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HomeMy WebLinkAbout2016-087 Contract - Cascade Communication Services Contract for GOODS AND SERVICES Small Procurement Less than $6,000 CITY OF INDEPENDENT CONTRACTOR: 6MC*E c m(,t1/CAi)0 1 ~?J1VCtGS, 1 -ASHLAND CONTACT: M &VWL /1'iA'LsjW So A C>\ 20 East Main Street ADDRESS: qn0 CC ~C45C4Gf~C(,jyh p Ashland, Oregon 97520 /&fL.,4 ~Owt eL ; Telephone: 541/488-6002 Fax: 541/488-5311 TELEPHONE: (TS FAX: i('541~471/.611r"JS- BEGINNING DATE: !v COMPLETION DATE: COMPENSATION: 70 GOODS AND SERVICES TO BE PROVIDED: In the event of conflicts or discrepancies among Contract Documents, this standard form of the City of Ashland Contract will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and s interpreted in a manner that will not conflict with this standard form City of Ashland Contract. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Ownership of Production: All documents, materials or items produced by Contractor pursuant to this contract shall be the property of City. 4. Statutory Requirements: ORS 279B.220, 279B.225, 2796.230, 279B.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 5. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from those losses, expenses, or other damages resulting from injury to any person or damage to property arising out of or incident to the negligent performance of this contract by Contractor its employees, or agents. Contractor shall not be held responsible for any losses, expenses, or other damages, directly, solely, and proximately caused by the negligence of City. 6. Termination: City's Convenience. This contract may be terminated at any time by the City. 7. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 8. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. 9. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 10. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work. 11. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 12. Default. The Contractor shall be in default of this agreement if Contractor commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract. 13. Insurance. Contractor shall at its own expense provide the following insurance: a. a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers. Worker's compensation insurance is required if work is performed by employees, subcontractors, or volunteers. BY INITIALING THIS SENTENCE, CONTRACTOR CERTIFIES UNDER PENAL OF LAW THAT THE WORK REQUIRED BY THIS CONTRACT SHALL BE PERFORMED SOLELY BY THE UNDERSIGNED: Il.~ b. General Liability insurance with a combined single limit, or the equivalent, of not I ss than $1,000,000 for each occurrence for Bodily Injury and Property Damage. C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. 14. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon 15. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. Contractor: City of shland: By ~a ,(,G~ By r1w`t : Signature Dep rtm n H ~c ~~lf /Le 14~ 41%4-1 Print Name Print a e Title Date / 1W-7 6 W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. G Revised 10-28-14 Page 1 of 2 F t EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor 1 is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the 1 contract documents, and has checked four or more of the following criteria: y (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my / residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. _JG Y 3) Telephone listing is used for the business separate from the personal residence listing. ✓ (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. ✓ (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. 