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HomeMy WebLinkAbout2016-086 Contract - Alpine Environmental Consultants Contract for PERSONAL SERVICES less than $35,000 CITY OF CONSULTANT: Alpine Environmental Consultants LLC. ASHLAND CONTACT: Jonathan Williams R.G. 20 East Main Street Ashland, Oregon 97520 ADDRESS: 12208 Antioch Rd. Telephone: 541/488-6002 White City, OR 97503 Fax: 541/488-5311 TELEPHONE: 541/944-4685 DATE AGREEMENT PREPARED: 4/1/2016 FAX: BEGINNING DATE: 4/1/2016 COMPLETION DATE: 12/31/2016 COMPENSATION: Not to Exceed (NTE) $11,000, reference Exhibit C Proposal and Cost Estimate to Provide Wetland Delineation Services for the Bear Creek Trunkline. SERVICES TO BE PROVIDED: Reference Exhibit C, Proposal. ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Personal Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said prima City of Ashland Contract. FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $20,142.20 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused b the negligence of City. Contract for Personal Services, Revised 07/08/2014, Page 1 of 5 .10. Termination: - a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, Contract for Personal Services, Revised 07/08/2014, Page 2 of 5 including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certification. Consultant shall sign the certification attached hereto as Exhibit A a d herein incorporated b reference. onsu tant: City of Ashland By - By Signature Depart nt Head Print Name Print Name Wilnc,-kDx~ `Ilc~ 1l4 Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. Contract for Personal Services, Revised 07108/2014, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. X► (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. _ (4) Labor or services are performed only pursuant to written contracts. _ (5) Labor or services are performed for two or more different persons within a period of one year. _ (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Co t actor (Date) Contract for Personal Services, Revised 07/08/2014, Page 4 of 5 CITY • ASHLAND, OREGON EXHIBIT B City of Ash land LIVING VVA_GE~ per hour effective June 30, 2015 (Increases annually every June 30 by the ®r Consumer Price Index) portion of business of their 401 K and IRS eligible employer, if the employer has cafeteria plans (including ten or more employees, and childcare) benefits tot the has received financial amount of wages received by assistance for the projector the employee. ➢ For all hours worked under a business from the City of service contract between their Ashland in excess of ➢ Note: "Employee" does not employer and the City of $20,142.20. include temporary or part-time Ashland if the contract employees hired for less than exceeds $20,142.20 or more. ➢ If their employer is the City of 1040 hours in any twelve- Ashland including the Parks month period. For more ➢ For all hours worked in a and Recreation Department. details on applicability of this month if the employee spends policy, please see Ashland 50% or more of the ➢ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020. working on a project or of health care, retirement, additional For Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ASHLAND Contract for Personal Services, Revised 07/08/2014, Page 5 of 5 EXHIBIT C Alpine Environmental Consultants, LLC 12208 Antioch Road White City, Oregon 97503 541.944.4685 j~villiams,,calpine-eiiv-llc.conl April 1, 2016 Mr. Scott A. Fleury, Engineering Services Manager City of Ashland, Public Works 20 East Main Street Ashland, OR 97520 RE: Proposal and Cost Estimate to Provide Wetland Delineation Services for the Bear Creek Trunkline Project Dear Mr. Fleury, As requested, this letter proposal provides a scope of work and cost estimate for Alpine Environmental Consultants, LLC (AEC) to provide the City of Ashland (City) with ongoing wetland-related environmental services for the Bear Creek Trunkline Wetland Delineation Project. Wetland delineation support will be required prior to engineering and construction of the sewer line. Additional environmental services associated with this project may be required prior to and during construction. While the scope of these additional services is not currently known, AEC is prepared to provide assistance to the City as requested. Background Based on the discussion we held during our meeting on October 6, 2014; follow up discussions during calls between AEC, City personnel, and personnel from Keller Associates, Inc. (Keller); and a review of emails from Mr. Joe Sheahan of the U.S. Army Corps of Engineers (USACE); AEC and the City originally understood that a wetland determination would be required prior to construction activities for the Bear Creek Trunkline sewer line replacement. Consistent with AEC's proposal to the City dated December 29, 2014, AEC personnel completed the trunkline wetland determination field work in May 2015 and submitted the draft wetland determination report to the Oregon Division of State Lands (DSL) in August 2015. On December 7, 2015, we received an email from Ms. Lynne McAllister of the DSL documenting DSL's comments on the wetland determination report AEC submitted in August 2015. In addition to a number of specific technical comments, Ms. McAllister requested the wetland determination 1 a c e Alpine Environmental