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HomeMy WebLinkAbout2016-107 Contract - Beynon Sports Surfaces Contract for GOODS AND SERVICES Less than $25,000 C1 T Y OF CONTRACTOR Beynon Sports Services, Inc. -AS H LA N D CONTACT: Michael Thompson 20 East Main Street Ashland, Oregon 97520 ADDRESS: 19600 SW 129th Ave., Tualatin, OR 97062 Telephone: 541/488-6002 Suite A Fax: 541/488-5311 TELEPHONE: 800-423-5875 ext. 238 DATE AGREEMENT PREPARED: 5/5/2016 FAX: 503-692-0491 BEGINNING DATE: May 23, 2016 COMPLETION DATE: Jul 31, 2016 COMPENSATION: Not to exceed $13,505. GOODS AND SERVICES TO BE PROVIDED: Resurface two tennis courts at Heiman Park as per attached proposal, Exhibit C, item #1. ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Goods and Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said prima City of Ashland Contract. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 27913.220, 27913.225, 27913.230, 27913.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $20,142.20 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in art, effective upon delivery of Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 1 of 5 written notice to Contractor, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 2 of 5 p including coverage for owned, hired or non-owned vehicles, as applicable. d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. Contra or:Beynon Sp As Surfaces, Inc. City of Ashland By By Signature Department Head C,,(- ~ G I (J t J 141'ek "J t4 10~1" Print Name Print Name Title Dat W-9 One copy of a W-9 is to be submitted with fy~l _ the signed contract. Purchase Order No. l.✓ l,~ Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: X (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. X (2) Commercial advertising or business cards or a trade association membership are purchased for the business. X (3) Telephone listing is used for the business separate from the personal residence listing. X (4) Labor or services are performed only pursuant to written contracts. X (5) Labor or services are performed for two or more different persons within a period of one year. X (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. f Contractor:Beynon Sports Surfaces, Inc. (Date) Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 4 of 5 CITY • 1 OREGON EXHIBIT B City of Ashland LIVING A W A Fm per hour effective June 30, 2015 (Increases annually every June 30 by the Consumer Price Index) portion of business of their 401 K and IRS eligible employer, if the employer has cafeteria plans (including ten or more employees, and childcare) benefits to the has received financial amount of wages received by assistance for the project or the employee. ➢ For all hours worked under a business from the City of service contract between their Ashland in excess of ➢ Note: "Employee" ' does not employer and the City of $20,142.20. include temporary or part-time Ashland if the contract employees hired for less than exceeds $20,142.20 or more. ➢ If their employer is the City of 1040 hours in any twelve- Ashland including the Parks month period. For more ➢ For all hours worked in a and Recreation Department. details on applicability of this month if the employee spends policy, please see Ashland 50% or more of the ➢ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020. working on a project or of health care, retirement, For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or,us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ASHLAND Contract for Goods and Services Less than $25,000, Revised 06/02/2015, Page 5 of 5 EXHIBIT C (DBEYNTON' SURFACE URFA,E D(P EXPFRTE!UCE A Tarkett Sports Company DATE: 5-3-16 TO: Jason Minica Parks and Recreation City of Ashland 340 S Pioneer st, Ashland, OR 97520 PHONE: 541-552-2252 FROM: Michael Thompson Tennis Sales Manager EMAIL: mthompson(cDbeynonsports.com PHONE: 1-360-601-5402 RE: Helman Park Tennis Court Resurface At the request of the City of Ashland, Beynon Sports conducted a court survey of two tennis courts located at Helman Park. The tennis courts are constructed of an asphalt base typical for tennis courts in this region. There are saw cut relief joints in this base along the netline and between the two courts, (approximately 240' linear). The