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HomeMy WebLinkAbout2016-071 Contract - Seder Architecture + Urban Design Contract for PERSONAL SERVICES less than $35,000 CITY OF CONSULTANT: Seder Architecture + Urban Design LLC ASHLAND CONTACT: Mark Seder 20 East Main Street Ashland, Oregon 97520 ADDRESS: 3219 NE Thompson Street, Portland, OR 97212 Telephone: 541/488-6002 Fax: 541/488-5311 TELEPHONE: 503-209-5596 DATE AGREEMENT PREPARED: FAX. BEGINNING DATE: 03/22/2016 COMPLETION DATE: 12/31/2016 COMPENSATION: not to exceed $3,600.00 SERVICES TO BE PROVIDED: Preliminary design concept renderings for the Downtown Strategic Parking Management Plan ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Personal Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said primary City of Ashland Contract. FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $20,142.20 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused b the negligence of City. Contract for Personal Services, Revised 06102/2015, Page 1 of 5 10. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions.- i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will compiy with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, Contract for Personal Services, Revised 06/02/2015, Page 2 of 5 including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 15. Governing Law; Jurisdiction; Venue- This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certification. Consultant shall sign the certification attached hereto as Exhibit A and erein incorporated b reference. onsulta City of Ashland By By ►~~~~°;s~c. Si nature Department Head Print Name Print Name Title" Date l (r. W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. Contract for Personal Services, Revised 06/02/2015, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. V (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Contractor (Date) Contract for Personal Services, Revised 06102/2015, Page 4 of 5 CITY • ASHLAND, OREGON EXHIBIT B City of Ashland LIVING WAGE per hour effective June 30, 2015 (Increases annually every June 30 by the ILI Consumer Price Index) portion of business of their 401 K and IRS eligible employer, if the employer has cafeteria plans (including ten or more employees, and childcare) benefits to the has received financial amount of wages received by assistance for the project or the employee. ➢ For all hours worked under a business from the City of service contract between their Ashland in excess of ➢ Note: "Employee" does not employer and the City of $20,142.20. include temporary or part-time Ashland if the contract employees hired for less than exceeds $20,142.20 or more. y If their employer is the City of 1040 hours in any twelve- Ashland including the Parks month period. For more ➢ For all hours worked in a and Recreation Department. details on applicability of this month if the employee spends policy, please see Ashland 50% or more of the ➢ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020. working on a project or of health care, retirement, For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY O F -AS H LAN D Contract for Personal Services, Revised 06/02/2015, Page 5 of 5 Exhibit C March 17, 2016 f x Mr. Mike Faught Public Works Director City of Ashland 51 Winburn Way Ashland, OR 97520 Sub.ect: Proposal & Agreement for tJ - professional services, Ashland Downtown Intersection Design ' Renderings Dear Mike; I was pleased to receive your e-mail and would be happy to continue our work with you and the City of Ashland to provide you with renderings integrating your recent/current downtown transportation planning (as I understand it) into the context and urban environments these will be located. Parameters & Understandings: 1) You are now completing or have recently completed another Ashland Downtown Planning effort, this one driven by certain transportation and parking systems upgrades and changes. 2) At this time, you would like individual design renderings of selected intersection areas depicting these improvements. 3) The consultant, working with the Ashland Public Works Department and any others of your choosing, can provide these design renderings depicting the recommended changes and upgrades set into their urban context of streetscapes, building structures and other urban open space improvements. Proposed Scope of Services, Process & Deliverables: 1) Assemble all base information including maps and aerials, the recommended upgrades and changes at the intersections and areas around them, and any other relevant information. 