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MountainS_201_PA-2015-01935
9 f CITY OF -ASHLAND November 16, 2015 Notice of Final Decision On November 16, 2015, the Community Development Director approved the request for the following: Planning Action: 2015-01935 Subject Property: 201 S. Mountain Applicant: Ashland High School Description: A Variance request to reduce the side yard setback along South Mountain Street to accommodate an expansion of the high school's sport fields. As presented the bleachers for the "visitor's section" encroach upon the side yard setback. COMPREHENSIVE PLAN DESIGNATION: Multi-Family Residential; ZONING: R-2; ASSESSOR'S MAP: 39 lE 09DA; TAX LOT: 100; 6200. The Community Development Director's decision becomes final and is effective on the 12'' day after the Notice of Final Decision is mailed. Approval is valid for a period of 18 months and all conditions of approval identified on the attached Findings are required to be met prior to project completion. The application, all associated documents and evidence submitted, and the applicable criteria are available for review at the Ashland Community Development Department, located at 51 Winburn Way. Copies of file documents can be requested and are charged based on the City of Ashland copy fee schedule. Prior to the final decision date, anyone who was mailed this Notice of Final Decision may request a reconsideration of the action as set forth in the Ashland Land Use Ordinance (ALUO) 18.5.1.050(F) and/or file an appeal to the Ashland Planning Commission as provided in ALUO 18.5.1.050(G). The ALUO sections covering reconsideration and appeal procedures are attached. The appeal may not be made directly to the Oregon Land Use Board of Appeals. If you have any questions regarding this decision, please contact Zechariah Heck in the Community Development Department at (541) 488-5305. cc: Parties of record and property owners within 200 ft COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541.488-5305 51 Winbum Way Fax: 541-552-2050 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland. or us Y SECTION 18.5.1.050 Type I Procedure (Administrative Decision with Notice) E. Effective Date of Decision. Unless the conditions of approval specify otherwise or the decision is appealed pursuant to subsection 18.5.1.050.G, a Type I decision becomes effective 12 days after the City mails the notice of decision. F. Reconsideration. The Staff Advisor may reconsider a Type I decision as set forth below. 1. Any party entitled to notice of the planning action, or any City department may request reconsideration of the action after the decision has been made by providing evidence to the Staff Advisor that a factual error occurred through no fault of the party asking for reconsideration, which in the opinion of the Staff Advisor, might affect the decision. Reconsideration requests are limited to factual errors and not the failure of an issue to be raised by letter or evidence during the opportunity to provide public input on the application sufficient to afford the Staff Advisor an opportunity to respond to the issue prior to making a decision. 2. Reconsideration requests shall be received within five days of mailing the notice of decision. The Staff Advisor shall decide within three days whether to reconsider the matter. 3. If the Staff Advisor is satisfied that an error occurred crucial to the decision, the Staff Advisor shall withdraw the decision for purposes of reconsideration. The Staff Advisor shall decide within ten days to affirm, modify, or reverse the original decision. The City shall send notice of the reconsideration decision to affirm, modify, or reverse to any party entitled to notice of the planning action. 4. If the Staff Advisor is not satisfied that an error occurred crucial to the decision, the Staff Advisor shall deny the reconsideration request. Notice of denial shall be sent to those parties that requested reconsideration. G. Appeal of Type I Decision. A Type I decision may be appealed to the Planning Commission, pursuant to the following: 1. Who May Appeal. The following persons have standing to appeal a Type I decision. a. The applicant or owner of the subject property: b. Any person who is entitled to written notice of the Type I decision pursuant to subsection 18.5.1.050.B. c. Any other person who participated in the proceeding by submitting written comments on the application to the City by the specified deadline. 2. Appeal Filing Procedure. a. Notice of Appeal. Any person with standing to appeal, as provided in subsection 18.5.1.050.G.1, above, may appeal a Type I decision by filing a notice of appeal and paying the appeal fee according to the procedures of this subsection. The fee required in this section shall not apply to appeals made by neighborhood or community organizations recognized by the City and whose boundaries include the site. If an appellant prevails at the hearing or upon subsequent appeal, the fee for the initial hearing shall be refunded. b. Time for Filing. A notice of appeal shall be filed with the Staff Advisor within 12 days of the date the notice of decision is mailed. c. Content of Notice of Appeal. The notice of appeal shall be accompanied by the required filing fee and shall contain. i. An identification of the decision being appealed, including the date of the decision. ii. A statement demonstrating the person filing the notice of appeal has standing to appeal. iii. A statement explaining the specific issues being raised on appeal. iv. A statement demonstrating that the appeal issues were raised during the public comment period. d. The appeal requirements of this section must be fully met or the appeal will be considered by the City as a jurisdictional defect and will not be heard or considered. 3. Scope of Appeal. Appeal hearings on Type I decisions made by the Staff Advisor shall be de novo hearings before the Planning Commission. The appeal shall not be limited to the application materials, evidence and other documentation, and specific issues raised in the review leading up to the Type I decision, but may include other relevant evidence and arguments. The Commission may allow additional evidence, testimony, or argument concerning any relevant ordinance provision. 4. Appeal Hearing Procedure. Hearings on appeals of Type I decisions follow the Type II public hearing procedures, pursuant to section 18.5.1.060, subsections A - E, except that the decision of the Planning Commission is the final decision of the City on an appeal of a Type I decision. A decision on an appeal is final the date the City mails the adopted and signed decision. Appeals of Commission decisions must be filed with the State Land Use Board of Appeals, pursuant to ORS 197.805 - 197.860. COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541488-5305 51 Winburn Way Fax: 541-552-2050. Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.onus UL-- ASHLAND PLANNING DIVISION FINDINGS & ORDERS PLANNING ACTION: PA-2015-01935 SUBJECT PROPERTY: 201 S Mountain St OWNER/APPLICANT: Ashland High School DESCRIPTION: A Variance request to reduce the side yard setback along South Mountain Street to accommodate relocation of the "visitor's section" bleachers. COMPREHENSIVE PLAN DESIGNATION: Multi-Family Residential; ZONING: R-2; ASSESSOR'S MAP: 39 lE 09DA; TAX LOT: 100; 6200. SUBMITTAL DATE: October 8, 2015 DEEMED COMPLETE DATE: October 16, 2015 STAFF APPROVAL DATE: November 16, 2015 FINAL DECISION DATE: November 30, 2015 APPROVAL EXPIRATION DATE: May 30, 2017 DECISION The application involves two lax lots, 100 and 6200, in the 391E 09DA Assessor's map. Ashland School District owns the site and it is where the Ashland High School is located. In total the two tax lots are approximately 702,072 square feet or 16 acres. The property has frontage on Morse Avenue to the west, Siskiyou Boulevard to the south and South Mountain Avenue to the east. As the subject properties are the site of Ashland High School, there are many buildings of various mass and scale and several parking lots. The site is located within the R-2, low-density multi-family zoning district and abuts the R-3 zoning district to the east and north. There are no applicable overlays affecting the site. The application is for a Variance to standard setbacks. The school district is in the process of upgrading their sports field (soccer/football) to current National Federation of State High School Association standards, which dictate soccer and football field widths. The applicants have researched different options to meet their needs and have decided on a 65-yard wide field that will allow room for visitor stands. However, where the visitor stands are proposed encroaches in the 10-foot required side yard setback adjacent to a public street, thus the need for a Variance. Citing existing improvements, the need for emergency service vehicle routes, location of utilities, safety offsets for playing fields and field dimension standards, the application states the Variance is necessary because the Land Use Ordinance does not account for such unique circumstances. Furthermore, the applicant desires to have an ADA accessible, elevated visitor bleacher. The application includes dimensions of the bleachers and the applicant states the product they would like is the smallest available on the market. As proposed, the bleachers would encroach three feet, nine inches (3'9") into the standard side yard setback. The aforementioned circumstances lead Staff to believe that the application satisfies the first two approval criteria. The application includes an argument that the benefit of expanding the sports field and providing visitor bleachers is a net benefit to the community. "Year-round availability for youth athletics" and "economic impact in visitor spending" are the reasons the applicant claims the "proposal's benefits will be greater than any negative impacts." Staff believes that the applicant's proposal is de minimus in regards to the development of adjacent properties and their associated uses. The neighbors have been accustomed with the high school's sport field being across the street for many years. Additionally, no comments were received during the notice period, which leads Staff to believe there were no significant concerns PA #2015-01935 201 South Mountain Ave/zgh Page 1 amongst neighbors with the applicant's proposal. Therefore, Staff has determined the application complies with the third approval criterion. Sport fields on the Ashland High School property are an established use. Though the upgrade to a new soccer and football field may not be required, the upgrade is a move that will bring the high school's fields into national standards and provide equal access to a quality sport field. Furthermore, the district wants to accommodate spectator seating for the community and their visitors. Staff has determined the applicant's proposal is not self-imposed, and, therefore, complies with the fourth approval criterion. ! The approval criteria for a Variance are described in AMC Chapter 18.5.5.050.A, as follows: 1. The variance is necessary because the subject code provision does not account for special or unique physical circumstances of the subject site, such as topography, natural features, adjacent development, or similar circumstances. A legal lot determination may be sufficient evidence of a hardship for purposes of approving a variance. 2. The variance is the minimum necessary to address the special or unique physical circumstances related to the subject site. 3. The proposal's benefits will be greater than any negative impacts on the development of the adjacent uses and will further the purpose and intent of this ordinance and the Comprehensive Plan of the city. 4. The need for the variance is not self-imposed by the applicant or property owner. For example, the variance request does not arise as result of a property line adjustment or land division approval previously granted to the applicant. Planning Action #2015-01935 complies with all applicable City ordinances with the imposition of the conditions attached below. Therefore, Planning Action #2015-01935 is approved. If any one or more of the following conditions are found to be invalid, for any reason whatsoever, then Planning Action #2015-01935 is denied. The following are the conditions and they are attached to the approval: 1. That all proposals of the applicant shall be conditions of approval unless otherwise specifically modified herein. 2. That storm water from all new impervious surfaces and runoff associated with peak rainfalls must be collected on site and channeled to the City storm water collection system (i.e., curb gutter at public street, public storm pipe or public drainage way) or through an approved alternative in accordance with Ashland Building Division policy BD-PP-0029. On-site collection systems shall be detailed on the building permit submittals. 3. That the plans submitted for the building permit shall be in substantial conformance with those approved as part of this application. If the plans submitted for the building permit are not in substantial conformance with those approved as part of this application, an application to modify the Variance approval shall be submitted and approved prior to issuance of a building permit. _y Bill Molnar;"Community Development Director Date Department of Community Development PA #2015-01935 201 South Mountain Ave/zgh Page 2 AFFIDAVIT OF MAILING i STATE OF OREGON ) County of Jackson ) The undersigned being first duly sworn states that: 1. 1 am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On November 16, 2015 1 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #2015-01935, 201 S. Mountain. J Sign t re of Employee Document/ 11/1612015 PA-2015-01935 391 E09DA 10000 HA-2015-01935 391 E09DA 8100 ` rA-2015-01935 391 E09DA 10500 ALSING ALLEN A TRUSTEE ET AL ANDERSON LORRIE SUSAN ANDERSON LORRIE SUSAN ET AL 970 WALKER AVE PO BOX 352 PO BOX 352 ASHLAND, OR 97520 RANCHESTER, WY 82839 RANCHESTER, WY 82839 E PA-2015-01935 391 E09DA 9400 PA-2015-01935 391 E09DA 6400 PA-2015-01935 391 E09DA 2400 ARMSTRONG PATRICIA J H ASHLAND SCHOOL DIST #5 AXEL LAVINIA COLEMAN EVANS 695 WALNUT ST 885 SISKIYOU BLVD 200 GRESHAM ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 C h. PA-2015-01935 391 E09DA 2000 PA-2015-01935 391 E09DA 8400 PA-2015-01935 391 E09DA 8700 BELDEN HEATH IRA ET AL BENSON DUMONT & HODGE LLC BENSON DUMONT & HODGE LLC i 180 ALIDA ST 1144 IOWA 1144 IOWA ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2015-01935 391 E09DA 9500 PA-2015-01935 391 E09DA 80001 PA-2015-01935 391 E09DA 7800 BURNS KELLY W ET AL CAMPBELL JERRY L ET AL CH&K CORPORATION 64 N 3RD ST 2945 UNICORNIO APT A 935 SISKIYOU BLVD ASHLAND, OR 97520 CARLSBAD, CA 92009 ASHLAND, OR 97520 PA-2015-01935 391 E09DA 1400 PA-2015-01935 391 E09DA 1800 PA-2015-01935 391 E09DA 7000 CLARK ROBERT C TRUSTEE ET AL COLLINS COURT LLC COMMUNITY WORKS 936 BLAINE ST 615 FAITH AVE 862 SISKIYOU BLVD ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2015-01935 391 E09DA 6900 PA-2015-01935 391 E09DD 300 PA-2015-01935 391 E09DA 10400 COMMUNITY WORKS INC CORP OF PRESIDING BISHOP DETWILER DAVID L ET AL 900 MAIN ST E 50 E NORTH TEMPLE PO BOX 352 MEDFORD, OR 97504 SALT LAKE CITY, UT 84150 RANCHESTER, WY 82839 PA-2015-01935 391 E09DA 5900 PA-2015-01935 391 E09DA 2100 PA-2015-01935 391 E09AD 4900 FARMER RODNEY L FEAGIN WILLIAM H TRUSTEE ET AL FOSTER JOHN G/LESLIE L 196 NUTLEY ST 188 ALIDA ST 100 ALIDA ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 I PA-2015-01935 391 E09DA 2200 PA-2015-01935 391 E09AD 5000 PA-2015-01935 391 E09DA 8200 GOOD ROBERT W GRAYBILL ROBERT HARRY/COUCH HELLER FAMILY LLC 823 SISKIYOU BLVD CAROL L 1800 PEACHEY RD ASHLAND, OR 97520 92 ALIDA ST ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2015-01935 391 E09DA 60002 PA-2015-01935 391 E09AD 7000 PA-2015-01935 391 E09DA 2300 HENTHORN A/W S FULLERTON HIJOS ENTERPRISES INC HUGHES JAMES B PO BOX 698 PO BOX 352 2305 ASHLAND ST C ASHLAND, OR 97520 RANCHESTER, WY 82839 ASHLAND, OR 97520 PA-2015-01935 391 E09DA 9900 PA-2015-01935 391 E09DA 8600 PA-2015-01935 391 E09DA 9300 J LANDES PROPERTIES LLC JAYNE ROBERT A TRUSTEE ET AL KAHN DANIEL A TRUSTEE ET AL 796 LIBERTY ST 274 S MOUNTAIN AVE 357 ALTA ST ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2015-01935 391 E09DA 10300 rA-2015-01935 391 E09DA 10200 rA-2015-01935 391 E09AD 5101 LATHAM EMELITA C LAWRENCE RHONDA L MACLAREN CYNTHIA LEE 128 MOUNTAIN AVE S 136 S MOUNTAIN AVE 84 ALIDA ST ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2015-01935 391 E09AD 5200 PA-2015-01935 391 E09DA 1900 PA-2015-01935 391 E09AD 4800 MC CAFFREY GEORGE/CHRISTINE OSTOVAR IRAJ PEIL THOMAS HANSEN FAMILY 76 ALIDA ST PO BOX 305 TRUST ET AL ASHLAND, OR 97520 ASHLAND, OR 97520 335 GARFIELD ST ASHLAND, OR 97520 PA-2015-01935 391 E09DA 1600 PA-2015-01935 391 E09AD 5100 PA-2015-01935 391 E09DA 8900 POTOCKI STAN RAZZANO LORN P/TESS L ROBBINS EUGENE K/BRODERSEN 2020 CRESTVIEW DR 622 LIBERTY ST BONNIE ASHLAND, OR 97520 ASHLAND, OR 97520 1108 IOWA ST ASHLAND, OR 97520 PA-2015-01935 391 E09DA 80003 PA-2015-01935 391 E09DA 6600 PA-2015-01935 391 E09DA 6100 ROEMER JAMES C ROMANO ETHEL M REVOCABLE SISKIYOU PLAZA LLC 916 BLAINE ST LIVING TR ET AL 850 SISKIYOU BLVD 3 ASHLAND, OR 97520 912 SISKIYOU BLVD ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2015-01935 391 E09DA 8000 PA-2015-01935 391 E09DA 8500 PA-2015-01935 391 E09DA 80002 SMITH DOMINIC C TRUSTEE ET AL SOMO PACIFIC LLC STEELE WILLIAM H TRUSTEE ET AL 965 SISKIYOU BLVD B 180 LITHIA WAY STE 102 1665 EASTSIDE RD ASHLAND, OR 97520 ASHLAND, OR 97520 JACKSONVILLE, OR 97530 PA-2015-01935 391 E09DA 8800 PA-2015-01935 391 E09DA 1700 PA-2015-01935 391 E09DD 100 TAHVILI ZAHRA WHITSON WALLACE G JR/CHERYL YOUNG LAUREL 595 ASHLAND ST 148 ALIDA ST PO BOX 1337 ASHLAND, OR 97520 ASHLAND, OR 97520 MEDFORD, OR 97501 i i 201 S. Mountain 11/16/2015 NOD 48 i ( T F Planning Department, 51 Winburri Way, Ashland, Oregon 97520 1 % 541-488-5305 Fax: 541-552-2050 www.ashland,or.us TTY: 1-800-735-2900 Um NOTICE OF APPLICATION PLANNING ACTION: 2015-01935 SUBJECT PROPERTY: 201 S. Mountain OWNER/APPLICANT: Ashland School District #5/Jay Hummel-Superintendent DESCRIPTION: A Variance request to reduce the side yard setback along South Mountain Street to accommodate an expansion of the high school's sport fields. As presented the bleachers for the "visitor's section" encroach upon the side yard setback. COMPREHENSIVE PLAN DESIGNATION: Multi-Family Residential; ZONING: R-2; ASSESSOR'S MAP: 39 lE 09DA; TAX LOT: 100; 6200. NOTICE OF COMPLETE APPLICATION: October 23, 2015 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: November 6, 2015 7 - - - SUBJECT PROPER 201 South Mountain 0 St~ PA-2015-01935 117 r r ,Q a 112 ~19 13 z ' ~f „ F-T 117 - ~ -Is - - 1:2,500 l * v o a 1 inch = 208 feet -ASH LA I` °-I D Mapping Is achemalic only and beata no warrsnty of accuracy. p gm*R Isla pay aI All/ealuna, alNGluraa,/acilitlea,easemenlorfoadwayl-tlons should be Independently field verified for ealatence and/or location. The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division Staff's decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.108.040) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520. If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305. ocX VARIANCE 18.5.5.050 Approval Criteria 1. The variance is necessary because the subject code provision does not account for special or unique physical circumstances of the subject site, such as topography, natural features, adjacent development, or similar circumstances. A legal lot determination may be sufficient evidence of a hardship for purposes of approving a variance. 2. The variance is the minimum necessary to address the special or unique physical circumstances related to the subject site. 3. The proposal's benefits will be greater than any negative impacts on the development of the adjacent uses and will further the purpose and intent of this ordinance and the Comprehensive Plan of the City. 4. The need for the variance is not self-imposed by the applicant or property owner. For example, the variance request does not arise as result of a property line adjustment or land division approval previously granted to the applicant. G:\comm-dev\planning\Planning Actions\Noticing FoldeAMailed Notices & Signs\2015\PA-2015-01935.docx t AFFIDAVIT OF MAILING I STATE OF OREGON ) County of Jackson ) The undersigned being first duly sworn states that: 1. I am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On October 23, 2015 1 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #2015-01935, 201 S. Mountain. f f Signature of Employee Documentt 10/23/2015 PA-2015-01935 391E09DA 10000 PA-2015-01935 391E09DA 8100 PA-2015-01935 391E09DA 10500 ALSING ALLEN A TRUSTEE ET ANDERSON LORRIE SUSAN ANDERSON LORRIE SUSAN ET AL PO BOX 352 AL 970 WALKER AVE RANCHESTER, WY 82839 PO BOX 352 -ASHLAND, OR 97520 RANCHESTER, WY 82839 PA-2015-01935 391E09DA 9400 PA-2015-01935 391E09DA 6400 PA-2015-01935 391E09DA 2400 ARMSTRONG PATRICIA J H ASHLAND SCHOOL DIST #5 AXEL LAVINIA COLEMAN 695 WALNUT ST 885 SISKIYOU BLVD EVANS ASHLAND, OR 97520 ASHLAND, OR 97520 200 GRESHAM ASHLAND, OR 97520 PA-2015-01935 391E09DA 2000 PA-2015-01935 391E09DA 8400 PA-2015-01935 391E09DA 8700 BELDEN HEATH IRA ET AL BENSON DUMONT & HODGE BENSON DUMONT & HODGE 180 ALIDA ST LLC LLC ASHLAND, OR 97520 1144 IOWA 1144 IOWA ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2015-01935 391E09DA 9500 PA-2015-01935 391E09DA 80001 PA-2015-01935 391E09DA 7800 BURNS KELLY W ET AL CAMPBELL JERRY L ET AL CH&K CORPORATION j 64 N 3RD ST 2945 UNICORNIO APT A 935 SISKIYOU BLVD ASHLAND, OR 97520 CARLSBAD, CA 92009 ASHLAND, OR 97520 PA-2015-01935 391E09DA 1400 PA-2015-01935 391E09DA 1800 PA-2015-01935 391E09DA 7000 CLARK ROBERT C TRUSTEE ET COLLINS COURT LLC COMMUNITY WORKS AL 615 FAITH AVE 862 SISKIYOU BLVD 936 BLAINE ST ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2015-01935 391E09DA 6900 PA-2015-01935 391E09DD 300 PA-2015-01935 391E09DA 10400 COMMUNITY WORKS INC CORP OF PRESIDING BISHOP DETWILER DAVID L ET AL 900 MAIN ST E 50 E NORTH TEMPLE PO BOX 352 MEDFORD, OR 97504 SALT LAKE CITY, UT 84150 RANCHESTER, WY 82839 PA-2015-01935 391E09DA 5900 PA-2015-01935 391E09DA 2100 PA-2015-01935 391E09AD 4900 FARMER RODNEY L FEAGIN WILLIAM H TRUSTEE FOSTER JOHN G/LESLIE L 196 NUTLEY ST ET AL 100 ALIDA ASHLAND, OR 97520 188 ALIDA ST ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2015-01935 391E09DA 2200 PA-2015-01935 391E09AD 5000 PA-2015-01935 391E09DA 8200 GOOD ROBERT W GRAYBILL ROBERT HELLER FAMILY LLC 823 SISKIYOU BLVD HARRY/COUCH CAROL L 1800 PEACHEY RD ASHLAND, OR 97520 92 ALIDA ST ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2015-01935 391E09DA 60002 PA-2015-01935 391E09AD 7000 PA-2015-01935 391E09DA 2300 HENTHORN A/W S FULLERTON HIJOS ENTERPRISES INC HUGHES JAMES B PO BOX 698 PO BOX 352 2305 ASHLAND ST C ASHLAND, OR 97520 RANCHESTER, WY 82839 ASHLAND, OR 97520 PA-2015-01935 391E09DA 9900 PA-2015-01935 391E09DA 8600 PA-2015-01935 391E09DA 9300 J LANDES PROPERTIES LLC JAYNE ROBERT A TRUSTEE ET KAHN DANIEL A TRUSTEE ET 796 LIBERTY ST AL AL ASHLAND, OR 97520 274 S MOUNTAIN AVE 357 ALTA ST ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2015-01935 