relief joints intended purpose to reduce cracking in the asphalt has been surpassed likely due to the age of the asphalt. There are an additional 200' linear of structural cracking aside from the relief joints indicating this. We also noticed significant depressions or "bird baths" in several locations on these courts. The depths of these depressions lead me to believe that it is the result of settling soil in the sub base of the courts. The repair of a court is ultimately the result of client expectations. In most cases small cracks are simply patched and the courts are resurfaces. It is explained to the owner that the cracks will reappear and that yearly maintenance to reseal the small cracks will be necessary. In recent years, the Armor Crack Repair product has proven successful in hiding cracks on the court surface. Please see their web site at www.armorcrackrepair.com. To completely eliminate the cracks, reconstruction of the asphalt is required and there are several different effective methods in which this can be done. Pulverization and repave, or a stone slip sheet overlay. These methods essentially rebuild the court on top of the existing one. Naturally, both of these methods are more expensive processes than a resurface but the price reflects the long term solution. The following is our recommendation and proposal for the resurfacing of your courts as requested. Feel free to contact me with any questions regarding this bid. My contact information is located below. Best Regards, Tennis Sales Manager 1-360-601-5402 THE ©BEYI~tOI\T I wALcE~ocuENcr A TaM1ett Sports Comparry (3BEYNTON"' iFE ULTIMATE SURFACE EXPERIENCE A Tarkett Sports Company -RESURFACING PROPOSAL- Beynon Sports Surfaces presents the following quote to patch and resurface the two tennis courts located at Helman Park for the City of Ashland. 1. BASE BID-TENNIS COURT RESURFACE- SCOPE OF WORK- S Pressure wash the courts surface and clean out the cracks. c Flood the courts and mark bird baths. C Patch fill cracks and depressions. (Bird baths will be filled, though sometimes a small amount of water may remain depending on the slope of the surface.) 0- Apply one coat of Acrylic Resurfacer C- Apply three coats of colorized fortified Plexipave. C- Install game line stripping for two regulation tennis courts and 2 pickle ball courts. SURFACING TERMS: $13,505.00 *Cracks will reappear with ground movement and freeze/thaw cycles. Yearly maintenance on your part will be required to re-seal small cracks. *The Four Coat Plexipave System will return your court surface to "like new" condition. California Products Corporation, the manufacturer, recommends re-coating your surface every seven to ten years to extend the life of the court. 2. ADDITIONAL OPTION- ARMOR CRACK REPAIR- Install approximately 320 linear feet of Armor Crack Repair over the cracks after they have been filled. (This does not include cracking beneath the fence line as it the fence would need to be removed) ARMOR CRACK REPAIR TERMS: $5,120.00 ,aco TE OF LIABILITY INSURANCE Page 1 of 2 0DATE 5/(16/2016 CERTIFICATE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies)must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAMP Willis of Pennsylvania, Inc. PHONE FAX c/o 26 Century Blvd. _WC No . 877-945-7378 888-467-2378 P. O. Box 305191 EADDRESS- -MAIL certificates@willis.com Nashville, TN 37230-5191 INSURER(S)AFFORDINGOOVERAGE NAIC# INSURERA:XL Insurance America, Inc. 24554-003 INSURED INSURERB:Travelers Property Casualty Company of Am 25674-008 Beynon Sports Surfaces, Inc. 19600 SW 129th Avenue INSURERC:Travelers Indemnity Company 25658-001 Tualatin, OR 97062 INSURERD: The Charter Oak Fire Insurance Company 25615-001 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 24392446 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE DDL SUB POLICY NUMBER POLICY EFF POLICY EXP LIMITS ITP iNsn man A X COMMERCIAL GENERAL LIABILITY US00010327LI16A 5/1/2016 5/1/2017 EACH OCCURRENCE $ 1 000 000 CLAIMS-MADE OCCUR D~ FE~ENTED F 1ER occurence) $ 100,000 MED EXP (Any one person) $ 10,000 PERSONAL& ADV INJURY $ 1 000 000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS COMP/OP AGG $ 2,000,000 POLICY PRO- C X F] JECT LOC OTHER: $ B AUTOMOBILE LIABILITY TJCAP823K312ATIL15 