Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2016-149 Contract - HDR Engineering
Contract for PERSONAL SERVICES less than $35,000 CITY OF CONSULTANT: HDR Engineering, Inc. -AS H LAND CONTACT: PIERRE KWAN 20 East Main Street ~ Ashland, Oregon 97520 ~ ADDRESS: 601 UNION ST. SUITE 700 Telephone: 541/488-6002 Fax: 541/488-5311 i TELEPHONE: 206-307-7362 DATE AGREEMENT PREPARED: 4-25-16 FAX: N/A _ mmd BEGINNING DATE: 5-16-16 COMPLETION DATE: 7-15-16 COMPENSATION: $ 10,000 SERVICES TO BE PROVIDED: CARBON STUDY, ALTERNATIVE TASTE AND ODOR TREATMENT ASSESSMENT, UNREGULATED CONTAMINANT MONITORING RULE SUBSTANCES TREATMENT ASSESSMENT, CYANOBACTERIA TOXIN TREATMEMT ASSESSMEMT. ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Personal Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said primary City of Ashland Contract. _ FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. The standard of care for all services performed by Consultant shall be the care and skill ordinarily used by members of Consultant's profession practicing under the same or similar circumstances at the same time and in the same locality. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $20,142.20 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless ! from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the willful misconduct or negligence of Consultant (including but not Contract for Personal Services, Revised 06/02/2015, Page 1 of 5 limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, and proximately caused by the negligence of City. 1 10. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. 1 b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing 4 and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following s conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels i sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any i time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: i a $200,000, $500,000, $1,000,000 $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Propert Contract for Personal Services, Revised 06/02/2015, Page 2 of 5 Damage. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, I including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to Y the City. f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein (excluding Worker's Compensation and Professional Liability) but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-insurance. 15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED RE. PRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further i liability to Consultant. Certification. Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated by reference._ ons7,1 ngineering, Inc. City of Ashland 5 b t .441 B By d n ture Department Head Print Name ~ Print Name C /-1-7 Title Date i W-9 One copy of a W-9 is to be submitted with I the signed contract. Purchase Order No_ ' Contract for Personal Services, Revised 06/02/2015, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the professional standards of Contractor's industry, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are / purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) I assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Contract (Date) Contract for Personal Services, Revised 06/02/2015, Page 4 of 5 7 DATE (MM/DD/YYYY) A~~ o CERTIFICATE OF LIABILITY INSURANCE 6/1/2017 6/15/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT AME. PRODUCER Lockton Companies N 444 W. 47th Street, Suite 900 PHONE FAX A/C Na Ext : A/C No): Kansas City MO 64112-1906 E-MAIL (816) 960-9000 ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : Hartford Fire Insurance Company 19682 INSURED HDR ENGINEERING, INC. INSURER B : Travelers Property Casualty Co of America 25674 1014392 8404 INDIAN HILLS DRIVE INSURER C :American Zurich Insurance Company 40142 OMAHA, NE 68114-4049 INSURER D : Lexin ton Insurance Company 19437 INSURER E : INSURER F : COVERAGES HDRIN01 CERTIFICATE NUMBER: 14107078 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE INADDL~SUBR SD WVD POLICY NUMBER MM DDY /YYYY MM/DD/YYYY LIMITS LTR VD A X COMMERCIAL GENERAL LIABILITY Y Y 37CSEQUO950 6/1/2016 6/1/2017 EACH OCCURRENCE $ 1 000 000 DAMAGE TO RENTE CLAIMS-MADE x I OCCUR PREMISES (Ea occur ence $ 1 000 000 X CONTRACTUAL LIAB MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1 000 000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2 000 000 POLICY FX JECT ;Ix I LOC PRODUCTS - COMP/OP AGG $ 2,000,000 OTHER: $ A AUTOMOBILE LIABILITY Y Y 37CSEQU0951 fiS) 6/1/2016 6/1/2017 EOa aBIEDSINGLE LIMIT $ 2 00000 A 37CSEQUO952 6/1/2016 6/1/2017 A ANY AUTO 37CSEQU1160 ) 6/1/2016 6/1/2017 BODILY INJURY (Per person) $ XXXXXXX ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ XXXXX AUTOS AUTOS XX NON-OWNED PROPERTY DAMAGE $ XXXXXXX X HIRED AUTOS X AUTOS Per accident $ XXXXXXX B X UMBRELLA LIAB x OCCUR Y