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Home My WebLink About2016-056 CONT Chg Order #2 - Kogap Enterprises CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. 2 PROJECT: Oak Street Railroad Crossing DATE: 03/07/16 LOCATION: Oak Street Railroad Crossing PROJECT NO.: 2007-13 CONTRACTOR: KOGAP Enterprises, Inc. You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: Item No. Description Quantity Unit Price Amount Additional Labor and Equipment Costs for sidewalk installation that was installed after completion of Item #1 railroad signal installation 1 $ 323.00 $ 323.00 Total this Change Order S 323M Previous Change Order $ 8,097,50 Original Contract Total $ 71,347.50 Revised Contract Total 79,768.00 PERCENT CHANGE OF ORIGINAL CONTRACT 11.8% This document shall become an amendment to the contsact.and all provisions of the contract will apply. Remended By:-.~ /5i z d Project Manager I}&te Approved By: _ 3 f 1 moo! Public Works Director Date Accepted By: KOGAP Enterprises, Inc. P,;O. BOX 1608 Contractor R 97501 14H- C- Representative Date PW/ENGMERING TO: 541-499-53,47 20 E. Main Stmct Fax: 541488-6006 Asla~ Oregon 97520 TTY: scw-735-2900 UAI w-wwas111aeA.or es Gi wrksle 02W Project YeaeG7--13 Oak St RR ANNA_A 7-13 Proj Asst WWM)mh )dsz r • ti:ir~ - 0 0 . KOGAP Enterprises, Inc. GENERAL CONTRACTING & EXCAVATING KWAP AL CCB# 93497 AND P.O. BOX 1608 • MEDFORD, OREGON 97501 t PH 94 f4j~7~6,.65Z7 • FAX (541) 776-6539 ACCOUNTS taAi' ~ TO: City of Ashland INVOICE: 24113 20 E Main Street DATE: 02/29/2016 Ashland, OR 9720 JOB 2730 DATE DESCRIPTION IMATERIAL QUANTITY RATE AMOUNT OR OR MACHINE HOURS Oak Street Railroad Crossing #2007-13 Feb 2016 Complete Concrete Walks to Tracks Labor 510.00 Precision Curbs LLC 1,200.00 F nt - Truck and Excavator 85.00 No Mark Up was added to these figures. Total Amount Billed = S1,795.00 Anlonnt left on contract as of 03/07/2016 = 51,472.00 - Amount of Contract Change Order #2 - 323.00 Thank you for our business! Please make checks payable to KOGAP Enterprises, Inc. 1,795.00 i PRECISION CURBS LLC PO Box 267 #rrrQ~Ce EAGLE POINT, OR 97524 Date Invoice # 2126/2016 179 Bill To Kogap P.O. Box 1608 Medford OR 97501 Project Oak Street Rail Road-Crossing. Description Quantity Price Each Amount Concrete walks ( with. high early) 1,200.00 1,200.00 0 C~ cell 541-840-9853 * fax 541-855-2388 CCB# 169485 Total $1,200~00 Page 1 / 1 CITY OF.. ASHLAND DATE PO NUMBER 20 E MAIN ST. 9/23/2015 13133 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 002567 SHIP TO: Ashland Public Works KOGAP ENTERPRISES, INC (541) 488-5587 PO BOX 1608 51 WINBURN WAY MEDFORD, OR 97501 ASHLAND, OR 97520 FOB Point: Ashland, Oregon Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Karl Johnson Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER Oak Street Railroad Crossing, including 71,347.50 street improvements, curb and gutter, sidewalks driveways and other improvements. City of Ashland Public Imrpovement Contract Effective date: September 1, 2015 Completion date: November 6, 2015 Processed change order 12/10/2015 8,097.50 Change Order No. 1 Processed change order 03/18/2017 323.00 Change Order No 2 SUBTOTAL 79 768.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 79,768.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 260.08.12.00.70420 E 200713.120 79 768.00 Authorized Signature VENDOR COPY FORM #10 CONTRACT AMENDMENT APPROVAL REQUEST FORM CITY OF Request for a Change Order ` H L-W Name of Supplier/ Contractor/ Consultant KOGAP Enterprises, Inc. Total amount of this contract amendment: Purchase Order Number. #13133 Title / Description: Oak Street Railroad Crossing $323.00 ® Per attached contract amendment Contract Amendment Original contract amount $71,347.50 100 % of original contract Total amount of revious contract amendments $8,097.50 11.3 % of original contract Amount of this contract amendment $323.00 0.5 % of original contract TOTAL AMOUNT OF CONTRACT $79,768.00 111.8 % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessaryto complywith a change in law that affects performance of the contract. 3) The amendment results from renegotiation ofthe terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided underthe amended contract are the same as the goods and services to be provided underthe unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greaterthan allowed in the solicitation document, contract orapproval of a Special Procurement. An amendment is not within the scopg of the procurement if the City determines that if it had described the changes to be made bythe amendment in the procurement documents, it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES NO" (If "NO", requires Council approval / Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT- Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT. ORF or ❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANTTO AMC 2.50 amendments $6,000. ® "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑ If "NO", amount exceeding authority requires 5 25% of original contract amount or $250,000 cumulative amendments 5 $100K for Goods & Services, :5 Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council ❑ Exempt -Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt -Reason: ❑ "YES", Direct appointment 5 $35,000 ❑ Exempt - Reason: ❑ If "NO", requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - $5.000 to $100.000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services - $5.000 to $75,000 5 25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments 5 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt -Reason: ❑ Exempt - Reason: ❑ Exempt - Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If "NO", Council approval is required. Attach copy of Council Communication. ❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach cony of Council Communication. Project Number 200713.120 Account Number 260.08.12.00.704200 Account Number - - - Expenditure Mast be charged t01 e opro ) r/a , to account numbers forthe financials to reflect the actual expenditures accurate/y. Attach ra pages ifneeded. Employee Signature: Department Head Signature: (T061am0unt0fc0ntrdct2 5,000) City Administrator. (Equal to orgmaterthan $25, 000 or10%) Fundsapproptiatedforcurrentfiscalyear YES/ NO Finance Director (Equal to orgreaterthan $5,ooo) Date Comments., Form #10 - Contract Amendment Approval Request Form, Request fora Change Order, Page 1 of 1, 3/14/2016