HomeMy WebLinkAbout2016-0503 Documents Submitted at Mtg
ROGUE VALLEY
COUNCIL OF
R O G U E
I~
GOVERNMENTS VALLEY
We shall act as a catalyst to promote quality of life, effective
and efficient services, and leadership in regional communication, COUNCIL
cooperation, planning, and action in Southern Oregon.
Program and
Financial Up date
January 2016
Contents
ORGANIZATIONAL OVERVIEW 3
PROGRAM OVERVIEW 4
TRANSPORTATION PLANNING 4
LAND USE PLANNING 5
COMMUNITY DEVELOPMENT 5
NATURAL RESOURCES 6
SPECIAL MEMBER SERVICES 6
FOOD & FRIENDS 7
DEVELOPMENTAL DISABILITIES CRISIS DIVERSION 7
HOME AND COMMUNITY-BASED CARE 8
AGING AND DISABILITY RESOURCE CONNECTION 8
FINANCIAL OVERVIEW 9
JURISDICTION PROGRAMS AND PROJECTS 11
ORGANIZATIONAL OVERVIEW 3
What is a COG?
A Council of Governments (COG) is a voluntary association of cities, counties,
and special purpose districts within a distinct region, serving as planning,
000 general
coordination, program development, and service delivery organizations. Of the the 3939,governments
ral
They promote regional cooperation and provide services and resources
that might not otherwise be affordable or available to local governments. in n the he U.S., more
mo
While COGs differ in their mix of programs from one region to another, than 35,000 are
served byCOG
they always share a fundamental purpose - to work with the expressed
consent and support of their members to facilitate outcomes that improve
the local and regional quality of life.
What is RVCOG?
In 1968, under the provisions of Chapter 190 of the Oregon Revised Statutes,
the Rogue Valley Council of Governments (RVCOG) was established by the
member governments to operate in Jackson and Josephine counties. Unlike its member
Currently, RVCOG has 23 members: 15 local governments and 8 other governments, RVCOG
entities (special districts and higher education). Elected and appointed has no legislative,
representatives from each of the members serve on RVCOG's Board of taxing, or
Directors, which governs the organization at the policy level. In addition enforcement
to the Board, RVCOG's moving parts comprise an Executive Committee, authority
professional staff, and a variety of permanent and temporary advisory
committees of stakeholders, members of the public, and technical experts. In
terms of funding, the vast majority comes through grants and contracts with federal,
state, and local governments, with additional monies collected from donations and membership dues.
How Does RVCOG Provide Services?
We have the long-term responsibility for implementing certain state and federal programs.
For example, we are the home of the Rogue Valley Metropolitan Planning Organization (RVMPO) for the
Greater Bear Creek Valley and the Middle Rogue MPO (MRMPO) for the Greater Grants Pass area.
We collaborate with our members to obtain funding and cooperation from state, federal, and non-
governmental entities.
For example, we managed the Regional Problem Solving (RPS) process, a collaborative process that
established future growth patterns for multiple jurisdictions in the Rogue Valley.
We directly contract with our members for specific services.
Grant Administration is a good example of this, as is our ability to provide a staff member to serve as a
contract land use planner for several of our jurisdictions.
Although the specifics of RVCOG's programs have evolved over the years as a response to new needs of
members and changing funding sources, it has always maintained its fundamental role as a regional
resource for technical expertise and project management, as well as a collective voice for the region when
working with the state or federal government.
PROGRAM 4
TRANSPORTATION PLANNING
RVCOG's transportation planning services are primarily focused on the Rogue Valley Metropolitan Planning
Organization (RVMPO) and Middle Rogue Metropolitan Planning Organization (MRMPO). Federal
transportation law requires that transportation planning activities in urbanized areas with a population in
excess of 50,000 be coordinated through Metropolitan Planning Organizations, which were created to
ensure that existing and future expenditures of governmental funds for transportation projects and
programs are based on a continuing, cooperative, and comprehensive (3-C) planning process.
MAJOR HIGHLIGHTS of FY 14/15
RVMPO
• Managed the region's $2.6 million Congestion Mitigation Air Quality (CMAQ) FRIVMPO
program.
• Adopted the 2015-2018 Metropolitan Transportation Improvement
Program, an estimated $259 million in transportation projects.
• Adopted an Air Quality Conformity Determination showing the region's
consistency with federal requirements for regional air quality.
• Updated and maintained data for the regional travel demand model. RVMPO was
• Approved amendments to the 2013-2038 Regional Transportation Plan (RTP) The
• With the Oregon Department of Environmental Quality (DEQ) and a established in 1982, and
consultant, developed a Carbon Monoxide (CO) Limited Maintenance Plan includes Jackson County
(LMP) for the Medford CO Maintenance Area. and cities the of Eagle
Conducted an Alternative Measures benchmark analysis to show reduction Point, •
in vehicle miles traveled. Point, Jacksonville, Phoenix, Talent, and
• Updated the Public Involvement Plan and Title 6/Environmental Justice Plan.