Y ZUP-IOR64084-16-NF 6/1/2016 6/1/2017 EACH OCCURRENCE $ 1,000,000 EXCESS LIAB CLAIMS-MADE (EXCLUDES PROF. LIAB) AGGREGATE $ 1 000 000 ! $ XXXXXXX DED RETENTION $ ' WORKERS COMPENSATION PE R C AND EMPLOYERS' LIABILITY Y/ N I Y 0381127 7/1/2016 7/1/2017 X STATUTE EERH ANY PROPRIETOR/PARTNER/EXECUTIVE iNi E.L. EACH ACCIDENT $ 1000 000 OFFICER/MEMBER EXCLUDED? N / A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 D ARCH 8,- ENG N N 061853691 6/1/2016 6/1/2017 PER CLAIM: $2,000,000 PROFESSIONAL ! AGGREGATE: $2,000,000. LIABILITY I DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) ALTERNATIVE TASTE AND ODOR TREATMENT ASSESSMENT. THE CITY OF ASHLAND, OREGON, AND ITS ELECTED OFFICIALS, OFFICERS AND EMPLOYEES ARE NAMED AS AN ADDITIONAL INSURED ON GENERAL LIABILITY AS PER WRITTEN CONTRACT, ON A PRIMARY, NON-CONTRIBUTORY BASIS. WAIVER OF SUBROGATION APPLIES WHERE ALLOWABLE BY LAW. 30 DAYS NOTICE OF CANCELLATION APPLIES, 10 DAYS NOTICE FOR NON-PAYMENT OF PREMIUM. CERTIFICATE HOLDER CANCELLATION 14107078 CITY OF ASHLAND, OREGON SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ATTN: GREG HUNTER THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 20 EAST MAIN STREET ACCORDANCE WITH THE POLICY PROVISIONS. ASHLAND OR 97520 AUTHORIZED REPRESENTATL ©1988 014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD CITY • ASHLAND, OREGON EXHIBIT B of Ash land City comply LIVING I ALL employers described WA E below must of Ashland laws regulating payment of a living wage. per hour effective June 30, 2015 ow (Increases annually every June 30 by the rim Consumer Price Index) portion of business of their 401 K and IRS eligible employer, if the employer has cafeteria plans (including ten or more employees, and childcare) benefits to the has received financial amount of wages received by assistance for the projector the employee. ➢ For all hours worked under a business from the City of service contract between their Ashland in excess of ➢ Note: °Employee° does not employer and the City of $20,142.20. include temporary or part-time Ashland if the contract employees hired for less than exceeds $20,142.20 or more. ➢ If their employer is the City of 1040 hours in any twelve- Ashland including the Parks month period. For more ➢ For all hours worked in a and Recreation Department details on applicability of this month if the employee spends policy, please see Ashland 50% or more of the ➢ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020. working on a project or of health care, retirement, • additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ASHLAND Contract for Personal Services, Revised 06/02/2015, Page 5 of 5 April 13, 2016 Greg Hunter Water Treatment Plant Supervisor City of Ashland, OR Dear Greg, HDR is pleased for this opportunity to support you and the City in identifying solutions to the seasonal taste-and-odor (T&O) issues in the City's drinking water supply. Our proposed scope of services is as follows: 1. Prepare jar testing procedures and methods for City use to quantify the performance of various powder activated carbon (PAC) types for the removal of geosmin. 2. Review City-obtained data and identify a PAC (or several PACs) for treating the City's water supply for T&O control. PAC identification will consist of manufacturer, product number, sieve number, applied dosage (mg/L), unit cost ($llb), and applied cost ($/MG treated). 3. Assess other future potential T&O treatment systems that can be implemented in lieu of continued PAC addition. The paper study will include a qualitative assessment of effectiveness for taste-and-odor reduction, other treatment advantages/disadvantages with their use, estimated footprint,for a typical system, and typical operating capital and annual costs for the system. 4. Summarizing the treatment system study in a memorandum for the City's use. 5. Preparation of project invoicing. Assumptions with our proposed scope include: 1. HDR will coordinate delivery of PAC samples to the City. We will reach out to the four largest North American PAC vendors: Calgon Carbon, Nuchar, MeadWestVaco, and Cabot Norit. 2. The City will conduct the jar testing and data collection. 3. HDR will meet in person with the City once to discuss the PAC results and memorandum. All other communication will be via phone calls and emails. Up to two hours of phone calls is budgeted for this effort. hdrinc.com 1001 SW 5th Avenue, Suite 1800, Portland, OR 97204-1134 tsw4i 493-17nn FN 4. The alternative treatment systems assessed will be ozone, ozone/biologically active filtration, ozone/peroxide, and UV/peroxide. 5. The footprint is for a typical system and would not include site-specific requirements to incorporate these systems into the City's specific, constrained footprint. 