HomeMy WebLinkAbout2016-114 Contract - Hach IIM Support
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Hach HM Support Hach Ref. Number : HACH 160091
Headquarters WebSite: Remittance
P.O. Box 389 2207 Collections Center Dr
5600 Lindbergh Drive Chicago, IL 60693
Loveland, CO 80539-0389
Wire Transfers
Purchase Orders Bank of America
231 S. LaSalle St.
Chicago, IL 60604
Account: 8765602385
Routing (ABA): 026009593
Hach Reference Quotation Date 25-MAY-16
HACH160091
Number:
Expiration Date 23-AUG-16
Hach Company Phone Email
Contact mkupfer@hach.com
Kupfer, Matthew J (Matt) Customer Ref Customer Contact : GIES, DAVIS
Customer Phone 541-552-2335 Customer Fax : 541-756-1313 Customer Email GIESD@ashland.or.us
Bill-To Account # 112448 Ship-To Account # 112448
Customer Name CITY OF ASHLAND Customer CITY OF ASHLAND Payment Terms: Net 30
Name
Address4 Address4 Billing Method: Annually
Addressl 90 N MOUNTAIN AVE Addressl 90 N MOUNTAIN AVE Currency: USD
Address2 Addressl
Address3 Address3
City,State, ASHLAND-OR-97520 City,State, ASHLAND-OR-97520
PostalCode Postalcode
Province/ US Province/ US
Country Country
Line Service Name Line Total
Covered Product Start Date End Date Description/Serial Number
1 CMJOB-SPTJPLUS 16-JUN-16 15-JUN-17 JOBPlus Spt 1 $970.00
year: 16-JUN-2016:15-JUN-2017
1.1 JOBCAL-SW JOB CAL BASE SOFTWARE, DVD
; 2131
2 DMWIMS-SPT-MU 16-JUN-16 15-JUN-17 Base SPT MU, 1 USER, $780.00
1 FACIL:16-JUN-2016:15-JUN-201
7
2.1 WM-SW WIMS BASE DATA
MANAGEMENT SOFTWARE, DVD
; 2131
3 DMWIMS-SPTUSBAS 16-JUN-16 15-JUN-17 Basic Support, MU addl $680.00
user: 16-JUN-2016:15-JUN-2017
3.1 WM-SW WIMS BASE DATA
MANAGEMENT SOFTWARE, DVD
; 2131
3.2 WM-SW WIMS BASE DATA
MANAGEMENT SOFTWARE, DVD
; 2131
3.3 WM-SW WIMS BASE DATA
MANAGEMENT SOFTWARE, DVD
; 2131
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Hach IIM Support Hach Ref. Number : HACH 160091
Z7- ~ Headquarters WebSite: ca,IZ_h~,c< m Remittance
P.O. Box 389 2207 Collections Center Dr
5600 Lindbergh Drive Chicago, IL 60693
Loveland, CO 80539-0389
Wire Transfers
Purchase Orders Bank of America
231 S. LaSalle St.
Chicago, IL 60604
Account: 8765602385
Routing (ABA): 026009593
3.4 WM-SW WIMS BASE DATA
MANAGEMENT SOFTWARE, DVD
2131
4 DMWIMS-SPTFACBA 16-JUN-16 15-JUN-17 Basic Support, MU addl $230.00
facility: 1 6-JUN-2016:15-JUN-2017
4.1 WM-SW WIMS BASE DATA
MANAGEMENT SOFTWARE, DVD
; 2131
5 DMWIMS-SPTLCBA 16-JUN-16 15-JUN-17 Basic Support, MU LAB $855.00
Cal- 16-J UN-2016:15-JUN-2017
5.1 WM-SW WIMS BASE DATA
MANAGEMENT SOFTWARE, DVD
; 2131
6 DMWIMS-SPTLCAD 16-JUN-16 15-JUN-17 Basic Support, Additional Facility $210.00
LAB
Ca I :16-JUN-2016-15-JUN-2017
6.1 WM-SW WIMS BASE DATA
MANAGEMENT SOFTWARE, DVD
; 2131
7 DMWIMS-SPTINT 16-JUN-16 15-JUN-17 Basic Support, $990.00
Interfaces: 1 6-JU N-2016:15-JUN-20
17
7.1 WM-SW WIMS BASE DATA
MANAGEMENT SOFTWARE, DVD
; 2131
7.2 WM-SW WIMS BASE DATA
MANAGEMENT SOFTWARE, DVD
2131
Sub Total : $4,715.00
Tax: $0.00
Total : $4,715.00
Important
All purchases of Hach Company products and/or services are expressly and without limitation subject to Hach Company's Terms & Conditions of
Sale ("Hach TCS"), incorporated herein by reference and published on Hach Company's website at www.hach.com/terms . Hach TCS are
incorporated by reference into each of Hach's offers or quotations, order acknowledgments, and invoice and shipping documents. The first of the
following acts shall constitute an acceptance of Hach's offer and not a counteroffer and shall create a contract of sale ("Contract") in accordance
with the Hach TCS, subject to Hach's final credit approval: (i) Buyer's issuance of a purchase order document against Hach's offer or quotation;
(ii) Hach's acknowledgement of Buyer's order; or (iii) commencement of any performance by Hach in response to Buyer's order. Provisions
contained in Buyer's purchase documents that materially alter, add to or subtract from the provisions of these Terms and Conditions of Sale
shall be null and void and not considered part of the Contract
Customer Name CITY OF ASHLAND
Customer P.O. Number
Customer Reference Number
Page 1 / 1
CITY OF
-AS H LAND DATE PO NUMBER
20 E MAIN ST. 5/27/2016 13549
,4ift ASHLAND, OR 97520
(541) 488-5300
VENDOR: 000076 SHIP TO: Ashland Wastewater Department
HACH COMPANY (541) 488-5354
2207 COLLECTIONS CENTER DR 90 N MOUNTAIN
CHICAGO, IL 60693 ASHLAND, OR 97520
FOB Point: Ashland, Oreqon Req. No.:
Terms: Net 30 days Dept.:
Req. Del. Date: contact: DAVID GIES
Special Inst: Confirming? No
Quantity Unit Description Unit Price Ext. Price
JOBS PLUS SOFTWARE MAINTENANCE 970.00
PERSONAL SERVICES LESS THAN $75,000
WIMS DATA MANAGMENT SOFTWARE 3,745.00
PERSONAL SERVICES LESS THAN $75,000
SUBTOTAL 4,715.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 4,715.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 675.08.19.00.60570 4,715.00
Aut ,zed Signature VENDOR COPY
r / 4.