Ashland, as well as
D and RVTD.
MRMPO
• With DEQ and a consultant, developed PM10 & CO Limited Maintenance
Plans for the Grants Pass Air Quality Maintenance Area. Mldldle AO9Ue
• Adopted the Title 6/Environmental Justice Plan.
• Approved the 2015-2018 Transportation Improvement Plan project list.
• Regional travel demand model update in process. METROPOI TAN PIANN NG
ORGANIUITION
• Regional Transportation Plan (RTP) work tasks in process.
OTHER The MRMPO was
established in 2013, and
• Produced GIS map updates for the cities of Eagle Point, Shady Cove, Rogue includes Jackson and
River, Gold Hill, Cave Junction, and Jacksonville. Josephine Counties and
• Staffed Rogue Valley Area Commission on Transportation (RVACT) meetings. cities
• Pass,
the • Participated in Medford's Transportation System Plan update. Rogue River, an
Dan Moore Gold Hill.
Staff Contact Planning Program Manager
541-423-1361 dmoore@rvcog.org
PROGRAM 5
LAND USE PLANNING
RVCOG's Planning Department offers land use planning services to member jurisdictions. These services are
available on a short- or long-term contract basis, for both current and long-range planning. Ordinance
development and updates, Comprehensive Plan updates, Periodic Review, and collaborative planning
processes are among the services available. RVCOG's ability to provide contract planner services to
jurisdictions is an excellent example of the benefits of RVCOG membership. Our member jurisdictions are
able to purchase only the services they need when they need them, without incurring the costs of a full- or
part-time employee.
MAJOR HIGHLIGHTS of FY 14/15
• Provided current planning assistance to the cities of Jacksonville, Shady Cove, Gold Hill, and Cave
Junction; performed expedited application review for Jackson County.
• Managed Regional Problem Solving (RPS) Implementation grants for Phoenix (PH-5 and PH-10) and
Talent (TA-4 and TA-5).
• Facilitated the monthly regional planners' meeting, providing a forum for discussing subjects of
common interest such as RPS implementation, affordable housing, and land use issues regarding
recreational and medical marijuana.
Dick Converse
Staff Contact Principal Land Use Planner
541-423-1373 dconverse@rvcog.org
COMMUNITY DEVELOPMENT
Community Development can provide public outreach, emergency planning, ordinance development,
opinion surveys, grant writing, grant management, RFP/RFQ preparation, and labor standards compliance.
Increasingly, RVCOG's grant/loan management services have been the most requested offering under
Community Development. RVCOG can provide our members with expertise in even the most complicated
and burdensome federal and state grant and loan programs-Community Development Block Grants,
Water/Wastewater Financing Program, State Energy Program Grants, Energy Efficiency and Conservation
Block Grants, Seismic Rehabilitation Grant Program, Safe Drinking Water Revolving Loan Fund, Special
Public Works Fund, Water and Wastewater Revolving Loan Fund Grants, and Rural Development Loan
Assistance. Depending on the grant program, RVCOG's services can be free of cost to the jurisdiction.
MAJOR HIGHLIGHTS of FY 14/15
• Assisted with labor standard compliance and related requirements on the Josephine County Food
Bank project.
• Provided CDBG grant administration, environmental review, and labor standards compliance for
the Talent Community Center design and build project.
• Ensured that the City of Ashland met all conditions of Infrastructure Finance Authority (IFA)
contract for the continued work necessary to make the TAP intertie (Medford Water Commission
water) operational
Pat Foley
Staff Contact Community Development Specialist
541-423-1372 pfolev@rvcog.org
PROGRAM 6
NATURAL RESOURCES
The Natural Resources program is directed at improving the health and vitality of our watersheds, natural
systems, and recreational assets by providing RVCOG members and other partner organizations with
specialized technical assistance and regionalized coordination and implementation. Staff works with
numerous partners, including cities and counties; federal, state, and local agencies; conservation
organizations; public and private schools; special interest groups; and members of the public.
MAJOR HIGHLIGHTS of FY 14/15
• Coordinated the development of a Clean Air Campaign for the RVMPO, which included a campaign
logo, website (http://www.roguevalleycleanair.org), and a bus wrap on an RVTD interactive bus.
• Monitored water quality in Bear Creek and tributaries to comply with Clean Water Act Total Maximum
Daily Load requirements. This cooperative program is unique in Oregon.
• Responsible for the preparation of the Environmental Considerations section of the MRMPO's RTP.
• Provided Stormwater Management assistance, education/outreach, and public involvement.
• Conducted popular salmon watch classes for upwards of 600 children with cooperation of Jackson Soil
and Water Conservation District, Bear Creek Watershed, OSU Extension, and several local schools.
• Performed monitoring and assessment of swale and detention basin performance for the Housing
Authority at US Cellular Community Park and Ashland's Snowberry Brook development.
• Assisted the Medford Water Commission and Jackson County in issues of vernal pool conservation.
