HomeMy WebLinkAbout2016-007 Contract - West Coast Netting
Contract for GOODS AND SERVICES Less than $25,000
CITY OF CONTRACTOR: West Coasting Netting
ASHLAND CONTACT: Dan Kirkland
20 East Main Street
Ashland, Oregon 97520 ADDRESS: 5075 Flightline Drive, Kingman, AZ 86401
Telephone: 541/488-6002
Fax: 5411488-5311 TELEPHONE: 800-854-5741
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DATE AGREEMENT PREPARED: 11/23/15 FAX: 928-692-1501
BEGINNING DATE: 12/15/15 COMPLETION DATE:
COMPENSATION: $21,900.00 -
GOODS AND SERVICES TO BE PROVIDED: Remove existing 30' high x approx 551 linear feet of existing
golf course netting. Total of 12 bays (see drawing). Inspect cable and hardware and replace as needed.
Supply and install heavy duty K 18 latex treated knotted polyester golf netting. Netting will be hog ringed to
cables. Vendor to provide flagging services.
ADDI T iONAL TERMS: - in the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Goods and Services will be primary and
take
precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a
manner that will not conflict with the said rims City of Ashland Contract.
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the
CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and
expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and
materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel
assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned
in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later
than the date indicated above and start performing the work under this contract by the beginning date indicated
above and complete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and
expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the
contract be prematurely terminated, payments will be made for work completed and accepted to date of termination.
Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a i
separate written contract is entered into by the City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of i
City. I
6. Statutory Requirements: ORS 27913.220, 27913.225, 2796.230, 2796.235, ORS Chapter 244 and ORS 670.600 are
made part of this contract.
7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract
is $20,142.20 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a l
living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor
who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached
hereto as Exhibit B predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to'any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited
to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this
contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs,
judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered b certified mail or in person.
Contract for Goods and Services Less than $25,000, Revised 0610212015, Page 1 of 5
C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Contractor, or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract. City by written notice to Contractor of default or breach, may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the timie specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in l
addition to any other rights and remedies provided by law or under this contract.
e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or I
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such i
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are I
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract.
10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. '
Contractor shall have the complete responsibility for the performance of this contract.
11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated
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against minority, women or emerging small businesses enterprises in obtaining any required subcontracts.
Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor
understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to y
City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any
requirement of ORS 279A.110 or the administrative rules implementing the Statute. i
12. Asbestos Abatement License: if required under ORS 468A.710, Contractor or Subcontractor shall possess an i
asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be f
void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any j
contractual relation between the assignee or subcontractor and City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible
in the performance of the contract work set forth in this document.
15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of
any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to
the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a i
QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in,
or delegate duties under, the Contract.
16. Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage.
c. Automobile Liabilit insurance with a combined single limit, or the equivalent, of not less than Enter one:
Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 2 of 5
$200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage,
including coverage for owned, hired or non-owned vehicles, as applicable.
d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to
the City.
e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work
under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the
parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The
Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon, If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Iarkson County, Oregon. Contractor, by the signature herein of its authnrized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
19. Non appropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further
liability to Contractor.
20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is
required before any work may begin under this contract.
21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by
reference.
Contractor: City of Ashland 1
(/fll, I
By 8
Signature Department Head
A
Print Name Print Name /ao
Title Date
W-9 One copy of a W-9 is to be submitted with
the signed contract. Purchase Order No. L,
Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 3 of 5
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
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number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
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subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the 3
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
(1) 1 carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
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t
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing. i
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(4) Labor or services are performed only pursuant to written contracts.
x (5) Labor or services are performed for two or more different persons within a period of one
f
year.
(6) 1 assume financial responsibility for defective workmanship or for service not provided I
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as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
Contractor (Date)
Contract for Goods and Services Less than $25,000, Revised 06/0212015, Page 4 of 5
CITY • ASHLAND, OREGON
EXHIBIT B
City of Ashland
LIVING
ALL employers described WAGE
below must comply with City
of Ashland laws regulating
payment of a living wage.
