMENDING STREET DESIGN STANDARDS WITHIN THE ASHLAND MUNICIPAL CODE CHAPTER 18.4.6 TO ADD A NEW SHARED STREET CLASSIFICATION", [with the following changes ...]and move the ordinance on to second reading. Ordinance 3 I move to approve the first reading by title only of an ordinance titled: "AN ORDINANCE AMENDING THE ASHLAND MUNICIPAL CODE CREATING A NEW CHAPTER 18.3.4 NORMAL NEIGHBORHOOD DISTRICT, AMENDING CHAPTER 18.2.1.020 TO ADD A NORMAL Page 6 oi' 7 pr, CITY OF ASHLAND NEIGHBORHOOD ZONING CLASSIFICATION, AND AMENDING CHAPTER 18.2.1.040 TO ADD A NORMAL NEIGHBORHOOD SPECIAL DISTRICT. [with the following changes ...]and move the ordinance on to second reading. ATTACHMENTS: • Ordinance #1- Comprehensive Plan amendments o Exhibit A (introduction amendment) o Exhibit B (framework document) o Exhibit C (map) • Ordinance #2 - Transportation System Plan and Street Design Standards amendments o Exhibit A (Street Network Map) o Exhibit B (Pedestrian and Bicycle Network Map) • Ordinance #3 - Land Use Ordinance (Ch 18) amendments o Exhibit A See September 15, 2015 Meeting Packet for all other attachments and links Page 7 o1'7 ,r, ORDINANCE NO. AN ORDINANCE AMENDING THE CITY OF ASHLAND COMPREHENSIVE PLAN TO ADD A NORMAL NEIGHBORHOOD PLAN DESIGNATION TO CHAPTER II [INTRODUCTION AND DEFINITIONS], ADD THE NORMAL NEIGHBORHOOD LAND CATEGORIES TO CHAPTER IV [HOUSING ELEMENT], CHANGE THE COMPREHENSIVE PLAN MAP DESIGNATION FOR APPROXIMATELY 94 ACRES OF LAND WITHIN THE CITY OF ASHLAND URBAN GROWTH BOUNDARY FROM SINGLE FAMILY RESIDENTIAL AND SUBURBAN RESIDENTIAL TO THE NORMAL NEIGHBORHOOD PLAN DESIGNATION, AND ADOPT THE NORMAL NEIGHBORHOOD PLAN FRAMEWORK AS A SUPPORT DOCUMENT TO THE CITY OF ASHLAND COMPREHENSIVE PLAN Annotated to show deletions and additions to the code sections being modified. Deletions are bold lined through and additions are in bold underline. WHEREAS, Article 2. Section 1 of the Ashland City Charter provides: Powers of the City The City shall have all powers which the constitutions, statutes, and common law of the United States and of this State expressly or impliedly grant or allow municipalities, as fully as though this Charter specifically enumerated each of those powers, as well as all powers not inconsistent with the foregoing; and, in addition thereto, shall possess all powers hereinafter specifically granted. All the authority thereof shall have perpetual succession. WHEREAS, the above referenced grant of power has been interpreted as affording all legislative powers home rule constitutional provisions reserved to Oregon Cities. City of Beaverton v. International Ass'n of Firefighters, Local 1660, Beaverton Shop 20 Or. App. 293; 531 P 2d 730, 734 (1975); and WHEREAS, the City of Ashland Planning Commission considered the above-referenced recommended amendments to the Ashland Comprehensive Plan at a duly advertised public hearing on July 28, 2015 and, following deliberations, recommended approval of the amendments by a vote of and WHEREAS, the City Council of the City of Ashland conducted a duly advertised public hearing on the above-referenced amendments on September 1, 2015, and on [subsequent public hearing continuance dates]; and WHEREAS, the City Council of the City of Ashland, following the close of the public hearing Page 1 of 3 and record, deliberated and conducted first and second readings approving adoption of the Ordinance in accordance with Article 10 of the Ashland City Charter; and WHEREAS, the City Council of the City of Ashland has determined that in order to protect and benefit the health, safety and welfare of existing and future residents of the City, it is necessary to amend the Ashland Comprehensive Plan in manner proposed, that an adequate factual base exists for the amendments, the amendments are consistent with the comprehensive plan and that such amendments are fully supported by the record of this proceeding. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. The above recitations are true and correct and are incorporated herein by this reference. SECTION 2. The City of Ashland Comprehensive Plan, Chapter 11, [INTRODUCTION AND DEFINITIONS] is hereby amended to add the following new Section [NORMAL NEIGHBORHOOD PLAN 2.04.17] and to adopt the Normal Neighborhood Plan Framework as a supporting document to the City's Comprehensive Plan; former Section 2.04.17 is renumbered [PLAN REVIEW 2.04.18], to read as follows: PLAN RENTIEM7 (2.04.1-7) NORMAL NEIGHBORHOOD PLAN (2.04.17) This is a residential area that promotes a variety of housing types including single family, attached, and multi family residential, with base housing densities ranging from 4.5 to 13.5 units per acre. This area implements the Normal Neighborhood Plan Framework (2015) to accommodate future housing, neighborhood scaled business, create a system of greenways, protect and integrate existing stream corridors and natural wetlands, and enhance overall mobility by planning for a safe and connected network of streets and walking and bicycle routes. PLAN REVIEW (2.04.18) SECTION 3. The City of Ashland Comprehensive Plan Appendix entitled "Technical Reports and Supporting Documents" is attached hereto and made a part hereof as Exhibit A. SECTION 4. The document entitled "The City of Ashland Normal Neighborhood Plan Framework (2015)," attached hereto as Exhibit B, and made a part hereof by this reference is hereby added to the above-referenced Appendix to support Chapter 11, [INTRODUCTION AND DEFINITIONS] of the Comprehensive Plan. SECTION 5. The officially adopted City of Ashland Comprehensive Plan Map, adopted and referenced in Ashland Comprehensive Plan Chapter II [PLAN MAP 2.03.04] is hereby amended to change the Comprehensive Plan map designation of approximately 94 acres of land inside the urban growth boundary from Single Family Residential and Suburban Residential, to the Normal Page 2 of 3 Neighborhood Plan designation including designated Conservation Areas as reflected on the revised adopted Comprehensive Plan Map, attached hereto as Exhibit C, and made a part hereof by this reference. SECTION 6. The City of Ashland Comprehensive Plan Housing Element [Chapter VI] Estimated Land Need table [Section 6.06] is hereby amended to include the Normal Neighborhood Land Use Categories within the table's Land Category Key as follows: MFR - Multi-family, High Density Residential (R-2,L& R-3 & NN-2 zoning) SR - Suburban Residential (R-k-3.5 & NN-1-3.5 zoning) SFR - Single-family Residential (R-1-5, R-1:_7.5, R-1-10, & NN-1-5) LDR - Low Density Residential (RR.5 zoning) SECTION 7_ Severability. The sections, subsections, paragraphs and clauses of this ordinance are severable. The invalidity of one section, subsection, paragraph, or clause shall not affect the validity of the remaining sections, subsections, paragraphs and clauses. SECTION 8. Codification. Provisions of this Ordinance shall be incorporated in the City Comprehensive Plan and the word "ordinance" may be changed to "code", "article", "section", or another word, and the sections of this Ordinance may be renumbered, or re-lettered, provided however that any Whereas clauses and boilerplate provisions (i.e. Sections 1, 3-5, 7-8) need not be codified and the City Recorder is authorized to correct any cross-references and any typographical errors. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the day of 2015, and duly PASSED and ADOPTED this day of , 2015. Barbara M. Christensen, City Recorder SIGNED and APPROVED this day of , 2015. John Stromberg, Mayor Reviewed as to form: David Lohman, City Attorney Page 3 of 3 ExhibitA Appendix A: Technical Reports and Supporting Documents City of Ashland, Oregon Comprehensive Plan Periodically, the City may choose to conduct studies and prepare technical reports to adopt by reference within the Comprehensive Plan to make available for review by the general public. These studies and reports shall not serve the purpose of creating new city policy, but rather the information, data and findings contained within the documents may constitute part of the basis on which new policies may be formulated or existing policy amended. In addition, adopted studies and reports provide a source of information that may be used to assist the community in the evaluation of local land use decisions. Chapter II, Introduction and Definitions The following reports are adopted by reference as a supporting document to the Ashland Comprehensive Plan, Chapter II, Introduction and Definitions. 1. Croman Mill Site Redevelopment Plan (2008) by Ordinance 3030 on August 17, 2010 2. Normal Neighborhood Plan Framework (2015) by Ordinance on 2015. Chapter IV, Environmental Resources The following reports are adopted by reference as a support document to the Ashland Comprehensive Plan, Chapter IV, Environmental Resources. 1. City of Ashland Local Wetland Inventory and Assessment and Riparian Corridor Inventory (2005/2007) by Ordinance 2999 on December 15, 2009. Chapter VI, Housing Element The following reports are adopted by reference as a support document to the Ashland Comprehensive Plan, Chapter VI, Housing Element. 1) City of Ashland: Housing Needs Analysis (2012) by Ordinance 3085 on September 3, 2013 Chapter VII, Economy The following reports are adopted by reference as a support document to the Ashland Comprehensive Plan, Chapter VII, The Economy. 1. City of Ashland: Economic Opportunities Analysis (April 2007) by Ordinance 3030 on August 17, 2010 Chapter XII, Urbanization The following reports are adopted by reference as a support document to the Ashland Comprehensive Plan, Chapter XII, Urbanization. 1. City of Ashland: Buildable Lands Inventory (2011) by Ordinance 3055 on November 16, 2011. Lo M o L.L.J N N ^ t- LA C N X 91 75 2 U .Q C O ,,fir C C • r+"i _ r 0 LL x c x [a X c d Ln m -0 O an O N z O u d L O O O to > L C N .C D z 0) O ° 'a a z c O o m O C ca x - l7 X x O m X ° m ~e c z in O o U 6 w C 0 m a u m Q7 O N G C L O L m C L _ N 0 O U `0 O C C J a-~ C O V (n O L C t LO C cu i2 T C L O C C T C L cO O_ O T Ln L cn ..C V1 o a) a, L to Y a M V O c0 p cn CO z O C Q1 ,41 ON C O J > 0 .E f0 N a) C '0 O_ v m T O) O L 0E N c ar N m ° U m u W o O ° U U m 3 ¢ ° Q d c7 U C~ z a a- 0 c C 3 Y O Q ~ O O U a) L U a E M 75 a m E _ E O ca U1 _ O . _ O O C~ C 'c T - 0 3 p 2 C cD- U 41 = a _Q O 'C M ` E C T U C C ca E N C O O C R3 O O. O N p ° C O _0 C N C i y N > Cl) ..C ca 7 ca ca O O d C 0 U 0 -E V) O cc 1 O cn C m Q1 a) u J O C C O_ .C C C Q) = U N .C C O E O E O U 'O U (a C O -~e D_ 0) C O_ ca U Q N C O C X _0 U) V) at 6) C " Q IW- c c o o3 o J a 0 O d U m cu C m W N C E p a v m 0 s E o p v T v E uoi m c m Y ° a, p C C) ° -O D 'aD m o Q C 3 a a > a Y 'o 'x c:3 u c3 a c LL > v F°- o i o -O ~ a a -°O 0 CY) co O T s+ ca C LL O_ +r c cn s z o l7 0 a) °C m n U co n m c o c u a r ai a m o v v n ¢ 3 a 0 p E o m c > v r c N° c E c J p o 3 m C U Q m m ¢ Y VO C ° C N > N E CL to w x U vc m i C M Q y U ca 01 O O O O C al h C Y al O 01 Q) O U U U O U a) G r ¢ m o ¢ u z c o L O a 0L Q Q o- o s o o = 3 o -0 ° a a, D Y cn U o "O ` w0- 7 -O N r p Q N m O m cu U- c c M ai c c E > H v Ov a M V cn O d H H C7 o m F- CO W a a V z l7 N N N N M w d Im m j c m z 3 ~ o l7 I o I I m ' o a ~ N C m F I Q N W T D w u ~ Q cc } a to Q Z ' oacl z o z i l¢!1 u~l Z ~ Ln i N m It Ln ! Ln ~o rn m N III N L! 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E 3 5 o c o o o o°° E c m M 0 ? v v o N V d v a U ct E C v w C: C: o v ° Q x " ^ v N a ti y u o c [ n_ ° u ° .o o ° 'o a u n~A o r ti 3 °cA s Q 'G [ O ^A C c ° ..C ca.., O n" -b iC O v v "Q R. .r C v c v Q E ~ v E ° E 3° a E 3° L o 'U ° c> w 7~ -u tiD o .E v cd o > r ° c v o o o ~c U E c ° a c w 3 w E a n 3 w° c a U° x C7 ° ° EC O .G U 'O U ° 7j c > ° ° v r ° w LJ -0 -.c E u x .o a a°n o v o a o M ° a, O M v„ O u q v a p rr O C O N C > v tt u cd i.n V v U ~ ~ LJ C ~ C i, a - y ~ <a u c.G di p c 3 v 3>'u c •Q p c o -u C'i ct C!" -d 'won a u r .c W ~ > It C. ro o v'° o M o ce y C 'H " 4 [ 3 E a Q ° U o o w . It C bpi c p ° oa a o- o In ''p c E v 4 u u 'b C w V1rG v U 2 C O~ r O QJ E 2 LL C O O L O L O) z cu E 0 z CITY OF Exhibit C ASHLAND I Ashland 1 Middle f School a 3 Walker ( Ai { i Elementary School 1 7TT i t Jj~i R( N"C-D r # 1 i 0 200 400 800 1,200 Fe Normal Neighborhood Plan Comprehensive Plan Map Amendment Normal Neighborhood Plan ORDINANCE NO. AN ORDINANCE AMENDING THE STREET DEDICATION MAP, PLANNED INTERSECTION AND ROADWAY IMPROVEMENT MAP, AND PLANNED BIKEWAY NETWORK MAP OF THE ASHLAND TRANSPORTATION SYSTEM PLAN FOR THE NORMAL NEIGHBORHOOD PLAN AREA, AND AMENDING STREET DESIGN STANDARDS WITHIN THE ASHLAND MUNICIPAL CODE CHAPTER 18.4.6 TO ADD A NEW SHARED STREET CLASSIFICATION. Annotated to show del s and additions to the code sections being modified. Deletions are bold lined through and additions are in bold underline. WHEREAS, Article 2. Section 1 of the Ashland City Charter provides: Powers of the City The City shall have all powers which the constitutions, statutes, and common law of the United States and of this State expressly or impliedly grant or allow municipalities, as fully as though this Charter specifically enumerated each of those powers, as well as all powers not inconsistent with the foregoing; and, in addition thereto, shall possess all powers hereinafter specifically granted. All the authority thereof shall have perpetual succession. WHEREAS, the above referenced grant of power has been interpreted as affording all legislative powers home rule constitutional provisions reserved to Oregon Cities. City of Beaverton v. International Ass'n of Firefighters, Local 1660, Beaverton Shop 20 Or. App. 293; 531 P 2d 730, 734 (1975); and WHEREAS, the City of Transportation Commission considered the above-referenced amendments to the Transportation System Plan at a duly advertised public hearing on , 2015 and following deliberations recommended approval of the amendments by a vote of - ; and WHEREAS, the City of Ashland Planning Commission considered the above-referenced amendments to the Transportation System Plan at a duly advertised public hearing on July 28, 2015 and following deliberations recommended approval of the amendments by a vote of and WHEREAS, the City Council of the City of Ashland conducted a duly advertised public hearing on the above-referenced amendments on September 1, 2015, and on [subsequent public hearing continuance dates]; and WHEREAS, the City Council of the City of Ashland, following the close of the public hearing and record, deliberated and conducted first and second readings approving adoption of the Page 1 of 6 Ordinance in accordance with Article 10 of the Ashland City Charter; and WHEREAS, the Ashland Comprehensive Plan includes goals and policies intended to work towards creating an integrated land use and transportation system to