391E09DA 10300 rA-2015-01935 391E09DA 10200 rA-2015-01935 391E09AD 5101 LATHAM EMELITA C LAWRENCE RHONDA L MACLAREN CYNTHIA LEE 128 MOUNTAIN AVE S 136 S MOUNTAIN AVE 84 ALIDA ST ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2015-01935 391E09AD 5200 PA-2015-01935 391E09DA 1900 PA-2015-01935 391E09AD 4800 MC CAFFREY OSTOVAR IRAJ PEIL THOMAS HANSEN GEORGE/CHRISTINE PO BOX 305 FAMILY TRUST ET AL 76 ALIDA ST ASHLAND, OR 97520 335 GARFIELD ST ASHLAND, OR 97520 ASHLAND, OR 97520 I PA-2015-01935 391E09DA 1600 PA-2015-01935 391E09AD 5100 PA-2015-01935 391E09DA 8900 POTOCKI STAN RAZZANO LORN MESS L ROBBINS EUGENE 2020 CRESTVIEW DR 622 LIBERTY ST KBRODERSEN BONNIE ASHLAND, OR 97520 ASHLAND, OR 97520 1108 IOWA ST ASHLAND, OR 97520 PA-2015-01935 391E09DA 80003 PA-2015-01935 391E09DA 6600 PA-2015-01935 391E09DA 6100 ROEMER JAMES C ROMANO ETHEL M SISKIYOU PLAZA LLC 916 BLAINE ST REVOCABLE LIVING TR ET AL 850 SISKIYOU BLVD 3 ASHLAND, OR 97520 912 SISKIYOU BLVD ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2015-01935 391E09DA 8000 PA-2015-01935 391E09DA 8500 PA-2015-01935 391E09DA 80002 SMITH DOMINIC C TRUSTEE ET SOMO PACIFIC LLC STEELE WILLIAM H TRUSTEE AL 180 LITHIA WAY STE 102 ET AL 965 SISKIYOU BLVD B ASHLAND, OR 97520 1665 EASTSIDE RD ASHLAND, OR 97520 JACKSONVILLE, OR 97530 PA-2015-01935 391E09DA 8800 PA-2015-01935 391E09DA 1700 PA-2015-01935 391E09DD 100 TAHVILI ZAHRA ; : WHITSON WALLACE G YOUNG LAUREL 595 ASHLAND ST JR/CHERYL PO BOX 1337 ASHLAND, OR 97520 148 ALIDA ST MEDFORD, OR 97501 ASHLAND, OR 97520 col 5, Mcuni~~r~ Nob Josh odin' 45 Hawthorne Street Justin Gerlitz PE Medford, OR 97504 550 SW 6th Suite, j Grants Pass, OR 97526 - 1 411111, ll '`ll,Ulli ~~JU I,! 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A IN 1J' ii j 1111' ll11i] 84444 It20U U4X14 ~ ©i] ~i1~ U 0 U' H'a-E Dfij'1j4. .,f ~ ~ ry 'SIN MIN 4 11114,4 [I A 5-411' 14 4 8-G'411, 4 X14 J' 11'4' u4 ~ T 114''14' 2 'ti°111x ~i~L141+ ~~'41J1I ~R4, 444U+ , 1i~~J U' 114ti'~14 T 1.1 If ~9~14 4' •`_i kl'11 tl+ ~ 1 ~ ~ ~ l U 4' 'U i)` 9111114' 11 T'U 4~4' !z 1,13 H 0, "I fl U 111r 1, x 11 Cl 4s~ 11, 11 11+ 1 , ! 1 + October 19, 2015 E f~ C I t~ -E--t- Mr. Zechariah Heck City of Ashland, Department of Community Development 51 Winburn Way Ashland, Oregon 97520 Reference: Ashland High School Elevated Visitor Bleachers Subject: Type 1 Variance - Setback Encroachment along Mountain Avenue This document is a supplement to the Type 1 Variance Application for Ashland High School seeking approval to reconstruct the elevated visitor bleachers along Mountain Avenue. A. Overview Ashland School District (ASD) is proposing to improve Walter A. Phillips field located on their campus at 201 S. Mountain Avenue with a new synthetic turf soccer/football surface. Part of the proposed field improvements include bringing the facility up to current National Federation of State High School Associations (NFHS) standards which dictate combined soccer and football field widths. ASD initially researched providing a 70 yard wide soccer field which is preferable, but that layout would have eliminated the visitor stands altogether. By compromising with a 65 yard wide soccer field, we're able to provide visitor stands; however, there becomes a conflict with safety offsets from the playing field. ASD is proposing to shrink the elevated visitor bleachers by half to reduce the encroachment into the setback. The existing visitor stands are 10 rows and approximately 14'-2" tall from the concrete slab they sit on. The proposed improvements reduce the stands to only 5 rows and 10'-10" in height. This proposal would remove the front 12'-6" of the existing concrete slab to accommodate the safety zone, however, the reduced bleacher footprint would require an addition to the back of the existing concrete slab of 4'-6". See the attached drawings for additional information regarding demolition, construction and proximity to the property line. The 4'-6" extension would extend into the existing 10'-0" Mountain Avenue property line setback, and by placing bleachers on that slab it requires a Type 1 Variance request as summarized in our pre-application meeting with you on August 21, 2015. The proposed improvements will be constructed on Tax Lots 100 and 6200 in Township 39 South, Range 1 East, Sections 09DA and 09AD respectively. Tax Lots 100 and 6200 are zoned R-2 (Multi- Family Residential) and Table 1 - Subject Property Details below provides some additional detailed information. Table 1 - Subject Pro ertDetails Ma Tax Lot Zoning Current; Land Use Acreage Owner 391 E09DA-100 R-2 Ashland High School ±12.05 School District 5 391 E09, D-6200 R-2 Ashland High School ±4.07 School District 5 The Subject Properties are bordered by existing residences to the north (accessed from E. Main Street), S. Mountain Avenue to the east, Siskiyou Boulevard to the south, and Morse Avenue to the west. 710 Cardley Avenue, Suite A, Medford, OR 97504 • T,541.500,8588 1 Grants Pass • Klamath Falls • Medford • Oregon Cihj ~ENGINEEAINGV; B. Applicable Review Criteria This Type 1 Variance Application will be reviewed by the City of Ashland, Department of Community Development for conformance with the COAMC; the following provisions of the City of Ashland Municipal Code (COAMC) pertain to this project: • COAMC Section 18.5.5.050 - Variance Approval Criteria C. Description of Conformance with Applicable Review Criteria A description of the applicable provisions specified in the COAMC and how the proposed project conforms to the applicable provisions follows: C.1. COAMC Section 18.5.5.050 - Variance Approval Criteria The above referenced Section of the COAMC states: A. The approval authority through a Type 1 or Type 11 procedure, as applicable, may approve a variance upon finding that it meets all of the following criteria. i 1. The variance is necessary because the subject code provision does not account for special or unique physical circumstances of the subject site, such as topography, natural features, adjacent development, or similar circumstances. A legal lot determination may be sufficient evidence of a hardship for purposes of approving a variance. 2. The variance is the minimum necessary to address the special or unique physical circumstances related to the subject site. 3. The proposal's benefits will be greater than any negative impacts on the development of the adjacent uses and will further the purpose and intent of this ordinance and the Comprehensive Plan of the City. 4. The need for the variance is not self-imposed by the applicant or property owner. For example, the variance request does not arise as result of a property line adjustment or land division approval previously granted to the applicant. B. In granting a variance, the approval authority may impose conditions similar to those provided for conditional uses to protect the best interests of the surrounding property and property owners, the neighborhood, or the City as a whole. C.I.I. Conformance with Al Existing improvements within the private property generate our constraints with this proposal. The existing covered home grandstands and snack/restroom building are permanent structures that cannot feasibly be relocated. The existing buildings combined with emergency service vehicle routes and utilities provide a stationary point to begin dimensionally laying out the playing field and visitor stands to the east (towards Mountain Avenue). 