3 per hour effective June 30, 2015
(Increases annually every June 30 by the
~r Consumer Price Index)
portion of business of their 401 K and IRS eligible
employer, if the employer has cafeteria plans (including
ten or more employees, and childcare) benefits to the
has received financial amount of wages received by
assistance for the project or the employee.
➢ For all hours worked under a business from the City of
service contract between their Ashland in excess of ➢ Note: "Employee" does not
employer and the City of $20,142.20. include temporary or part-time
Ashland if the contract employees hired for less than
exceeds $20,142.20 or more. ➢ If their employer is the City of 1040 hours in any twelve-
twelve-
Ashland including the Parks month period. For more
For all hours worked in a and Recreation Department. details on applicability of this
month if the employee spends policy, please see Ashland
employee's or more of the ➢ In calculating the living wage, Municipal Code Section
employee's time in that month employers may add the value 3,12.020.
working on a project or of health care, retirement,
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall,
20 East Main Street, Ashland, OR 97520 or visit the city's website at www,ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all
employees.
CITY OF
ASHLAND
Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 5 of 5
From:Valerie Gonzales FaxID: Page 3 of 16 Date: 12/10/15 09:22 AM Page:3 of 16
WESTC-4 OP ID: 11
`6 „CO-CERTIFICATE OF LIABILITY INSURANCE F DATE(MMIDONYYY)
12/10115
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
UUNIACI
PRODUCER Phone: 626-449-0301 N
AME:
United Agencies, Inc. (1) PHONE FAX
Fax: 626-564-656 AIC No Ext : AIC No):
CA License 90252636
301 E. Colorado Blvd. Ste. 200 E-MAIL
Pasadena, CA 91101 ADDRESS:
Robert W. Bader INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A: Travelers Property Casual Co
INSURED West Coast Netting, Inc. INSURER B: Travelers Property Casual 36161
5075 Flightline Dr. INSURER C:
Kingman, AZ 86401
INSURER D :
INSURER E :
COVERAGES CERTIFICATE NUMBE : REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TYPE OF INSURANCE POLICY NUMBER I LIMITS
GENERAL LIABILITY EACH OCCURRENCE $ 1,000,00
A X COMMERCIAL GENERAL LIABILITY X Y6300618L578TIL15 06107/15 06/07/16 DAMAGE TO RENTED
PREMISES Ea occurrence $ 100,00
CLAIMS-MADE F-v-1 OCCUR MED EXP (Any one person) $ 5,00
PERSONAL& ADV INJURY $ 1,000,00
GENERAL AGGREGATE $ 2,000,00
GEN'L AGGREGATE UMIT APPLIES PER PRODUCTS - COMP/OP AGG $ 2,000,0011
POLICY PRO- LOC Em Ben. $ 1,000,00
AUTOMOBILE LIABILITY Ea acadenc $ 1,000,00
B X ANY AUTO X BA0618L578TIL15 06/07/15 06/07/16 BODILY INJURY (Per person) $
ALL OWNED SCHEDULED
A)JTOS "'T" BODILY INJURY (Per accident) $ F -I ~lON-OWNED PROPERTY DAMAGE
$
Pcr accidont
X HIRED AUTOS X AUTOS
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DED RETPNTION
WORKERS COMPENSATION WC STA'IU- 0'TH-
AND EMPLOYERS' LIABILITY Y / N TORY LIMITS ER
ANY PROPRIETOR/PARTNERIEXECUTIVE ❑ E. L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
It yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)
Subject to all policy terms, exclusions and conditions. RE: Oak Knoll Golf
Course Net Replacement Project, 3070 Hwy 66 Ashland OR; City of Ashland,
Oregon and its elected officials, officers and employees are named as an
Additional Insured with respects to the General Liability and Auto Liability
if required by written contract subject to all SEE ATTACHMENT
ERTIFICAT-E-HOLDER CANCELLATION
CITYASI
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
of Ashland Parks $ THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City ACCORDANCE WITH THE POLICY PROVISIONS.