2) In Ashland, meet with Public Works Director and any others of his choosing including but not limited to the Chamber of Commerce Director, to discuss the plan, recommendations and each intersection or desired rendering. Visit each site with Director and any others, discuss concepts for each site and take digital photographs of each from a variety of angles. 3) Sketch initial perspective views of each site including any options and review with Public Works Director. 4) With PW Director, select final desired concepts from any sketched options. Make any adjustments to desired concept. Choose best view angle and develop and render each site. 5) Provide owner with digital data of final plan and single view rendering, for owner's use in any and all chosen manners to gain support and funding for the project. Plan and rendering to be in color with versions of same plan and view with and without descriptive text labels and arrows. Seder Architecture + Urban Design LLc 3219 NE Thompson Street Portland. Oregon, 97212 503.209.5596 markstudiopdx@gmail.com Mr. Mike Faught, City of Ashland March 17, 2016 Page Two Fee Proposal: We propose to provide the above Scope, Process and Deliverables for a fixed fee as follows: Time and Materials within a cap amount of $ 3,600.00 Our hourly rates are as follows: Principal/Project Planner/Designer $ 120.00 Project Assistant 70.00 Clerical/Support 50.00 Other Terms and Conditions: 1) This proposal and agreement is for the two to three individual sites indicated. The work and deliverables produced in fulfillment of this agreement are uniquely applicable to these sites only and are not represented to be applicable to any other sites. 2) This proposal is effective if executed within 90 days of the above date. This proposal becomes effective immediately upon execution by both parties. If this agreement is not completed within 180 days from date of execution through no fault of the consultant, the consultant shall reserve the right to re-negotiate the terms of this agreement. 3) Unless otherwise notified by owner, consultant's work assumes sites that are fully developable for the purposes intended without hazards, encumbrances, circumstances or limitations not evident or otherwise disclosed to the consultant. 4) The parties will maintain any and all confidential and business information of the other party. 5) The consultant shall solely determine the means and methods to achieve the contracted deliverables, including but not limited to computer programs, photos, systems, hand drawing & rendering and other tools utilized. 6) The parties recognize the conceptual/design nature of the deliverables and that they are not in and of themselves adequate for nor to be used for bidding, permitting nor construction of any of the illustrated improvements. 7) Consultant will invoice owner monthly for hours and expenses incurred to date of invoicing within the above indicated limitations. Invoices are due and payable upon receipt by owner and will accrue interest at the prevailing rate after 30 days. 8) Direct expenses incurred by consultant include those normal to architectural & engineering services. These include prints & reproductions, postage & deliveries, photography, supplies used directly on project, mileage and out-of-town expenses at State of Oregon prevailing rates. 9) Expenses will be invoiced monthly at our direct cost without markups. Included is one overnight trip to Ashland from our Portland office. Not included are any additional sub-consultants or special insurances. 10) Not included at this time are any detailed site investigations, cost estimates nor any analysis nor vetting that may be required, nor a public participation design and planning process. 11) This agreement constitutes the sole agreement between the parties for this project and supersedes any previous agreements and understandings. This agreement may only be modified in writing as signed or otherwise officially acknowledged by the parties 12) This agreement may be terminated for cause by either party upon notice to the other of intent to do so. If cause is an alleged breach of any term(s) of this agreement, the party alleged to be in breach will have ten working days to either cure such breach or successfully contend that the Seder Architecture + Urban Design LLc 3219 NE Thompson Street Portland. Oregon. 