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HomeMy WebLinkAbout2016-101 Contract - Black & Veatch Corporation Contract for PERSONAL SERVICES less than $35,000 CITY OF CONSULTANT: Black and Veatch ASHLAND CONTACT: David Carlson, P.E. 20 East Main Street Ashland, Oregon 97520 ADDRESS: 5885 Meadows Road, Suite 700 Telephone: 541/488-6002 Lake Oswego, Oregon 97035 Fax: 541/488-5311 TELEPHONE: 1-503-443-4400 DATE AGREEMENT PREPARED: FAX: BEGINNING DATE: April 1, 2016 COMPLETION DATE: December 31, 2016 COMPENSATION, Not to exceed $31,436.00 SERVICES TO BE PROVIDED: Reference Exhibit C ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Personal Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said rims City of Ashland Contract. FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings 1 Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $20,142.20 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature to the extent the harm caused arises out of the negligent acts, or errors, or omissions in performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, or proximately caused b the negligence of City. Contract for Personal Services, Revised 0 6/0212 0 1 5, Page 1 of 5 10: Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties, b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. J. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City providec in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2.000,006 or Not Applicable for each occurrence for Bodily Injury and Property Damage. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, 1 000 000, or Not Applicable for each accident for Bodily Injury and Property_Damage, Contract for Personal Services, Revised 06102/2015, Page 2 of 5 [(excluding Worker's Compensation and Professional Liability) ; including coverage for owned, hired or non-owned vehicles, as ap licable. e. Notice of cancellation or change. There shall be no cance ffMieamaterial change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice he Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashla , re on, and its elected officials, officers and employees as Additional Insureds on any insurance policies required her but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nona ppropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certification. Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated b reference. Consultant: City oaf Ashland By r` By gnature Department Head Print Name Print ame Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. - Contract for Personal Services, Revised 06/0212015, Page 3 of 5 i EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an Independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. ✓ (5) Labor or services are performed for two or more different persons within a period of one / year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. J~ s Contractor ; (Date) l Contract for Personal Services, Revised 06/02/2015, Page 4 of 5 i i F CITY • ASHLAND, OREGON EXHIBIT B City of Ashland LIVING WAGE • , per hour effective June 30, 2015 (Increases annually every June 30 by the ® Consumer Price Index) • - . - portion of business of their 401K and IRS eligible employer, if the employer has cafeteria plans (including ten or more employees, and childcare) benefits to the has received financial amount of wages received by assistance for the project or the employee. ➢ For all hours worked under a business from the City of service contract between their Ashland in excess of ➢ Note: "Employee" does not employer and the City of $20,142.20, include temporary or part-time Ashland if the contract employees hired for less than exceeds $20,142.20 or more. ➢ If their employer is the City of 1040 hours in any twelve- Ashland including the Parks month period. For more ➢ For all hours worked in a and Recreation Department. details on applicability of this month if the employee spends policy, please see Ashland 50% or more of the ➢ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020, working on a project or of health care, retirement, For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hail, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ASHLAND Contract for Personal Services, Revised 06/02/2015, Page 5 of 5 EXHIBIT C BLACK & VEATCH 5885 MEADOWS ROAD, SUITE 700 Building a world of difference- LAKE OSWEGO, OREGON 97035 USA +1503.443.4400 ( WWW.RV.fQIJv March 28, 2016 