Consultants, LLC Mr. Scott Fleury April 1, 2016 report be resubmitted to the DSL as a more rigorous wetland delineation report. AEC made a number of efforts to redirect Ms. McAllister's request during the period December 2015 through February 2016, including coordination with Mr. Rob Lobdell, the DSL Project Manager who was originally responsible for the trunkline project and who preceded Ms. McAllister as the DSL Project Manager. However, these efforts were not successful and AEC and the City agreed it made strategic sense from a schedule standpoint to acquiesce to the DSL's request that a wetland delineation and not a wetland determination be completed for this project. SCOPE OF WORK The scope of work will consist of the following three tasks, as described below. This scope of work builds upon the additional detail and assumptions that were documented in AEC's proposal dated December 29, 2014, and those details and assumptions also apply to this proposal. Task 1 - Collect Supplemental Field Data Along the Bear Creek Trunkline Based on the comments we received from DSL on December 7, 2015, and the need to collect additional field data to meet the more rigorous requirements of a wetland delineation report versus a wetland determination report, AEC anticipates than an additional 2 days of field work will be necessary. AEC anticipates this supplemental field work will be completed in early April 2016. The estimated cost to complete Task 1 is $5,000, and includes professional labor, travel, and per diem costs. This estimated cost assumes City personnel and equipment will be available to remove brush near Site 8 along the trunkline to facilitate access by AEC personnel. If City personnel and equipment are not available for brush removal, AEC can complete this task by renting a small excavator for a half day at an additional cost of approximately $500. Task 2 - Prepare and Submit Wetland Delineation Report Using as a template the wetland determination report already prepared and submitted to DSL in August 2015, AEC will prepare a wetland delineation report for the Bear Creek Trunkline Project. At the conclusion of field data collection at the site, AEC will prepare a wetland delineation report including an assessment of whether the delineated wetlands and streams meet the criteria for WoUS and/or WoS (preliminary jurisdictional determination). The report will include a description of vegetation, soils, and hydrology in the project area; site maps depicting project location, soils, and the extent of WoUS/WoS, including wetlands, on the site; Oregon Streamflow Duration Assessment Method data forms if required, and the appropriate wetland determination data forms for the region. This report will meet the reporting and mapping standards as described and specified in OAR 141-090-0035 and will satisfy submission requirements of the USACE. The report will contain the following disclaimer as required by the DSL: "This report documents the investigation, best professional judgment, and conclusions of 2 + o e Alpine Environmental Consultants, LLC Mr. Scott Fleury April 1, 2016 the investigator. It is correct and complete to the best of my knowledge. It should be considered a Preliminary Jurisdictional Determination of wetlands and other waters and used at your own risk unless it has been reviewed and approved in writing by the Oregon DSL in accordance with OAR 141-090-0005 through 141-090-0055." The wetland delineation report will be submitted to DSL for their concurrence. Should revisions to the wetland delineation report be requested by DSL, AEC will revise the report as necessary to obtain DSL concurrence for the delineation. The estimated cost to complete all of the subtasks under Task 2 $4,500. Task 3 - Project Management and Coordination AEC already has and will continue to coordinate with representatives from one or more of the following entities: the City, the USACE, the DSL, Keller, and AEC. AEC anticipates periodic meetings or calls may be needed during the course of the wetlands-related project. AEC will coordinate additional meetings or calls with the various entities, as needed, to address specific issues that arise during the project. The estimated cost to complete Task 3 is $1,500. This estimated cost includes professional labor costs for calls and/or meetings. Should additional meetings and conference calls be required, the work will be completed consistent with AEC's 2016 Rate Sheet (attached). PROJECT TEAM The project will be managed by Jonathan Williams, RG, Senior Hydrogeologist. Mr. Donald Martin, PWS (Professional Wetland Scientist), will complete the majority of the field work and reporting. Additional project support will be provided as necessary by Ms. Antonela Vadan, RG, Senior Geologist. Both Mr. Williams and Ms. Vadan live in the Medford area and have worked together for more than 5 years on numerous projects in southern Oregon. Mr. Martin is based in Eugene, and he has worked with Mr. Williams on various projects throughout the Pacific Northwest for more than 9 years. This work has included wetland delineation projects, wetland mitigation projects, and development of constructed wetlands for improving water quality, all within the Rogue Valley area. BUDGET AND SCHEDULE AEC's estimated cost to complete the wetland-related work is $11,000, and