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HomeMy WebLinkAbout2016-017 Contract - Brierville Fire & Forestry Contract for GOODS AND SERVICES Less than $25,000 CITY OF CONTRACTOR: Brierville Fire & Forestry Inc ASHLAND CONTACT: Pancho Parker 20 East Main Street Ashland, Oregon 97520 ADDRESS: 3320 Old Hwy 99, Ashland OR 97520 Telephone: 541/488-6002 Fax: 541/488-5311 TELEPHONE: 541-821-0767 DATE AGREEMENT PREPARED: January 8, 2016 FAX: 541-488-3954 Brierville(iUmail.com BEGINNING DATE: January 8, 2016 COMPLETION DATE: June 30, 2017 COMPENSATION: Time and Materials not to exceed $20,000 per exhibit C GOODS AND SERVICES TO BE PROVIDED: On call timber and debris clearing, trimming, and removal or on-site management of materials. ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Goods and Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said rims City of Ashland Contract. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows- 1 . All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 27913.220, 279B.225, 27913.230, 27913.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $20,142.20 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established by City under any of the following conditions: Contract for Goods and Services Less than $25,000,:Revised 06/02/2015, Page 1 of 6 Contract for GOODS AND SERVICES Less than $25,000 CITY OF CONTRACTOR: Brierville Fire & Forestry Inc -1S H LAND CONTACT: Pancho Parker 20 East Main Street Ashland, Oregon 97520 ADDRESS: 3320 Old Hwy 99, Ashland OR 97520 Telephone: 541/488-6002 Fax: 541/488-5311 TELEPHONE: 541-821-0767 DATE AGREEMENT PREPARED: January 8, 2016 FAX: 541-488-3954 Brierville(a)gmail.com BEGINNING DATE: January 8, 2016 COMPLETION DATE: June 30, 2017 COMPENSATION: Time and Materials not to exceed $20,000 per exhibit C GOODS AND SERVICES TO BE PROVIDED: On call timber and debris clearing, trimming, and removal or on-site management of materials. ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Goods and Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said rims City of Ashland Contract. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 27913.220, 27913.225, 279B.230, 279B.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $20,142.20 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established by City under any of the following conditions: Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 1 of 6 i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a generaV assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liabilitv insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. d. Notice of cancellation or chan e. There shall be no cancellation, material Chan e, reduction of limits or Contract for Goods and Services Less than $25,000, Revised 06/02/2011.5, Page 2 of 6 intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nona ppropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A an herein incorporated by reference. Contractor; City of Ashland By A- Pi By Signature Department Head A P '409 , r m, g, 2e- Print Name Print Name 11(2-116 Title Date W-9 One copy of a W-9 is to be submitted with , the signed contract. Purchase Order No. Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 3 of 6 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: 1) 1 carry out the labor or services at a location separate from my residence or is in a ( specific portion of my residence, set aside as the location of the business. or business cards or a trade association membership are (2) Commercial advertising purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one V year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Contractor ( ate Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 4 of 6 CITY • ASHLAND, OREGON EXHIBIT B City of Ashland LIVING WAGE • per hour effective June 30, 2015 ILA (Increases annually every June 30 by the Consumer Price Index) portion of business of their 401 K and IRS eligible employer, if the employer has cafeteria plans (including ten or more employees, and childcare) benefits to the has received financial amount of wages received by assistance for the project or the employee. ➢ For all hours worked under a business from the City of service contract between their Ashland in excess of ➢ Note: "Employee" does not employer and the City of $20,142.20. include temporary or part-time Ashland if the contract employees hired for less than exceeds $20,142.20 or more. ➢ If their employer is the City of 1040 hours in any twelve- Ashland including the Parks month period. For more ➢ For all hours worked in a and Recreation Department. details on applicability of this month if the employee spends policy, please see Ashland employee's or more of the ➢ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020. working on a project or of health care, retirement, For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ASHLAND Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 5 of 6 2016 Brierville Rate Sheet Exhibit C Project Name: Ashland Watershed /Hosler Dam Hazard Tree & Debris Management *All rates are per hour unless otherwise stated. Notice to Start Equipment 72 Hr. 2Hr. Mobilization per Equi ment 150.00 225.00 Dozer / Operator $ $ 120.00 180.00 Excavator /Operator $ $ 100.00 150.00 Rubber Tire Skidder / Operator $ $ 100.00 150.00 Self Loader Log Truck $ $ 95.00 142.50 Track Skidder $ $ 90.00 135.00 60' Bucket Truck $ $ 80.00 120.00 10 Yard Dump Truck $ $ 80.00 120.00 Snowplow Truck $ $ 70.00 105.00 Chipper $ $ 80.00 120.00 Service Truck per day $ $ 50.00 75.00 Timber Feller / Sawyer 55.00 82.50 Labor 35.00 52.50 brierville Fire & rorestry, Inc. 5520 Old HWy Ashland, O K 97520 541-821-0767 Rate Sheet Project Name: Ashland Watershed /Hosler Dam Hazard Tree & Dehris Manager; *All rates are per hour unless otherwise stated. Equipment 72 Hr. 2Hr. Mobilization per Equipment $ 150.00 $ 225.00 Dozer / Operator $ 120.00 $ 180.00 Excavator /Operator $ 100.00 $ 150.00 Rubber Tire Skidder / Operator $ 100.00 $ 150.00 Self Loader Log Truck $ 95.00 $ 142.50 Track Skidder $ 90.00 $ 135.00 60' Bucket Truck $ 80.00 $ 120.00 10 Yard Dump Truck $ 80.00 $ 120.00 Snowplow Truck $ 70.00 $ 105.00 Chipper $ 80.00 $ 120.00 Service Truck per day $ 50.00 $ 75.00 Timber Feller / Sawyer $ 55.00 $ 82.50 Labor $ 35.00 $ 52.50 2016 Brierville Rate Sheet Exhibit C Project Name: Ashland Watershed/ Hosler Dam Hazard Tree & Debris Management *All rates are per hour unless otherwise stated. Notice to Start Equipment 72 Hr. 2Hr. Mobilization per Equipment $ 150.00 $ 225.00 Dozer / Operator $ 120.00 $ 180.00 Excavator /Operator $ 100.00 $ 150.00 Rubber Tire Skidder / Operator $ 100.00 $ 150.00 Self Loader Log Truck $ 95.00 $ 142.50 Track Skidder $ 90.00 $ 135.00 60' Bucket Truck $ 80.00 $ 120.00 10 Yard Dump Truck $ 80.00 $ 120.00 Snowplow Truck $ 70.00 $ 105.00 Chipper $ 80.00 $ 120.00 Service Truck per day $ 50.00 $ 75.00 Timber Feller / Sawyer $ 55.00 $ 82.50 Labor $ 35.00 $ 52.50 PERSPECTIVE PROPOSERS: (Chris Chamber's recommendions) Small Woodland Services, Inc. Attn: Marty Main 2779 Camp Baker Road Medford OR 97501 541-535-3601 rmnain3@mind.net Brierville Fire & Forestry Inc Attn: Pancho Parker 3320 Old Hwy 99, Ashland OR 97520 541-821-0767 541-488-3954 (FAX) Brierville @ enaail.col Forest Energy Group LLC Attn: Jack Leroy 541-840-1444 Jacklerovl @aol.com Hilltop Logging Attn: Steve Avgeris PO Box 8084 Medford, OR 