FORM #3 `dr C CITY OF
ASHLAND
REQUISITION Date of request:
Required date for delivery:
Vendor Name
Address, City, State, Zip as p 7 C'o / ~-c fjo.aS e-,, Pl- Dr
Contact Name & Telephone Number 0 3
Fax Number
"Oe
SOURCING METHOD
Exem t from Competitive Bi in ❑ Emergency
Reason for exemption: w4 f, ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
V AMC 2.50, .2 crnse Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached Attach co of council communication If council approval required, attach co of CC
❑ Small Procurement Cooperative Procurement
Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
Date approved by Council:
❑ Direct Award -(Attach copy of council communication) Contract #
❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES El Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: Date - (Attach copy of council communication)
Description of SERVICES Total Cost
o e
y,eo,7 p/ iee-0S(°. q nar a Y17 -te -c, An lca s0// t-
y
/
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
0 PXJ
97o,oa
41 /x o~ ka~~l<'rn ,/:f•~.~ 3 Y(5, as
r .0
t% TOTAL COST
[ Per attached quote/proposal $ v o
Project N;~ir, - - - _ - ~57~ 7/L!5~
Acco per m A,,
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
ai?c_ S.
e No
By signing this requisitio orm, 1 ertify r t the City's public contracting requirements have been satisfied.
Employee: A- Department Head:
(Equal to or greater than $5,000)
Department Manager/Supervisor: City Administrator:
(Equal to or greater than $25,000)
Form #3 - Requisition
FORM #7 CITY OF
ASHLAND
SOLE-SOURCE DETERMINATION AND WRITTEN FINDINGS
PERSONAL SERVICES
Less than $75,000
To: Mike Faught, Public Works Director
From: David Gies, Wastewater & Water Reuse Supervisor
Date: May 25, 2015
Re: Sole Source Determination and Written Findings for Personal Services
In accordance with AMC 2.50.090(F), the Department Head shall determine in writing that there
is only one provider of a product or service of the quality and type required available.
Estimated total value of contract: $4,715.00
Project name: Hach program Support
Description of project:
Two computerized programs utilized at the WWTP that collect plant data and issues plant
equipment work orders.
Background:
The City of Ashland utilizes 2 Hach programs. Hach WIMS is a program that collects data,
makes calculations and fills out the monthly DMR that is required by the State of Oregon DEQ.
The second program (Hach WIMS) is a maintenance program that issues work orders on a time
related basis for all of the equipment at the WWTP.
Form #7 - Sole Source -Personal Services - Less than $75,000, Page 1 of 2, 5/25/2016
Findings:
[The findings below must include factual information supporting the determination].
Market Research Overall finding:
These are propriety programs that have been utilized at the WWTP since the early 2000's. The
monthly DMR is tied into one of these programs and to change programs on a yearly basis could
result in false data being collected which could result in the City of Ashland getting fined by
Oregon DEQ.
[In accordance with ORS 279B. 075, these are the examples of findings that should be addressed.
Select at least one of the findings and prepare the determination as it specifically relates to the
good or service being procured. !More than one finding can be addressed. The findings are as
ollows.
Pursuant to ORS 27913.075 (2)(a): Provide findings supporting your determination that the
efficient utilization of existing goods requires the acquisition of compatible goods or
services from only one source.
Continuing to change this type of program on a yearly basis could result in data not being
supplied to Oregon DEQ that is required by the City's NPDES.
Pursuant to ORS 27913.075 (2)(b): Provide findings supporting your determination that
the goods or services required for the exchange of software or data with other public or
private agencies are available from only one source.
Continuing to change this type of program on a yearly basis could result in data not being
supplied to Oregon DEQ that is required by the City's NPDES.
Pursuant to ORS 279B.075 (2)(c): Provide findings supporting your determination that the
goods or services are for use in a pilot or an experimental project.
N/A
Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the
goods or services are available from only one source.
These two programs have been utilized by the city for years.
The automated data collection and links with the existing City required DMR are setup and
working without any problems. If the WWTP personnel were required to set up another program,
there is no assurance that there could not be data collection issues. The existing program has had
all the programming issues ironed out years ago.
Form #7 - Sole Source -Personal Services - Less than $75,000, Page 2 of 2, 5/25/2016