Mr. Michael Faught, P.E. Public Works Director City of Ashland, Public Works 20 East Main Street Ashland OR 97520 Subject: Peer Review and Alternative Development related to the Outfall Relocation Study I Dear Mr. Faught, Black & Veatch is pleased to submit this proposal for your consideration in response to the request from the City. UNDERSTANDING The Oregon Department of Environmental Quality (DEQ) is planning to initiate the NPDES permit renewal process in October 2016. The reissued permit is anticipated to include new requirements for meeting effluent limits for thermal loading, ammonia, and copper. CH2M has completed the first phase of an "Outfall Relocation Study" for the City of Ashland to determine a strategy for meeting the anticipated permit requirements. CH2M has documented its findings to date in a draft report and has developed preliminary alternatives, However, a significant portion of the work remains to be completed In a second phase of work. This work includes completing remaining analyses, determining a recommended permit strategy, and completing the final study report. The City desires a peer review of CH2M's work to date to ensure that subsequent work efforts focus on viable and cost-effective strategies for meeting permit requirements. As part of this review, the City also desires identification of other permit compliance strategies that may not have been considered in the draft report. APPROACH Black & Veatch proposes to conduct the following activities, based on the draft study findings to date: 1. Revieyq Current Strategies Review selected (potentially viable) strategies that are already evaluated in the CH2M's draft Outfall Relocation Study report, and PowerPoint presentation dated February 22, 2016. The City has indicated that several strategies (such as routing effluent to the Medford WWTP) are likely not feasible and do not require further investigation. Comment on the viability of the following strategies either already considered or mentioned as potential alternatives in the evaluation to date: a. Use of Ashland Pond for Effluent Cooling b. Use of Wetlands for Effluent Cooling c. Cold water release from Reeder Reservoir . CITY OF ASHLAND ( PAGE 2 d. Cooling Tower and/or chiller to meet temperature obligations e. Habitat mitigation to offset thermal compliance requirements f. Outfall relocation to Bear Creek. 2. v lop Additional Strategles Outline three additional strategies to meet temperature, ammonia and copper criteria, and make recommendations on the value of considering these strategies in the next phase of evaluation. Strategies identified include: a. Improvements to near-field mixing zone b. Extending the duration of tertiary treatment to mitigate for ammonia and copper limits. c. Improvements in the wastewater treatment plant to mitigate for temperature compliance. 3. Yet Concepts with City and DEQ Discuss the preceding strategies or combinations of strategies first with the City and then with DEQ to determine if there are any fatal flaws. Discussion of strategies will be conducted via conference calls with the City and DEQ and attendance by Black & Veatch's project manager at one in-person meeting in Ashland with City and DEQ representatives to confirm selection of alternatives and steps necessary to complete the final permit compliance recommendations. 4. Prepare Letter Repo Prepare a letter report that documents the peer review, recommends compliance strategies to be further considered and next steps in concluding the permit compliance evaluation. This report will not provide recommendations on sizing and costing of equipment or facilities, nor final recommendations on operational strategies for permit compliance. STAFFING The study will be managed and led by Ho-ping Wei, with as-needed guidance on key technical issues by the following specialists (whose resumes are appended to this letter: o Gary Hunter - Wetlands Treatment, Ammonia and Copper Compliance o Beth Quinlan - Permitting and Receiving Water Quality Specialist o Doug Timpe -Habitat Mitigation o Mike Eddington - Temperature Modeling Other technical specialists within Black & Veatch will be consulted to provide specialized assistance if needed. SCHEDULE The letter report will be completed within eight weeks of notice to proceed, provided that discussions and meeting with DEQ can be concluded within that period. CITY OF ASHLAND PAGE3 BUDGET