• Worked with Gold Hill Irrigation District and others to improve fish passage in the Rogue River by
modifying the District's water diversion.
• Developed proposals for, and continued or began implementation of, various Bear Creek riparian
restoration projects in partnership with the City of Medford, ODOT, Oregon Stewardship, and others.
Greg Stabach
Staff Contact Natural Resources Program Coordinator
541-423-1370 gstabach@rvcog.org
SPECIAL MEMBER SERVICES
RVCOG's Administration Department offers a range of services to its members, such as computer network
design, accounting services, human resources, technical writing, procurement, customer satisfaction
surveys, executive recruitment, and special projects. RVCOG also provides staff support and assistance to a
variety of regional meetings to promote the dialog among local units of government and state agencies.
MAJOR HIGHLIGHTS of FY 14/15
• Provided information technology services to Shady Cove and Rogue River (City and Police).
• Provided full accounting services (accounts payable, bank reconciliations, payroll, financial reporting,
and audit preparation) for SOREDI and the Jackson County Library District (beginning July 2015). Also
provided reporting and billing services for the TAP Intertie project (Talent, Ashland, and Phoenix).
• Provided the Jackson County Library District with its only administrative staff (one half-time employee).
• Continued staffing the Rogue Valley Public Service Academy (RVPSA), a collaborative regional effort to
provide local, high quality, affordable training to public sector employees and community leaders.
Ann Marie Alfrey
Staff Contact HR Manager/Asst. to the Exec. Director
541- 423-1334 amalfreV@rvcog.org
PROGRAM 7
FOOD & FRIENDS
RVCOG's Meals on Wheels and Senior Meals Program has been serving Jackson and Josephine Counties
since 2001. The program provides balanced nutrition and frequent social contact, key to maintaining good
health and vitality for those who wish to continue living as independently as possible. The program,
appropriately called Food & Friends, provides more than 237,000 meals a year in the two-county area. Each
month, nearly 400 dedicated volunteers deliver approximately 16,500 meals to individuals living
independently at home whose health prevents them from preparing their own meals. In many cases
volunteers are the only people our seniors see on any given day, and often the meal that is delivered is a
client's main or even sole source of nutrition. In addition to home delivery, approximately 3,200 meals a
month are served at 12 congregate meal sites located throughout the two-county area.
Since Federal and State funding only contribute 2/3 of what Food & Friends needs to provide its meals and
its critical safety net, fund raising activities are an essential part of staff's responsibilities. The program
relies on foundations, cities, counties, service organizations, businesses, churches, and clients to help close
the financial gap, and to maintain the program's unbroken history of never having to resort to waiting lists.
MAJOR HIGHLIGHTS of FY 14/15
• In Jackson County, provided 127,741 meals to homebound seniors and food&
19,980 to seniors at 7 congregate sites, for a total of 147,721 meals.
• In Josephine County, provided 67,893 meals to homebound seniors and friends
18,378 meals to seniors at 5 congregate sites, for a total of 86,271 meals.
Evelyn Kinsella
Staff Contact Nutrition Program Manager
541- 734-9505 X3 ekinsella@rvcog.or
DEVELOPMENTAL DISABILITIES CRISIS DIVERSION
RVCOG contracts with the Oregon Department of Human Services to provide crisis intervention services to
Jackson and Josephine County Developmental Disability programs, as well as four other county programs in
Southern Oregon. These County DD programs make referrals to RVCOG staff so they may assist with the
coordination of crisis services on sensitive cases involving intellectually and developmentally disabled
clients of all ages. RVCOG staff also helps prevent or mitigate future crises by offering training and
behavioral consultation services to County programs, contracted providers, and families.
MAJOR HIGHLIGHTS of FY 14/15
• Assisted in stabilizing more than 2,000 adults and children in crisis across the program's six counties.
• Offered comprehensive trainings on autism spectrum disorder, dementia in the DD population, the
responsibilities of the Health Care Representative, and the Oregon Intervention System.
• Assisted the State and Jackson County in completing more than 200 support needs assessments in
order to meet federal guidelines.
Treven Whitney
Staff Contact Crisis Diversion Services Manager
541- 955-9076 twhitney@rvcog-ddrv.org
PROGRAM 8
HOME AND COMMUNITY-BASED CARE
Oregon offers one of the nation's best combinations of services to allow individuals to continue living in
their home as they age or face a disability. In southern Oregon, RVCOG provides administrative oversight
to the region's Medicaid program, the Oregon Health Plan, and SNAP (food stamps), directly implements
Oregon Project Independence (OPI), and provides workshops in several evidence-based trainings that
address such topics as how to care for a family member with dementia, or how to deal with chronic
physical conditions or depression. As a result of these and other related programs, 50% of Long Term
Care clients receiving services are able to continue to live in their homes, and nearly 90% of seniors and
people with disabilities residing in Jackson and Josephine County receiving assistance for their long term
care needs are able to avoid being placed in a nursing home, and are instead living in their own homes, an
adult foster home, residential care, or an assisted living facility.