address the Transportation Planning Rule (TPR) Oregon Administrative Rule 660-012-0000 directive for coordinated land use and transportation plans should ensure that the planned transportation system supports a pattern of travel and land use in urban areas that will avoid the air pollution, traffic and livability problems faced by other large urban areas of the country through measures designed to increase transportation choices and make more efficient use of the existing transportation system."; and WHEREAS, the Street Dedication Map, Planned Intersection and Roadway Improvement Map and Planned Bikeway Network Map are adopted official maps for long range planning purposes, and are periodically amended to identify streets and pedestrian and bicycle pats that will be needed in the future to connect the street network and provide access to undeveloped areas within the Urban Growth Boundary (UGB); and WHEREAS, the Ashland Comprehensive Plan includes the following policies addressing street dedications: 1) Development of a modified grid street pattern shall be encouraged for connecting new and existing neighborhoods during subdivisions, partitions, and through the use of the Street Dedication map. (10.09.02.32); and 2) Street dedications shall be required as a condition of land development. A future street dedication map shall be adopted and implemented as part of the Land Use Ordinance. (10.09.02.34).; and WHEREAS, the City Council of the City of Ashland has determined that in order protect and benefit the health, safety and welfare of existing and future residents, and to address changes in existing conditions and projected needs related to land use and transportation patterns, it is necessary to amend the Ashland Comprehensive Plan in the manner proposed, that an adequate factual base exists for the amendments, the amendments are consistent with the comprehensive plan and that such amendments are fully supported by the record of this proceeding. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. The above recitations are true and correct and are incorporated herein by this reference. SECTION 2. The officially adopted City of Ashland Street Dedication Map, referenced in Ashland as Figure 10-1 in the Ashland Transportation System Plan is hereby amended to include the Normal Neighborhood Plan Street Network attached hereto as Exhibit A. SECTION 3. The City of Ashland Planned Bikeway Network Map, referenced in the Ashland Transportation System Plan as Figure 8-1. is hereby amended to include the Normal Neighborhood Plan Pedestrian and Bicycle Network attached hereto as Exhibit B. SECTION 4. The City of Ashland Planned Intersection and Roadway Improvement Map, referenced in the Ashland Transportation System Plan as Figure 10-3. is hereby amended to include East Main Street as a Planned Avenue from Walker Avenue to Ashland St. Page 2 of 6 SECTION 5. The Ashland Municipal Code Chapter 18.4.6.040, Street Design Standards, street classification table is hereby amended to include a new classification of "Shared Street" as follows 18.4.6.040 F. Design Standards. A description of street design standards for each street classification follows in Table 18.4.6.040.F and subsection 18.4.6.040. G. All elements listed are required unless specifically noted, and dimensions and ranges represent minimum standard or ranges for the improvements shown. The approval authority may require a dimension within a specified range based upon intensity of land use, existing and projected traffic and pedestrian volumes, or when supported through other applicable approval standards. The approval authority may approve dimensions and ranges greater than those proposed by an applicant. Table 18.4.6.040. F: City of Ashland Street Design Standards WITHIN CURB-TO-CURB AREA TYPE OF AVERAGE RIGHT- CURB-TO- MOTOR MEDIAN BIKE PARK CURB PARK- SIDE- STREET DAILY OF- CURB VEHICLE AND/OR LANES -ING ROW WALKS TRIPS WAY PAVEMENT TRAVEL CENTER (ADT) WIDTH WIDTH LANES TURN on on on on LANE both both both both sides sides sides sides 2-Lane 8,000 to 611-87' 34' 11' none 6' 8'-9' 6" 51-8'' 6'-10' 10,2 Boulevard 3-Lane 30,000 73'-99' 46' 11' 12' 6' 8'-9' 6" 5'-8" 6'-10'2 Boulevard 5-Lane 95'-121' 68' 11' 12' 6' 8'-9' 6" 5'-8" 6'-10' 10,2 Boulevard 2-Lane 3,000 to 591-86' 32-33' 101-10.5' none 6' 8'-9' 6" 5'-8'' 6'-10' 10,2 Avenue 3-Lane 10,000 97.5, 43.5'-44.5' 10'-10.5' 11.5' 6' 8'-9' 6" 5'-8'' 6'-10'2 Avenue Neighborhood 1, 500 to NA NA 3 Collector, 5,000 Residential No Parking 49-51' 22' 11' none 6" 8' 5'-6' Parking One 501-56' 251-27' 91-10' 7' 6" 7'-8' 5'-6' Side Parking Both 571-63' 32'-34' 91-10' 7' 6" 71-8' 5'-6' Sides Neighborhood Collector, Commercial Parallel Parking One 55'-65' 28' 10' 8' 6" 51-8" 8'-10' 10,2 Side Parallel 63'-73' 36' 10' 8' 6" 5'-8" 8'-10' 2 Parking Both Page 3 of 6 Table 18.4.6.040.F: City of Ashland Street Design Standards WITHIN CURB-TO-CURB AREA TYPE OF AVERAGE RIGHT- CURB-TO- MOTOR MEDIAN BIKE PARK CURB PARK- SIDE- STREET DAILY OF- CURB VEHICLE AND/OR LANES -ING ROW WALKS TRIPS WAY PAVEMENT TRAVEL CENTER (ADT) WIDTH WIDTH LANES TURN on on on on LANE both both both both sides sides sides sides Sides Diagonal Parking One 65'-74' 37' 10' 17' 6" 5'-8'' 8'-10' 2 Side Diagonal Parking Both 81'-91' 54' 10' 17' 6" 5'-8" 8'-10' 2 Sides Neighborhood less than NA NA 3 Street 1,500 Parking One 47'-51' 22' Queuing 7 6 5-8" 5 6 Side Neighborhood Street Parking Both 50'-57' 25'-28' Queuing 7' 6" 5'-8' 5'-6' Sides 4 100 Less than Private Drive 15'-20' 12'-15' Queuing NA NA NA NA NA NA Shared Less Street than 25' 18' paved 12' NA NA NA NA NA NA 1500 12'paved Alley NA 16' width, 2' str NA NA NA NA NA NA NA i ps on both sides 6'-10' paved Multi-Use NA 12'48' width, 2'-4' NA NA NA NA NA NA NA Path strips on both sides 1) 7'- 8' landscape parkrow shall be installed in residential areas; 5' hardscape parkrow with tree wells shall be installed in commercial areas on streets with on-street parking lanes, or 7' landscape parkrow may be used in commercial areas on streets without on-street parking lanes or where the street corridor includes landscaped parkrow. Street Trees shall be planted in parkrows pursuant to 18.4.4.030. 2) 6' sidewalk shall be installed in residential areas; 8'-10' sidewalk shall be installed in commercial areas; 10' sidewalk shall be required on boulevards in the Downtown Design Standards Zone. 3) Bike lanes are generally not needed on streets with low volumes (less than 3, 000 ADT) or low motor vehicle travel speeds (less than 25mph). For over 3, 000 ADT or actual travel speeds exceeding 25 mph, 6' bike lanes; one on each side of the street moving in the same direction as motor vehicle traffic 4) A private drive is a street in private ownership, not dedicated to the public, which serves three or less units. Private drives are permitted in the Performance Standards Options overlay. SECTION 6. The Ashland Municipal Code Chapter subsection 18.4.6.040 G, Street Design Standards, is hereby amended to add a new classification of "Shared Street" as follows: Page 4 of 6 18.4.6.040.G.8 Shared Street Provides access to residential uses in an area in which right-of-way is constrained by natural features, topography or historically significant structures. The constrained right- of-way prevents typical bicycle and pedestrian facilities such as sidewalks and bicycle lanes. Therefore, the entire width of the street