HomeMy WebLinkAbout2016-146 Jt Funding Agrmt - US Geological Survey
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Form 9-1366 U.S. Department of the Interior Agreement#: 17WNOR00002400
(April 2015) U.S. Geological Survey Customer#: 6000000240
Joint Funding Agreement Project YFOOD7U
TIN 93-6002117
FOR
USGS DUNS 137883463
Water Resource Investigations
Fixed Cost Agreement YES[ X ] NO[ ]
THIS AGREEMENT is entered into as of the October 1, 201, by the U.S. THE6NTERIORparty of the first part, and the City of Ashland
Science Center, UNITED STATES DEPARTMENT OF
- Public Works party of the second part.
1. The parties hereto agree that subject to the availability of appropriations and in accordance with their respective
authorities there shall be maintained in cooperation Water Resource Investigations (per attachment), herein called
the program. The USGS legal authority is 43 USC 36C; 43 USC 50, and 43 USC 50b.
2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work
directly related to this program. 2(b) include In-Kind-Services in the amount of $0.00
(a) $22,740 by the party of the first part during the period
October 1, 2016 to September 30, 2017
(b) $37,110 by the party of the second part during the period
October 1, 2016 to September 30, 2017
(c) Contributions are provided by the party of the first part through other USGS regional or national
programs, in the amount of
Description of the USGS regional/national program:
(d) Additional or reduced amounts by each party during the above period or succeeding periods as may be
determined by mutual agreement and set forth in an exchange of letters between the parties
(e) The performance period may be changed by mutual agreement and set forth in an exchange of letters
between the parties.
3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively
governing each party.
4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review
by an authorized representative of the party of the first part.
5. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or
their authorized representatives. The methods employed in the field and office shall be those adopted by the party of
the first part to insure the required standards of accuracy subject to modification by mutual agreement.
6. During the course of this program, all field and analytical work of either party pertaining to this program shall be
open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner,
either party may terminate this agreement upon 60 days written notice to the other party.
7. The original records resulting from this program will be deposited in the office of origin of those records. Upon
request, copies of the original records will be provided to the office of the other party.
8. The maps, records or reports resulting from this program shall be made available to the public as promptly as
possible. The maps, records or reports normally will be published by the party of the first part. However, the party of
the second part reserves the right to publish the results of this program and, if already published by the party of the
first part shall, upon request; be furnished by the party of the first part; at cost, impressions suitable for purposes of
reproduction similar to that for which the original copy was prepared. The maps, records or reports published by
either party shall contain a statement of the cooperative relations between the parties.
9. USGS will issue billings utilizing Department of the Interior Bill for Collection (form DI-1040). Billing documents are
to be rendered quarterly. Payments of bills are due within 60 days after the billing date. If not paid by the due date,
interest will be charged at the current Treasury rate for each 30 day period, or portion thereof, that the payment is
delayed beyond the due date. (31 USC 3717; Comptroller General File B-212222, August 23, 1983.).
Form 9-1366 U.S. Department of the Interior Agreement#: 17WNOR00002400
(April 2015) U.S. Geological Survey Customer#: 6000000240
Joint Funding Agreement Project YFOOD7U
FOR TIN M 93-6002117
Water Resource Investigations USGS DUNS 137883463
USGS Technical Point of Contact Customer Technical Point of Contact
Name: Keith Overton Name: Mike Faught
Supv. Hydrologist Data Chief City of Ashland, Director of Public Works
Address: 2130 SW 5th Avenue Address: City of Ashland 20 East Main Street
Portland, OR 97201 Ashland, Oregon 97520
Telephone: (503) 251-3246 Telephone: (541) 522-2411
Fax: (503) 251-3470 Fax:
Email: koverton@usgs.gov Email: faughtm@ashland.or.us
USGS Billing Point of Contact Customer Billing Point of Contact
Name: Andrew Kerslake Name: Mike Faught
Financial Specialist City of Ashland, Director of Public Works
Address: 2130 SW 5th Avenue Address: City of Ashland 20 East Main Street
Portland, OR 97201 Ashland, Oregon 97520
Telephone: (503) 251-3253 Telephone: (541) 522-2411
Fax: )
Fax:
Email: kerslake@usgs.gov Email: faughtm@ashland.or.us
U.S. Geological Survey
United States City of Ashland - Public Works
Department of Interior
Si natur Signatures
?y<; e: Apr 18, 2016 By Date:
e: James ammond -
Name:
: Director Title:
i
By Date:
Name:
Title:
By Date:
Name:
Title:
CITY F
-M r
ASHLAt
Council Communication
A roval o 'ncr Agreement With the US Geological Serve
Meeting .bate: September 8, 2009 Primary Staff Contact: James H. Olson 552-2412
Department: Bering E-.Mail: olsoni@ashland.or.us
Secondary Dept.: Finance Secondary Contact: Pieter Smeenk
Approval: Martha Bennett Estimated Time: Consent Agenda
Question: '
Will the Council approve a joint funding agreement with the US Geological Surrey to continue the
ongoing water data collection program, which requires the City to provide one half of the $48,240
annual cost and authorize the City Administrator to sign future agreements?
Staff Recommendation:
Staff recommends that the Council approve a joint funding agreement with the US Geological Survey
to continue the ongoing water data collection program and authorize the City to pay one half of the
total $48,240 annual cost.
Background:
Action Suxm gy -
The US Department of the Interior, through its US Geological Survey (USGS), continues to operate,
maintain and calibrate two stream gauging stations on Ashland Creek, and one on Bear Creek near the
wastewater treatment plant. Although the stations have been in place for many years, the joint funding
agreement is on an annual renewal basis so that minor changes in maintenance costs can be adequately
reflected. The Council's approval of this program and agreement would allow the City Administrator
to sign this and future annual agreements as long as the costs remain within approved budget
constraints.