MAJOR HIGHLIGHTS of FY 14/15
• 20,030 individuals assisted by the Medicaid program in southern Oregon.
• 266 participants attended 30 workshops in the region designed to assist people to cope with chronic
conditions, chronic pain, and diabetes.
• 400 seniors were assisted through Oregon Project Independence (OPI), and another 50 younger
disabled were served through a new state OPI pilot.
• RVCOG continued to maintain the Disaster Registry for vulnerable populations (seniors, people with
disabilities, and others) who would require special attention by emergency services in the case of a
disaster. 425 individuals, 418 long-term care facilities, and 304 child care facilities are currently listed.
• RVCOG continued to promote its trademarked Lifelong Housing certification program that recognizes
and certifies housing built (or retrofitted) with accessibility features that facilitate aging in place.
Berta Varble
Staff Contact Interim SDS Manager/Operations Manager
541- 423-1384 bvarble@rvcog.or
AGING AND DISABILITY RESOURCE CONNECTION
Before Oregon's implementation of the Aging and Disability Resource Connection (ADRC) program,
locating accurate and unbiased information about services to help seniors or adults with disabilities
maintain their independence and health was a frustrating and time-consuming process. With ADRC now
statewide, that situation has been significantly improved. Although the ADRCs are operated on a local
basis, they can be accessed through a single phone number (855-ORE-ADRC) or a single website
(www.ADRCofOregon.org). The ADRC phone lines are open during business hours five days a week with
trained staff ready to help the consumer. Services can range from responding to a simple request for
information all the way up to a comprehensive session of options counseling in a home setting to ensure
that clients and family members are given the range of choices they need in order to make an informed
decision about available options.
MAJOR HIGHLIGHTS of FY 14/15
• In Jackson and Josephine counties, staff received and answered 3,244 information and assistance calls
and held 545 in-depth options counseling sessions.
Carol Terry
Staff Contact Community Living Program Manager
541- 471-2863 Carol.A.Terry@state.or.us
FINANCIAL • 9
5 Year Financial History
$10,000,000
$9,000,000
$8,000,000
$7,000,000
$6,000,000 i 4
$5,000,000 f
$4,000,000
$3,000,000' _
$2,000,000 G
Yt
$1,000,000
r F_ -
$0
FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16
Budget ■ Revenues Expenditures ■ Fund Equity
Budget and Revenue
Over the last decade, the COG was in a period of relative stability, with funding consistently remaining
between $6 and $7 million. Now, with an improving economy, and some local, State, and Federal funding
increases (especially in DHS), RVCOG's budget has entered a next tier of funding ($8.61 million). Due to the
real possibility that some of this increased funding may be reduced or eliminated in the near future, the
COG has been careful to avoid hiring too many additional long-term employees. We will reevaluate this
position once we have a better idea of future funding.
Expenditures
As for the core considerations of the cost of RVCOG's services, we continue to hold expenditures as low as
we possibly can for our jurisdictions and funders. Not only are dues the lowest they have ever been, but
the COG continues to be aggressive in keeping the billable rates of its employees as low as possible to
minimize cost increases to our members and funders, while still managing to attract and maintain a highly
professional staff.
Fund Equity
While the equity recorded in July 2015 shows a decrease in the total fund equity (from $813,045 to
$727,056), the reduction is due entirely to a change in how RVCOG records and expenses its sick leave
liability. Without this change, the total fund equity would have increased $232,000, for a total fund equity
of almost $960,000.
FINANCIAL • 10
Revenue Sources FY 14115
Member Dues, 1.5%
Indirect Charges, 4.9%
Departmental Admin,
2.0%
Donations and Fund
Raising, 3.4%
Beginning Fund
Balance, 1.1%
■ Non-Governmental
Grants / Contracts,
6.9%
■ Local Government
Grants / Contracts,
7.1%
Other Revenues, 0.1% ■ Federal and State Grants
and Contracts, 64.1%
■ Program Income,
8.9%
11
JURISDICTION
PROGRAMS
AND
PROJECTS
CITY OF ASHLAND
Activities Contractual Information I Member Cost and Role
Planning (Land Use, Transportation, and Community Development)
SDWRLF, TAP Intertie BOOSTER, Pump Station Ashland IGA with RVCOG Cost $8,490 thru 07-2015
RVCOG served as central contact for local, state, $40,000
and federal people involved in the project. Role Funder
Responsibility was to ensure that the City met all
conditions of IFA contract, labor standard
compliances, Buy America, and Good Faith
Efforts; prepared IFA disbursements, and assisted
with closeout requirements.