will be conducted on a time and materials basis consistent with the attached Rate Sheet. Charges for work that are not part of the proposed scope of work are not included in the budget estimate. The estimated cost and proposed scope of work are based on information available to AEC at this time. If conditions change, unforeseen circumstances are encountered, or work efforts are 3 5- ~ a a e Alpine Environmental Consultants, LLC Mr. Scott Fleury April 1, 2016 redirected, the cost estimate may require modification. AEC can begin work on this project immediately after receiving your authorization to proceed. AEC anticipates the supplementary trunkline field work will be completed in early April 2015 and that the Wetland Determination Report will be submitted to DSL within 6 weeks of the completion of field work. This proposal is valid for 60 days. I look forward to talking with you more about this opportunity. Please feel free to contact me at 541-944-4685 or jwilliams@alpine-enc-Ilc.com if you have any questions about our proposal. Sincerely, Alpine Environmental Consultants, LLC Jonathan D. Williams, RG Senior Hydrogeologist, Principal L (4 L)r, t, f I"- Attachments: AEC Rate Sheet 4 P o c. Alpine Environmental Consultants, LLC ALPINE ENVIRONMENTAL CONSULTANTS, LLC CONFIDENTIAL BUSINESS INFORMATION Southern Oregon and Northern California Rates SCHEDULE OF PROFESSIONAL FEES AND EXPENSE CHARGES January 1, 2016 through December 31, 2016 Labor Rates Billing Title Hourly Rate Principal, Senior Scientist $145 Senior Engineer $135 Environmental Specialist/Geologist li $115 Environmental Specialist/Geologist 1 $95 Environmental Technician $90 CAD/GIS Analyst $85 Administrative Assistant $55 Equipment Fees and Expense Charges Item Fee Mileage Rate IRS Rate Off-Road Vehicle (4X4) $35 per day Other Field Equipment Varies by Equipment Black and White Copies $0.15 per page Color Copies $0.75/$1.00 per page Handling Charge for Subcontractors 5% Rental Vehicles Rental Cost plus fuel and 15% Expert Witness Testimony Deposition and Trial testimony, 200% of the hourly rates plus expenses. Preparation time, 150% of the hourly rates plus expenses. ALPIN-5 OP ID: SH F DATE (MMIDD/Yl'YY) CERTIFICATE OF LIABILITY INSURANCE 0412412015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT, If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: AM Joe Schultz Pieper Ramsdell Agency PHONE FAX P.O. Box 596 Arc N,,,,,,): 503-397-0714 (wc, No): 503-397-0674 St. Helens, OR 97051 E'MAILss: Joe Schultz - INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: Homeland Insurance Co of NY INSURED Alpine Environmental INSURER 6: Consultants, LLC INSURER C : 12208 Antioch Road - - White City, OR 97503 INSURER 0: NSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP ! LIMITS LTR NSD WVD POLICY NUMBER MM1DDlYYYY MMIDDiYYYY A X i COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,00 CLAIMS-MADE a OCCUR X X 793-00-32-64-0001 05/0712015 0510712016 I DAMAGE TO RENTE° 50,000 PREMISES Ea occurr_rtce $ NonOwned Auto MED EXP (Any one person) $ 5,00 Hired Auto PERSONAL &ADV INJURY $ 2,000,00 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,00 X POLICY F PRO F1 LOC PRODUCTS - COMPIOP AGG 2,000,00 JECT OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY IN,iURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY 15ANIAGE $ HIRED AUTOS AUTOS Per accident _ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE $ DED 7 RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY YIN STATUTE ER ANY PROPRIETORlPARTNEP.IEXECUTIVE NIA E-L. EACH ACCIDENT $ OFFICERP,NEMBER EXCI UOFD7 (Mandatory in NH) E_ L. DISE_ASL - EA EMPLOYEE $ - If yes, describe under DESCRIPTION OF OPERATIONS below I EL DISEASE - POLICY LIMIT S A Pollution Liab 793-00-32-64-0001 0510712015 05/0712016 Limit 2,000,00 A Professional Liab 793-00-32-64-0001 0510712015 0510712016 Limit 2,000,00 I DESCRIPTION OF OPERATIONS / LOCATIONS f VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Per attached endosements OVENV GE 301, OBENV GE 319, and OBENV GE 320 CERTIFICATE HOLDER CANCELLATION CITYASH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland, OR, its ACCORDANCE WITH THE POLICY PROVISIONS. elected officials, officers and employees AUTHORIZED REPRESENTATIVE 20 East Main Street L Ashland, OR 97520 l ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD Policy Number: 793-00-21-64--0001 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS SCHEDULED PERSON OR ORGANIZATION FORM I This endorsement only modifies coverage provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART CONTRACTORS ENVIRONMENTAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: Any person or organization for which the Narr.ed Insured has agreed to provide insurance prior to loss as provided by this policy but only to the scope of insurance agreed to by the Named Insured. (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) A. SECTION 11 - WHO IS AN INSURED is amended to include as an insured the person or organization shown in the SCHEDULE above; but only with respect to liability arising out of your ongoing operations performed for that insured. - B. With respect to the insurance afforded to these additional insureds, the following exclusion is added: 2. Exclusions This insurance does not apply to bodily injury, property damage