HomeMy WebLinkAbout2016-008 CONT Addendum - Miller Consulting Engineers
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES
Addendum made this 12th day of January, 2016, between the City of Ashland ("City")
and Miller Consulting Engineers. ("Consultant").
Recitals:
A. On August 18, 2015 City and Consultant entered into a "City of Ashland Contract for
Personal Services (further referred to in this addendum as "the agreement").
B. The parties desire to amend the agreement to increase the compensation to be paid
Consultant and modify the project.
City and Consultant agree to amend the agreement in the following manner:
1. The maximum price as specified in Paragraph 4 of the agreement is increased to
$ 12,000.00 J-
2. (E.g., "The scope of services is modified to include attendance at a city council study
session on February 1 sr 2016 as well as all associated services.
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONSUL NT: CITY OF ASHLAND:
BY GUS---- BY : .
Eric R. Watson, P.E., S.E. Department Head
Its Principal Date k.
DATE January 12, 2016
Purchase Order # 13116
Acct. No.: 410.08.24.00.704100 (100%)
(For City purposes only)
G:\pub-wrks\eng\13-34 City Hall PDM Grant\admn\Miller\2015.01.12 Addendum to Miller Contract - PNS.doc
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
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CITY OF
AC u i AN T DATE PO NUMBER
J r1 L 1 ~I 1J 9/10/2015 13116
pri 20 E MAIN S
ASHLAND, OR 97520
I 'I
(541) 488-5300
VENDOR: 019737 SHIP TO: Ashland Public Works
MILLER CONSULTING ENGINEERS (541) 488-5587
9570 SW BARBUR BLVD #100 51 WINBURN WAY
PORTLAND, OR 97219 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept.:
Req. Del. Date: Contact: Pieter Smeenk
Special Inst: Confirming? No
Quantity Unit Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Seismic re-evaluation of Ashland Citv 9,800.00
Hall per Exhibit C.
Contract for Personal Services
Beqinninq date: 08/18/2015
Completion date: 06/30/2016
Processed chanqe order 01125/2016 2,200.00
Per attached contract addendum
i
I
SUBTOTAL 12 000.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 12,000.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 410.08.24.00.70410 E 201334.999 12,000.00
i
Authorfized Signature VENDOR COPY
Foxes#lo CITY OF
CON'T'RACT AMENDMENT APPROVAL REQUEST FORM SHLAND
Request for a Change Order
Name of Supplier/ Contractor/ Consultant: '1 1kQ,- Lrlc~~dvz~ Total amount of this
J contract amendment:
Purchase Order Number: ~Z jl U
Title I Description: 5 a ~S Yk~L,
N Per attached contract amendment
Contract Amendment
Original contract amount $ q 1(3 00 • UU 100 % of original contract
Total amount of rep vious contract amendments 0 0 % of original contract
Amount of this contract amendment I ~ ZP 0 , 0 U 'Z 7- of original contract
TOTAL AMOUNT OF CONTRACT $ l 2-1 Ub , U 12.2_ % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES 1~2(_ NO" (If "NO", requires Council approval 1 Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATIVE _NT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments :5 $100K for Goods & Services, :5
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "No", amount exceeding authority requires Council
❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt- Reason:
*E "YES", Direct appointment s $35,000 ❑ Exempt- Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75.000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments :5 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt-Reason: ❑ Exempt-Reason: ❑ Exempt- Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number 7b13__-39_ Account Number 41 o- 09-7 ?i-u0-7QgJ00 Account Number
Expenditure must be char F5,plk e ~ appro e acc nt numbers for the financials to reflect the actual expenditures accurately. Attach e a pages if needed.
Employee Signature: np, Department Head Signature: 'Our c~ 6, 1 I z) it,
- (Total amount of contract 2: $5,000)
City Administrator.
(Equal to or greater than $25,000 or 10%)
Funds appropriated for current fiscal year YES / NO
Finance Director (Equal to orgreaterthan $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 1/11/2016