Rogue Valley Metropolitan Planning RVCOG designated as the RVMPO Cost $3,254 (MPO dues)
Organization by order of Oregon Governor in
Staffed the Rogue Valley Metropolitan Planning 1982, annual state and federal Role -Partner, partial funder
Organization (RVMPO), including the following funding agreements through dues
activities:
• Managed region's $2.6 million annual Total FY 2014-15 MPO
Congestion Mitigation Air Quality (CMAQ) discretionary funding $ 4.9
program million (STP, CMAQ, Planning)
• Approved amendments to the 2015-2018
Metropolitan Transportation Improvement
Program, an estimated $259 million in
transportation projects
• Adopted 2015-2018 Metropolitan
Transportation Improvement Program, an
estimated $259 million in trans. projects.
• Adopted Air Quality Conformity
Determination showing region's
consistency with federal requirements for
regional air quality
• Updated and maintained data for the
regional travel demand model
• Approved amendments to the 2013-2038
Regional Transportation Plan (RTP)
• Worked with Oregon DEQ and Sierra
Research (consulting firm) to develop a
Carbon Monoxide (CO) Limited
Maintenance Plan (LMP) for the Medford
CO Maintenance Area.
• Conducted an Alternative Measures
benchmark analysis for compliance with
Oregon's Transportation Planning Rule
(TPR) for MPOs to show reduction in
vehicle miles traveled.
• Worked with ODOT & DLCD to look at how
local plans can contribute to reducing
greenhouse gas emissions.
• Updated the RVMPO Public Involvement
Plan and Title 6/EJ Plan.
12
CITY OF ASHLAND
Activities • Information Member Cost and Role
RVACT Staff Support ODOT IGA with RVCOG Cost $0
Staffed the activities of the Rogue Valley Area
Commission on Transportation. FY 14/15 budget $25,000 Role Stakeholder
Special Member Services
Rogue Valley Public Service Academy Local collaboration Cost - Depending on the
Working with human resource professionals from training, attending employees
a number of member jurisdictions, RVCOG pay between $0 and $125
staffed the Rogue Valley Public Service Academy.
RVPSA is a cooperative effort to provide local, Role - Stakeholder and client
high-quality, affordable training to public (individual employees are
servants and other community leaders in recipients of training)
southern Oregon. Some of the trainings for this
fiscal year were Local Government Leadership for
the Next Decade, Understanding Different
Personalities in the Workplace, and Performance
Management in a Union Environment.
Accounting Services to SOREDI Contractual agreement with Cost $0
Continued providing SOREDI with full accounting SOREDI
services (accounts payable, bank reconciliations, FY 14/15 = $35,000 Role - Stakeholder and
payroll, financial reporting, and audit indirect client (benefit to
preparation). Ashland citizens)
Accounting Services to Jackson County Library Contractual agreement with Cost $0
District Jackson County Library District
Began providing the Jackson County Library FY 14/15 = $8,477 Role -Indirect client (benefit
District with accounting services (accounts to Ashland citizens)
payable, bank reconciliations, financial reporting,
and audit preparation).
Admin Staff to Jackson County Library District Contractual agreement with Cost $0
Began providing the Jackson County Library Jackson County Library District
District with its sole administrative staff (one half- FY 14/15 = $27,617 Role -Indirect client (benefit
time employee). to Ashland citizens)
Natural Resources
Bear Creek TMDL Implementation Assistance Ashland contracts annually with Cost $6,020.45
Provided TMDL planning and implementation RVCOG for TMDL
assistance. Worked with City and other partners Implementation. Role - Client, partner, partial
to develop grant applications for Restoration and funder
Program Implementation. Total funding = $30,000
Water Related Planning Assistance Annual contract for Stormwater Cost $5,000
Provided Stormwater Management Program Phase 2 public outreach,
assistance. Included implementation, education and involvement. Role-Client, partner, partial
coordination, and reporting. Total funding = $47,000 funder
Bear Creek Water Quality Monitoring Local IGAs between RVCOG and Cost $5,805 (Ashland's
Monitored water quality for Bear Creek and participating jurisdictions share of TMDL monitoring
tributaries to comply with Clean Water Act Total costs)
Maximum Daily Load (TMDL) requirements. Also Total funding = $43,449
collected and analyzed stormwater runoff and Role -Client, partner, partial
spills throughout the Bear Creek watershed. funder
13
CITY OF ASHLAND
Activities • Information Member Cost and Role
CMAQ Air Quality Funding IGA between ODOT and RVCOG. Cost $0
Coordinated a project to develop a Clean Air
Campaign for the RVMPO. The campaign is Role Stakeholder
working with a steering committee to develop
program materials. Key elements include a
campaign logo, website, and a bus wrap on an
RVTD interactive bus. The project website can be
viewed at http://www.roguevalleycleanair.org/.
Salmon Watch SWCD Grant and supported by Cost $860.00 from
Conducted Salmon Watch classes in the fall of Stormwater Programs from RVSS, Stormwater Program
2014 and spring of 2015 with the Bear Creek Medford, and Ashland plus
Watershed Education Partners, OSU Extension, match from Partners. Role - Partial funder
and local schools. Classes involved students from
Ashland, Talent, Central Point, and Ashland. The Total Funding = $22,000.00
program reached approximately 600 children.
