HomeMy WebLinkAbout2015-337 CONT Chg Order #1 - Kogap Enterprises
CITY OF
- SHLAND
DEPARTMENT OF PUBLIC WORKS
CONTRACT CHANGE ORDER NO. I
PROJECT: Oak Street Railroad Crossing DATE: 11/17/15
LOCATION: Oak Street Railroad Crossing PROJECT NO.: 2007-13
CON'T'RACTOR: KOGAP Enterprises, Inc.
You are requested to perform the following described work upon receipt ofan approved copy ofthis document or as described by the Engineer:
Item No. Description Quantity Unit Price Amount
Item 41 Additional General Excavation (CY) q3.9 $ 30.00 453.00
Item #2 Additional Sub rade Geotextile (SY) $ 2.00 98.00
Item #3 Additional Ag re ate Base (Ton) 28.00 $ 392.00
Item #4 Additional Decom osed Granite Surfacina(Ton) 50.00 $ 195.00
Item #5 Additional Level 3, Dense ACP (Ton) $ 90.00 $ 2,070.00
Item #6 Additional Concrete Curb & Gutter (LF) 29 $ 40.00 $ 1,160.00
Item 47 Additional Concrete Driveway (SF) 80 $ 12.00 $ 960.00
Item 48 Additional Concrete Sidewalk (SF) 116 $ 7.00 $ 812.00
Item #9 Additional Longitudinal Pavement Markin (LF) 69 $ 150 $ 172.50
Item # 10 Additional Rock Mulch (CY) 3 $ 100.00 $ 300.00
Item #11 Additional Weed Control Geotextile (SF) 60 $ 1.00 $ 60.00
Item 412 Additional Saw-Cutting LS) l $ 324.00 $ 324.00
Item 413 Additional Concrete Removal & Pre (LS) 1 $ 557.00 $ 557.00
Item 414 Hi Earl Additive for Driveway (LS) 1 $ 544.00 $ 544.00
Total this Change Order $ 8,097.50
Previous Change Order $
Original Contract Total $ 71,347.50
Revised Contract Total $ 79,445.00
PERCENT CHANGE OF ORIGINAL CONTRACT 11.3
This document shall become an amendment to the conlr~ei`and all provisions of the contract will apph.
6 )
Recommended By:
Project Manager Date
Approved By:
Public Works Director Date
Accepted By: KOG'kP Enterprises, Inc.
P.O. Box 1608
Ivedford, OR 97501
~ 11-I~ IS
Contractor Representative Date
PWIENGINEERING 1e1.941-48s-5347
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From:
To:
Subject: Change Order Request
Date: Wednesday, November 04, 2015 12:38:26 PM
Attachments;
Karl,
Following are the change orders.
1. Additional sawcutting two different locations and two different times.
A. Saw cut to expand the asphalt area behind the lumber yard driveway approach
to accomadate the grades for the approach.
B. Sawcut west side an additional 8.5' to remove alligatored ac.
Cost for these 2 times is $300 plus 8% for allowed markup =$324.00
2. Additional removal and prep by hand of concrete in front of lumber yard.
A. Service truck, air compressor and jackhammer= $100.00 plus 17%
markup=$117.00
B. Three men @ two hours each, $56.00 per hour=$336.00 plus 22%
markup=$410.00
C. Disposal =$30.00
Totals; $557.00
3. High Early concrete additive for Driveway into lumber yard
A. 9 cys @ $56.00 per cy= $504 plus 8% markup= $544.00
Additional excavation, fabric, agg. base and ac are reflected in the bid Quantities
Thank you,
Frank McElheran,
Superintendent
541/ 776-6527 office
541/ 776-6539 fax
Page 1 / 1
. CITY OF ASHLAND DATE PO NUMBER
20 E MAIN ST. 9/23/2015 13133
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 002567 SHIP TO: Ashland Public Works
KOGAP ENTERPRISES, INC (541) 488-5587
PO BOX 1608 51 WINBURN WAY
MEDFORD, OR 97501 ASHLAND, OR 97520
FOB Point: Ashland, Oreqon Req. No.:
Terms: Net Dept.:
Req. Del. Date: Contact: Karl Johnson
Special Inst: Confirming? NO
Quantity Unit Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Oak Street Railroad Crossinq, includinq 71,347.50
street improvements, curb and gutter,
sidewalks driveways and other
improvements.
City of Ashland
Public Imrpovement Contract
Effective date: September 1, 2015
Completion date: November 6, 2015
Processed chanqe order 12/10/2015 8,097.50
Chanqe Order No. 1
I
i
SUBTOTAL 79 445.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 79,445.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 260.08.12.00.70420 E 200713.120 79,445.00
f% Authorized Signature VENDOR COPY
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM S H LAN
Request for a Change Order
Name of Supplier I Contractor 1 Consultant: KOGAP Enterprises, Inc. Total amount of this
contract amendment:
Purchase Order Number: #13133
Title I Description: Oak Street Railroad Crossing $85097.50
® Per attached contract amendment
Contract Amendment
Original contract amount $71,347.50 100 % of original contract
Total amount of previous contract amendments $0 0 % of original contract
Amount of this contract amendment $8,097.50 11.3 % of original contract
TOTAL AMOUNT OF CONTRACT $79.445.00 111.3 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES NO* (If "NO", requires Council approval 1 Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments :5 $6,000. ® "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments $100K for Goods 8" Services, :5
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt- Reason:
❑ "YES", Direct appointments $35,000 ❑ Exempt- Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods 8" Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5.000 to $75.000 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less, requiring the contract amendment
amendments :5 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt-Reason: ❑ Exempt - Reason: ❑ Exempt - Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number 200713.120 Account Number 260.08.12.00.704200 Account Number___-__-_ - -
*Expenditure must be chargedl to>th"I
propria account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signature: l~~/~ j Department Head S\ ature:
4
(Totalamount of contract? $5,000)
City Administrator:
q I (Equal to or greater than $25,000 oc1Q%)
Funds appropriated for current fiscal year: YES / NO tom{ I f~, 0 k /tl L) -f ( - (
Finance Director (Equal to orgreater than $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 11/19/2015