97501 (541) 779-6216 hiltcolestin@gmail.com ~e4a-33 G:Apub-wrks\cng\15-29 2016 Dam Safety Program\adm❑Aprospective proposcrs.doc ACC) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDIYYYY) 12/21/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Jll11H Asher NAME: Ashland Insurance Inc PHONE (541) 482-0831 FAX (541)488-5851 A/C No 585 A Street Suite 1 E-MAIL ADDRESS: asher@ashlandinsurance.com P. 0. BOX 880 INSURERS AFFORDING COVERAGE NAIC # Ashland OR 97520 INSURER A American States Insurance Co 19704 INSURED INSURER B BRIERVILLE FIRE & FORESTRY INC INSURERC: 3320 OLD HIGHWAY 99 S INSURER D: INSURER E : ASHLAND OR 97520 INSURER F : COVERAGES CERTIFICATE NUMBER:CL1561205548 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD POLICY NUMBER MMIDD MM/DD LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A CLAIMS-MADE ❑ OCCUR DAMAGE TO RENTED 1 , 000 , 000 PREMISES Ea occurrence $ OICI60672240 6/30/2015 613012016 MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 1,000,000 X POLICY E] PRO JECT IA LOC 1,000,000 PRODUCTS - COMP/OPAGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY Per accident) $ AUTOS AUTOS ( ) HIRED AUTOS NON-OWNED PROPERTY DAMAGE AUTOS Peraccident $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY YIN STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? ❑ N I A (Mandatory in NH) E.L. DISEASE - EA EMPLOYE $ If as, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION (541)488-5320 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 20 E. Main St. ACCORDANCE WITH THE POLICY PROVISIONS. Ashland, OR 97520 AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD INS025 (201401) ,ac~oizo® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDI 1/26/2016 16 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Julie Asher NAME: csallaea 5851 Ashland Insurance Inc PH No Ext): (541)482-0831 585 A Street Suite 1 EMAIL ADDRESS:asher@ashlandinsurance.com P. 0. Box 880 _ INSURE IRCS) AFFORDING COVERAGE NAIC # Ashland OR 97520 INSURER A:Ameri can States Insurance Co 19704 INSURED INSURER B BRIERVILLE FIRE & FORESTRY INC INSURERC: 3320 OLD HIGHWAY 99 S INSURERD: INSURER E : ASHLAND OR 97520 INSURER F: COVERAGES CERTIFICATE NUMBER:CL1612605961 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR --AIDDLISUBRF - POLICY NUMBER _I MM/DDIYYYY MM/ ICY ~ERYY LTR TYPE OF INSURANCE LIMITS -COMMERCIAL GENERAL -LIABILITY EACH OCCURRENCE $ - DAMAGE TO RENTED I CLAIMS-MADE OCCUR PREMISES (Ea occurrence]_ $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: I GENERAL AGGREGATE POLICY JE ° LOC PRODUCTS -COMP/OP AGG $ - OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 750 , 000 j (Ea accidence- A - - NOWNOD SCHEDULED J AUTOS 01CI75440730 6/30/2015 6/30/2016 BBODILY INJURY (Per person) ODIILINJURY accdent $ ALL X AUTOS (Per ) $ NON-OWNED PROPERTY D AGE HIRED AUTOS $ AUTOS ,der accidenti- Uninsured motorist combined $ 750 , 000 UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB AGGREGATE CLAIMS-MADE L RETENTION $ $ Wo~ AND KERS COMPENSATION PER OTH- EMPLOYERS'LIABILITY YIN STATUTE-]_ ER__ ANY OFFICER/MEIMBER/EXCLUDED? ECUTIVE J N / A E.L. EACH ACCIDENT $ (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ "yes, describe unr r DESCRIPTION OFdeOPERATIONS below E.L. DISEASE - POLICY LIMIT $ i DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) 1988 Ford DumpTruck #1FDXK84H6JVA0713 1989 KENW LOG TRUCK/BUN Truck-Tractor 2XKWBB9XOKM527105 1978 FRUEH LOW BOY Trailer 126780188 CERTIFICATE HOLDER CANCELLATION (541)488-5320 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 20 E. Main St. ACCORDANCE WITH THE POLICY PROVISIONS. Ashland, OR 97520 AUTHORIZED REPRESENTATIVE Julie Asher/JAA ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD INS025 (201401) POR State FerITI® StateFarm Providing Insurance and Financial Services A, PO Box 5000 Dupont WA 98327.5000 Attached as requested are your replacement insurance identification cards. If the attached cards are not accepted by a law enforcement agency or your Department of Motor Vehicle office, please contact your agent to receive additional assistance. Thank you for choosing State Farm for your insurance needs. IMPORTANT - IDENTIFICATION CARDS STATE FARM StateFarm StateFarm THIS CARD MUST BE CARRI ED IN THE INSURED MOTOR OREGON VEHICLE FOR PRODUCTION UPON DEMAND. • INSURANCE CARD THE COVERAGE PROVIDED BY THE POLICY MEETS THE MINIMUM LIABILITY LIMITS PRESCRIBED BY LAW. INSURED PARKER, RICHARD ALAN MUTL IF YOU HAVE AN ACCIDENT - NOTIFY THE POLICE IMMEDIATELY VOL 1. Get names, addresses, and phone numbers of persons involved and witnesses. POLICYNUMBER 0947959-F18370 EFFECTIVE Also get diner license numbers of persons involved and license plate YR 1999 MAKE FORD DEC 17 2015 TO JUN 18 2016 mtmbers/tntes of vehicles. 2. Don't admit faun or discuss the accident with anyone but State Farm or police. MODEL F250 SO VIN 1FTNX21F7XEE45297 3. Promptly notify your agent, log on to staieferm.comG, or visit State Farm Pocket AGENT BRIAN CONRAD 2155-AE6 AgentO to fie a claim. PHONE (541)482-8470 NAIC 25178 For Emergency Road Service call 1-877-627-5757. EXAMINE POLICY EXCLUSIONS CARERILLY. THIS FORM DOES NOT A BODILY INJURY/PROPERTY DAMAGE LIABILITY CONSTITUTE ANY PART OF YOUR INSURANCE P0LJCY. Pi PERSONAL INJURY PROTECTION How to identity your coverage. See policy for full name and definition H, U1 A Uabiity L Physical Damage U Uninsured Motor Vehicle BI C Medical Coverage P Personal Injury Protection Ut Uninsured Motor Vehicle PD D Comprehensive R1 Car Rental and Travel Expenses UNDO Use of Normwmed Cars G Collision S Death Dismemberment and Emer Road Service Loss of S KEEP A CARD IN YOUR CAR. THIS CARD IS INVALID IF THE POLICY FOR WHICH IT WAS ISSUED LAPSES OR IS TERMINATED. KEEP YOUR CURRENT CARD UNTIL THE EFFECTIVE DATE OF THIS CARD. MANY STATES REQUIRE EVIDENCE OF INSURANCE ON DEMAND. ONE OF THESE CARDS SHOULD BE CARRIED IN THE VEHICLE AT ALL TIMES. A toll free number is available for Emergency Road Service and is located on your insurance card. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - IMPORTANT - IDENTIFICATION CARDS STATE FARM StateFarm StateFarm THIS CARD MUST BE CARRIED IN THE INSURED MOTOR OREGON • VEHICLE FOR PRODUCTION UPON DEMAND. a INSURANCE CARD a THE COVERAGE PROVIDED BY THE POLICY MEETS THE r MINIMUM LIABILITY LIMITS PRESCRIBED BY LAW. INSURED PARKER, RICHARD ALAN MUTL IF YOU HAVE AN ACCIDENT - NOTIFY THE POLICE IMMEDIATELY VOL 1. Gat names, addresses, and phone numbers of persons involved and witnesses. POLICY NUMBER 0947959-F18370 EFFECTIVE Also get driver license numbers of persons involved and license plate numbers/stales of vehicles. YR 1999 MAKE FORD DEC 17 2015 TO JUN 18 2016 2. Don't admit fault or discuss the accident with anyone but State Farm or police. MODEL F250 SD VIN 1 FTNX21 F7XEE45297 3. Promptly notify your agent, log on to statefarm.comO, or visit State Farm Pocket AGENT BRIAN CONRAD 2155-AE6 AgentO to file a claim. PHONE (541)482-8470 NAIC 25178 For Emergency Road Service call 1-877-627-5757. EX.4UfJNE POLICY EXCLUMONS CAAF,FULLY THIS FORM DOES NOT OONS77TUTE ANY PART OF YOUR INSURANCE POLICY A BODILY INJURY/PROPERTY DAMAGE LIABILITY How to identify your coverage. See policy for full name and definition P1 PERSONAL INJURY PROTECTION H, U1 A babdity L Physical Damage U Uninsured Motor Vehicle 91 C Medical Coverage P Personal Irgtry Protection Ut Uninsured Motor Vehide PD D Comprehensive R1 Car Rental and Travel Expenses UNDO Use of Nonowned Cars G Collision S Death Dismemberment and Finer n Road Service Loss of Si M KEEP A CARD IN YOUR CAR. THIS CARD IS INVALID IF THE POLICY FOR WHICH IT WAS ISSUED LAPSES OR IS TERMINATED. KEEP YOUR CURRENT CARD UNTIL THE EFFECTIVE DATE OF THIS CARD. MANY STATES REQUIRE EVIDENCE OF INSURANCE ON DEMAND. ONE OF THESE CARDS SHOULD BE CARRIED IN THE VEHICLE AT ALL TIMES. 