is collectively shared by pedestrians, bicycles, and autos The design of the street should emphasize a slower speed environment and provide clear physical and visual indications the space is shared across modes. See Figure 18.4.6.040.G.8. Prototypical Section: Shared Street J Hw 0. t~M 18' 25' Figure 18.4.6.040.G.8 Shared Street Street Function: Provide vehicular, pedestrian, and bicycle neighborhood circulation and access to individual residential and commercial properties designed to encourage socializing with neighbors, outdoor play for children, and creating comfortable spaces for walking and biking. Connectivity: Connects to all types of streets. Average Daily Traffic: 1,500 or less motor vehicle trips per day Managed Speed: Motor vehicle travel speeds should be below 15 mph Right-of-Way Width: 25' Page 5 of 6 Pavement width: 18' minimum, maintaininlz full fire truck access and minimum turning paths at all chanIZes in alil4nment and intersections. Motor Vehicle Travel Lanes: Minimum 12' clear width. Bike Lanes: Not applicable, bicyclists can share the travel lane and easily negotiate these low use areas Parkin: Parkinlz and loading areas may be provided within the right of way with careful consideration to ensure parked vehicles do not obstruct pedestrian, bicycles, or emergency vehicle access. Parkrow: Not applicable Sidewalks: Not applicable, pedestrians can share the travel lane and easily negotiate these low use areas. Refuge areas are to be provided within the right of way to allow pedestrians to step out of the travel lane when necessary. SECTION 7. Severability. The sections, subsections, paragraphs and clauses of this ordinance are severable. The invalidity of one section, subsection, paragraph, or clause shall not affect the validity of the remaining sections, subsections, paragraphs and clauses. SECTION 8. Codification. Provisions of this Ordinance shall be incorporated in the City Comprehensive Plan and the word "ordinance" may be changed to "code", "article", "section", or another word, and the sections of this Ordinance may be renumbered, or re-lettered, provided however that any Whereas clauses and boilerplate provisions (i.e. Sections 1, 3-5 need not be codified and the City Recorder is authorized to correct any cross-references and any typographical errors. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the day of , 2015, and duly PASSED and ADOPTED this day of 12015. Barbara M. Christensen, City Recorder SIGNED and APPROVED this day of , 2015. John Stromberg, Mayor Reviewed as to form: David Lohman, City Attorney Page 6 of 6 Exhibit A Road Classifications neigborhood collector local street ,.r UM shared street • • multi-use path Shared Streets within the Normal Neighborhood Plan areamay be alternatively developed as alleys or multi-use paths. Improvement of the rail road crossing requires approval of an application for an at grade railroad crossing. Normal Neighborhood Plan Street Network Map 0 200 400 800 Feet CITY OF Exhibit B ASHLAND e e e e e e e e e e e e• boos** ~ 00 o e• e 040 • e • • ee • . e•" e e • e ee °e • •o e• • e • e e e • • e e • ° ee e • e• • e e 000 Normal Neighborhood Plan Avenue with sidewalks & bikelanes Pedestrian and Bicycle Network Streets with sidewalks Shared Street 0 200 400 800 Feet ° • • • Multi-use path 7/28/2015 ORDINANCE NO. AN ORDINANCE AMENDING THE ASHLAND MUNICIPAL CODE CREATING A NEW CHAPTER 18.3.4 NORMAL NEIGHBORHOOD DISTRICT, AMENDING CHAPTER 18.2.1.020 TO ADD A NORMAL NEIGHBORHOOD ZONING CLASSIFICATION, AND AMENDING CHAPTER 18.2.1.040 TO ADD A NORMAL NEIGHBORHOOD SPECIAL DISTRICT. Annotated to show deletions and additions to the code sections being modified. Deletions are bold lined through and additions are in bold underline. WHEREAS, Article 2. Section I of the Ashland City Charter provides: Powers of the City The City shall have all powers which the constitutions, statutes, and common law of the United States and of this State expressly or impliedly grant or allow municipalities, as fully as though this Charter specifically enumerated each of those powers, as well as all powers not inconsistent with the foregoing; and, in addition thereto, shall possess all powers hereinafter specifically granted. All the authority thereof shall have perpetual succession. WHEREAS, the above referenced grant of power has been interpreted as affording all legislative powers home rule constitutional provisions reserved to Oregon Cities. City of Beaverton v. International Ass'n of Firefighters, Local 1660, Beaverton Shop 20 Or. App. 293; 531 P 2d 730, 734 (1975); and WHEREAS, the City of Ashland is projected to grow by approximately 3,250 residents by 2030 and 2,000 employees by 2027, and the City Council reaffirmed the long-standing policy of accommodating growth within the Ashland Urban Growth Boundary rather than growing outward into surrounding farm and forest lands in the Greater Bear Creek Valley Regional Problem Solving (RPS) planning process; and WHEREAS, the City of Ashland seeks to balance projected population and employment growth with the community goal of retaining a district boundary and preventing sprawling development, and to this end examines opportunities to use land more efficiently for housing and businesses; and WHEREAS, the City of Ashland continues the community's tradition of integrating land use and transportation planning, and using sustainable development measures such as encouraging a mix and intensity of uses on main travel corridors to support transit service and use, integrating affordable housing opportunities, and reducing carbon emissions by providing a variety of transportation options; and Page 1 of 4 WHEREAS, the City conducted a planning process involving a series of public workshops, on- line forum, key participant meetings and study sessions from October 2011 through July 2015 involving a three-step process in which participants identified the qualities that make a successful neighborhood„ developed vision statements for the study area, and reviewed and revised plans illustrating an example of what development might look when the 94 acre is incorporated into the City of Ashland; and WHEREAS, the final report for the Normal Neighborhood Plan included recommended amendments to the zoning map and land use ordinance which would support the development of the neighborhood as envisioned in the planning process being small walkable neighborhood modules that provide concentrations of housing grouped in a way to encourage more walking, cycling and transit use; and WHEREAS, the City of Ashland Planning Commission considered the above-referenced recommended amendments to the Ashland Municipal Code and Land Use Ordinances at a duly advertised public hearing on July 28, 2015, and following deliberations, recommended approval of the amendments by a vote of ; and WHEREAS, the City Council of the City of Ashland conducted a duly advertised public hearing on the above-referenced amendments on , 2015; and following the close of the public hearing and record, deliberated and conducted first and second readings approving adoption of the Ordinance in accordance with Article 10 of the Ashland City Charter; and WHEREAS, the City Council of the City of Ashland has determined that in order to protect and benefit the health, safety and welfare of existing and future residents of the City, it is necessary to amend the Ashland Municipal Code and Land Use Ordinance in manner proposed, that an adequate factual base exists for the amendments, the amendments are consistent with the comprehensive plan and that such amendments are fully supported by the record of this proceeding. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. The above recitations are true and correct and are incorporated herein by this reference. SECTION 2. A new Chapter 18.3.4 of the Ashland Municipal Code creating a new overlay district [Normal Neighborhood District ] set forth in full codified form on the attached Exhibit A and made a part hereof by this reference, is hereby added to the Ashland Municipal Code. SECTION 3. Chapter 18.2.1.020, of the Zoning Regulations and General Provisions section of the Ashland Municipal Code, is hereby amended to read as follows: 18.2.1.020 Zoning Map and Classification of Zones For the purpose of this ordinance, the City is divided into zones designated and depicted on the Zoning Map, pursuant to the Comprehensive Plan Map, and summarized in Table 18.2.1.020. Page 2 of 4 Table 18.2.1.020 Base Zones Overly Zones Residential - Woodland WR Airport Overly Residential - Rural RR Detail Site Review Overly Residential - Single-Family (R-1-10, R-1-7.5, Downtown Design Standards and R-1-5 Overly Residential - Suburban (R-1-3.5) Freeway Sign Overlay Residential - Low Density Multiple Family (R-2) Historic District Overlay Residential - High Density Multiple Family (R-3) Pedestrian Place Overlay Commercial (C-1) Performance Standards Options Overlay Commercial - Downtown (C- 1-D) Physical and Environmental Constraints Overlay Employment (E-1) -Hillside Lands Industrial (M-1) -Floodplain Corridor Lands -Severe Constraints Lands Special Districts -Water Resources Croman Mill District (CM) -Wildfire Lands Health Care Services District (HC) Residential Overly Normal Neighborhood (NN) North Mountain Neighborhood District (NM) Southern Oregon University District SOU SECTION 4. Chapter 18.2.1.040, of the Zoning Regulations and General Provisions section of the Ashland Municipal Code, is hereby amended to read as follows: 18.2.1.040 Applicability of Zoning Regulations Part 18.2 applies to properties with base zone, special district, and overlay zone designations, as follows: Table 18.2.1.040: Applicability of Standards to Zones, Plan Districts and Overlays Designation Applicability Base Zones Residential - Woodland (WR) Chapter 18.2 Applies Directly Residential - Rural (RR) Chapter 18.2 Applies Directly Residential - Single-family (R-1-10, R-1- Chapter 18.2 Applies Directly 7.5, R-1-5) Chapter 18.2 Applies Directly Residential - Suburban (R-1-3.5) Chapter 18.2 Applies Directly Residential - Low Density Multiple Family Chapter 18.2 Applies Directly (R-2) Chapter 18.2 Applies Directly Residential - High Density Multiple Family Chapter 18.2 Applies Directly (R-3) Chapter 18.2 Applies Directly Commercial (C-1) Commercial - Downtown (C-1-D) Employment (E-1) Industrial M-1 Page 3 of 4 Table 18.2.1.040: Applicability of Standards to Zones, Plan Districts and Overlays Designation Applicability Special Districts Croman Mill District Zone (CM) CM District Replaces chapter 18.2 Health Care Services Zone (HC) NN District Replaces chapter 18.2 Normal Neighborhood District (NN) NM District Replaces chapter 18.2 North Mountain Neighborhood (NM) Southern Oregon University SOU Overlay Zones Airport Overlay Modifies chapter 18.2 Detail Site Review Overlay Modifies chapter 18.2 Downtown Design Standards Overlay Modifies chapter 18.2 Freeway Sign Overlay Modifies chapter 18.2 Historic Overlay Modifies chapter 18.2 Pedestrian Place Overlay Modifies chapter 18.2 Performance Standards Options Overlay Modifies chapter 18.2 Physical and Environmental Constraints Overlay Modifies chapter 18.2 Residential Overly Modifies chapter 18.2 SECTION 5. Severability. The sections, subsections, paragraphs and clauses of this ordinance are severable. The invalidity of one section, subsection, paragraph, or clause shall not affect the validity of the remaining sections, subsections, paragraphs and clauses. SECTION 6. Codification. Provisions of this Ordinance shall be incorporated in the City Code and the word "ordinance" may be changed to "code", "article", "section", or another word, and the sections of this Ordinance may be renumbered, or re-lettered, provided however that any Whereas clauses and boilerplate provisions, and text descriptions of amendments (i.e. Sections 1- 2, 5-6) need not be codified and the City Recorder is authorized to correct any cross-references and any typographical errors. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the day of 2015, and duly PASSED and ADOPTED this day of , 2015. Barbara M. Christensen, City Recorder SIGNED and APPROVED this day of , 2015. John Stromberg, Mayor Reviewed as to form: David Lohman, City Attorney Page 4 of 4 ZlJO L a6ed suol;elnBoU leaauaE) 0£0't'£'8~ uaano6 lleys }ou}s14 pooyaogy6laN lewaoN G141 10 suolslnoid ayl 'uollelnbei ao uol}nlosai 'eoueulpio aaylo Aue ul paquosep spiepue}s algeaedwoo y}Inn }oyluoo aa;deyo slyj;o suolslnoid ay; ajaym `aa;deyo sly} ul pap!noid eslmaay;o se jdaoxa 'aoueuipio sly} ;o suoljoes algeoildde lie laaw o; pajlnbai sl;ola}s!d pooyaoggblaN lewaoN ayl ulyl!m paleool luawdolanaa -((alep) aagwnu#] aoueulpio Aq pa;dope ueld pooyaog46laN lewaoN ayj ol;uensind pue 'dell buluoZ puelysy ayj uo }oiajsia pooyaogy6laN lewaoN se pa;eu6lsap sai}aadoid o; salldde aaldeyo siyl A;Illgeolldd`d OZO'V'£'84 }uawa6euew Jalem wao}s;o sll;auaq ay} a}owoad o} pue ainjonalsea;ul mau jo;soo le1pi pue lualxa ay} azlwlulw o} juawdolanap }oedwl mol jo saldloulad Aldde II!m pooyaogy6lau ay} ;o luawdolanap ayl -pooyaoggbiau ayj jo sauepunoq ayj puoAaq slaaals pue 'syjed 'sl!eal leuol6ai 4o ~ jompu ja6ael ayj of joauuoo osle !I!m Niomlau slyl -sweaals pue 'spuel;am 'seaae leinjeu ayj o} uoiloauuoo yjlm 'sllea} pue syled 'sAalle pue s}sails;o ~jomjau paloauuoo a Aq paziaa}oeaeyo aq IIlm pooyaoggbiau ayl -saoinosaa bul~aed 1@@jls-.4o pue;aaals-uo jualol}}a y6noayl pa6euew sl bui~jed aiaym pue pooyjogy6iau ayj;o i9joeaeyo ayj foal;aa ;eyl su6lsap buippq yLlm sassauisnq buimas pooyaogy6lau alowoad oL paleu6isep sl eaae lelojawwoo pooyaogy6iau ayl -sainlea; le.injeu }ueol;lu6ls jay}o pue 'spuelpm 'sioplaaoo wea.a;s 'saoeds uado 6UTAJasaid allym sadAj 6ulsnoy;o Ajauen a 6uilowoid aoj luudanlq a sl ueld pooyaogy6laN lewaoN ayl '6ulnll pooyaogy6lau leuoppeal aoj Iuawuoalnua ue aplnoid o; pau6isap si pooyaogy6lau ayl asodand O OTT'94 ainpaooad lenoiddy pue malna~{ 080't,'£'8 [ [aaployaoeldl 30lJlsla 6uloueuld paouenpy 9L0'b'£'8 L Aelaano easy uol>.enaasuoO 0/0'17'£'8[ spiepuelS u6lsaa pue luowdolanaa @I!S 090'b'E'8L suoijeln6aH leuolsuaw!Q 090'17-£-8[ suoljeln6a~j ash Ob0'b'£'8L sluawaalnbeH leaauaE) 080-t7-E-8[ Al!l!geollddV OZO'ti'£'8 [ asodind 0 [O'WE'S [ sluawpuewv opoo 8~ aa; eyo 131 i}sia poogaogqBIGN IeWJON V j q qx:~ A. Conformance with the Normal Neighborhood Plan. Land uses and development, including construction of buildings, streets, multi-use paths, and open space shall be located in accordance with those shown on the Normal Neighborhood Plan maps adopted by Ordinance [#number (date)). B. Performance Standards Overlay. All applications involving the creation of three or more lots shall be processed under chapter 18.3.9 Performance Standards Option. C. Amendments. Major