Rogue Basin Restoration Plan and Rogue Basin Grant from the Laird Norton Cost $0
Partnership Development Family Foundation ($100,000) to
Worked with the Bonneville Environmental RVCOG and partner conservation Role Stakeholder
Foundation, the Rogue Restoration Group, Soil organizations ($10,000 RVCOG
and Water Conservations Districts, Watershed share).
Councils, and others to develop a basin-wide Total funding = $100,000
action plan focusing in priority restoration
projects and to bring in outside funding.
Senior and Disability Services
Senior Meals Program Federal contract with RVCOG for Cost $12,000 (Ashland's
Provided 8,720 meals to homebound seniors and both counties under the Older contribution towards meal
served 7,453 at the City's congregate site, for a Americans Act costs, in addition to the City
total of 16,173 meals. FY 14/15 funding: providing the Senior Center
Federal = $1,134,336 site at no cost)
State (OPI) _ $68,760
Local = $518,595 Role - Indirect client (benefit
to Ashland citizens), partial
funder
Rogue Valley Aging and Disability Resource Federal and state contract with Cost $0
Connection (ADRC) RVCOG for both counties.
Received 3,244 information and assistance calls Role -Indirect client (benefit
and worked on 545 Options Counseling cases FY 14/15 funding = $361,231 to Ashland citizens)
throughout the two-county area. As of 1/21/16,
there are 457 active listings in the ADRC Resource
Database.
Family Caregiver Support Federal and state contract with Cost $0
Provided information and assistance, one-on-one RVCOG
resource specialist support training and Home Role -Indirect client (benefit
Repair to family caregivers who are caring for FY 14/15 = $22,010 to Ashland citizens)
someone over 60 or for people who are over 60
and caring for children age 18 and younger. A
total of 32 family caregivers served in Jackson
County.
14
CITY OF ASHLAND
Activities Contractual Information Member Cost and Role
Medicaid Administration Federal and state contract with Cost $0
RVCOG administered the Medicaid Program and RVCOG for both counties
Services for low income seniors and adults with Role -Indirect client (benefit
disabilities, including determination of financial FY 11/12 pass-through to to Ashland citizens)
benefits and service eligibility. Benefits and Medicaid Services =
services include Oregon Health Plan (medical $70.9 million
coverage); SNAP (food stamps); and Case
Management for long term care services (in- FY 11/12 funding to RVCOG =
home care, adult foster care, assisted living, $79,805
residential care, and nursing facilities). A total of
12,600 individuals served in Jackson County.
Developmental Disabilities Intervention and State contract with RVCOG Cost $0
Training (Developmental Disabilities Crisis
Assisted in stabilizing more than 2,001 adults and Intervention, Region V) Role -Indirect client (benefit
children in crisis; provided trainings on autism to Ashland citizens)
spectrum disorder, dementia in the DD FY 14/15 funding to RVCOG =
population, the responsibilities of the Health Care $670,784
Representative, and the Oregon Intervention
System; assisted Jackson and Josephine counties
in completing more than 200 support needs
assessments in order to meet federal guidelines.
Adult Protective Services and Adult Foster Home Federal and state contract with Cost $0
Licensing RVCOG
Managed Adult Protective Services and Adult Role -Indirect client (benefit
Foster Home licensing for all seniors and adults FY 14/15 pass-through funding = to Ashland citizens)
with physical disabilities in Jackson County. $1.5 million for APS and AFH
A total of 3,165 contacts made to Adult licensing staff
Protective Services; 168 foster homes licensed.
Oregon Project Independence State contract with RVCOG for Cost $0
Provided case management and in-home services both counties
under Oregon Project Independence to assist Role -Indirect client (benefit
seniors-at risk of institutional placement-who FY 14/15 funding = $854,774 to Ashland citizens)
are not eligible for Medicaid long term care
services remain in their own homes. 224
individuals were served in Jackson County.
Oregon Project Independence - Pilot for Adults State contract with RVCOG for Cost $0
with Disabilities (19 - 59) both counties
Provided case management and in-home services Role -Indirect client (benefit
under Oregon Project Independence to assist FY 14/15 funding = $68,290 to Ashland citizens)
adults with physical disabilities -at risk of
institutional placement-who are not eligible for
Medicaid long term care services remain in their
own homes. 20 individuals were served in
Jackson County.
Go-Stay Kit Initially federal and state contract Cost $0
Responsible for the creation of this emergency with RVCOG, now self-supporting
preparedness tool to assist seniors and people with book sales with private Role -Indirect client (benefit
with disabilities in the event of a disaster. sector partner. to Ashland citizens)
15
CITY OF ASHLAND
Activities Contractual Information Member Cost and Role
Disaster Registry Federal and state contract with Cost $0
Maintained the Disaster Registry for vulnerable RVCOG for both counties
seniors and people with disabilities to assist in Role -Indirect client (benefit
disaster response and serve as the lead agency FY 14/15 funding = $1,845 to Ashland citizens)
for the Vulnerable Population's Branch of the
Emergency Operations Center in the event of a
disaster. A total of 450 individuals were served in
both counties. The Registry also lists 418 long-
term care facilities and 304 child care facilities.