9/28/2015 9/28/2016 COMBINED SINGLE LIMIT 2,000,000 (Ea accident) $ X ANYAUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY I NJURY(Per accident) $ AUTOS AUTOS HIREDAUTOS NON-OWNED PROPERTY DAMAGE AUTOS Per accident) $ X $1,000 X $1,000 $ Coll Ded Com Ded UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ TH- WORKERS COMPENSATION AOS TC2HUB823K310615 9/28/2015 9/28/2016 X PER ~OER C AND EMPLOYERS' LIABILITY D ANY PROPRIETOR/PARTNER/EXECUTIVE~ N/A TROUB823K311815 9/28/2015 9/28/2016 E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 11000,000 if yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additonal Remarks Schedule, may be attached if more space is required) WC Policies: AOS-covers all other states. **-covers AZ, MA, OR, WI only. Project Name and Description: Supply & Install Synthetic Tennis Court Surfacing at Helman Park in Ashland, Oregon. BSS Job# 1609-023. The City of Ashland, Oregon, and its elected officials, officers and employees are included as Additional Insureds on the General Liability and Automobile Liability policies, as res ects to the CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland, Oregon AUTHORIZED REPRESENTATIVE Ashland Parks and Recreation Commission 340 S. Pioneer Street Ashland, OR 97520 1 4~~ / Coll:4900072 Tpl:2052035 Cert:24392446 ©1988-2014ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: COMMERCIAL AUTO TJCAP823K312ATIL15 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GARAGE COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" under the Who Is An Insured Provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Endorsement effective. 9/28/2015 Countersigned by: LVtW,7e,1-1 (authorized representative) Named insured: Beynon Sports Surfaces, Inc. SCHEDULE Name of Person(s) or Organization (s): The City of Ashland, Oregon, and its elected officials, officers and employees. (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) Each person or organization indicated above is an "insured" for Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under Who Is An Insured provision contained in Section II of the Coverage Form. CA 20 48 02 99 Page 1 / 1 ASHLAND PARK COMMISSION 20 E MAIN ST. DATE PO NUMBER ASHLAND, OR 97520 5/24/2016 00564 (541) 488-5300 VENDOR: 004063 SHIP TO: NORTH MOUNTAIN PARK BEYNON SPORTS SURFACES INC 620 N MOUNTAIN 19495 SW TETON AVENUE ASHLAND, OR 97520 TUALATIN, OR 97062 FOB Point: Ashland, Oregon Req. No.: Terms: net Dept.: Req. Del. Date: Contact: MICHAEL BLACK Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price RESURFACE TWO TENNIS COURTS AT HELMAN 13,505.00 ELEMENTARY PROCUREMENTS OF GOODS AND SERVICES $5,000 TO $100,000 BEGINNING 05/23/16 COMPLETION 07/31/16 SUBTOTAL 13 505.00 BILL TO: TAX 0.00 FREIGHT 0.00 TOTAL 13, 505.00 Account Number Project Number Amount Account Number Project Number Amount E 411.12.00.00.60240 13 505.00 Authorized Signature VENDOR COPY FORM #3 CITY OF ASHLAND REQUISITION Date of request: 5/20/16 Required date for delivery: Vendor Name BeVnnn~SpnrtS ServirPo, Inr Address, City, State, Zip 19600 SW 1291h Ave. Suite A Tualatin OR 97062 Contact Name & Telephone Number Michael Thompson 1-800-423-5875 ext. 238 Fax Number 503-692-0491 SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached Attach co of council communication -(If council approval required, attach co of CC ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ Verbal/Written quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ® (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date - (Attach copy of council communication) Description of SERVICES Total Cost Resurface two tennis courts at Helman Elementary. $ 139505 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST Per attached quote/proposal $ Project Number _ _ _ _ _ _ - _ _ _ Account Numbe lt_ - ®ca -,oo - (pe.,41 zoo Account Number___-__-__- Account Number *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes /No By signing this requisition form, 1 certify that the City's public contracting requirements have been satisfied. Employee. Department Head: (Equal to or greater than $5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year YES / NO Finance Director- (Equal to or greater than $5,000) Date Comments: Form #3 - Requisition