Recreation
340 S. Pioneer Street AUTHORIZED REPRESENTATIVE
Ashland, OR 97520
19988882010 ACORD CORPORATION. All rights reserved.
ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD
From:Valerie Gonzales FaxID: Page 2 of 16 Date: 12/10/15 09:22 AM Page:2 of 16
WESTC-4 OP ID: 11
(MMYY}
INSURANCE FDATE1211 O0il 5
-~O CERTIFICATE OF LIABILITY
!15
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed- If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsements .
GUNIACI
PRODUCER Phone: 626-449-0301
NAME:
United Agencies, Inc. (1) PHONE FAX
CA License 90252636 Fax: 626-564-656 ac No Ext : A1C No):
301 E. Colorado Blvd. Ste. 200 E-MAIL
Pasadena, CA 91101 ADDRESS:
Robert W. Bader INSURER(S) AFFORDING COVERAGE NAIC #
INSURERA: Charter Oak Fire Ins. Company 25615
INSURED West Coast Netting Inc INSURERB:
5075 Flightline Drive
Kingman, AZ 86401 INSURER c
INSURER D :
INSURER E :
OVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE POLICY NUMBER POL I LIMITS
GENERAL LIABILITY EACH OCCURRENCE $
DAMAGE TO RENTED
COMMERCIAL GENERAL _IABILITf PREMISES Ea occurrence $
CLAIMS-MADE F-10CCUR MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
GEN'L AGGRLGAT= LINAIT APPLIES PEP: PRODUCTS - COMP/OP AGG $
POLICY 711,0T F-1 LCC $
AUTOMOBILE LIABILITY Fa accident $
.ANY AUTO BODILY INJURY (Per person) $
ALL OWNED SCHEDULED BODILY INJURY (Per accident) $
AIJTOS AIJTOS
NON-OW, ED PROPERTY DAMAGE $
MIRED AUTOS AUTOS Per accident
$
UMBRELLA LIAR OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS MADE AGGREGATE $
DED RETENT ON
WORKERS COMPENSATION X \,\/C STA''U- O'TH-
AND EMPLOYERS' LIABILITY TORY LIMITS ER
A ANY PROPRIETORIRARTNER/EXECUTVE Y YOUBOD26615315 12/01/15 12101/16 E.L. EACH ACCIDENT $ 1,000,00
OFFICER/MEMBER EXr_LUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,00
If yes. describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,00
DESCRIPTION OF OPERATIONS (LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)
Subject to all policy terms, exclusions and conditions. RE: Oak Knoll Golf
Course Net Replacement Project, 3070 Hwy 66 Ashland OR; *PLEASE NOTE
COPYRIGHT LAWS APPLY TO THE ACORD FORM PROHIBITING US FROM MODIFYING THE
CANCELLATION CLAUSE. HOWEVER, PER UNITED AGENCIES, INC. PROCEDURES WILL
NOTIFY YOU WITHIN 30 DAYS IF SAID POLICY CANCELS.
CITYASI
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Ashland Parks $ THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
Recreation
340 S. Pioneer Street AUTHORIZED REPRESENTATIVE
Ashland, OR 97520
/>L O 1988-2010 ACORD CORPORATION. All rights reserved.
ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD
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CITY OF
FORM #2 ASHLAND
INVITATION TO BID - TRADE SERVICES
INTERMEDIATE PROCUREMENT
Release date: September 22, 2015
Requested by: Laura Harvey, Park Tech III & Golf Course Superintendent
Oak Knoll Golf Course, a division of Ashland Parks and Recreation
3070 Hwy 66, Ashland, OR 97520
Tel: 541-488-6098, Fax: 541-488-6099
]aura.harvey@ashland.or.us
Bids are due by: 3:00 p.m. (PST), Wednesday, November 4, 2015
Project name: Wednesday, November 11, 2015
Job site location: Tuesday, December 15, 2015 or earlier
Project completion required by: Ashland Parks and Recreation / Attn: Laura Harvey
3070 Hwy 66 (maintenance shop at Oak Knoll Golf Course)
Ashland, OR 97520
Tel: 541-488-6098, Fax: 541-488-6099, Cell: 541-660-7528
laura.harvey@ashland.or.us
Preferred method of shipment for materials/equipment (if applicable): FOB Ashland - Freight Prepaid
Project Name: Oak Knoll Golf Course Net Replacement Project
Note: Voluntary Pre-bid conference at 10:00 a.m., Wednesday, October 21, 2015
Bids may be faxed, emailed or hand delivered. Contractors shall submit bid on their company letterhead. Informal email
bids and/or late bids will not be accepted. Terms or discounts which are conditioned upon payment within a certain time
will not be considered for purposes of comparison of bids.