Living Well Federal and state contract with Cost $0
Provided Living Well workshops to help people RVCOG for both counties
with chronic conditions, chronic pain and Role -Indirect client (benefit
Diabetes to better manage their conditions. A FY 14/15 funding = $95,612 to Ashland citizens)
total of 266 participants attended 30 workshops
and 18 leaders were trained in the two-county
area. New leaders completed training in
Diabetes, Diabetes-Spanish, Pain Cross Training
and Update Pain Training as well as one Master
Trainer program.
Guardianship Federal and state contract with Cost $0
Provided Public Guardianship service to highly RVCOG for both counties
vulnerable seniors in Jackson County through a Role -Indirect client (benefit
contract with the Center for Non-Profit Legal FY 14/15 funding = $10,338 to Ashland citizens)
Services. A total of 10 individuals were served in
Jackson County.
Lifelong Housing Certification Project AARP Memorandum of Cost $0
Continued work on certification program for Understanding, State of Oregon
accessible/adaptable housing in both counties. Innovation Grant Role -Indirect client (benefit
Received and implemented State Innovation FY 14/15 funding = $31,714 to Ashland citizens)
Grant for a pilot project that will demonstrate
that incorporating the design features of the
Lifelong Housing certification program into new
and existing homes is a economically viable
option for public funders, public housing
developers, home builders and consumers.
16
17
ROGUE VALLEY COUNCIL OF GOVERNMENTS
ESTABLISHED IN 1968
TO SERVE THE COMMUNITIES OF JACKSON AND
JOSEPHINE COUNTIES
JACKSON COUNTY • JOSEPHINE COUNTY • CITY
OF ASHLAND • TOWN OF BUTTE FALLS • CITY OF
CAVE JUNCTION • CITY OF CENTRAL POINT •
CITY OF EAGLE POINT CITY OF GOLD I-IILL •
CITY OF GRANTS PASS • CITY OF JACKSONVILLE
• CITY OF MEDFORD • CITY OF PHOENIX • CITY
OF ROGUE RIVER • CITY OF SHADY COVE • CITY
OF TALENT • EMERGENCY COMMUNICATIONS
OF SOUTHERN OREGON • JACKSON SOIL AND
WATER CONSERVATION DISTRICT • ROGUE
COMMUNITY COLLEGE • ROGUE VALLEY SEWER
SERVICES ROGUE VALLEY TRANSPORTATION
DISTRICT SO THERN OREGON REGIONAL
ECONOMIC DEVELOPMENT, INC. • SOUTHERN
OREGON UNIVERS JACKSON COUNTY
LIBRARY DISTRICT
18
Rogue Valley Council of Governments
2016 Catalog of Professional Services 2016
A aquatic habitat assessment / monitoring / enhancement L labor standards compliance
air quality planning land development code development & revision
B land use application review
behavior consultation services (developmentally disabled) land use planning (current & long range)
bicycle transportation planning land use education / orientation / workzshops
buildable lands inventories
M C media relations
census/American Community Survey data management meeting management & facilitation
charrette workrshop design & facilitation multimodal transportation planning
chronic disease self management training native plant collection & propagation
civil rights / environmental justice conformity natural hazards mitigation planning
Clean Water Act planning & permitting NEPA process
community assessment & outreach newsletter development & publishing
computer hardware purchasing & installation notary public
computer network design & maintenance noxious weed control
computer software purchasing & installation
conservation planning O options counseling training
copy editing & proofreading services ordinance preparation (land use, environmental)
customer satisfaction surveys Oregon intervention system training
D demographic analysis (esp. Title VI/Environmental Justice) P parkts planning (environmental aspects)
design worbshop preparation & facilitation pedestrian-friendly urban planning
deskop publishing (brochures, flyers, posters, etc.) planting site design
disaster preparedness planning policy & procedure writing
process improvement tools & methodologies
E ecological connectivity research public advisory group recruitment & management
ecological evaluation (field research) public involvement strategies
economic impact analysis (transportation) Q quality system assessment
eldercare consultation for employers
email management (backup, archiving, remote access)
emergency preparedness planning - vulnerable pop's R recreational corridor planning
endangered species planning (ESA) „ RFP / RFQ preparation
environmental assessment riparian restoration & planting
environmental education & outreach
environmental permitting S senior & disability services planning & training
environmental reg. compliance--NEPA, 404, DSL senior & disability services research
erosion prevention / sediment control software application & evaluation
event & workshop planning stormwater education & outreach
executive recruitment services stormwater program development / management plans
stormwater technical assistance
F Fetal Alcohol Syndrome training survey design & implementation
financial planning & forecasting (transportation) "SWOT" analysis
fish passage assessment & barrier removal
technical planning assistance
floodplain management (certified floodplain manager)
T
focus group recruitment & facilitation transit oriented development (TOD) planning
freight movement & facilities planning transit services planning
transportation forecasting
G goal setting transportation system planning
grant/loan administration (all major state & federal) transportation safety planning
grant writing ■ ,
greenway planning & design W water quality implementation planning (TMDLs)
GIS custom map production water quality monitoring & laboratory analysis
GIS data creation water quality program design
GIS spatial analysis watershed assessment
GIS large format plotting (maps, graphics) website design and maintenance
wetland conservation planning
H hydraulic & hydrologic modeling wetland habitat mitigation, restoration, enhancement
wildlife surveys
www.rvcog.org / 541-664-6674
Valley Council of Governments
Rogue
2016 Catalog of Professional Services 2016
PUBLIC INVOLVEMENT NATURAL RESOURCES
design workshop (charrette) preparation & facilitation aquatic habitat assessment, monitoring & enhancement
desktop publishing (brochures, flyers, posters, etc.) conservation planning
field research (design, completion & analysis) Clean Water Act planning & permitting
focus group recruitment & facilitation design workshop (charrette) preparation & facilitation
large format plotting (maps, graphics) desktop publishing (brochures, flyers, posters, etc.)