Black & Veatch proposes to complete the preceding scope of work based on a salary billing rate multiplier of 3.1, and a "not to exceed" budget of $31,436.00. The proposed budgets for j the four tasks described above are as follows: TAA Budget 1. Review Current Strategies $10,768.00 2. Develop Additional Strategies $10,156.00 3. Vet Concepts with City and DEQ $4,320.00 4. Prepare Letter Report $6,192.00 Budgetary Assumptions: • All calculations and numerical models used to support conclusions in CH2M Hill's draft report and PowerPoint presentation will be available for review, in native file format. • City will facilitate obtaining background information from CH2M Hill and answering questions directed to CH2M Hill that may arise as a result of this review. Please don't hesitate to contact Ho-ping Wei if you have any questions at 503.443.4439 or Weffl ftv.com. Very truly yours, BLACK & VEATCH David J. Carlson, P.E. Ho-ping Wei, P.E. Vice President Project Manager Enclosure cc: Scott Fleury - City of Ashland ~I (MMIDD/YYYY) AO CERTIFICATE OF LIABILITY INSURANCE llili2ol6 73/3ATE1/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER Lockton Companies N AME: 444 W. 47th Street. Suite 900 PHONE FAX A/C Na Ext : A/C No): Kansas City MO 64112-1906 E-MAIL (816) 960-9000 ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURERA:LeXingto-n Insurance Company 19437 INSURED BLACK & VEATCH CORPORATION INSURER B : 15218 - - - 11401 LAMAR INSURER C : OVERLAND PARK KS 66211 INSURER D : Wei. I to-ping INSURER E : INSURER F : COVERAGES BLAVE01 CERTIFICATE NUMBER: 13982497 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY EFF POLICY EXP LTR TYPE OF INSURANCE IN SD WV POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS COMMERCIAL GENERAL LIABILITY NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX CLAIMS-MADE I OCCUR DAMAGE TO RENTED $ PREMISES Ea occurnce XXXXXXX MED EXP (Any one person) $ XXXXXXX PERSONAL & ADV INJURY $ XXXXXXX GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ XXXXXXX PRO- LOC PRODUCTS - COMP/OP AGG T $ -XXXXXXX POLICY JE OTHER $ - AUTOMOBILE LIABILITY NOT APPLICABLE COMBINED SINGLE LIMIT $ CEa accident) _ XXXXXXX ANY AUTO BODILY INJURY (Per person) $ XXXXXXX _ ALL OWNED L SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS XXXXXXX NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS $ XXXXXXX CPeraccident~ i - - $XXXXXXX UMBRELLA LIAB LJ OCCUR NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX EXCESS LIAB CLAIMS-MADE AGGREGATE $ XXXXXXX DIED RETENTION $ $ XXXXXXX WORKERS COMPENSATION NOT APPLICABLE PER OTH- AND EMPLOYERS' LIABILITY STATUTE 1 ER 1 IN: ANY PROPRIETOR/PARTNER/EXECUTIVE Y❑ N/A E LEACH ACCIDENT $ XXXXXXX- - OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E L DISEASE - EA EMPLOYEE $ }{XX-XXXX If yes. describe under DESCRIPTION OF OPERATIONS below E L DISEASE -POLICY LIMIT $ XXXXXXX A PROFESSIONAL N N 026030198 11/1/2015 11/1/2016 $2,000,000 PER CLAIM & ANNUAL LIABILITY AGGREGATE FOR ALL PROJECTS DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) B&V Project # 191853. Peer Review and Alternative Development related to the Outfall Relocation Study CERTIFICATE HOLDER CANCELLATION 13982497 City of Ashland SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 20 East Main Street THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Ashland, OR 97520 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIV © 1988""- 014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD ATE (MM/DD/YYYY) P3/31/2016 ACS CERTIFICATE OF LIABILITY INSURANCE 11/1/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER LOckton Companies N AME, 444 W. 47th Street, Suite 900 PHONE FAX Kansas City MO 641 12-1906 MAILo Ext : (A/C No (816) 960-9000 ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Zurich American Insurance Company 16535 INSURED BLACK & VEAT C1I CORPORATION INSURER B : American Zurich Insurance Compaq 40142 1387566 - - 11401 LAMAR INSURER C : Lexington Insurance Company 19437 OVERLAND PARK KS 66211 INSURER D : Wei. Ho-ping INSURER E : INSURER F COVERAGES BLAVE01 CERTIFICATE NUMBER: 13982455 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. - - - - - - INSR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY EXP LTR INSD WV POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY Y N GL0 4641358 11/1/2015 11/1/2 ..016 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED A - GLO 0139245 