6. The cost estimate will be based on vendor information for use in comparing the relative differences between technologies and very high-level estimates for installation. 7. The treatment system study memorandum will be approximately 6-pages in length. The fee associated with this proposal is US$10,000.00. Given the small project and short duration, HDR proposes to complete this scope as lump sum with a single invoice to reduce administrative costs. On behalf of HDR, I hope that this scope meets your needs in addressing the T&O issue. Please feel free to contact me at pierre.kwanOMrinc.com or 206-307-7362 if you have any questions or comments. Sincerely, Pierre Kwan, PE HDR Water Treatment Leader for the Pacific Northwest Enclosed: HDR Standard Terms and Conditions 2 CITY OF ASHLAND FORM #2 REQUEST FOR PROPOSAL - PERSONAL SERVICES INTERMEDIATE PROCUREMENT Release date: 3-24-16 Requested by: GREG HUNTER, Water Dept. 541-488-5345, (FAX 541-488-6014), greg.hunter@ashland.or.us Proposals are due by 3:30 P.M. 4-7-16 Project Name: WTP CARBON STUDY Project completion required by: 11-3 1-16 Preferred method of shipment for materials/equipment (if applicable): FOB Ashland - Freight Prepaid Proposals may be faxed, emailed or hand delivered. Proposers shall submit their proposal on their company letterhead. Informal email proposals and/or late proposals will not be accepted. Terms or discounts which are conditioned upon payment within a certain time will not be considered for purposes of comparison of proposals. The successful proposer will be required to enter into a contract with the City for the services and provide insurance certificates, in their own name, for General Liability, Professional Liability, Automobile, and Workers' Compensation. Subcontracting will not be permitted. SCOPE OF SERVICES ESTABLISH JAR TEST PROCEDURES AND METHODS TO DETERMINE BEST POWDERED ACTIVATED CARBON TYPE, SIEVE NUMBER, MANUFACTURER, DOSAGE AND APPLICATION USING A DRY CHEMICAL FEEDER WITH HOPPER AND 40 LB SACKS OF PAC. DETERMINE OPTIMAL REMOVAL OF GEOSMIN COMPOUNDS. DETERMINE POTENTIAL OF OTHER TASTE AND ODOR TREATMENTS TYPES INCLUDING, GRANULAR ACTIVATED CARBON AND OZONATION. DETERMINE ADDITIONAL TREATMENT REMOVAL CAPABILITIES OF UCMR3 SUBSTANCES AND CYANOBACTERIA TOXINS DETERMINE FOOTPRINT OF OTHER TASTE AND ODOR PROCESSES. PUBLISH FINDINGS FOR WATER PLANT OPERATION UTILIZATION. Method of Award: In accordance with AMC 2.50.120(C), personal services selection criteria shall include: 1. Specialized experience in the type of work to be performed; 2. Capacity and capability to perform the work, including any specialized services within the time limitations for the work; 3. Educational and professional record, including past record of performance on contracts with governmental agencies and private parties with respect to cost control, quality of work, ability to meet schedules, and contract administration where applicable; 4. Availability to perform the assignment and familiarity with the area in which the specific work is located, including knowledge of designing or techniques peculiar to it, where applicable; 5. Cost of the services; and 6. Any other factors relevant to the particular contract. In accordance with ORS 279B.070 and AMC Section 2.50.120(A), Intermediate Procurement (4) I fa contract is awarded, the contracting agency shall award the contract to the offeror whose quote or proposal will best serve the interests of the contracting agency, taking into account price as well as considerations including, but not limited to, experience, expertise, product functionality, suitability for a particular purpose and contractor responsibility under ORS 279B.110. Fonn #2 Intermediate Procurement, Request for Proposal, Personal Services, Page 1 of 1, 5/10/2016 Iff... OW April 13, 2016 Greg Hunter Water Treatment Plant Supervisor City of Ashland, OR Dear Greg, HDR is pleased for this opportunity to support you and the City in identifying solutions to the seasonal taste-and-odor (T&O) issues in the City's drinking water supply. Our proposed scope of services is as follows: 1. Prepare jar testing procedures and methods for City use to quantify the performance of various powder activated carbon (PAC) types for the removal of geosmin. 2. Review City-obtained data and identify a PAC (or several PACs) for treating the City's water supply for T&O control. PAC identification will consist of manufacturer, product number, sieve number, applied dosage (mg/L), unit cost ($/lb), and applied cost ($/MG treated). 3. Assess other future potential T&O treatment systems that can be implemented in lieu of continued PAC addition. The paper study will include a qualitative assessment of effectiveness for taste-and-odor reduction, other treatment advantages/disadvantages with their use, estimated footprint for a typical system, and typical operating capital and annual costs for the system. 