media relations ecological connectivity research
meeting management & facilitation ecological evaluation (field research)
newsletter development & publishing endangered species planning (ESA)
public advisory group recruitment & management environmental education & outreach
public involvement strategies environmental permitting assistance
survey design & implementation environmental regulatory compliance (NEPA, 404, DSL)
erosion prevention / sediment control
PLANNING & fish passage assessment & barrier removal
grant writing
COMMUNITY DEVELOPMENT greenway planning & design
hydraulic & hydrologic modeling
buildable lands inventories native plant collection & propagation
census/American Community Survey data management noxious weed control
civil rights / environmental justice conformity ordinance preparation
community assessment & outreach parts planning (environmental & operational aspects)
demographic analysis (esp. Title VI / Environmental Justice) planting site design
disaster preparedness planning public advisory group recruitment & management
environmental assessment public involvement strategies
floodplain management (certified floodplain manager) recreational corridor planning
goal setting riparian restoration & planting
grant/loan administration (all major state & federal) stormwater education & outreach
grant writing stormwater program development & management plans
labor standards compliance stormwater technical assistance
land development code development & revision water quality implementation planning (TMDLs)
land use application review water quality monitoring analysis & program design
land use planning (current & long range) watershed assessment
land use education / orientation / workshops wetland conservation planning
natural hazards mitigation planning wetland habitat mitigation, restoration, & enhancement
NEPA process wildlife surveys
ordinance preparation
RFP / RFQ preparation SOCIAL SERVICES
"SWOT" analysis behavior consultation services (develop. & intellect. disabled)
technical planning assistance chronic disease self management training
eldercare consultation/training for employers & employees
TRANSPORTATION emergency preparedness planning for vulnerable pop's
Fetal Alcohol Syndrome training
air quality planning Oregon intervention system training
bicycle transportation planning senior & disability services research, planning, & training
economic impact analysis options counseling training
financial planning & forecasting
freight movement & facilities planning ADMIN IS SERVICES
multimodal transportation planning computer hardware purchasing & installation
pedestrian-friendly urban planning computer network design & maintenance
technical planning assistance computer software purchasing & installation
transit oriented development (TOD) planning copy editing and proofreading services
transit services planning customer satisfaction surveys
transportation forecasting email management (backup, archiving, remote access)
transportation system planning event & workshop planning
transportation safety planning executive recruitment services
notary public
GIS MAPPING policy & procedure writing
custom map production process improvement tools & methodologies
data creation quality system assessment
spatial analysis software application & evaluation
large format plotting (maps, graphics) website design and maintenance
Guata W'fa Ran ~c
May 3, 2016
Mayor and Councilors,
I'm sorry I can't be with you this evening as you deliberate the purchase of the two software
packages that your staff and AWAC are recommending to you. While this purchase appears at
first to be quite costly, it is in fact a wise choice and relatively inexpensive when one considers
the staff time involved in an attempt to tease out this information, especially with regard to the
"climate change" package. These tools will provide the city clarity and comparability of data
from year to year that will not be dependent on having the same personnel available. They will
also help to remove the guesswork from policy decisions around. conservation investment and
incentives.
The staff and AWAC members will provide you with many additional compelling reasons to
follow the recommended course of action, So to respect your time and process I will conclude
my remarks here.
Thank you for the opportunity to provide this input..
Sincerely,
0
Pat Acklin
AWAC member;
Professor Emerita of Geography and Environmental Studies, SOU
Does the appellant want a
written or mechanical record?
No Yes
Does the appellant want Does the City want a Does the appellant Does the City want a
a third party hearings third party hearings want a third party third party hearings
officer? officer? hearings officer? officer?
No Yes No Yes No Yes No Yes
No Fee $100 No Fee No Fee $50
deposit $150 deposit $50 $50
and actual
and actual cost
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