The successful contractor will be required to enter into a contract with the City for the services and provide insurance
certificates in their own name for General Liability, Automobile and Workers' Compensation. Workers' Compensation
insurance is mandatory. Subcontracting will not be permitted.
"OR EQUAL": Any brand name listed in the specifications as "or equal" or "or equivalent" shall establish the minimum requirements for quality, utility,
durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Bidder may show cost
difference, alternates and options in the space provided in the quote. This clause is not meant to be restrictive, but to set the minimum standard. THE CITY
SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS "EQUAL.- When the designation is "or equal" or
"equivalent" City shall make its decision after Bid Closing.
SCOPE OF SERVICES
Oak Knoll Golf Course Net Replacement Project:
• Replace 3 or 4 net panels of varying widths totaling approximately 551 feet in length, 30'
high, at Oak Knoll Golf Course along Hwy 66 near #5 tee box. Splicing of netting may
be required to meet the span of individual poles. See attached diagram, Exhibit #1.
• Replace caribiner-style clips with hog ring-style clips, closely spaced.
• Replace 5/16 nylon rope on vertical cable lines.
• Nets must be died black and be UV/weather-resistant with a 10-year warranty.
• Bidders are welcome to offer for consideration other options or features.
• Photos provided by Ashland Parks and Recreation (see Exhibit #2).
• Installation to occur no later than spring 2016.
• Bidders must provide a crane for net installation.
• Bidder must provide flagging services.
Form #2 -Intermediate Procurement, Invitation to Bid, Trade Services, Page 1 of 2, 12/2/2015
Oak Knoll Golf Course is a municipal course and will remain open to the public during the net
installation project. The course is open for play seven days a week, year round.
Additional Information
All work to be coordinated directly with Laura Harvey, Oak Knoll Golf Course Superintendent
for Ashland Parks and Recreation.
Work at this project site must be organized and safe for ongoing golfers and maintenance
workers.
Please provide an official quote on company letterhead and include the following information:
1. Total cost for materials and labor.
2. Netting type / color and materials.
3. Timeline for completion of net installation project, including actual completion date.
4. Proof of insurance for General Liability, Automobile and Workers' Compensation (NO
EXCEPTIONS)
5. Proof of valid contractor's license
6. W-9
Deliver "FOB Ashland" to Oak Knoll Golf Course, 3070 Hwy 66, Ashland, OR 97520.
Thank you,
Laura Harvey
Oak Knoll Golf Course Superintendent
City of Ashland Parks and Recreation
All Pricing Must Be Held Firm For 30 Days
Method of Award: ORS 279B.070 Intermediate Procurements. (1) If a contract is awarded, the contracting agency shall
award the contract to the offeror whose quote or proposal will best serve the interests of the contracting agency, taking into
account price as well as considerations including, but not limited to, experience, expertise, product functionality, suitability
for a particular purpose and contractor responsibility under ORS 279B.110.