4. Summarizing the treatment system study in a memorandum for the City's use. 5. Preparation of project invoicing. Assumptions with our proposed scope include: 1. HDR will coordinate delivery of PAC samples to the City. We will reach out to the four largest North American PAC vendors: Calgon Carbon, Nuchar, MeadWestVaco, and Cabot Norit. 2. The City will conduct the jar testing and data collection. 3. HDR will meet in person with the City once to discuss the PAC results and memorandum. All other communication will be via phone calls and emails. Up to two hours of phone calls is budgeted for this effort. hdrinc.com 1M1 Q%Al r++h Avcniin 4Zi6+c 152M Pnr 1.nnr4 nQ Q7)nA _11'1A oft I j In< 4. The alternative treatment systems assessed will be ozone, ozone/biologically active filtration, ozone/peroxide, and UV/peroxide. 5. The footprint is for a typical system and would not include site-specific requirements to incorporate these systems into the City's specific, constrained footprint. 6. The cost estimate will be based on vendor information for use in comparing the relative differences between technologies and very high-level estimates for installation. 7. The treatment system study memorandum will be approximately 6-pages in length. The fee associated with this proposal is US$10,000.00. Given the small project and short duration, HDR proposes to complete this scope as lump sum with a single invoice to reduce administrative costs. On behalf of HDR, I hope that this scope meets your needs in addressing the T&O issue. Please feel free to contact me at Pierre. kwan(aD_hdrinc.com or 206-307-7362 if you have any questions or comments. Sincerely, Pierre Kwan, PE HDR Water Treatment Leader for the Pacific Northwest Enclosed: HDR Standard Terms and Conditions HDR Engineering, Inc. Terms and Conditions for Professional Services 1. STANDARD OF PERFORMANCE OWNER-furnished Standard Details, Standard Specifications, or Standard The standard of care for all professional engineering, consulting and Bidding Documents which are to be incorporated into the project. related services performed or furnished by ENGINEER and its employees under this Agreement will be the care and skill ordinarily used by OWNER will furnish the services of soils/geotechnical engineers or other members of ENGINEER's profession practicing under the same or similar consultants that include reports and appropriate professional circumstances at the same time and in the same locality. ENGINEER recommendations when such services are deemed necessary by makes no warranties, express or implied, under this Agreement or ENGINEER. The OWNER agrees to bear full responsibility for the technical otherwise, in connection with ENGINEER's services. accuracy and content of OWNER-furnished documents and services. 2. INSURANCE/INDEMNITY In performing professional engineering and related services hereunder, it is ENGINEER agrees to procure and maintain, at its expense, Workers' understood by OWNER that ENGINEER is not engaged in rendering any Compensation insurance as required by statute; Employer's Liability of type of legal, insurance or accounting services, opinions or advice. Further, $250,000; Automobile Liability insurance of $1,000,000 combined single it is the OWNER's sole responsibility to obtain the advice of an attorney, limit for bodily injury and property damage covering all vehicles, including insurance counselor or accountant to protect the OWNER's legal and hired vehicles, owned and non-owned vehicles; Commercial General financial interests. To that end, the OWNER agrees that OWNER or the Liability insurance of $1,000,000 combined single limit for personal injury OWNER's representative will examine all studies, reports, sketches, and property damage; and Professional Liability insurance of $1,000,000 drawings, specifications, proposals and other documents, opinions or per claim for protection against claims arising out of the performance of advice prepared or provided by ENGINEER, and will obtain the advice of an services under this Agreement caused by negligent acts, errors, or attorney, insurance counselor or other consultant as the OWNER deems omissions for which ENGINEER is legally liable. OWNER shall be made necessary to protect the OWNER's interests before OWNER takes action or an additional insured on Commercial General and Automobile Liability forebears to take action based upon or relying upon the services provided insurance policies and certificates of insurance will be furnished to the by ENGINEER. OWNER. ENGINEER agrees to indemnify OWNER for claims to the extent 7. SUCCESSORS, ASSIGNS AND BENEFICIARIES caused by ENGINEER's negligent acts, errors or omissions. However, OWNER and ENGINEER, respectively, bind themselves, their partners, neither Party to this Agreement shall be liable to the other Party for any