HomeMy WebLinkAbout2016-070 CONT Addendum - Hansford Economic Consulting
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES
Addendum made this 16 day of March, 2016, between the City of Ashland ("City")
Hansford Economic Consulting ("Consultant").
Recitals:
A. On 6/9/14, City and Consultant entered into a "City of Ashland Contract for Personal
Services Less than $60,000" (further referred to in this addendum as "the agreement").
B. The parties desire to amend the agreement to extend the date of completion and
increase the compensation to be paid Consultant.
City and Consultant agree to amend the agreement in the following manner:
1. The date for completion as specified in Paragraph 4 of the agreement is extended to
July 1, 2016.
2. The maximum price as specified in Paragraph 5 of the agreement is increased to
o65,400.
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONSULTANT: CITY OF ASHLAND:
r G>
BY BY
Department Head
Its - /'x Date
DATE
Purchase Order #
Acct. No.:
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
Page 1 / 1
CITY OF `
DATE PO NUMBER
ASHLAND
20 E MAIN ST. 7/1/2015 12299
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 018682 SHIP TO: Ashland Public Works
HANSFORD ECONOMIC CONSULTING (541) 488-5587
PO BOX 10384 51 WINBURN WAY
TRUCKEE, CA 96162 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept.:
Req. Del. Date: Contact: Mike Fauqht
Special Inst: Confirming? NO
Quantity Unit Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Water Rate Cost of Services Study 60,000.00
Approved by Council May 20, 2014
Contract for Personal Services
Beqinninq date: June 16, 2014
Completion date: June 30, 2014
Chanqe order processed 09/10/2015
Completion date beinq extended to
February 29, 2016 per attached contract
addendum.
Processed chanqe order 04/04/2016 5,400.00
Request to extend completion date to
July 1, 2016 and increase contract
amount$65,400.00.
SUBTOTAL 65 400.00
BILL To: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 65,400.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 670.08.18.00.60410 65 400.00
lax
Authorized nature VENDOR COPY
FORM #10
c~ V~ CITY OF
CONTRACT AMENDMENr A ~VAL R116QUEST FORM,
Request for a Change Order`"X'/-`` H LAN D
Name of Supplier 1 Contractor I Consultant: Hansford Economic and Consulting Total amount of this
ccsfif crate of 'm p ent:
Purchase Order Number: 12299 3
Title 1 Description: Addendum to extend completion date to July 1, 2016 and increase the contract ~05;400"~
Z)
amount to $65,400. _Z)
❑ Per attached contract amendment
Contract Amendment
Original contract amount $ 60,000 100 % of original contract
Total amount of previous contract amendments 0__ 0 % of original contract
Amount of this contract amendment 5,400----D 9 % of original contract
TOTAL AMOUNT OF CONTRACT $ 65,400 109 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES NO* (If "NO", requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments :5 $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt- Reason: Council approval Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication
❑ Exempt- Reason:
❑ "YES", Direct appointment s $35,00 ( ❑l)EE t e Reason:
❑ If "NO", requires approval. if? 9m
INTERMEDIATE PROCUREMENT . ? SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5.000 to $100,000 r' ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5.000 to $75.000 ; 5 25% of original contract amount or $250,000 emergency, including necessity and circumstances
® "YES", the total amount of cumulatid4 whichever is less. requiring the contract amendment
amendments s 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt - Reason: ❑ Exempt-Reason: ❑ Exempt - Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number---------- Account Number 670.08.18.00.604100 Account Number - - - -
*Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach xtra pages if needed.
Employee Signature: l ;C,~~`VLL~ I. ) f it I ~h J~l> - Department Head Signature: &
(Total amount of contract_ $5,000)
City Administrator:
(Equal to or greater than~25,0 0 or 7051o)
Funds appropriated for current fiscal year. 6)/ NO
Finance Director (Equal to orgreate an $5,000) ate
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 3/16/2016