Histo1y
Stream gauging stations were first installed on the east and west forks of Ashland Creek in September
of 1924. The first stations were cable crossings with a small gondola suspended under the cable. From
this cable car, a technician would measiu-e the depth and velocity of the stream at 5-foot intervals
across the creek width. This procedure was only done once a year.
The cable crossings have since been replaced with continuous data collectors which transmit water
flow data every 15 minutes. The three Ashland gauging stations are part of the USGS's National
Streamflow.Information Program (NS1.P) which has about 4,780 funded stream gauges nationwide. In
Oregon there are 183 of these gauges with' about 94 of these providing water duality information as
well as water flow infonnation. The Ashland stations provide only water quantity data in the format
attached as Exhibits A, B, and C. The data is available online at the USGS website at
www.waterdata.usgs.gov/or/nwis under the real--time data for:'
USGS 14353000 -West Fork Ashland Creek
USGS 14353500 - East Fork Ashland Creek
USGS 14354200 -Bear Creek
?-ale Iof2
i
i
CITY OF
iLkSHLAND
Related City Poucies;
The council established policy for approval of annual renewable IGA.'s requires that the original IG.A.
be approved by Council and that subsequent renewals may be approved by the City Administ`ator.
+Council Options;
The Council may approve or reject the attached joint funding agreement with the USES.
Potential Motions:
a Move to approve the attached joint funding agreement with the USGS
m Move to delay or deny approval of the joint fending agreement with the USGS
Attachments: .
Joint Funding Agreement
Exhibit A Water data for West Fork Ashland Creek
Exhibit $ Water data for East Fork Ashland Creek
Exhibit C Water data for Bear Creek
Photos
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CITY OF
ASHLAND DATE PO NUMBER
20 E MAIN ST. 6/16/2016 13569
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 001991 SHIP TO: Ashland Public Works
UNITED STATES DOI, US GEOLOGICAL SURVEY (541) 488-5587
PO BOX 71362 51 WINBURN WAY
PHILADELPHIA, PA 19176-1362 ASHLAND, OR 97520
FOB Point: Ashland, Oregon Req. No.:
. Terms: Net Dept.:
Req. Del. Date: Contact: SCOTT FLEURY
Special Inst: Confirming? NO
Quantity Unit Description Unit Price Ext. Price
US GEOLOGICAL SURVEY JOINT FUND AGRMT 17,070.60
FOR GAUGING STATIONS ON THE WEST AND
EAST FORKS OF ASHLAND CREEK
APPROVED BY COUNCIL ON 09/08/2009
US GEOLOGICAL SURVEY JOINT FUND AGRMT 20,039.40
FOR GAUGING STATIONS ON THE WEST AND
EAST FORKS OF ASHLAND CREEK
APPROVED BY COUNCIL ON 09/08/2009
SUBTOTAL 37110.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 37,110.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 670.08.15.00.60410 17 070.60
E 675.08.19.00.60570 20 039.40
,4 s _
Authorif.ed Signature' VENDOR COPY
s
6
FORM #3 CITY OF
ASHLAND
REQUISITION y.._ Date of request: 06/08/2016
Required date for delivery: ASAP
Vendor Name nni l I,q(;,q/nWgr Vanrlnr#M1g91
Address, City, State, Zip 2130 SW 5t' Avenue Portland OR 97201
Contact Name & Telephone Number
Fax Number
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached _(Attach co of council communication -(If council approval required, attach co of CC
❑ Small Procurement Cooperative Procurement
Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
❑ Direct Award Date approved by Council: Contract #
❑ Verbal/Written quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval ® Agency US Dept of Interior/USGS
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: 09/08/09 (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: Date K (Attach copy of council communication)
Description of SERVICES Total Cost
US Geological survey joint funding agreement for the gauging stations on the west and $375110
east forks of Ashland Creek.
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL COST
❑ Per attached quote/proposal $37,110
Project Number _ _ _ _ _ _ - _ _ _ Account Number 670.08.15.00.604100 $17,070.60
Account Number 675.08.19.00.605700 $20,039.40
Account Number
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
1T Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support -Yes /No
By signing this requisition form, I certify that the City's public contracting requirements have been satisfied.
Employee: Department Head:
(Equal to or greater than $5,000)
Department Manager/Supervisor City Administrator
(Equal to or greater than $25,000)
a
Funds appropriated for current fiscal year., ! ('4 eg 0
Finance Director- (Equal to or greater than $5,000) Date
Comments:
Form #3 - Requisition
CITY OF
ASHLAND
NOTICE OF TRANSMITTAL
TO: Dave Kanner DATE: 6-6-2016
PROJECT:
JOB NO.:
SUBJECT:
THE FOLLOWING ITEMS ARE BEING SENT TO YOU:
ENCLOSED X
UNDER SEPARATE COVER
REMARKS :
USGS gauging station joint funding agreement IGA for signature by City
Administrator.
Council delegated administrator signatory authority based on 2008
Council Communication, attached for reference.
Department of Public Works
s
By: Scott Ak`Eleury
Title: Engineering Services Manager
PUBLIC WORKS Tel: 541-488-5587
20 E. Main Street Fax: 541-488-6006
Ashland, Ore on 97520 TTY: 800-735-2900 Irtil
www.ashiand.or.us
The results of all work performed under this agreement will be available for publication by the
U.S. Geological Survey. We look forward to continuing this and future cooperative efforts in
these mutually beneficial water resources studies.
Sincerer
James D. Crammond
Center Director
Enc.: 17 WNOR00002400(2)