and minor amendments to the Normal Neighborhood Plan shall comply with the following procedures: 1. Major and Minor Amendments a. Major amendments are those that result in any of the following: i. A change in the land use overlay designation. ii. A change in the maximum building height dimensional standards in section 18.3.4.050 iii. A change in the allowable base density, dwelling units per acre, in section 18.3.4.050. iv. A change in the Plan layout that eliminates a street, access way, multi-use path or other transportation facility. v. A change in the Plan layout that provides an additional vehicular access point onto East Main Street or Clay Street. vi. A change not specifically listed under the major and minor amendment definitions. b. Minor amendments are those that result in any of the following: i. A change in the Plan layout that requires a street, access way, multi-use path or other transportation facility to be shifted fifty (50) feet or more in any direction as long as the change maintains the connectivity established by Normal Avenue Neighborhood Plan. ii. A change in a dimensional standard requirement in section 18.3.4.050, but not including height and residential density. iii. A change in the Plan layout that changes the boundaries or location of a conservation area to correspond with a delineated wetland and water resource protection zone, or relocation of a designated open space area. 2. Major Amendment - Type II Procedure. A major amendment to the Normal Neighborhood Plan is subject to a public hearing and decision under a Type II Procedure. A major amendment may be approved upon finding that the proposed modification will not adversely affect the purpose of the Normal Neighborhood Plan. A major amendment requires a determination by the City that: a. The proposed amendment maintains the transportation connectivity established by the Normal Neighborhood Plan; b. The proposed amendment furthers the street design and access management concepts of the Normal Neighborhood Plan. Page 2 of 12 If c. The proposed amendment furthers the protection and enhancement of the natural systems and features of the Normal Neighborhood Plan, including wetlands, stream beds, and water resource protection zones by improving the quality and function of existing natural resources. A d. The proposed amendment will not reduce the concentration or variety of housing types permitted in the Normal Neighborhood Plan. e. The proposed amendment is necessary to accommodate physical constraints evident on the property, or to protect significant natural features such as trees, rock outcroppings, streams, wetlands, water resource protection zones, or similar natural features, or to adjust to existing property lines between project boundaries. 3. Minor Amendment - Type 1 Procedure. A minor amendment to the Normal Neighborhood Development Plan which is subject to an administrative decision under the Type I 11 . Procedure. Minor amendments are subject to the Exception to the Site Design and Use Development Standards of chapter 18.5.2.050.E. 18.3.4.040 Use Regulations A. Plan overlay zones. There are four Land Use Designation Overlays zones within the Normal Neighborhood Plan are intended to accommodate a variety of housing opportunities, preserve natural areas and provide open space. 1. Plan NN-1-5 zone The use regulations and development standards are intended to create, maintain and promote single-dwelling neighborhood character. A variety of housing types are allowed, in addition to the detached single dwelling. Development standards that are largely the same as those for single dwellings ensure that the overall image and character of the single-dwelling neighborhood is maintained. 2. Plan NN-1-3.5 zone. The use regulations and development standards are intended to create, maintain and promote single-dwelling neighborhood character. A variety of housing types are allowed including multiple compact attached and/or detached dwellings. Dwellings may be grouped around common open space promoting a scale and character compatible with single family homes. Development standards that are largely the same as those for single dwellings ensure that the overall image and character of the single-dwelling neighborhood is maintained. 3. Plan NN-1-3.5-C zone. The use regulations and development standards are intended to provide housing opportunities for individual households through development of multiple compact attached and/or detached dwellings with the added allowance for neighborhood-serving commercial mixed- uses so that many of the activities of daily living can occur within the Normal Neighborhood. The public streets within the vicinity of the NN-1-3.5-C overlay are to provide sufficient on-street parking to accommodate ground floor neighborhood business uses. Page 3 of 12 4. Plan NN-2 zone. The use regulations and development standards are intended to create and maintain a range of housing choices, including multi-family housing within the context of the residential character of the Normal-Neighborhood Plan. B. Normal Neighborhood Plan Residential Building Types. The development standards for the Normal Neighborhood Plan will preserve neighborhood character by incorporating four distinct land use overlay areas with different concentrations of varying housing types. 1. Single Dwelling Residential Unit. A Single Dwelling Residential Unit is a detached residential building that contains a single dwelling with self-contained living facilities on one lot. It is separated from adjacent dwellings by private open space in the form of side yards and backyards, and set back from the public street or common green by a front yard. Auto parking is generally on the same lot in a garage, carport, or uncovered area. The garage may be detached or attached to the dwelling structure. 2. Accessory Residential Unit. An Accessory Residential Unit is a secondary dwelling unit on a lot, either attached to the single- family dwelling or in a detached building located on the same lot with a single-family dwelling, and having an independent means of entry. 3. Double Dwelling Residential Unit (Duplex). A Double Dwelling Residential Unit is a residential building that contains two dwellings located on a single lot, each with self-contained living facilities. Double Dwelling Residential Units must share a common wall or a common floor/ ceiling and are similar to a Single Dwelling Unit in appearance, height, massing and lot placement. 4. Attached Residential Unit. (Townhome, Row house) An Attached Residential Unit is single dwelling located on an individual lot which is attached along one or both sidewalls to an adjacent dwelling unit. Private open space may take the form of front yards, backyards, or upper level terraces. The dwelling unit may be set back from the public street or common green by a front yard. 5. Clustered Residential Units - Pedestrian-Oriented. Pedestrian-Oriented Clustered Residential Units are multiple dwellings grouped around common open space that promote a scale and character compatible with single family homes. Units are typically arranged around a central common green under communal ownership. Auto parking is generally grouped in a shared surface area or areas. 