143343.2 (olecortc) 12-29-2014 A toll tree number is available for Emergency Road Service and is located on your insurance card. DEC 18 2015 POR State Farm ® StateFarm Providing Insurance and Financial Services WIWI PO Box 799100 Dallas TX 75379 Attached as requested are your replacement insurance identification cards. If the attached cards are not accepted by a law enforcement agency or your Department of Motor Vehicle office, please contact your agent to receive additional assistance. Thank you for choosing State Farm for your insurance needs. IMPORTANT - IDENTIFICATION CARDS STATE FARM StateFarm StateFarm THIS CARD MUST BE CARRIED IN THE INSURED MOTOR OREGON VEHICLE FOR PRODUCTION UPON DEMAND. • INSURANCE CARD THE COVERAGE PROVIDED BY THE POLICY MEETS THE MINIMUM LIABILITY LIMITS PRESCRIBED BY LAW. INSURED PARKER, RICHARD MUTL IF YOU HAVE AN ACCIDENT - NOTIFY THE POLICE IMMEDIATELY VOL 1. Get names, addresses, and phone numbers of persons involved and witnesses. POLICYNUMBER 3378006-DO237A EFFECTIVE Also get driver license numbers of persons involved and license plate YR 2009 MAKE DODGE OCT 02 2015 TO APR 02 2016 Don't a s/statau ol vehicles. 2. Don't admit faun or discuss the accident with anyone but State Farm or police. MODEL 3500ST VIN 3D6WH361-3943553461 3. Promptly notify your agent, log on to statefarm.com®, or visit State Farm Pocket AGENT BRIAN CONRAD 2155-AE6 Agent(l) to fie a claim. PHONE (541)482.8470 NAIC 25178 For Emergency Road Service cal 1.877-627-5757. EXAMINE POLICY EXCLUSIONS CAREFULLY. THIS FORM DOES NOT CONSTITUTE ANY PART OF YOUR INSURANCE POLICY A BODILY INJURY/PROPERTY DAMAGE LIABILITY How to identify your coverage. See policy for full name and definition P1 PERSONAL INJURY PROTECTION D 100 DEDUCT COMPREHENSIVE A liability L Physical Damage U Uninsured Motor Vehicle BI G 500 DEDUCT COLLISION C Medical Coverage P Personal Iniary Protection Ul Uninsured Motor Vehicle PD I1 D Comprehensive Rl Car Rental ardTrovel Expenses UNDO Use of Norowned Cars G Colismn S Death Dismemberment and Finer gency Road Service Loss of S- KEEP A CARD IN YOUR CAR. THIS CARD IS INVALID IF THE POLICY FOR WHICH IT WAS ISSUED LAPSES OR IS TERMINATED. KEEP YOUR CURRENT CARD UNTIL THE EFFECTIVE DATE OF THIS CARD. MANY STATES REQUIRE EVIDENCE OF INSURANCE ON DEMAND. ONE OF THESE CARDS SHOULD BE CARRIED IN THE VEHICLE AT ALL TIMES. A tall free number is available for Emergency Road Service and is located an your insurance card. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -in~ IMPORTANT - IDENTIFICATION CARDS STATE FARM StateFarm StateFarm THIS CARD MUST BE CARRIED IN THE INSURED MOTOR OREGON • VEHICLE FOR PRODUCTION UPON DEMAND. W INSURANCE CARD THE COVERAGE PROVIDED BY THE POLICY MEETS THE MINIMUM LIABILITY LIMITS PRESCRIBED BY LAW. INSURED PARKER, RICHARD MUTL IF YOU HAVE AN ACCIDENT - NOTIFY THE POLICE IMMEDIATELY VOL 1. Get names, addresses, and phone numbers of persons involved and witnesses. POLICYNUMBER 3378006-130237A EFFECTIVE Also get driver license numbers of persons involved and license plate numbers/states of vehicles. YR 2009 MAKE DODGE OCT 02 2015 TO APR 02 2016 2. Don't admit fault or discuss the accident with anyone but State Farm or police. MODEL 3500ST VIN 3D6WH36I39G553461 3. Promptly