special, incidental, indirect, or consequential damages (including but not successors, assigns, and legal representatives to the covenants of this limited to loss of profits or revenue; loss of use or opportunity; loss of Agreement. Neither OWNER nor ENGINEER will assign, sublet, or transfer good will; cost of substitute facilities, goods, or services; and/or cost of any interest in this Agreement or claims arising therefrom without the written capital) arising out of, resulting from, or in any way related to the Project consent of the other. No third party beneficiaries are intended under this or the Agreement from any cause or causes, including but not limited to Agreement. any such damages caused by the negligence, errors or omissions, strict g. RE-USE OF DOCUMENTS liability or breach of contract. All documents, including all reports, drawings, specifications, computer 3. OPINIONS OF PROBABLE COST (COST ESTIMATES) software or other items prepared or furnished by ENGINEER pursuant to Any opinions of probable project cost or probable construction cost provided this Agreement, are instruments of service with respect to the project. by ENGINEER are made on the basis of information available to ENGINEER retains ownership of all such documents. OWNER may retain ENGINEER and on the basis of ENGINEER's experience and qualifications, copies of the documents for its information and reference in connection with and represents its judgment as an experienced and qualified professional the project; however, none of the documents are intended or represented to engineer. However, since ENGINEER has no control over the cost of labor, be suitable for reuse by OWNER or others on extensions of the project or materials, equipment or services furnished by others, or over the on any other project. Any reuse without written verification or adaptation by contractor(s') methods of determining prices, or over competitive bidding or ENGINEER for the specific purpose intended will be at OWNER's sole risk without liability or legal exposure to ENGINEER, and OWNER will market conditions, ENGINEER does not guarantee that proposals, bids or and defend, indemnify and hold harmless ENGINEER from all claims, damages, actual projector construction cost will not vary from opinions of probable losses and expenses, including attorney's fees, arising or resulting cost ENGINEER prepares. therefrom. Any such verification or adaptation will entitle ENGINEER to 4. CONSTRUCTION PROCEDURES further compensation at rates to be agreed upon by OWNER and ENGINEER's observation or monitoring portions of the work performed ENGINEER. under construction contracts shall not relieve the contractor from its 9. TERMINATION OF AGREEMENT responsibility for performing work in accordance with applicable contract OWNER or ENGINEER may terminate the Agreement, in whole or in part, documents. ENGINEER shall not control or have charge of, and shall not by giving seven (7) days written notice to the other party. Where the be responsible for, construction means, methods, techniques, sequences, method of payment is "lump sum," or cost reimbursement, the final invoice procedures of construction, health or safety programs or precautions will include all services and expenses associated with the project up to the connected with the work and shall not manage, supervise, control or have charge of construction. ENGINEER shall not be responsible for the acts or effective date of termination. An equitable adjustment shall also be made to omissions of the contractor or other parties on the project. ENGINEER shah provide for termination settlement costs ENGINEER incurs as a result of be entitled to review all construction contract documents and to require that commitments that had become firm before termination, and for a reasonable no provisions extend the duties or liabilities of ENGINEER beyond those set profit for services performed. forth in this Agreement. OWNER agrees to include ENGINEER as an 10. SEVERABILITY indemnified party in OWNER's construction contracts for the work, which If any provision of this agreement is held invalid or unenforceable, the shall protect ENGINEER to the same degree as OWNER. Further, remaining provisions shall be valid and binding upon the parties. One or OWNER agrees that ENGINEER shall be listed as an additional insured more waivers by either party of any provision, term or condition shall not be under the construction contractor's liability insurance policies. construed by the other party as a waiver of any subsequent breach of the 5. CONTROLLING LAW same provision, term or condition. This Agreement is to be governed by the law of the state where 11. INVOICES ENGINEER's services are performed. ENGINEER will submit monthly invoices for services rendered and 6. SERVICES AND INFORMATION OWNER will make payments to ENGINEER within thirty (30) days of OWNER will provide all criteria and information pertaining to OWNER's OWNER's receipt of ENGINEER's invoice. requirements for the project, including design objectives and constraints, ENGINEER will retain receipts for reimbursable expenses in general space, capacity and performance requirements, flexibility and expandability, accordance with Internal Revenue Service rules pertaining to the support of and any budgetary limitations. OWNER will also provide copies of any expenditures for income tax purposes. Receipts will be available for inspection by OWNER's auditors upon request. 