45 Hawthorne Street, Suite 5, Medford, OR 97504 • T. 541.500.8588 2 Grants Pass • Klamath Falls • Medford • Oregon Cihj The proposed 65 yard soccer field width combined with minimum safety offsets limits the available space between the playing field and the westerly Mountain Avenue right-of- way line to an average of 22'-6". With a 10' property line setback from Mountain Avenue, that limits the available space to 12'-6". ASD has elected to pursue this variance request because they feel that ADA accessible elevated visitor bleachers are in the best interest of the community and surrounding areas (see C.1.3 below for additional information). Throughout our design approach, we have limited the ADA accessible elevated visitor bleacher to the smallest available unit on the market (see C.1.2 below for additional information) which is 5 rows of seating at 157'-6" in length. That provides an available 433 standard seats with 6 ADA wheelchair compliant stations. C.1.2. Conformance with A2 As stated above, a 70 yard wide soccer field is the preferred width. We've worked with ASD and community members to compromise with a 65 yard soccer field width to limit our variance request. We have selected the smallest available ADA accessible elevated visitor bleacher offered in the high capacity bleacher market. The proposed 5 row elevated bleachers have a depth of 16-2". Our variance request is to construct a 4'-6" concrete pad extension towards Mountain Avenue to provide an overall pad width of 16-0". We feel this is the necessary minimum width to mount the bleachers on. It is also a possibility that the existing bolt together visitor stands can be modified to the general size noted above. This option will be investigated as a cost saving idea. Based on the attached drawings, the proposed 16'-0" concrete slab/bleacher combination creates a minimum 3'-1" encroachment on the southern end and a maximum 3'-9" encroachment on the northern end. C.1.3. Conformance with A3 Without approval of this variance request, it is likely that dedicated visitor seating would be eliminated. By providing elevated visitor stands, spectators are treated to optimum viewing angles of the entire field. By improving the playing field to a synthetic surface, the available uses year-round drastically increase. This is a great benefit to the community, particularly in youth athletics. Ashland High School is also noted throughout the State to provide top notch visitor facilities. By continuing this tradition and bringing visitors to the community during contests, tournaments, etc. the City of Ashland should continue to see an economic impact in visitor spending. When people travel to a destination, the money left behind is new to the market. These dollars will produce an economic impact. Sports events have become an increasingly effective and dependable way to produce visitor spending. Additionally, the proposed smaller visitor stands are 3'-4" shorter in height which lessens the visual impact to the neighboring residences (note the property east of this location is also currently developed as playing fields). 45 Hawthorne Street, Suite 5, Medford, OR 97504 • T.541.500.8588 3 Grants Pass • Klamath Falls • Medford • Oregon City ENC>(NEER]NG1 ' ]'e C.1.4. Conformance with A4 The need for this variance is not self-imposed. This proposal accommodates an existing established use (football) on the site. One of the major benefits of this proposal is to combine the soccer programs home playing field with Walter A. Phillips field. In doing so, the soccer programs are able to enjoy better visibility from the community, a better playing surface, home and visitor seating, and equal quality facilities to all community programs to match other schools within the region. Ashland School District is installing a new field to repair/reduce some exaggerated slope issues (injury avoidance), dramatically reduce irrigation water usage, provide a safe and useable surface for year-round activities, and reduce use of potentially harmful pesticides and fertilizers while significantly decreasing maintenance costs. As stated within C.1.2, a 70 yard wide soccer field is the preferred width. We've worked with ASD and community members to compromise with a 65 yard soccer field width to limit our variance request. In addition to the size of the playing field, proper safety offsets (10'-0" all around) are necessary from the perimeter out-of-bounds lines to spectators, fences or any other objects to ensure safety of users and onlookers. The existing available width to accommodate improvements is 202'-6" and the proposed soccer field width combined with the safety offsets is 215-0". C.1.5. Conformance with B It is understood that if a variance is granted that the City of Ashland may impose additional conditions to the approval. The proposed concrete slab does not generate the setback encroachment which triggered this variance request. The elevated visitor bleachers are the governing factor in this case and are a "bolt together" unit, essentially making them a movable/removable object. This provides both the Ashland School District and the City of Ashland the most flexibility in the future. D. Summary Overall, we feel this variance request is very minimal and will have little impact to the surrounding neighborhood. By reducing the improved field width from 70 yards to 65 yards, the District can provide both soccer and football fields within the existing facility and maintain visitor bleachers for the community to enjoy. 45 Hawthorne Street Suite 5, Medford, OR 97504 • T. 541.500.8588 4 Grants Pass 9 Klamath Falls • Medford • Oregon City CUENT---- PROJECT ~ BY SHEET - OF i a rants Pass ° ~fk At 4 o-.,. C v D m ~ ~ Q7 Lk) Jl fu l.tC. nI V i i 4 E e V V - ± I~ ~ f~ IVI om N L= W_ O °P M O U N T A I N A V E N U E NCREIE r~i' 3 1 UOT4-4-CONCRETESTRIP m'T I> ALONG BACK SIDE FORNEWS ROW ROW p a jO x2 BACKSIDE S-0' EXISTING EIEVATFD BLEACHERS. SEEA7TACHED y O~N2 CONCREfEBiOOPS CTOTAL)TD SKETCH FOR ADDITIONAL INFORMATION P BE REMOVEDANO RECYCLED AA. i - i,,.: W a 3 W T-'j • - I' - h"» U LINEAS SURVEYED aa zz o ' / 4 'J ° m EXISTING NONGONFORMMG SNACK BOOTH TO BE REI.MVED N\ ! a\ - AND RECYCLED L r) NIES"', FRONT SIDE 17E' OF EXISTING I \ F I \ II N i CONCRETE BLEACHER SLAB TO BE 2 I IIII IIII IIII IIII IIII IIII IIII IIII IIII 1111 IIII IIII IIII IIII IIII IIII IIII IIII Illl IIII I 7 REMOVED AND RECYCLED - - - - - - - - - - - - - - I III aoa ao~ ao~ ao~ 09 o'p- 0S- 09- aa~ s'I w1 15, K ~o ' i I I I, IIII IIII (I III II11 IIII 7111 IIII III[ III IIII 1 1 1 IIII IIII IIII IIII IIII IIII IIII IIII IIII I I ~ / I I I p x a° I / ~-J I \ \ / I I I ~L11[ m U /t O / I .J W 00 HE 0 -j co Y J ___.J IIII IIII i 111 IIII IIII IIII IIII IIII 1 1 1 11111 1111 0 I1 IIII IIII 1111 IIII IIII IIIy II11 IIII / i = W 3+ a I I ILL "O ~~-~I~~ I I I ( nM1 O z aeo y I I I I .4 ..INa ~ ~px ~I~ z go_ ~3 o 1J DLO ° ad r~ I1 X300 ~0 50 40° 30- 20- 1Oo- <w bd= Q } I' ~T 1 I IIII IIII IIII IIII IIII IIII IIII IIII IIII IIII 1111 IIII IIII IIII )III till fill ill[ fill It I h / I ¢L,)< w z ° VI F W e o N o o+ ~ . 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Ik REST Rows \ I og 7 g oI WM I enaROOTH \ d v = ~E rcd rcd ~3> . $ l I I P`. i Q J a METAL ' UTNTY Ad p STgtAC£sIT h 2°'~ ma ~ ~ ay~ o=w ¢ = Q Z aNDATIO C B I m z ~,n- •"a u-3„-„1 0 m /a ~I n m mpg U~ib NEW W zD o 10 zD AD NEW ELEVATED BLEACHERS m AYOUTPIAN w VARIANCE PLAN VIEW °C ~T) 40 C1.1 I DIcH=oD wr 1"- ll October 9, 2015 Mr. Derek Severson City of Ashland, Department of Community Development 51 Winburn Way, Ashland, OR 97520 Ashland, Oregon 97520 Reference: Ashland High School Elevated Visitor Bleachers Subject: Type 1 Variance - Setback Encroachment along Mountain Avenue This document is a supplement to the Type 1 Variance Application for Ashland High School seeking approval to reconstruct the elevated visitor bleachers along Mountain Avenue. This request is being made due to the reconstruction of the Ashland High School football field which will include a wider 65 yard synthetic turf surface that will accommodate both football and soccer activities. The proposed reconstruction would move the elevated bleachers to within the 10'-0" setback paralleling Mountain Avenue. A complete list of the documents being submitted follows: 1. Type 1 Application 2. Type 1 Application - Supporting Narrative 3. 