C:AUsers\dyssegs\Desktop\Form #2 - Intermediate Procurement Invitation to Bid - TRADE SERVICES.doc - 9/22/15
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June 23, 2014
Potential Bidders For Oak Knoll Golf Course Driving Range Net Replacement Project:
1. West Coast Netting
5075 SL Flightline Dr.
Kingman, Arizona 86401
Email: kland a' estc }astiietti c i e • CO M
Fax: 928-692-1501
Phone: 1-800-854-5741
Contact: Dan Kirkland
2. Net Services
13010 Eleventh Ave. N E
Tulalip, Washington 98271
V- 5 mail: dntrnn'~t r,Ltseryices us.ec>t~,
1yFax: 360-651-1956
Phone: 360-651-1955
Contact: Dan Nunn
3. Netex Canada
5128 Central Ave.
Delta, BC, Canada V4K 21-12 V
mail: n,.~ ilson'0 ddccr:k~t.coiit a --k 11 7 -i
Vax: 1-604-946-8690
Phone: 1-800-936-6388
Contact: Mark Wilson
4. Fornet Inc.
495 Waites Corner Road
Nest Kingston, RI 02892
D Fax: 401-782-8594 t\,O
Phone: 401-782-8594 Contact: Vincent Monteforte .
R
QUOTATION - QUOTATION - QUOTATION
QUOTATION
#D9674
WEST COAST NETTING City of Ashland
5075 FLIGHTLINE DR. TO: Attn: Laura Harvey
KINGMAN, AZ 86401 Re : golf netting
TOLL FREE: 800-854-5741 Fax
FAX: 928-692-1501 Phone #
F.O.B. Terms Date Estimated Ship Date
Kingman Arizona Net 30 10/12/15
QUAN1 H Y DESCRIPTION PRICE I'OTAL
1 Remove existing 30' high X approx. 551' liner feet of existing golf course netting
Total of 12 bays( per drawing supplied)
Inspect cable and hardware, replace as needed
Supply and install heavy duty K 18 latex treated knotted polyester golf netting
Netting will be hog ringed to cables.
Lot price 21,900.00
Excludes-, bonds, permits, turf damage, off haul of spoils, prevailing wage,
Tree trimming
TOTAL
Above Prices Good For 20 Days Signature: Dan Kirkland
K18T-1"-R
Knotted # 18
Suggested Uses:
This is the strongest netting designed specifically for the driving range industry. It
is a knotted polyester netting with a F mesh size. This is designed for the heavy-
duty or extreme needs. This netting will exceed all other barrier nets in
performance and lifespan.
Size's Available:
We currently manufacture this product in custom sizes only.
(Custom sizes are available)
Specifications:
F square mesh, #18 twine, netting is UV treated and stabilized, and has 185 lb.
breaking strength per mesh.
Color:
Black - U.V. stabilized
Note:
West Coast Netting suggests that a rope border be place on the perimeter of the
netting for ease of installation. This is how WCN makes nets that we install.
Netting Service LLC
Russell Culmine
804 Puget St
Bellingham. WA 98229
Business ID# 603 496 281
nettingserviceg,gmail.com
(360) 223-5472
Oak Knoll Golf Course
3070 Hwy 66
Ashland. OR 97520
(541) 488-6098
11 /04/2015
To «hom it may concern.
Enclosed is a bid to replace existing netting 551 feet in length, 30 feet high. 418 nylon.
guaranteed by the manufacturer for 10 years material and workmanship. Your asked for a quote
for removal of snaps and replace with hog rings. We do not recommend this but rather the
improved snap method of netting structure attachment. Labor for securing with hog rings would
increase labor and equipment by two or three times.
Proof of Insurance: Washington Department of Labor & Industries classified Netting Service
under 5004-Forestry. This has made it difficult for insurance. So now it is in the process to be
classified under 6400-Fencing. This matter will soon be resolved and we will show proof of
insurance within 5 business days of mutual acceptance.
~Sincerely.
r
Russell Culmine
NETTING SERVICE
804 Puget St. Bellingham, WA.
License #603496281
nettingservice@gmail.com
(360) 223-5472
Bid Proposal
CUSTOMER NAME PHONE DATE
City of Ashland (541)488-6098 11/04/2015
STREET JOB NAME
3070 Hwy 66 Ashland Parks and Recreation
CITY, STATE, AND ZIP CODE JOB LOCATION
Ashland, OR 97520 Oak Knoll Golf Course
EMAIL SUPERINTENDENT
laura.harvey@ashland.or.us Laura Harvey
Remove existing 551 feet x 30 feet netting and replace with #18 nylon netting guaranteed for 10 years material and
workmanship. Galvanized snaps and corner shackles for standard installation.