1 (9/2015) "generator," or "transporter" of hazardous materials, as defined"n the If OWNER disputes any items in ENGINEER's invoice for any reason, Comprehensive Environmental Response, Compensation, and Liability including the lack of supporting documentation, OWNER may temporarily Act of 1990 (CERCLA), which are or may be encountered at or near the delete the disputed item and pay the remaining amount of the invoice. project site in connection with ENGINEER's services under this OWNER will promptly notify ENGINEER of the dispute and request Agreement. If ENGINEER's services hereunder cannot be performed clarification and/or correction. After any dispute has been settled, because of the existence of hazardous materials, ENGINEER shall be ENGINEER will include the disputed item on a subsequent, regularly entitled to terminate this Agreement for cause on 30 days written notice. scheduled invoice, or on a special invoice for the disputed item only. To the fullest extent permitted by law, OWNER shall indemnify and hold OWNER recognizes that late payment of invoices results in extra expenses harmless ENGINEER, its officers, directors, partners, employees, and for ENGINEER. ENGINEER retains the right to assess OWNER interest at subconsultants from and against all costs, losses, and damages the rate of one percent (1 per month, but not to exceed the maximum (including but not limited to all fees and charges of engineers, architects, rate allowed by law, on invoices which are not paid within thirty (30) days attorneys, and other professionals, and all court or arbitration or other from the date OWNER receives ENGINEER's invoice. In the event dispute resolution costs) caused by, arising out of or resulting from undisputed portions of ENGINEER's invoices are not paid when due, hazardous materials, provided that (i) any such cost, loss, or damage is ENGINEER also reserves the right, after seven (7) days prior written attributable to bodily injury, sickness, disease, or death, or injury to or notice, to suspend the performance of its services under this Agreement destruction of tangible property (other than completed Work), including until all past due amounts have been paid in full. the loss of use resulting therefrom, and (ii) nothing in this paragraph shall obligate OWNER to indemnify any individual or entity from and 12. CHANGES against the consequences of that individual's or entity's sole negligence The parties agree that no change or modification to this Agreement, or any or willful misconduct. attachments hereto, shall have any force or effect unless the change is 16. EXECUTION reduced to writing, dated, and made part of this Agreement. The execution This Agreement, including the exhibits and schedules made part hereof, of the change shall be authorized and signed in the same manner as this constitute the entire Agreement between ENGINEER and OWNER, Agreement. Adjustments in the period of services and in compensation supersedes and controls over all prior written or oral understandings. This shall be in accordance with applicable paragraphs and sections of this Agreement may be amended, supplemented or modified only by a written Agreement. Any proposed fees by ENGINEER are estimates to perform instrument duly executed by the parties. the services required to complete the project as ENGINEER understands it to be defined. For those projects involving conceptual or process 17. ALLOCATION OF RISK development services, activities often are not fully definable in the initial OWNER AND ENGINEER HAVE EVALUATED THE RISKS AND planning. In any event, as the project progresses, the facts developed may REWARDS ASSOCIATED WITH THIS PROJECT, INCLUDING dictate a change in the services to be performed, which may alter the ENGINEER'S FEE RELATIVE TO THE RISKS ASSUMED, AND AGREE scope. ENGINEER will inform OWNER of such situations so that changes TO ALLOCATE CERTAIN OF THE RISKS, SO, TO THE FULLEST in scope and adjustments to the time of performance and compensation EXTENT PERMITTED BY LAW, THE TOTAL AGGREGATE LIABILITY can be made as required. If such change, additional services, or OF ENGINEER (AND ITS RELATED CORPORATIONS, suspension of services results in an increase or