8.5"x11" Vicinity Map 4. 11 "x17" Plan - Site Plan View 5. 8.5"x11" Plan - Proposed Bleacher Elevation & Dimensions 6. 8.5"x11" Plan - Proposed Pad Cross Section 7. Check for Application Fee of $1,012.00 Please contact me if you have any questions or concerns. Thank you, Josh Modin ZCS Engineering, Inc. 45 Hawthorne Street - Suite 5 Medford, Oregon 97504 P - (541) 884-7421 E - ioshm zcse reering.com 45 Hawthome Street, Suite 5, Medford, OR 97504 T.541.500.8588 1 Grants Pass • Klamath Falls - Medford - Oregon Cihj October 9, 2015 E ~1 Nf~ I to d Mr. Derek Severson City of Ashland, Department of Community Development 51 Winburn Way Ashland, Oregon 97520 Reference: Ashland High School Elevated Visitor Bleachers Subject: Type 1 Variance - Setback Encroachment along Mountain Avenue This document is a supplement to the Type 1 Variance Application for Ashland High School seeking approval to reconstruct the elevated visitor bleachers along Mountain Avenue. A. Overview Ashland School District (ASD) is proposing to improve Walter A. Phillips field located on their campus at 201 S. Mountain Avenue with a new synthetic turf soccer/football surface. Part of the proposed field improvements include bringing the facility up to current National Federation of State High School Associations (NFHS) standards which dictate combined soccer and football field widths. ASD initially researched providing a 70 yard wide soccer field which is preferable, but that layout would have eliminated the visitor stands altogether. By compromising with a 65 yard wide soccer field, we're able to provide visitor stands; however, there becomes a conflict with safety offsets from the playing field. ASD is proposing to shrink the elevated visitor bleachers by half to reduce the encroachment into the setback. The existing visitor stands are 10 rows and approximately 14'-2" tall from the concrete slab they sit on. The proposed improvements reduce the stands to only 5 rows and 10'-10" in height. This proposal would remove the front 12'-6" of the existing concrete slab to accommodate the safety zone, however, the reduced bleacher footprint would require an addition to the back of the existing concrete slab of 4'-6". See the attached drawings for additional information regarding demolition, construction and proximity to the property line. The 4'-6" extension would extend into the existing 10'-0" Mountain Avenue property line setback, and by placing bleachers on that slab it requires a Type 1 Variance request as summarized in our pre-application meeting with you on August 21, 2015. The proposed improvements will be constructed on Tax Lots 100 and 6200 in Township 39 South, Range 1 East, Sections 09DA and 09AD respectively. Tax Lots 100 and 6200 are zoned R-2 (Multi- Family Residential) and Table 1 - Subject Property Details below provides some additional detailed information. Table 1 - Subject Property Details Ma Tax Lot Zoning Current Land Use Acreage Owner 391 E09DA-100 R-2 Ashland High School ±12.05 School District 5 391 E09AD-6200 R-2 Ashland High School ±4.07 School District 5 The Subject Properties are bordered by existing residences to the north (accessed from E. Main Street), S. Mountain Avenue to the east, Siskiyou Boulevard to the south, and Morse Avenue to the west. 710 CardleyAvenue, SuiteA, Medford, OR 97504 - T.541.500.8588 201 1 Grants Pass - Klamath Falls - Medford - Oregon City B. Applicable Review Criteria This Type 1 Variance Application will be reviewed by the City of Ashland, Department of Community Development for conformance with the COAMC; the following provisions of the City of Ashland Municipal Code (COAMC) pertain to this project: ® COAMC Section 18.5.5.050 - Variance Approval Criteria C. Description of Conformance with Applicable Review Criteria A description of the applicable provisions specified in the COAMC and how the proposed project conforms to the applicable provisions follows: C.1. COAMC Section 18.5.5.050 - Variance Approval Criteria The above referenced Section of the COAMC states: A. The approval authority through a Type I or Type 11 procedure, as applicable, may approve a variance upon finding that it meets all of the following criteria. 1. The variance is necessary because the subject code provision does not account for special or unique physical circumstances of the subject site, such as topography, natural features, adjacent development, or similar circumstances. A legal lot determination may be sufficient evidence of a hardship for purposes of approving a variance. 2. The variance is the minimum necessary to address the special or unique physical circumstances related to the subject site. 3. The proposal's benefits will be greater than any negative impacts on the development of the adjacent uses and will further the purpose and intent of this ordinance and the Comprehensive Plan of the City. 4. The need for the variance is not self-imposed by the applicant or property owner. For example, the variance request does not arise as result of a property line adjustment or land division approval previously granted to the applicant. B. In granting a variance, the approval authority may impose conditions similar to those provided for conditional uses to protect the best interests of the surrounding property and property owners, the neighborhood, or the City as a whole. C.I.I. Conformance with Al Existing improvements within the private property generate our constraints with this proposal. The existing covered home grandstands and snack/restroom building are permanent structures that cannot feasibly be relocated. The existing buildings combined with emergency service vehicle routes and utilities provide a stationary point to begin dimensionally laying out the playing field and visitor stands to the east (towards Mountain Avenue). 45 Hawthorne Street Suite 5, Medford OR 97504 • T. 541.500.8588 2 Grants Pass • Klamath Falls • Medford • Oregon Cihj The proposed 65 yard soccer field width combined with minimum safety offsets limits the available space between the playing field and the westerly Mountain Avenue right-of- way line to an average of 22'-6". With a 10' property line setback from Mountain Avenue, that limits the available space to 12'-6". ASD has elected to pursue this variance request because they feel that ADA accessible elevated visitor bleachers are in the best interest of the community and surrounding areas (see C.1.3 below for additional information). Throughout our design approach, we have limited the ADA accessible elevated visitor bleacher to the smallest available unit on the market (see C.1.2 below for additional information) which is 5 rows of seating at 157'-6" in length. That provides an available 433 standard seats with 6 ADA wheelchair compliant stations. C.1.2. Conformance with A2 As stated above, a 70 yard wide soccer field is the preferred width. We've worked with ASD and community members to compromise with a 65 yard soccer field width to limit our variance request. We have selected the smallest available ADA accessible elevated visitor bleacher offered in the high capacity bleacher market. The proposed 5 row elevated bleachers have a depth of 15-2". Our variance request is to construct a 4'-6" concrete pad extension towards Mountain Avenue to provide an overall pad width of 16-0". We feel this is the necessary minimum width to mount the bleachers on. It is also a possibility that the existing bolt together visitor stands can be modified to the general size noted above. This option will be investigated as a cost saving idea. Based