Price Includes:
Material
Labor
Equipment
Flaggers
Start Date: As soon as possible.
Finish Date: 7 days after start.
We herby to furnish material and labor - complete in accordance with above specifications for the sum of:
Forty Five Thousand Six Hundred Sixty Eight & 25/100 Dollars ( $45,668.25 )
Payment to be made as follows: Down payment of $11,417.06 (25%) 30 days or sooner before start date. Balance of
$34,251.19 to be paid within 30 days after completion.
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from
above specifications involving wage cost will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements
contingent upon strikes, accidents, weather or delays beyond our control. Owner to carry necessary insurance. Our workers are fully covered by Workman's Com-
pensation. Accounts overdue beyond 30 days of billing will be charged at rate of 10% per annum. If either party commences legal action to enforce its rights
pursuant to this agreement, the prevailing party in said legal action shall be entitled to cover its reasonable attorney's fees and cost of litigation relating to said
legal action, as determl ed by a court of competent jurisdiction.
AuthorizedNote: This proposal may be withdrawn by
Signature tc, - us if not accepted within 30 days.
ESTAMATE ACCEPTANCE: The above prices,
Signature
specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature
To do the work specified.
Payment will be made in check or cash. Date of Acceptance
TRANSMISSION VERIFICATION REPORT
TIME 11/04/2015 11:22
NAME FEDEX OFFICE
FAX 3606470752
TEL 3606471114
SER.# U63314E4J679767
DATE,TIME 11/04 11:21
FAX NO./NAME 18662592022
DURATION 00:00:55
PAGE(S) 02
RESULT
MODE PHOTO
FedEx Expense Bareode Page
1111111111111111111111111111111111111111111
00027637961FCOE
ER Number: 002743798 Employee Nildrenc 11crudoa Employee ID: 202427;
-73
.Name:
Fax Numbers lprod.FCOE]
901-263-2022 Mem his area Oniv
1-866-259-2022 Outside Fale m his 1
FAX E-Mail Email To
ATTENTION:
You can now:attach PDF and Tll ;"TIFF scanned dOCn111en15 directly to your expense reports from your PC: This new
attachment lea Lire eliminates need fix barcode page printing. barcode taxing process, provides scanned document clarity and !
allows users to immediately see the uploaded document(s).
To get mme detailed instructions on 51c attachment Process. sec the EAperise Job Aid "Atiachins Expense Receipts" at
keyword: "CAST Academv" then Job Aids then select "PeopicSoi't 9.1 'travel c, I xpense _
Please dote if Faxing:
Print one (1) barcode Dace for cacti cxpenw report attaching receipts to page(s) behind the barcode pace. DO NOT su(imi{
icceipts fior 1110re that/ One (1) expelise report per fax transmission.
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Employee Reimbursements Hotline - 844-277-4049 option -4-2
l PeopleSoft Expense System Issues - 8554PD\v1YWAY or S55-339-6992
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PROFESSIONAL NETTING SERVICES
Russell Culmine
804 Puget St.
Bellingham, Wa 98229
nettingservice@gmail.com
(360)223-5472
http://www.nettingservice.com
Oak Knoll Golf Course
3070 Highway 66
Ashland, OR 97520-9504
September 29, 2015
x
To whom it may concern,
We are offering, on-site, netting services for projects of all sizes. Whether you need a brand
new installation or a minor repair, I am on-site at every job and treat each project with the
same level of care and professionalism. Contact me for a free quote.
E
Netting Services Include:
• Sports and Outdoor
• Installation
r
• Repair
• Custom Net Building
Sincerely, j
Russell Culmine
Professional Netting Service
Installation, Repair and Custom Net Building 360-223-5472
www.nettingservice.com
Page 1 / 1
ASHLAND PARK COMMISSION
20 E MAIN ST. DATE PO NUMBER
ASHLAND, OR 97520 1/19/2016 00533
(541) 488-5300
VENDOR: 000573 SHIP TO:
WEST COAST NETTING, INC.