notify your agent, log on to statefarm.comO, or visit State Farm Pocket AGENT BRIAN CONRAD 2155-AE6 AgentO to file a claim. PHONE (541)1823470 NAIC 25178 For Emergency Road Service call 1-877-627-5757. EXAMINE POLICY EXCLUSIONS CAREFULLY. THIS FORM DOES NOT CONSTITUTE ANY PART OF YOUR INSURANCE POLICY A BODILY INJURY/PROPERTY DAMAGE LIABILITY How to identity your coverage. See policy for full name and definition P11 PERSONAL INJURY PROTECTION D 100 DEDUCT COMPREHENSIVE A liability L Physical Damage U Uninsured Motor Vehicle BI G 500 DEDUCT COLLISION C MedcalCoverage P Personal lnryryProtection Ul Uninsured Motor Vehicle PD U1 D Comprehensive R1 Car Rental and Travel Expenses UNDO Use of Noruovwued Cars G Collision S Death Dismemberment and Emergency Road Service LossotSight KEEP A CARD IN YOUR CAR. THIS CARD IS INVALID IF THE POLICY FOR WHICH IT WAS ISSUED LAPSES OR IS TERMINATED. KEEP YOUR CURRENT CARD UNTIL THE EFFECTIVE DATE OF THIS CARD. MANY STATES REQUIRE EVIDENCE OF INSURANCE ON DEMAND. ONE OF THESE CARDS SHOULD BE CARRIED IN THE VEHICLE AT ALL TIMES. 143343.2 (olecorlc) 12-29-2014 A toll free number is available for Emergency Road Service and is located on your insurance card. DEC 21 2015 Page 1 / 1 CITY OF . ASHLAND ` DATE PO NUMBER 20 E MAIN ST. 1/26/2016 13342 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 020014 SHIP TO: Ashland Public Works BRIERVILLE FIRE & FORESTRY INC (541) 488-5587 3320 OLD HWY 99 51 WINBURN WAY ASHLAND, OR 97520 ASHLAND, OR 97520 FOB Point: Req. Nc.: Terms: Net Dep..: Req. Del. Date: Contact: Pieter Smeenk Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price Time & Materials On-Call Timber & 20,000.00 Debris Cleaning, Includinq snow removal as requested. Contract for Goods and Services Beqinninq date: 01/08/2016 Completion date: 06/30/2016 SUBTOTAL 20 000.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 20,000.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 670.08.15.00.60240 20,000.00 r Authorized Signature VENDOR COPY l5 ` - GLc _ v c 4s cl ; dd FORM .#3 XV4 j y-4tJ CITY OF ASHLAND y REQUISITION e Date,~f request: W,' 4" ~G` VI'Red "t`- or delivery: Vendor Name Address, City, State, Zip 9 ~~l a i,'l~ r id ~Ir-fir P~r d ii( d; ''Nfy Contact Name & Telephone Number /r, I; J Fax Number i SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency El Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached Attach co of council communication If council approval required, attach co of CC ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ Direct Award Date approved by Council: ❑ State of Oregon ❑ Verbal/Written quote(s) or proposal(s) -(Attach copy of council communication) Contract # ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100.000 ❑ Written quote or proposal attached Agency ;2 (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES Special Procurement Intergovernmental Agreement ❑ $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date - (Attach copy of council communication) Description of SERVICES Total Cost PCA Aow rm a KO a4 m w~, $ 20j 0100 Item # Qua tity Unit Descri tion of MATERIALS Unit Price Total Cost Per attached quotelproposal $ TOTAL COST Project Number Account Number Account Number670-0- 15-1f'-'-(9M) Account Number "Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this r • .sition form, certify f at the City's public contracting requirements have been satisfied. 17 R Employee: Department Head: Department Manager/Supervisor: City Administrator: (Equal to or gre ter than $5,000) (Equal to or greater than $25,000) Funds appropriated for current fiscal year: YES / NO Finance Director- (Equal to or erKian $5,000) Date Comments: d V Form #3 - Requisition