decrease in the cost of or SUBCONSULTANTS AND EMPLOYEES) TO OWNER AND THIRD time required for performance of the services, an equitable adjustment PARTIES GRANTED RELIANCE IS LIMITED TO THE GREATER OF shall be made, and the Agreement modified accordingly. $100,000 OR ITS FEE, FOR ANY AND ALL INJURIES, DAMAGES, 13. CONTROLLING AGREEMENT CLAIMS, LOSSES, OR EXPENSES (INCLUDING ATTORNEY AND These Terms and Conditions shall take precedence over any inconsistent EXPERT FEES) ARISING OUT OF ENGINEER'S SERVICES OR THIS or contradictory provisions contained in any proposal, contract, purchase AGREEMENT REGARDLESS OF CAUSE(S) OR THE THEORY OF order, requisition, notice-to-proceed, or like document. LIABILITY, INCLUDING NEGLIGENCE, INDEMNITY, OR OTHER RECOVERY. THIS LIMITATION SHALL NOT APPLY TO THE EXTENT 14. EQUAL EMPLOYMENT AND NONDISCRIMINATION THE DAMAGE IS PAID UNDER ENGINEER'S COMMERCIAL GENERAL In connection with the services under this Agreement. ENGINEER agrees LIABILITY INSURANCE POLICY. to comply with the applicable provisions of federal and state Equal Employment Opportunity for individuals based on color, religion, sex, or 18. LITIGATION SUPPORT national origin, or disabled veteran, recently separated veteran, other In the event ENGINEER is required to respond to a subpoena, government protected veteran and armed forces service medal veteran status, inquiry or other legal process related to the services in connection with a disabilities under provisions of executive order 11246, and other legal or dispute resolution proceeding to which ENGINEER is not a parry, employment, statutes and regulations, as stated in Title 41 Part 60 of the OWNER shall reimburse ENGINEER for reasonable costs in responding Code of Federal Regulations § 60-1.4 (a-f), § 60-300.5 (a-e), § 60-741 (a- and compensate ENGINEER at its then standard rates for reasonable time e). incurred in gathering information and documents and attending depositions, hearings, and trial. 15. HAZARDOUS MATERIALS OWNER represents to ENGINEER that, to the best of its knowledge, no 19. UTILITY LOCATION hazardous materials are present at the project site. However, in the If underground sampling/testing is to be performed, a local utility locating event hazardous materials are known to be present, OWNER represents service shall be contacted to make arrangements for all utilities to that to the best of its knowledge it has disclosed to ENGINEER the determine the location of underground utilities. In addition, OWNER shall existence of all such hazardous materials, including but not limited to notify ENGINEER of the presence and location of any underground utilities asbestos, PCB's, petroleum, hazardous waste, or radioactive material located on the OWNER's property which are not the responsibility of located at or near the project site, including type, quantity and location of private/public utilities. ENGINEER shall take reasonable precautions to such hazardous materials. It is acknowledged by both parties that avoid damaging underground utilities that are properly marked. The ENGINEER's scope of services do not include services related in any OWNER agrees to waive any claim against ENGINEER and will indemnify way to hazardous materials. In the event ENGINEER or any other party and hold ENGINEER harmless from any claim of liability, injury or loss encounters undisclosed hazardous materials, ENGINEER shall have the caused by or allegedly caused by ENGINEER's damaging of underground obligation to notify OWNER and, to the extent required by law or utilities that are not properly marked or are not called to ENGINEER's regulation, the appropriate governmental officials, and ENGINEER may, attention prior to beginning the underground sampling/testing. at its option and without liability for delay, consequential or any other damages to OWNER, suspend performance of services on that portion of the project affected by hazardous materials until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the hazardous materials; and (ii) warrants that the project site is in full compliance with all applicable laws and regulations. OWNER acknowledges that ENGINEER is performing professional services for OWNER and that ENGINEER is not and shall not be required to become an "arranger," "operator," Terms & Conditions for Professional Services 2 (9/2015) CITY OF -AS H LAN D FORM #2 REQUEST FOR PROPOSAL - PERSONAL SERVICES INTERMEDIATE PROCUREMENT Release date: 3-24-16 Requested by: GREG HUNTER, Water Dept. 541-488-5345, (FAX 541-488-6014), greg.hunter@ashland.or.us Proposals are due by 3:30 P.M. 4-7-16 Project Name: WTP CARBON STUDY Project completion required by :7-15-16 Preferred method of shipment for materials/equipment (if applicable): FOB Ashland - Freight Prepaid Proposals may be faxed, emailed or hand delivered. Proposers shall submit