3 Contractor (Date) c Revised 10-28-14 Page 2 of 2 ACORD~ DATE (MM/DO/YYYY) CERTIFICATE OF LIABILITY INSURANCE 12/10015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER CONTACT NAME: CLIENT CONTACT CENTER FEDERATED MUTUAL INSURANCE COMPANY PHONE HOME OFFICE: P.O. BOX 328 A/C, No Ext : 888-333-4949 A/c No : 507-446-4664 OWATONNA, MN 55060 ADDRESS: CLIENTCONTACTCENTER6U FEDINS.COM INSURER(SI AFFORDING COVERAGE NAIC # INSURER A: FEDERATED MUTUAL INSURANCE COMPANY 13935 INSURED 348-697-4 INSURERS: FEDERATED SERVICE INSURANCE COMPANY 28304 CASCADE COMMUNICATION SERVICES INC INSURER C: j 1616 DOWELL RD INSURER D: GRANTS PASS, OR 97527 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 55 REVISION NUMBER: 0 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSR WVD MMIDD.YYYY MMIDOIYYYY GENERAL LIABILITY EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED $100,000 1 COMMERCIAL GENERAL LIABILITY PR M S S Ea occurrence i CLAIMS-MADE 117x OCCUR MED EXP (Any one person) A N N 9062279 ( 02/01/2016 02/01/2017 PERSONAL& ADV INJURY $1,000,000 X j BUSINESS OWNER'S LIABILITY GENERAL AGGREGATE $2,000,000 L GEfYL AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGO $2,000"000 X POL I CY n!PROJEC i , T ~ LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $1,000,000 Ea accident) X 1 ANY AUTO BODILY INJURY (Per person) ( ALL OWNED i SCHEDULED B ALL AUTOS I N N 9062280 02/0112016 02/01120117 BODILY INJURY (Per accident) HIRED AUTOS NON-OWNED I PROPERTY DAMAGE P r acciden i X , UMBRELLA LIAR X r OCCUR EACH OCCURRENCE $1,000,000 A EXCESS LIAR CLAIMS-MADE N N 9062569 02/01/2016 02/01/2017 AGGREGATE $1,000,000 DED ' RETENTION W1 TH- WORKERS COMPENSATION TORY L MTITS ER AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETORIPARTNERIEXECUTIVE E.L. EACH ACCIDENT OFFICER/MEMBER EXCLUDED? N I A (Mandatory in NH) E.L DISEASE - EA EMPLOYEE If yes, describe under DESCRIPTION OF OPERATIONS below E.L DISEASE - POLICY LIMIT DESCRIPTION OF OPERATIONS / LOCATIONS t VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) CERTIFICATE HOLDER CANCELLATION 348-697-4 55 0 CITY OF ASHLAND INFORMATION SYSTEMS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 90 N MOUNTAIN AVE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ASHLAND, OR 97520-2014 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2010 ACORD CORPORATION. All rights reserved. TMa nr~nnn narrtp and inao-at a registered marks of ACORD Ago CERTIFICATE OF LIABILITY INSURANCE DATE `MM/DDIYYYY' 9/28/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Amy Cole Bell Anderson Agency, Inc. PHONE (425)291-5200 A/c,No (425)291-5100 600 SW 39th St, Suite 200 ADDRESS: amyc@bell-anderson.com - INSURER(S) AFFORDING COVERAGE NAIC # Renton WA 98057 INSURER A :Saif Corp INSURED INSURER B Cascade Communication Services, Inc. INSURER C : 1616A Dowell Road INSURER D : INSURER E Grants Pass OR 97527 INSURER F: COVERAGES CERTIFICATE NUMBER:CL1572310836 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR' POLICY EFF POLICY EXP LTR , TYPE OF INSURANCE N D SUWVD ER, POLICY NUMBER MM/DD/YYYY MM/DDIYYYY ! LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR ! PREMISES (Ea occurrence- MED EXP (Any one person) S - PERSONAL & AD_V INJURY S GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE ! S C I PRO r - POLICY JECT LOC PRODUCTS COMP/OP A OTHER. COMBINED SINGLE LIMIT S AUTOMOBILE LIABILITY (Ea accident) BODILY INJURY (Per Person) S ANY AUTO - - 5 ALL OWNED SCHEDULED i BODILY INJURY (Per accident)! AUTOS AUTOS NON-OWNED PROPERTY DAMAGE S HIRED AUTOS AUTOS (Per accidentZ_ UMBRELLA LIAR OCCUR EACH OCCURRENCE S EXCESS LIAB CLAIMS-MADE I i I ~ I! AGGREGATE S f - I---- _ _ - DED RETENTION S S WORKERS COMPENSATION R 1 PEATUTE I ORH- AND EMPLOYERS' LIABILITY - Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L EACH ACCICENT S 1,000,000 - - OFFICER/MEMBER EXCLUDED NIA 911187 7/1/2015 7/1/2016 1i E L DISEASE - EA EMPLOYEE S A (Mandatory in NH) _ 1 000 000 If yes describe under DESCRIPTION OF OPERATIONS below E.L DISEASE - POLICY LIMIT S 1,000,000 II i i DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Re: Evidence of Insurance CERTIFICATIE HOLDER CANCELLATION (541)552-2280 marques.johnson@ashland.or SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Information Systems Attn: Marques Johnson 90 N Mountain Ave AUTHORIZED REPRESENTATIVE Ashland, OR 97520 James Hunt/ALC ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD INS025 on14n1i CA.SCA DE COAIAI LINICA TION SER IiICES', INC. 1616A Dowell Rd Price M ' GrrnrLs Pass, OR 97527 Quote NAME: CITY OF ASHLAND DATE: 1/28/2016 ADDR S: 90 N MOUNTAIN AVE JOB NUMBER: 12801-MM ASHLAND, OR. 97520 VALID FOR: 30 DAYS A IN: Marques CCSI