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Home My WebLink About2016-022 CONT Addendum - Keller Associates Inc ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000 Addendum made this 13 day of January, 2016, between the City of Ashland ("City") and Keller Associates ("Consultant"). Recitals: A. On January 29, 2015 City and Consultant entered into a "City of Ashland Contract for Personal Services Less than $35,000" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to increase the compensation to be paid to Consultant. City and Consultant agree to amend the agreement in the following manner: 1. The maximum price as specified in Paragraph 5 of the agreement is increased to $13,560. 2. The scope is modified per Attachment A. 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONSULTANT: CITY OF ASHLAND: BY o o J'. tr rA D partment Heal Its Pit -Fri o 0-h Date ~z DATE Purchase Order # Acct. No.: (For City purposes only) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES ATTACHMENT A Keller Associates' Budget for Assuming the City's Task 12 3i. Task 12 - Ashland Industrial Survey 3. Project Tasks I. Follow up with Non-Respondents and those with missing info (CITY) Hours Total Hours Cost 1 Visit 7 Potential Industrial Users 7 1.5 10.5 $ 1,365.00 Contact, position and phone info See if connected to City's sewer system Liquid or dry chemicals (55 gal Liquid, 500 ibs Dry) Oil and grease/water separator and capacity 2 Verify 2 Potential Industrial Users are not in Ashland 2 0.25 0.5 $ 65.00 3 Writeup Report on Visits with info and pictures 1 2 2 $ 260.00 4 Travel Expenses $ 500.00 Total Budget $ 2,190.00 1 Page 1 CITY OF ASHLAND DATE PO NUMBER A 20 E MAIN ST. 7/1/2015 12717 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 015211 SHIP TO: Ashland Public Works KELLER ASSOCIATES, INC (541) 488-5587 707 13TH ST SE STE 280 51 WINBURN WAY SALEM, OR 97301 ASHLAND, OR 97520 FOB Point: Ashland, Oreqon Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Scott Fleurv Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER Pretreatment Survev and Wetlands 11,370.00 Support, Per Exhibit C Contract for Personal Services Beqinninq date: 01/15/2015 Completion date: 06/30/2016 Processed chanqe order 02/03/2016 2,190.00 Per attached contract addendum dated January 13, 2016 SUBTOTAL 13 560.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 13, 560.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 675.08.19.00.60410 13 560.00 Authorized Signature VENDOR COPY FORM 910 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM Request for a Change Order ASHLAND Name of Supplier 1 Contractor 1 Consultant: Keller Associates Total amount of this contract amendment: Purchase Order Number: 12717 Title I Description: Pretreatment Survey and Wetlands $2,190.00 ❑ Per attached contract amendment Contract Amendment Original contract amount $11,370.00 100 % of original contract Total amount of previous contract amendments $0 0 % of original contract Amount of this contract amendment $2,190.00 19 % of original contract TOTAL AMOUNT OF CONTRACT $13,560.00 119 % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES X NO" (If "NO", requires Council approval 1 Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATWE PROCUREMENT, QRF or ❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments :5 $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments :5 $100K for Goods & Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council ❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: ® "YES", Direct appointments $35,000 ❑ Exempt -Reason: ❑ If "NO", requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services - $5.000 to $75,000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less, requiring the contract amendment amendments !5 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt-Reason: ❑ Exempt- Reason: ❑ Exempt - Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If "NO", Council approval is required. Attach copy of Council Communication. ❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number Account Number 675.08.19.00.604100 AccountNumber_---__-_ - - *Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pi es if needed. Employee,Signature: mHead Signature: C;L otal amn'of contract- $5,060) City Administrator: (Equal to or greater than $25 000 or 10%) Funds appropriated for current fiscal year YES NO Z~ z~/, , Finance Director (Equal rorgreaterthan $5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 1/13/2016