6. Multiple Dwelling Residential Unit. Page 4 of 12 Multiple Dwelling Residential Units are multiple dwellings that occupy a single building or multiple buildings on a single lot. Dwellings may take the form of condominiums or apartments. Auto parking is generally provided in a shared parking area or structured parking facility. 7. Cottage Housing. [Reserved] C. General Use Regulations. Uses and their accessory uses are permitted, special permitted or conditional uses in the Normal Neighborhood Plan area as listed in the Land Use Table. Table 18.3.4.040 Land Use NN-1-5 NN-1-3.5 NN-1-3.5-C NN-2 Descriptions Single family Suburban Suburban Multi-family Residential Residential Residential Low Density with Residential commercial Residential Uses Single Dwelling Residential Unit P P N N (Single-Family Dwelling) Accessory Residential Unit P P P N Double Dwelling Residential Unit N P P P (Duplex Dwelling) Cottage Housing (Placeholder] P N N N Clustered Residential Units N P P P Attached Residential Unit N P P P Multiple Dwelling Residential Unit N P P P (Multi family Dwelling) Manufactured Home on Individual Lot P P P P Manufactured Housing Development N P P P Neighborhood Business and Service Uses Home Occupation P P P P Retail Sales and Services, with each building limited to N N P N 3,500 square feet of gross floor area Professional and Medical Offices, with each building N N P N limited to 3,500 square feet of gross floor area Light manufacturing or assembly of items occupying six hundred (600) square feet or less, and contiguous N N P N to the permitted retail use. Restaurants N N P N Day Care Center N N P N Assisted Living Facilities N C C C Public and Institutional Uses Religious Institutions and Houses of Worship C C C C Public Buildings P P P P Page 5 of 12 Community Gardens P P P P Open space and Recreational Facilities P P P P P = Permitted Use; CU = Conditional Use Permit Required; N = Not Allowed 1. Permitted Uses. Uses listed as "Permitted (P)" are allowed. All uses are subject to the development standards of zone in which they are located, any applicable overlay zone(s), and the review procedures of Part 18.5. See section 18.5.1.020 Determination of Review Procedure. 2.Conditional Uses. Uses listed as "Conditional Use Permit Required (C)" are allowed subject to the requirements of chapter 18.5.4 Conditional Use Permits. 3. Prohibited Uses. Uses not listed in the Land Use Table, and not found to be similar to an allowed use following the procedures of section 18.1.5.040 Similar Uses, are prohibited. 18.3.4.050 Dimensional Regulations A. The lot and building dimensions shall conform to the standards in Table 18.3.4.050 below. Table 18.3.4.050 Dimensional Standards NN-1-5 NN-1-3.5 NN-2 NN-1-3.5C Base density, dwelling units per acre 4.5 7.2 13.5 Minimum Lot Area, square feet 5,000 3500 3000 (applies to lots created by partitions only) Minimum Lot Depth, feet 80 80 80 (applies to lots created by partitions only) Minimum Lot Width, feet 50 35 25 (applies to lots created by partitions only) Setbacks and yards (feet) Minimum Front Yard abutting a street 15 15 15 Minimum Front Yard to a garage facing a public street, 20 20 20 feet Minimum Front Yard to unenclosed front porch, feet 82 82 82 Minimum Side Yard 6 6 6 03 03 Minimum Side Yard abutting a public street 10 10 10 Minimum Rear Yard 10 ft per Bldg Story, 5 feet per Half Story Solar Access Setback and yard requirements shall conform to the Solar Access standards of chapter 18.4.8 Maximum Building Height, feet / stories 35 / 2.5 35 / 2.5 35 / 2.5 Maximum Lot Coverage, percentage of lot 50% 55% 65% Minimum Required Landscaping, percentage of lot 50% 45% 35% Parking See section 18.4.3.080 Vehicle Area Design Requirements Page 6 of 12 Minimum Outdoor Recreation Space, percentage of lot na na 8% 1 Minimum Lot Area , Depth, and Width requirements do not apply in performance standards subdivisions. 2 Minimum Front Yard to an unenclosed front porch (Feet), or the width of any existing public utility easement, whichever is greater, an unenclosed porch must be no less than 6 feet in depth and 8 feet in width, see section 18.6.1.030 for definition of porch. 3 Minimum Side Yard for Attached Residential Units (Feet) B. Density Standards Development density in the Normal Neighborhood shall not exceed the densities established by Table 18.3.4.050, except where granted a density bonus under chapter 18.3.9. Performance Standards Options and consistent with the following: 1 General Density Provisions. a. The density in NN-1-5, NN-1-3.5, NN-1-3.5-C and NN-2 zones is to be computed by dividing the total number of dwelling units by the acreage of the project, including land dedicated to the . public. b. Conservation Areas including wetlands, floodplain corridor lands, and water resource protection zones may be excluded from the acreage of the project for the purposes of calculating minimum density for residential annexations as described in section 18.5.8.050.F. c. Units less than 500 square feet of gross habitable area shall count as 0.75 units for the purposes of density calculations. d. Accessory residential units consistent with standards described in section 18.2.3.040 are not required to meet density or minimum lot area requirements. e. Accessory residential units shall be included for the purposes of meeting minimum density calculation requirements for residential annexations as described in 18.5.8.050.F. 2. Residential Density Bonuses. a. The maximum residential density bonuses permitted shall be as described in section 18.2.5.080.F. b. Cottage Housing. [Reserved] 18.3.4.060 Site Development and Design Standards. The Normal Neighborhood District Design Standards provide specific requirements for the physical orientation, uses and arrangement of buildings; the management of parking; and access to development parcels. Development located in the Normal Neighborhood District must be designed and constructed consistent with the Site Design and Use Standards chapter 18.5.2 and the following: A. Street Design and Access Standards. Design and construct streets and public improvements in accordance with the Ashland Street Standards. A change in the design of a street in a manner inconsistent with the Normal Neighborhood Plan requires a minor amendment in accordance with section 18.3.4.030.B. 1. Conformance with Street Network Plan: New developments must provide avenues, neighborhood collectors, streets, alleys, multi-use paths, and pedestrian and bicycle improvements consistent with the design concepts within the mobility chapter of the Normal Page 7 of 12 Neighborhood Plan Framework and in conformance with the Normal Neighborhood Plan Street Network Map. a. Streets designated as Shared Streets on the Normal Neighborhood Plan Street Network Map may be alternatively developed as alleys, or multiuse paths provided the following: i. Impacts to the water protection zones are minimized to the greatest extent feasible. ii. Pedestrian and bicyclist connectivity, as indicated on the Normal Avenue Neighborhood Plan Pedestrian and Bicycle Network Map, is maintained or enhanced. 