97212 503.209.5596 markstudiopdx@gmail.com Mr. Mike Faught, City of Ashland March 17, 2016 Page Three alleged breach has not occurred. If alleged breach is either cured or successfully contested, this agreement shall remain in force and continue. 13) E-mailed correspondence, if acknowledged by the intended recipient, constitutes official project communications in addition to written and other traditional communications. However, execution of this proposal/agreement and any modifications to it, must be in writing and not solely via e-mail. 14) The furnishing by the consultant of all final deliverables and final invoice payment to consultant by owner will constitute completion of this agreement unless otherwise extended by mutual agreement of the parties. 15) The parties will prominently credit each other and their respective roles and the scope and limitations of the work and product, in all written, verbal and graphic communications to third parties. This provision survives any termination and the completion of this agreement. Thank you again for this opportunity and I look forward to continuing our work with you and the City to produce these renderings. If this proposal is acceptable, please sign and date below. Sincerely, Seder Architecture + Urban Design LLC (the consultant) Mark A. Seder AIA, LEED ap Accepted, Mike Faught, Public Works Director (or other authorized signee) date City of Ashland, Oregon (the owner) Below or attached are any other modifications, additions to, subtractions from or changes to the above, initialed and dated by the parties. If blank and no attachments, then none: Seder Architecture + Urban Design LLc 3219 NE Thompson Street Portland.Oregon.97212 503.209.5596 markstudiopdx@gmail.com SEDER-1 OP ID: SC ACO, RD DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 01/26/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER NCONTACT AME: Scott W. Clay Willis-Clay Insurance, Inc. PHONE 503-661-9095 a/c No:503-669-6671 202 S.E. 181st Ave, Suite 206 A/c No Ext Portland, OR 97233 E-MAIL Scott W. Clay ADDRESS: INSURERS AFFORDING COVERAGE NAIC # INSURER A: Ohio Casualty Insurance 24074 INSURED Mark A Seder Architecture + INSURER B: Ohio Security Insurance Co Urban Design 3219 NE Thompson St INSURER C Portland, OR 97212 INSURER D : INSURER E INSURER F: I COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE DDL UBR POLICY EFF POLICY EXP LIMITS LTR IN SD D POLICY NUMBER MM/DD/YYYY MM/DD/Y YY A COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,00 CLAIMS-MADE D OCCUR X BZO 55384780 03/23/2015 03/23/2016 PREM E T RENTED 250,00 PREMISES Ea occurrence $ X Business Owners MED EXP (Any one person) $ 5,00 PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,00 POLICY ❑ PRO JECT ❑ LOC PRODUCTS - COMP/OP AGG $ OTHER: $ Ea COMBINED identSINGLE LIMIT $ AUTOMOBILE LIABILITY CO cc a ANY AUTO BODILY INJURY (Per person) $ ALL OWNED E SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Per accident X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 2,000,00 B EXCESS LIAB CLAIMS-MADE USO 55384780 11/01/2015 03/23/2016 AGGREGATE $ DED X RETENTION $ 10000 $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY Y I N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ N / A OFFICER/MEMBER EXCLUDED? F-1 (Mandatory in NH) E L. DISEASE - EA EMPLOYE $ If yes, describe under DESCRIPTION OF OPERATIONS below E L DISEASE - POLICY LIMIT $ PROPERTY 60,86 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) The city of Ashland, Oregon and its elected officals, officers and employees are additional insureds. This insurance in primary and non-contributory. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CI of Ashland Public Works THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Tami De Mille-Campos 20 E Main Street Ashland, OR 97250 AUTHORIZED REPRESENTATIVE Scott W. Clay © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD AC 0WH CERTIFICATE OF LIABILITY INSURANCE F2/3/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER CON TA TOaan Pease NAME Shipley & Pease Insurance PHONE 503--282-3444 ' 503 282 3345 PO Box 928 E-MAIL stan@shipleyins.com. Woodinville, WA 98072 INSURERS AFFORDING COVERAGE NAIC q RLI Insurance Co. INSURED Seder Architecture + Urban Design INSURER 8: 3219 NE Thompson Street INSURER C, Portland, OR 97212 INSURER D' 503 209 5596 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED 13Y PAID CLAIMS. t s POLI Y EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE I HCOMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S DAMAGE I Z3 119N rMr- CLAIMS-MADE ~ OCCUR PREMISES ^ S MED EXP (Arri ono rson S PERSONAL & ADV INJURY $ GEN'L AGGREGATE UMITAPPLIES PER: GENERAL AGGREGATE S POLICY PRO- JECT LOC PRODUCTS -COMP/OPAGG S RQTHFR$ AUTOMOBILE LIABILITY COMBINED 51N7EUMIT $ ANYAUTO BODILY INJURY (Por parson) S ALLOWNED H SCHEDULED BODILY INJURY (Poraccddont) S AUTS AUTOS HIRODAUTOS NON--OWNED PROPERTY DAMAGE $ AUTOS tPoraccAmt) S UMBRELLA LiAS OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE S $ A% WORKERS COMPENSATION GER TH- AN D EM PLOYERS' LIABILITY ANY PROP RI ETORIPARTNERIEXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER KXCLUOC07 NIA (Mandatory In NH) E. L. DISEASE- EA EMPLOYEE S If os, doaalboundo'OPERATIONS DI PTION OF A Professional RDP0022903 12/5/1512/5/1 $1,000,000 Each Claim A Liability $3,000,000 Aggregate 0 Ded- DESCRIPTION OF OPERATIONS ILOCATIONS /VEHICLES (ACORD101,Additional RomarkcSWodulo,may boallchodifmorosPacoIs roqulrod) This certificate refers to but the policy itself is not limited to a specific project: East Nevada Bridge Design & Rendering. CERTIFICATE CANCELLATION City of Ashland Public Works SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 20 E. Main St- THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Ashland, OR 97250 AUTHORIZED REPRESEN7ATIi calapost@ashland. or. us ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD25 (2014/01) The ACORD name and logo are registered marks of ACORD Page 1 of 1 Willis-clay Ins Inc P1911[sJ9,Efl/rd/' 202 Se 181 st Ave 206 Portland, OR 97233 Policy Number:06368027-7 Confirmation Number:02616NET027 Named Insured Policy Term: 04/1212015 to 04/1212016 Mark A Seder Patricia Seder 3219 Ne Thompson St Portland, OR 97212 Policy Changes effective 0112512016 requested by Scott Clay, Agent, via the Internet, on 01/26/2016 at 01:16 PM EST. • Additional Insured(s) Added Premium Impact The $20.00 increase is the total due. Scheduled payments will be unaffected by changes in premium. Detailed Change Information Additional Insured(s) Added City Of Ashland 20 E Main St Ashland, OR 97520 https://sbr5.foragentsonly.com/c6/sbrO01/web.agar/CAFinish.aspx?appIicationContextlnde... 1/26/2016 Page 1 / 1 CITY OF ASHLAND DATE PO NUMBER 20 E MAIN ST. 4/4/2016 13463 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 020044 SHIP TO: Ashland Public Works SEDER ARCHITECTURE, + URBAN DESIGN LLC (541) 488-5587 3219 NE THOMPSON STREET 51 WINBURN WAY PORTLAND, OR 97212 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Tami Demllle Campos Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price Preliminary desiqn concept renderinqs 3,600.00 for the Downtown Strateqic Parkinq Manaqement Plan Contract for Personal Services Beqinninq date: 03/22/2016 Completion date: 12/31/2016 SUBTOTAL 3,600.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 3,600.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 260.08.12.00.60410 3,600.00 Auth d ed Signature VENDOR COPY FORM #3 CITY OF ASHLAND REQUISITION Date of request: 03/22/2016 Required date for delivery: Vendor Name serlerArrhiterhin- +llrhannecinn Address, City, State, Zip 3219 NE Thompson Street. Portland. Oregon 97212 Contact Name & Telephone Number Mark Seder, 503-209-5596 Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached Attach co of council communication If council approval required, attach co of CC ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ Verbal/Written quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ® Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $51K to $75K Valid until: Date - (Attach copy of council communication) Description of SERVICES Total Cost Preliminary design concept renderings for the Downtown Strategic Parking $3,600 Management Plan Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quote/proposal Project Number Account Number---. Account Number 260.08.12.00.604100 Account Number - - - *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: lT Director ate Support -Yes/ No By signing this requisition form, 1 certify that the City's public contracting requirements have been satisfied. Employee: -lam YI Department Head: \ S~ 330 (Equal to or grea Department Manager/Supervisor: City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year YES / NO Finance Director- (Equalto orgreaterthan $5,000) Date Comments: Form #3 - Requisition