1 1/1/2015 1 1/1/2016 PREMISES (Ea occurrence)_ $ 300,00_0_ A XX- CONTRACTUAL ~ GLO 4641367 1 1/1/2015 1 1/1/2016 MED EXP (Any one person) $ 10,000 X BFPD & C/O & XC[ I PERSONAL ADV INJURY S 1 000 000 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE S 2,000,000 ' i PRO- POLICY L JECT LOC PRODUCTS - COMP/OP AGG $ 1,000,000 OTHER $ A AUTOMOBILE LIABILITY 11/1/2015 1 1/1/2016 COMBINED SINGLE LIMIT $ Y N BAP 4641355 ~Ea accident) 1,000,000 X ANY AUTO BODILY INJURY (Per person) $ XXXXXXX___ X ALL OWNED SCHEDULED BODILY INJURY (Per accident) S AUTOS AUTOS XXXXXXX NON-OWNED PROPERTY DAMAGE S X X HIREDAUTOS X AUTOS Per accident XXXXXX $XXXXXXX C X UMBRELLA LIAB X OCCUR Y N 62785285 I I/1/2015 11/1/2016 EACH OCCURRENCE $ 1,000,000 EXCESS LIAB CLAIMS-MADE I AGGREGATE $ ] 000 000 DED RETENTION $ S XXXXXXX WORKERS COMPENSATION PER OTH B LIABILITY AND EMPLOYERS' WC 4641353 (AOS) 1 1/1/2015 11/1/2016 X STATUTE ER A Y PROPRI TOFR/PARTNER/EXECUTIVE Y/ N N WC 4641354 (ID, MA. WI) 11/1/2015 11/1/2016 E L EACH ACCIDENT $ 1,000,000 A OFFICER/MEMBER EXCLUDED? F N/A' WC0139244 11/1/2015 11/1/2016 - (Mandatory ) E L. DISEASE - EA EMPLOYEE S 1 000 000 If yes, describe under DESCRIPTION OF OPERATIONS below E L DISEASE -POLICY LIMIT $ 1,000,000 I I DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) NOTE: AON RISK SERVICES. LOCATED AT 8182 MARYLAND AVE... SUITE 1500, ST LOUIS. MO 63105, IS THE BROKER OF RECORD FOR THE UMBRELLA POLICY EVIDENCED ABOVE. B&V Project # 191853. Peer Review and Alternative Development related to the Outfall Relocation Study The City ofAshland, OR its elected officials.. officers and employees are included as Additional Insureds on the General Liability.. Auto Liability and Umbrella Liability Policies as required by written contract. CERTIFICATE HOLDER CANCELLATION 13982455 City of Ashland SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 20 East Main Street THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Ashland, OR 97520 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 19884014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD • rays ~ ~ i 'PW CITY OF ASH LAND DATE PO NUMBER 6 20 E MAIN ST. 4/29/201 13500 I A A ASHLAND, OR 97520 (541) 488-5300 VENDOR: 020144 SHIP TO: Ashland Public Works BLACK & VEATCH CORPORATION (541) 488-5587 11401 LAMAR AVE 51 WINBURN WAY LEAWOOD, KS 66211 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: SCOTT FLEURY Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price PEER REVIEW / ALTERNATIVE DEVELOPMENT - 31,436.00 OUTFALL RELOCATION STUDY CONTRACT FOR PERSONAL SERVICES LESS THAN 35K BEGINNING DATE: 04/01/16 COMPLETION DATE: 12/31/16 SUBTOTAL 31436.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 31,436.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 675.08.19.00.70420 E 201321.999 31 436.00 Autho zed Signatu VENDOR COPY ~ CITY OF FORM #3 _ ASHLAND L' REQUISITION Date of request: 4/18/2016 Required date for delivery: ASAP Vendor Name Blark and 1/a trh - Address, City, State, Zip 5885 Meadows Rd Suite 700 Lake Oswego OR 97035 Contact Name & Telephone Number David Carlson P.E. 503-443-4400 Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached - Attach co of council communication -(If council approval required, attach co of CC ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # F-1 Verbal/Written quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ® Less than $35,000, by direct appointment El Written quote or proposal attached Date original contract approved by Council: (Date) F1 (3) Written proposals/written solicitation Date approved by Council: - (Attach copy of council communication) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost Peer Review/Alternative Development-Outfall Relocation Stud $ 31,436.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ® Per attached quotelproposal $ Project Number 2013-21 Account Number _ Account Number 675.08.19.00.704200 Account Number _ _ _ - *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes /No By signing this requisition form, I certify that the City's public contracting requirements have been satisfied. Ll I/ Employee: Department Head: t S C. (gqual td'or gre er than $5,000) Department Manager/Supervis City Administrator: _ _ ( ual to or greater than $25,000) Funds appropriated for current fiscal year: ES / NO j~ Finance Director- (Equal to or great an $5,000) Date' Comments: Form #3 - Requisition