their proposal on their company letterhead. Informal email proposals and/or late proposals will not be accepted. Terms or discounts which are conditioned upon payment within a certain time will not be considered for purposes of comparison of proposals. The successful proposer will be required to enter into a contract with the City for the services and provide insurance certificates, in their own name, for General Liability, Professional Liability, Automobile, and Workers' Compensation. Subcontracting will not be permitted. SCOPE OF SERVICES ESTABLISH JAR TEST PROCEDURES AND METHODS TO DETERMINE BEST POWDERED ACTIVATED CARBON TYPE, SIEVE NUMBER, MANUFACTURER, DOSAGE AND APPLICATION USING A DRY CHEMICAL FEEDER WITH HOPPER AND 40 LB SACKS OF PAC. DETERMINE OPTIMAL REMOVAL OF GEOSMIN COMPOUNDS. DETERMINE POTENTIAL OF OTHER TASTE AND ODOR TREATMENTS TYPES INCLUDING, GRANULAR ACTIVATED CARBON AND OZONATION. DETERMINE ADDITIONAL TREATMENT REMOVAL CAPABILITIES OF UCMR3 SUBSTANCES AND CYANOBACTERIA TOXINS DETERMINE FOOTPRINT OF OTHER TASTE AND ODOR PROCESSES. PUBLISH FINDINGS FOR WATER PLANT OPERATION UTILIZATION. Method ofAward: In accordance with AMC 2.50.120(C), personal services selection criteria shall include: 1. Specialized experience in the type of work to be performed; 2. Capacity and capability to perform the work, including any specialized services within the time limitations for the work; 3. Educational and professional record, including past record of performance on contracts with governmental agencies and private parties with respect to cost control, quality of work, ability to meet schedules, and contract administration where applicable; 4. Availability to perform the assignment and familiarity with the area in which the specific work is located, including knowledge of designing or techniques peculiar to it, where applicable; 5. Cost of the services; and 6. Any other factors relevant to the particular contract. In accordance with ORS 279B.070 and AMC Section 2.50.120(A), Intermediate Procurement (4) If a contract is awarded, the contracting agency shall award the contract to the offeror whose quote or proposal will best serve the interests of the contracting agency, taking into account price as well as considerations including, but not limited to, experience, expertise, product functionality, suitabilitv.for a particular purpose and contractor responsibility under ORS 279B.110. Form #2 Intennediate Procurement, Request for Proposal, Personal Services, Page 1 of I, 5/26/2016 Page 1 / 1 CITY OF ASHLAND DATE PO NUMBER 20EMAIN ST. 6/1/2016 13554 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 006912 SHIP TO: Ashland Water Treatment Plant HDR ENGINEERING (541) 488-5345 PO BOX 3480 ASHLAND, OR 97520 OMAHA, NE 68103-0480 FOB Point: Ashland, Oregon Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: GREG HUNTER Special Inst: Confirming? NO Quantity Unit Description Unit Price' Ext. Price CARBON STUDY, ALTERNATIVE TASTE AND 10,000.00 ODOR TREATMENT ASSESSMENT, UNREGULATED CONTAMINANT ASSESSMENT, CYANOTOXIN TREATMENT ASSESSMENT PERSONAL SERVICES LESS THAN $35,000 BEGINNING: 05/16/16 COMPLETION 07/15/16 SUBTOTAL 10 000.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 10,000.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 670.08.15.00.60410 10 000.00 VENDOR Aut rized Signature COPY FORM #3 CITY OF ASHLAND REQUISITION Date of request: 5-16-16 Required date for delivery: 7-15-16 Vendor Name HDR ENGINEERING INC Address, City, State, Zip 601 UNION ST. SUITE 700 SEATTLE, WA. 98101 Contact Name & Telephone Number PIERRE KWAN 206-307-7362 Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached Attach co of council communication -(If council approval required, attach co of CC ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon Date approved by Council: ❑ Direct Award Contract # F-1 Verbal/Written quote(s) or proposal(s) _(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Agency ❑ Form #9, Request for Approval ® Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date - (Attach copy of council communication) Description of SERVICES Total Cost CARBON STUDY, ALTERNATIVE TASTE ANDODOR TREATMENT ASSESSMENT. $10,000 UNREGULATED CONTAMINANT ASSESSMENT, CYANOTOXIN TREATMEMT ASSESSMENT Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ® Per attached quotelproposal $10,000 Project Number _ _ _ _ _ _ - _ _ _ Account Number 670.08.15.00.604100 Account Number - - - Account Number - - *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes/No By signing this requisition form, I certify that the City's public contracting requirements have been satisfied. Employee: X, Department Head: o (Equal to or grea an $5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year Eill /'NO ;4 Finance Director- (Equal to or grr than $5, 000) Date Comments: Form #3 - Requisition