on the attached drawings, the proposed 16'-0" concrete slab/bleacher combination creates a minimum 3'-1" encroachment on the southern end and a maximum 3'-9" encroachment on the northern end. C.1.3. Conformance with A3 Without approval of this variance request, it is likely that dedicated visitor seating would be eliminated. By providing elevated visitor stands, spectators are treated to optimum viewing angles of the entire field. By improving the playing field to a synthetic surface, the available uses year-round drastically increase. This is a great benefit to the community, particularly in youth athletics. Ashland High School is also noted throughout the State to provide top notch visitor facilities. By continuing this tradition and bringing visitors to the community during contests, tournaments, etc. the City of Ashland should continue to see an economic impact in visitor spending. When people travel to a destination, the money left behind is new to the market. These dollars will produce an economic impact. Sports events have become an increasingly effective and dependable way to produce visitor spending. Additionally, the proposed smaller visitor stands are 3'-4" shorter in height which lessens the visual impact to the neighboring residences (note the property east of this location is also currently developed as playing fields). 082015 45 Hawthorne Street, Suite 5, Medford, OR 97504 • T. 541.500.8588 3 Grants Pass • Klamath Falls • Medford • Oregon Cihj C~ C.1.4. Conformance with A4 The need for this variance is not self-imposed. Proper safety offsets from playing fields to spectators, fences or any other objects combined with regulation playing field widths are the driving factor. ASD is being proactive in meeting these standards by providing a safe and functional facility for the community and the field users. C.1.5. Conformance with B It is understood that if a variance is granted that the City of Ashland may impose additional conditions to the approval. The proposed concrete slab does not generate the setback encroachment which triggered this variance request. The elevated visitor bleachers are the governing factor in this case and are a "bolt together" unit, essentially making them a movable/removable object. This provides both the Ashland School District and the City of Ashland the most flexibility in the future. D. Summary Overall, we feel this variance request is very minimal and will have little impact to the surrounding neighborhood. By reducing the improved field width from 70 yards to 65 yards, the District can provide both soccer and football fields within the existing facility and maintain visitor bleachers for the community to enjoy. 2015 45 Hawthorne Street, Suite 5, Medford, OR 97504 • T: 541.500.8588 4 Grants Pass • Klamath Falls • Medford • Oregon Cifij i '3AV 3 NVl C~J Q kvM 1 .t IO V) ❑ 81iNnH cn w a W w w w¢o O _ Y2p I Q < °zw~ o Q~~~=111, a <Ioo v) w 3AV N3NIVM ,IVM SndWVO is nniot w a J ~ > 1S Pdb J°-, >lt1W m U) CO w W 1S J o NdwlN01 iS NVWIHOIM 3: N z ° Qa oN , 5 Iw ~ o w ~ Z o 1S 3OQIN8 & Q~ I c~n E', UJ w z 'is w 3o~aao (D 'is VI ~103nVO 1S 12J3AV Q z oc s 9-1 0 ~ z o 3 s? z < F 1S On313bVO as ° >avd 30vnin '1S N-103W V '3AV WVd oz r j SQUARE ('7^d) AVM kUS83! o z 5 w~ ~ u~ '3AV NIVI J 3~V NIVINnoW 'S '3AV ° o '1S XO3W J m~ 3 J 5 ° \O a o Q z z ~Q13 zWO Y Q V) Ld V) E;d A311tl '15 H1NIN 'IS HOV38 3nV 3sdon z } Y I W z is H18 1S w VOnV 'IS J Q i J 1N3£ '1S A3MM z 1S m v~ j N IS Nolaow 1S Y NOl OW C/) 1S 1S w ¢ ~~b Q Nag w '1S NOSINbVH ~S 'is NVW 83HS N Nls i N 'is 1l3NaV3H z / - O 1 3N dS • 3 ,Q is p)pp Q m Nl s 1S O HV01 Q -1 N 1S 1 r is LC) J J ~ 'IS NO_I.Vl G &O O v \ v S 31bHino 1S ~n 1S WVH5380 1 ~NZ • GHQ J ~ co t r:laeNw~anTM saw wqp M O U N T A I N A V E N U nDaAOCESTMO,raW 33 CO NSTRUCT4'-6'CCNCRETESTRIP arwsut `s p ALONG BACK SIDE FOR NEW GROW BACKSIDES'-0'EMISiING ELEVATED BLEACHERS. 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LTRG 1 = ¢Y V h r-~ a m COVERED WOOD FRAME GRANDSTAND h I_ I. le p DATE: XQ-KK-KK j pW ~w I LL TOP TIER EL WRY n p 1 wh III law, REST ROOMS W F ¢ g D II W W M if SNACK BOOTH - aW O _ o r ° inn a"~n Q01 METAL UTILITY ' J Q STORAGE SHED Z ON CONCRETE U p M ao2z p W E W W n ; it Z L i'1 08 20,o FOUNDATION ¢ NEW W 40 D 20 AN ND NEW ELEVATED BLEACHERS LAVOUTPLaN w VARIANCE PLAN VIEW fr (FEET) _ 1° =4& C 1 .1 0 1 INCH =40 FT 11 11 Manufacturer of Quallty For Over 20 Years NON-ELEVATED Bleachers f>, ~ I RECILICLED "Non-Elevated Bleachers" is a term used to ~LIAMINILI describe a type of bleacher where feet rest I l " at ground level on the first row of seats, i Rows Depth Hei ht- -2r ~ ~ 5 _ 9'7'10" The good news is that about 8 15'4" 9'10" half of all the aluminum used 10 19'4" 11'2' in the United States is being 12 23 4 12 6 ( N 13 25' 4" 13' 2" I recycled these days. A lot of 15 29'4" 14'6" - " energy is saved in the recycling 20 39'4" 17'10" process - since it avoids the Dimensions are approximate - hr need to make new aluminum from raw ore, National Recreation Systems has created sustainable designs that use the highest aluminum content ~--ems ri f commercially available. ELEVATED Bleachers "Elevated Bleachers" is a term used to describe a type of bleacher where feet rest at the height of the elevated front walkway on the first row seats. CAPACITY SEATING / Several elevation heights are available. These PAGES-9 ( elevations require entry stairs and front guardrail. l An accessible ramp may also / be required with ADA seating, r I HST ~ Rows _ -Depth Height i 5 157' 10 10' i 8 217" 12'10" I ! ! 10 25'2' 14'2' i I 12 29'2e , 15'6" 13 31 2" -16'2'-- 15 35'2" 1Tbu l 29 45'2° 2010 - , Based on a 36" elevated front walkway ELEVATED Bleachers Elevated Bleachers offer better sight lines for viewing ' f y d E the action. s - r I 3 CH EN T • f PROJECT <E t • I 3 1' 4 LA, 1 D I C a ± tl~ I s v, 3 ; } Zimbra https://zimbra -shland.or.us/zimbra/h/Printmessage?id=130882 imra severso@l.or.s : Ashland High School leachers aloe Mountain Avenue From : Josh Modin <joshm@zcsengineering.com> Thu, Sep 24, 2015 08:54 AM Subject : RE: Ashland High School Bleachers along Mountain Avenue To : Derek Severson <derek.severson@ashland.or.us> C]P'f 08 ?015 Cc :Justin Gerlitz <justing@zcsengineering.com> Good morning Derek. wanted to let you know that the school district has asked us to move forward with variance request as you summarized below. I'm confident I understand the requirements and will start to work on compiling the submittal package. Based on our current workload, it may be a week or two before you see something from us. But I just wanted to keep you informed on our status. Thanks! Josh Modin Civil Engineering From: Derek Severson [maiIto: derek.severson@ashland.or.us] Sent: Friday, August 21, 2015 2:02 PM To: Josh Modin; Justin Gerlitz Subject: Ashland High School Bleachers along Mountain Avenue Justin & Josh, I went out to the high school to look at things and met with the Planning Director. Essentially, I think the existing situation could be found to comply with setbacks because the concrete that projects 5-feet beyond the bleachers isn't really tall enough to trigger a side yard setback requirement so the new bleachers aren't modifying a non-conformity but rather seeking a Variance to the setback. A Variance of up to 50 percent can be handled through the administrative decision process we discussed, and I think what you described and what I measured on site falls within this threshold. So... We'd need an application for a Type I Variance to proceed. In talking to the Planning Director, given that he met with someone on the high school team and I've subsequently met with you both, he felt we could waive the pre-application conference requirement. 