5075 FLIGHTLINE DRIVE
KINGMAN, AZ 86401
FOB Point: Ashland, Oregon Req. No.:
Terms: net Dept.:
Req. Del. Date: Contact: Bruce Dickens
Special Inst: Confirming? No
Quantity Unit Description Unit Price Ext. Price
Remove existing 30' high x 21,900.00
approximately 551 linear feet of
existing golf course netting, for a
total of 12 bays. Inspect cable and
hardware and replace as needed. Supply
and install heavy duty K-18 latex
treated knotted polyester golf netting.
Netting will be hog ringed to cables.
Vendor to provide flagging services.
Contract for Goods and Services
Beginning date: 12/15/2015
Completion date: (no completion date
on contract)
I
SUBTOTAL 21900.00
BILL TO: TAX 0.00
FREIGHT 0.00
TOTAL 21,900.00
Account Number Project Number Amount Account Number Project Number Amount
E 411.12.00.00.70420 21,900.00
, ~
Autho&dd Signa~ur,~ z VENDOR COPY
FORM #3
r
1 z.
~s
i, Q'RECREd"~
REQUISITION Date of request: 1/12/16
Required date for delivery: 2/29/16
Vendor Name West Coast Netting
Address, City, State, Zip
Contact Name & Telephone Number 5075 Flightline Drive, Kingman A7 86401 Attn Dan Kirkland
Fax Number
Tel: 800-854-5741 Fax: 928-692-1501
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon FY 15-16
❑ Direct Award Date approved by Council: Contract #
❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
® (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5.000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: (Date) I
Description of SERVICES Total Cost
Remove existing 30' high x approx. 551 linear feet of existing golf course netting, for a total
of 12 bays. Inspect cable and hardware and replace as needed. Supply and install heavy- $ 21,900.00
duty K-18 latex treated knotted polyester golf netting. Netting will be hog ringed to cables.
Vendor to provide flagging services.
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL COST
® Per attached quotelproposal $ 21,900.00
Project Number _ _ _ _ _ _ - _ _ _ Account Number _ 411 .12. 00. 00. 704200
Account Number___-Account Number___-__-__- -
"Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support -Yes /No
By signing this requisition form, I certify that the City's public contracting requirements have been satisfied. a
Employee: Department Head:
(Equal to or greater than $5,000)
Department Manager/Supervisor: r- AA, City Administrator:
{(Equal to or greater than $25,000)
t / f6
Funds appropriated for current fiscal year YES / NO / ~
Finance Director- (Equal to owater than $5,OfJ0) Date
Comments:
Form #3 - Requisition
ASHY
N
Ak4
Ashland Parks & Recreation Commission
DATE: November 18, 2015
TO: West Coast Netting, Attn: Dan Kirkland
Professional Netting Services, Attn: Russell Culmine
FROM: Laura Harvey, Park Tech 111, Oak Knoll Golf Course,
a division of Ashland Parks and Recreation
RE: GOLF COURSE NETS - Bid Results
Thank you for submitting a bid for netting at Oak Knoll Golf Course in Ashland, Oregon. Bids were
accepted until Wednesday, November 4, 2015. Bid results were as follows:
West Coast Netting: Total: $21,900.00
Professional Netting Services Total: $45,668.25
Net Services Total: No bid
Netex Canada Total: No bid
In accordance with the standard method of award, this public contract was awarded to West Coast
Netting as their bid was determined as the most advantageous for the City of Ashland Parks and
Recreation.
If you have any questions or need additional information, please contact me at (541) 488-5340 or
laura.harveyaashland.or.us.
Sincerely,
Laura Harvey
Ashland Parks & Ree Tel: 541.488.5340
Central Division Fax: 541-488-5314
340 S. Pioneer TTY: 800-735-2900
Ashland. Oregon 97520
www.ashland.or.us