or environmental damage occurring after: (a) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the site of the covered operations has been completed; or (b) That portion of your work out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. All other terms and conditions remain the same. 08ENV GE 301 (02 11) Includes copyrighted material of Insurance Services Once, Inc. 1 of 1 Copyright 2011, One Beacon':nsurance Group LLC E-INSURED Policy Number: 793-00-21-64--0001 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement only modifies coverage provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART CONTRACTORS ENVIRONMENTAL LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: Any person or organization for which the Named Insured has agreed to provide insurance prior to loss as provided by this -policy but only to the scope or insurance agreed to by the Named Insured. SECTION IV - CONDITIONS, 13. Transfer of Rights of Recovery Against Others To Us is deleted and replaced with the following: 13. Transfer of Rights of Recovery Against Others To Us If the insured has rights to recover all or part of any payment we have made under this policy, those rights are transferred to us. The insured must do nothing to impair them. At our request, the insured will bring suit or transfer those rights to us and help us enforce them. Any recovery will be paid first to us until all amounts we have spent on a claim or suit have been reimbursed. The insured expressly waives the right to be made whole by any such recovery. We waive any right of recovery we may have against the person or organization shown in the SCHEDULE above because of payments we make for injury or damage arising out of your ongoing operations or your work done under a contract with that person or organization and included in the products-completed operations hazard- T his waiver applies only to the person or organization shown in the SCHEDULE above. All other terms and conditions remain the same. OBENV GE 320 (04 11) Includes copyrighted material of Insurance Services Office, Inc. 1 of 1 Copyright 2011, OneBeacon Insurance Group LLC E-INSURED a a THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NON-CONTRIBUTORY ENDORSEMENT This endorsement modifies coverage provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART CONTRACTORS ENVIRONMENTAL LIABILITY COVERAGE PART SECTION IV - CONDITIONS, 8. Other Insurance, is amended by adding the following paragraph: This insurance will be considered primary to, and non-contributory with any other insurance issued directly to a person or organization added as an additional insured under this policy, only if you specifically agree, in a written contract or agreement, that this insurance must be primary to, and non-contributory with, such other insurance. All other terms and conditions remain the same. OSENV GE 319 (02 11) Includes copyrighted material of Insurance Services Office, Inc. 1 of 1 Copynght 2011, OneBeacon Insurance Group LLC E-INSURED Page 1 / 1 CITY OF DATE- PO NUMBER ASHLAND 20 E MAIN ST. 4/1412016 13475 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 019195 SHIP TO: Ashland Public Works ALPINE ENVIRONMENTAL, CONSULTANTS LLC (541) 488-5587 12208 ANTIOCH ROAD 51 WINBURN WAY WHITE CITY, OR 97503 ASHLAND, OR 97520 FOB Point: Ashland, Oreqon Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Scott Fleury Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price Wetland Delineation Bear Creek Trunkline 11,000.00 Contract for Personal Services. Beqinninq date: 04/01/2016 Completion date: 12/31/2016 SUBTOTAL 11000.00 BILL To: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 11, 000.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 675.08.19.00.70420 E 201320.999 6,710.00 E 675.08.38.00.70420 E 201320.999 4,290.00 Authorized nature!/Y j VENDOR COPY FORM #3-• CITY OF Pri -7^ASHLAND -j 'i 7:1 REQUISITION Date of request: a tc tb Required date for delivery: Vendor Name ALPtFtfi -ni~ct .+uu ~c2~ [ ~c~~r.~Nt5 U-C- Address, City, State, Zip 12Zp~ &A110LAA ep WWM city q-75 Contact Name & Telephone Number Jc wit s.c.oaAx~.~ `t44 --4 Fax Number SOURCING METHOD ❑ _Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached Attach co of council communication If council approval required, attach co of CC ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # [I Verbal/Written quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 El Agency Less than $35,000, b direct appointment El Form #9, Request for Approval Y El Written quote or proposal attached Date original contract approved by Council: (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date - (Attach copy of council communication) Description of SERVICES Total Cost $ 11,6150 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ;K Per attached quotelpropoa~ ~t~ Zto $ Project Number Zola _ - -7.1 Account Number GIS-t- 3r3~b - 4C42M .Z 'A tO.m AccountNumberb45%05.Vk -OD.7b47 0 Account Number___-__-__- - *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes / No By signing this requisition form, I certify that the City's public contracting requirements have been satisfied. Employee: Department Head: (Equal to or greater than $5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year: 0 y / Financ Director- (Equal to orgreat tan $5,000) Date Comments: Form #3 - Requisition