1 of 4 10/8/2015 3:58 PM Zimbra https://zimbra -shland,or.us/zimbra/h/printmessage?id=130882 We'd need to have the $1,012 fee; drawings including the site plan you provided, elevation drawings and/or photos of the proposed bleachers, and the cross section drawing you had showing the bleacher placement relative to the property line; and a written justification addressing the approval criteria for a Variance (detailed below). The submittal requirements and criteria are described in the code as follows: IL8.5.5.040 Application Submission Requirements An application for a Variance shall be submitted by the owner of the subject property or authorized agent on a form prescribed by the City and accompanied by the required filing fee. The application shall include a plan or drawing meeting the requirements below: A. General Submission Requirements. Information required for Type I or Type II review, as applicable (see sections 4 and 18.5 including but not limited to a written statement or letter explaining hove the application satisfies each and all of the relevant criteria and standards. B. Plan Submittal. The plan ordrawing accompanying the application shall include the following information. 1. Vicinity map. 2. North arrow and scale. 3. Depiction and names of all streets abutting the subject property. 4. Depiction of the subject property, including the dimensions of all lot lines. 5. Location and use of all buildings existing and proposed on the subject property and schematic architectural elevations of all proposed structures. 6. Location of all parking areas, parking spaces, and ingress, egress, and traffic circulation for the subject property, including accessible parking by building code. 7. Schematic landscaping plan showing area and H 2015 2 of 4 10/8/2015 3:58 PM Zimbra https://zimbra -shland.or.us/zimbra/h/printmessage?id=130882 type of landscaping proposed. 8. A topographic map of the site showing contour intervals of five feet or less. 9. Approximate location of all existing natural features in areas which are planned to be disturbed, including, but not limited to, all existing trees of greater than six inches DBH, any natural drainage ways, ponds or wetlands, and any substantial outcroppings of rocks or boulders. 18.5.5.050 Approval Criteria A. The approval authority through a Type I or Type II procedure, as applicable, may approve a variance upon finding that it meets all of the following criteria. i 1. The variance is necessary because the subject code provision does not account for special or unique physical circumstances of the subject site, such as topography, natural features, adjacent development, or similar circumstances. A legal lot determination may be sufficient evidence of a hardship for purposes of approving a variance. 2. The variance is the minimum necessary to address the special or unique physical circumstances related to the subject site. 3. The proposal's benefits will be greater than any negative impacts on the development of the adjacent uses and will further the purpose and intent of this ordinance and the Comprehensive Plan of the City. 4. The need for the variance is not self-imposed by the applicant or property owner. For example, the variance request does not arise as result of a property line adjustment or land division approval previously granted to the applicant. B. In granting a variance, the approval authority may impose conditions similar to those provided for conditional uses to protect the best interests of the surrounding property and property owners, the neighborhood, or the City as a whole. If I can provide any additional information as you move ahead in preparing an application, please let me know. - Derek 3 of 4 10/8/2015 3:58 PM Zimbra https://zimbra a shl and, or.us/zimbra/h/printmessage7id=1308 82 Derek Severson, Associate Planner City of Ashland, Department of Community Development 51 Winburn Way, Ashland, OR 97520 H: (541) 552-2040 FAX: (541) 552-2050 TTY: 1-800-735-2900 ® AIL:derek.severson(cbashlandoor.us This email transmission is the official business of the City ofAshland, and is subject to Oregon s public records laws for disclosure and retention. If you've received this email in error, please contact me at (S11) SS2-2040. Thank you. 0 ) 2015 4 of 4 10/8/2015 3:58 PM Planning Division ZONING IT APPLICATION ci Ctv or 51 Winburn Way, Ashland OR 97520 541-488-5305 Fax 541-488-6006 FILE ~SFiLAN Type 1 Variance request to reconstruct visitor bleachers at Ashland High School within the DESCRIPTION OF PROJECT current property line setback. DESCRIPTION OF PROPERTY Pursuing LEEDO Certification? YES NO Street Address 201 S. Mountain Avenue - Ashland, Oregon 97520 Assessor's Map No. 391 E Section 09da Tax Lot(s) 100 and 6200 Zoning R-2 Comp Plan Designation Multi-Family Residential APPLICANT Name Jay Hummel - Superintendent Phone 541-482-2811 _E-Mail jay.hummel@ashland.k12.or.us Address 885 Siskiyou Boulevard City Ashland, Oregon Zip 97520 PROPERTY OWNER Name Ashland School District #5 Phone 541-482-2811 _E-Mail ay.hummel@ashland.k12.or.us Address 885 Siskiyou Boulevard, Suite C City Ashland, Oregon ZJp 97520 SURVEYOR, ENGINEER ARCHITECT LANDSCAPE ARCHITECT OTHER Title Mr. Name Josh Modin Phone 541-500-8588 E-Mail JoshM@zcsengineering.com Address 45 Hawthorne Street City Medford, Oregon Zip 97504 Title Mr. Name Justin Gerlitz, PE Phone 541-479-3865 E-Mail JustinG@zcsengineering.com Address 550 SW 6th Street, Suite C City Grants Pass, Oregon ZiP 97526 I hereby artily that the statements and information contained in this application, including the enclosed drawings and the required findings of fact, are in all respects, true and correct, I understand that all property pins must be shown on the drawings and visible upon the site inspection. In the event the pins are not shown or their location found to be incorrect, the owner assumes full responsibility. I further understand that if this request is subsequently contested, the burden will be on me to establish: 1) that t produced sufficient factual evidence at the hearing to support this request; 2) that the findings of fact lumished justifies the granting of the request; 3) that the findings of fact furnished by me are adequate; and further 4) that all structures or improvements are property located on the ground. Failure in this regard will result most likely in not only the request being set aside, but also possibly in my structures being built in reliance thereon being required to be remo at my o Me. If t have an doubts, I am advised to seek competent professional advice and assistance. !O-,°rS li Signature Date As owner of the property involved in this request, f have read and understood the complete application and its consequences to me as a property L4®7-i5ature (required) Date a4A9 (To bo owMkbd by pry St&q Date Received. Zoning Permit Type Filing Fee M OVER 0 G lcomm-dn'plenningToinu & 1Undouts7=sng Now Apphcattm doc Job Address: 201 MOUNTAIN AVE S Contractor: ASHLAND OR 97520 Address: C Owner's Name: SCHOOL DISTRICT 5 O Phone: Customer 08378 N State Lic No: Cit Lic No: P ZCS ENGINEERING INC. 'r y Applicant: 900 KLAMATH AVE R Address: KLAMATH FALLS OR 97601 A C C Sub-Contractor: A Phone: (541) 500-8588 T Address: N Applied: 10/08/2015 0 T Issued: Expires: 04/05/2016 R Phone: State Lic No: Maplot: 391 E09AD6200 City Lic No: DESCRIPTION: Variance to reconstruct visitor bleachers at High School VALUATION Occupancy Type Construction Units Rate Amt Actual Amt Constuction Description Total for Valuation: MECHANICAL ELECTRICAL STRUCTURAL PERMIT FEE DETAIL Fee Description Amount Fee Description Amount Variance (Type 1) 1,012.00 CONDITIONS OF APPROVAL COMMUNITY DEVELOPMENT Tel: 541-488-5305 20 East Main St. Fax: 541-488-5311 Ashland, OR 97520 TTY: 800-735-2900 www.ashland.onus Inspection Request Line: 541-552-2080 CITY OF