2 Storm water management. The Normal Neighborhood Plan uses street trees, green streets, and other green infrastructure to manage storm water, protect water quality and improve watershed health. Discharge of storm water runoff must be directed into a designated green street and neighborhood storm water treatment facilities. a.. Design Green Streets. Streets designated as Green Streets within the Street Network, and as approved by the Public Works Department, shall conform to the following standards: i. New streets must be developed so as to capture and treat storm water in conformance with the City of Ashland Storm Water Master Plan. 3. Access Management Standards: To manage access to land uses and on-site circulation, and maintain transportation safety and operations, vehicular access must conform to the standards set forth in section 18.4.3.080, and as follows: a. Automobile access to development is intended to be provided by alleys where possible consistent with the street connectivity approval standards. b. Curb cuts along a Neighborhood Collector or shared street are to be limited to one per block, or one per 200 feet where established block lengths exceed 400 feet. 4. Required On-Street Parking: On-street parking is a key strategy to traffic calming and is required along the Neighborhood Collector and Local Streets. B. Site and Building Design Standards. 1. Lot and Building Orientation: a. Lot Frontage Requirements: Lots in the Normal Neighborhood are required to have their Front Lot Line on a street or a Common Green. b. Common Green. The Common Green provides access for pedestrians and bicycles to abutting properties. Common greens are also intended to serve as a common open space amenity for residents. The following approval criteria and standards apply to common greens: Page 8 of 12 i. Common Greens must include at least 400 square feet of grassy area, play area, or dedicated gardening space, which must be at least 15 feet wide at its narrowest dimension. 2. Cottage Housing: [Reserved] 3. Conservation of Natural Areas. Development plans must preserve water quality, natural hydrology and habitat, and preserve biodiversity through protection of streams and wetlands. In addition to the requirements of 18.3.11 Water Resources Protection Zones (Overlays), conserving natural water systems must be considered in the site design through the application of the following guidelines: a.Designated stream and wetland protection areas are to be considered positive design elements and incorporated in the overall design of a given project. b.Native riparian plant materials must be planted in and adjacent to the creek to enhance habitat. c.Create a long-term management plan for on-site wetlands, streams, associated habitats and their buffers. 4. Storm Water Management. Storm water run-off, from building roofs, driveways, parking areas, sidewalks, and other hard surfaces must be managed through implementation of the following storm water management practices: a. When required by the City Engineer, the applicant must submit hydrology and hydraulic calculations, and drainage area maps to the City, to determine the quantity of predevelopment, and estimated post-development, storm water runoff and evaluate the effectiveness of storm water management strategies. Computations must be site specific and must account for conditions such as soil type, vegetative cover, impervious areas, existing drainage patterns, flood plain areas and wetlands. b. Future Peak Storm water flows and volumes shall not exceed the pre-development peak flow. The default value for pre-development peak flow is .25 CFS per acre. c. Detention volume must be sized for the 25 year, 24 hour peak flow and volume. d. Development must comply with one or more of following guidelines. i. Implement storm water management techniques that endeavor to treat the water as close as possible to the spot where it hits the ground through infiltration, evapotranspiration or through capture and reuse techniques. ii. Use on-site landscape-based water treatment methods to treat rainwater runoff from all surfaces, including parking lots, roofs, and sidewalks. iii. Use pervious or semi-pervious surfaces that allow water to infiltrate soil. iv. Design grading and site plans that create a system that slows the stormwater, maximizing time for cleansing and infiltration. v. Maximizing the length of overland flow of storm water through bioswales and rain gardens, vi. Use structural soils in those environments that support pavements and trees yet are free draining. Page 9 of 12 vii. Plant deep rooted native plants. viii, Replace metabolically active minerals, trace elements and microorganism rich compost in all soils disturbed through construction activities. 5. Off-Street Parking. Automobile parking, loading and circulation areas must comply with the requirements of chapter 18.4.3 Parking, Access, and Circulation Standards, and as follows: a. Neighborhood serving commercial uses within the NN-1-3.5-C zone must have parking primarily accommodated by the provision of public parking areas and on- street parking spaces, and are not required to provide private off-street parking or loading areas, except for residential uses where one space shall be provided per residential unit. 6. Neighborhood Module Concept plans. The Neighborhood Module Concept plans (i.e. development scenarios) are for the purpose of providing an example of developments that conform to the standards, and do not constitute independent approval criteria. Concept plans are attached to the end of this chapter. 18.3.4.65 Exception to the Site Development and Design Standards An exception to the requirements Site Development and Design Standards must follow the procedures and approval criteria adopted under section 18.4.1.030, unless authorized under the procedures for a major amendment to plan. 18.3.4.070. Open Space Area Overlay All projects containing land identified as Open Space Areas on the Normal Neighborhood Plan Open Space Network Map, unless otherwise amended per section 18.3.030.C, must dedicate those areas as: common areas, public open space, or private open space protected by restrictive covenant. It is recognized that the master planning of the properties as part of the Normal Neighborhood Plan imparted significant value to the land, and the reservation of lands for recreational open space and conservation purposes is proportional to the value bestowed upon the property through the change in zoning designation and future annexation. 18.3.4.075. Advance Financing District [Reserved] 18.3.4.080. Review and Approval Procedure. All land use applications are to be reviewed and processed in accordance with the applicable procedures of Part 18.5. Page 10 of 12 Neighborhood Module Concept plans The City recognizes that future innovations in building technologies, water conservation practices, and creative approaches to site design and layout will help shape the neighborhood module concept in consideration of the unique characteristics of the properties being developed. As such these example illustrations presented are primarily intended to assist those involved in conceptualizing a development to better address the principle objectives outlined within the Normal Neighborhood Plan. 1 --A i1 _ ~ as IIdC3x3 ! i _ ~ ~ ~ Fet l .art a (okay v , h I ~J Y Sul i~fl,al(r. i r y rq ~ ~ i \oi" -`ac;3Ti pay Page 11 of 12 Normal Neighborhood District Zoning Classification Map. A ' I 4 h ~ t ' C .tiIAJ~ `j ~ ; ~ ~ IM"~i I ghtNi i Zoning NN-1-5 i NN-1-3.5 NN-1 -3.5-C t1 Ar - w.. NN-2 I i open space I C •I ~ i ```~,`j Road Classifications r 1 neig'borhood collector I ` local street II H,.I.iROCK [ shared street I t ■ ■ ■ ■ path i Normal Neighborhood District Zoning Classifications 0DG 400 803 Feet Page 12 of 12