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Home My WebLink About2015-366 CONT Addendum - JM Construction Inc ~ r I ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND, SERVICES Addendum made this 21St day of December, 2015, between the City of Ashland ("City") and JM Construction ("Contractor"). Recitals: A. On 10/27/2015 , City and Contractor entered into "City of Ashland Contract for Goods and Services" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to modify the project. City and Consultant agree to amend the agreement in the following manner: 1. The project has been modified to include excavating for test holes to meet Oregon State Historic Office requirements and assist City of Ashland electric crew removing existing old primary cable at a cost of $1,875.00. 2 Except as modified above the terms of the agreement shall remain in full force and effect. CONTRACTOR: CITY OF ASHLA D: B a4\ A=~- BY &AA Department Head Its Q~' -5; Date l /ham DATE Purchase Order # I yy~~ Acct. No.: &Oju Ze, 00i 7az/leo (For City purposes only) i i i 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES JM Construction Inc. INVOICE PO Box 1637 Shady Cove, OR 97539 DATE INVOICE # PH: (541)878-7810 FAX: (541)878-7811 12/17/2015 2658 CCB# 162365 F BILL TO City of Ashland 20 East Main Street Ashland, OR 97520 PROJECT TERMS Chautauqua Walkway Due on receipt DATE DESCRIPTION QUANTITY UNIT UNIT COST AMOUNT Excavating for test holes to meet Oregon State Historic Office (SHPO) requirements PWR Excavator CAT 305 Rental 2.5 hr 125.00 312.50 PWR Labor 7.5 hr 62.50 468.75 Assisting City of Ashland Electric crew removing existing old primary cable PWR Excavator CAT 305 Rental 3.5 hr 125.00 437.50 PWR Labor 10.5 hr 62.50 656.25 Invoices in arrears more than 30 days are subject to 1.5% per month interest Total $1,875.00 .v Page 1 / 1 CITY OF ASHLAND DATE PO NUMBER ,20 E MAIN ST. 12/7/2015 13275 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 010109 SHIP TO: Ashland Electric Department JM CONSTRUCTION INC (541) 488-5354 PO BOX 1637 90 N MOUNTAIN SHADY COVE, OR 97539 ASHLAND, OR 97520 FOB Point: Ashland, Oreqon Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Dave Tvqerson Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER Chautauqua Walkwav Utilitv Improvements 59,000.00 Underqroun primary, communication, infrastructure as per attached electrical layout plan and COA electric service requirements. Contract for Goods and Services Beginning date: 11/02/2015 Completion date: 01/11/2016 Processed chanqe order 02/26/2016 1,875.00 Additional work required SUBTOTAL 60 875.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 60, 875.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 690.11.18.00.70410 E 000485.999 60 875.00 Authoriz Signature VENDOR COPY s % 07 ~~RM #lo ~ CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM Request for a Change Order ! oASHLAND Name of Supplier 1 Contractor 1 Consultant: Total amount of this cps ~d-kg 7~i~~ z~~ --contract amendment: Purchase Order Number: 1;1;z' Title 1 Description: (-""9 7 ~ Y~ er attached contract amendment Contract Amendment eq -v Original contract amount $ 100 % of original contract Total amount of previous contract amendments % of original contract Amount of this contract amendment 3.2 /o of original contract TOTAL AMOUNT OF CONTRACT $ % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described .'in {he solicitation documents, Sole source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashlanl, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of co+ct Contract amendment is within the scope of procurement: YES ' NO* (If "NO", requires Council approval I Attach copy of Cc.) Sourcing Method: SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or ❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 j cumulative amendments s $100K for Goods & Services, s Council approval. Attach copy of Council whichever is less. i $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If "NO", amount exceeding authority requires. ❑ If "NO", amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council I approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑ "YES", Direct appointments $35,000 ❑ Exempt- Reason: ❑ If "NO", requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Persorr6f Services - $5,000 to $75,000 :5,25% of original contract amount or $250,006 emergency, including necessity and circumstances "YES", the total amount of cumulative whichever is less. , requiring the contract amendment amendments :5 25% of original contract amount ❑ If ❑ If "NO", amount exceeding authority requires! ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council I Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt- Reason: ❑ Exempt- Reason: ❑ Exempt - Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the orioinal contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement If "NO", Council approval is required. Attach copy of Council Communication. ❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number0~,'4,'9 ~'/"Account Numb - _ ccount Number _ _ _ - _ _ - _ - - 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. A7 c extra pages if needed. Employee Signatur Department Mead Signature: &_6~1 (Total amount of contract_ $5,000) City Administrator: (Equal to orgreater than $25,000 or 100/0 Funds appropriated for current fiscal year AS / NO Finance Director (equal to orgy erthan $5,000) Date Comments: Form #10 -Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 12/21/2015