CLIENT: TELEPHONE: 541-552-2406 TERMS: ON F : COMPLETION ITEM # DESCRIPTION QTY UNIT PRICE EXT. PRICE I STREETS REMOVE EXISTING CABLES FROM PANEL. INSTALL WALL RACK FURNISH BY CUSTOMER. PULL BACK AND RETERMINATE EXISTING CABLES "THAT WILL. MAKE IT TO NEW RACK LOCATION INSTALL NEW CAT5E CABLES AS NEEDED TERMINATE AND TEST. MATERIAL: 1-24 PORT CAT 5F. PATCI I PANEL 4000 FT- CAT 5E CMR CABLE 10- 4 PORT FACE PLATES 10- RJ I I JACKS 20-RJ 45 JACKS 1-4 PORT SURFACE BOX I - NIISC HANGERS & HARDWARE TOTAL NOT TO EXCEED $4,434.70 OPTION CAT 5E PLENUM CABLE--$ 1012.04 48 PORT CAT5E PATCH PANEL-$228.46 NOTE OES NOT INCL UED ANY PATCH CORDS CUSTOMER'S AUTHORIZATION low> o I ~r DATE Telephone: 5 1-474-4696 Far: 541-474-0875 E, mail: gpoffice(q?cascadecom.com s Mary McClary From: Wes Hoadley Sent: Tuesday, April 12, 2016 1:19 PM To: Mary McClary Subject: FW: rewire account number Wes Hoadley, Maintenance Safety Supervisor City of Ashland Public Works 90 N. Mountain Ave, Ashland, OR 97520 Phone (541) 552-2355 , Fax (552-2304) This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records Law for disclosure and retention. If you have received this message in error, please contact me at (541) 552-2356 . Thank you From: Wes Hoadley Sent: Wednesday, April 06, 2016 2:33 PM To: Mary McClary Subject: rewire account number 410.08.24.00.704200. thank You Wes Hoadley, Maintenance Safety Supervisor City of Ashland Public Works 90 N. Mountain Ave, Ashland, OR 97520 Phone (541) 552-2355 , Fax (552-2304) This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records Law for disclosure and retention. If you have received this message in error, please contact me at (541) 552-2356 . Thank you 1 Page 1 / 1 CITY OF ASHLAND DATE PO NUMBER 20 E MAIN ST. 4/14/2016 13476 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 020119 SHIP TO: Ashland Computer Services CASCADE COMMUNICATION SERVICES (541) 488-5339 1616 A DOWELL ROAD 90 N MOUNTAIN GRANTS PASS, OR 97527 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Mary McClary Special Inst: Confirming? NO Quantity Unit Description Unit Price Ext. Price Remove existinq cables and re-install 4,434.70 into new rack location in the Fleet/Shop. Contract for Goods and Services Small Procurement Less than $5,000 Beqinninq date: 04/04/2016 Completion date: 04/30/2016 SUBTOTAL 4,434.70 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 4,434.70 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 410.08.24.00.70420 4,434.70 Authorize Signature VENDOR COPY FORM #3 CITY OF ASHLAND REQUISITION Date of request: - I Ilo Required date for delivery: Vendor Name Cascade Communication Services, Inc Address, City, State, Zip 1616 A Dowell Rd, Grants Pass, OR 97527 Contact Name & Telephone Number Michael Malaluso 541474-4696; gpoffice(c~cascadecom.com Fax Number 541474-0875, SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached Attach co of council communication If council approval required, attach co of CC ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon Date approved by Council: ® Direct Award Contract # ❑ Verbal/Written quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES El Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) El Form #4, Personal Services $5K to $75K Valid until: Date - (Attach copy of council communication) Description of SERVICES Total Cost Remove existing cables and re-install into new rack location at the shop; per quote dated $4,434.70 01/28/16. Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quote/proposal q/ p , b a4. f2t7 . '/ov-la~L-U $4,434.70 Project Number _ _ _ _ _ _ - _ _ _ Account Number 410.24.00.704200 *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures' IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date SuppoeYes % No By signing this re uisition form, I certify that the City's public contracting requirements have been satisfied. Employee: Department Head: l (Equal to or greater than $5,000) Department Manager/Supervisor. r ity Administrator: (Equal to or greater than $2 ,000) Funds appropriated for current fiscal year Gp / NO Finance Director- (Equal to orgre than $5,000) Da e Comments: Form #3 - Requisition