HomeMy WebLinkAbout2016-172 PO - King Office Equipment & Design
KING OFFICE EQUIPMENT & DESIGNS QUOTATION
P.O. Box 631 Albany, OR 97321 Local Sales Rep. Molly Williams Medford, OR
(800) 708-5464 / Fax: (541) 926-5895 (541) 821-6823 Cell
mollyatdesignsource(a~-hotmail.com
TO: City of Ashland QUOTATION DATE: 07/01/16
ATTN: Ryan Stowasser SALESPERSON: Molly Williams
ax List Unit Discount" To 1 Net
Descr tion Price Price Each Am unt
NOTE: Dan wants purchase coded to Information Systems 710.02.05.00.601100
Please Make PO to Officemaster 1110 South Mildred Ave Ontario, CA 91761
1 PT 79 High Back Task Chair No Arms 362.88
Grade 1 fabric
#1161 Pepper
We are pleased to submit the above quotation for your consideration. Should you place an order, be
assured it will receive our prompt attention. This quotation is good for 30 days. Thereafter is subject
to change without notice. This quote does not include removal of personal property, computers, furniture
and business equipment. Customer is responsible for providing an electrician to power panels.
All custom and special order products are non-returnable.
ACCEPTED BY:
Sign and return a copy when ordering.
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102-1338.107
OM (Office Master)
1110 South Mildred Avenue
Ontario, CA 91761
38230 9717
Destination
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This purchase is submitted pursuant to State of Oregon Solictation # 1021337107 and Price
h ?,4Y,sl _ _ _
Agreement #V17. The Price Agreement including Contract Terms and Special Contract
Terms and Conditions (T's and C's) in the Price Agreement are hereby incorporated by
reference and shall apply to this purchase and shall take precedence over all other conflicting
T's and C's, express and implied. 0.00
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6/23/2016 Price Agreement
O Addto'ContractList' Award Summary
Price Agreement
O Close Ergonomic Task Seating Oregon Procurementlnformabon Network
(Prod)
O Print (HTML)
Supplier Address Contract #
O View PDF Office Master, Inc. 9717
2009 Wright Avenue Amendment # 14
Refresh ~~s La Verne, California Revision # 4
O 4~
- Qa 91750 Revision Date
N r 03/30/2016
Help Desk
7 ` 1x83"-~~ Contact Ed Kuo Opportunity #
Maintain Phone 1 (909) 392-5678 102-1338-07
Additional Fax 1 (909) 392-6789 Contract Start Date
Email 03/26/2009
Actions Expiration Date
03/25/2017
View Data Supplier Number
38230
All dates are mm/dd/yyyy
„J Attachments Exist
_J Amendment/Revision Comments Exist
Secondary Suppliers Do Not Exist
q user Comments Exist
Contract Administrator Receiving Address Contract Filed At
State Procurement Office See purchase order DAS PS
1225 Ferry Street SE, U140
Salem, Oregon
97301-4285
Contact Robert Shike
Phone 1 (503) 373-0763
Fax 1 (503) 373-0928
Email robert.shike@state.or.u
s
Header Comments
Amendment 12 (actually Amendment 11) Increase Pricing, added Condensed List of Products
applicable to Contact 9717.
Price Agreement Summary Page
Attention: Authorized Purchaser, open the "Attachments Exist Folder" and review all
documents.
The first attachment is the "Best Value Analysis" this document should be used in order to
help make your selection. The second and third attachments are "Price" and "Discount,"
these documents can be used as factors in your selection process. The fourth document is
the "Sample" purchaser order. This document includes the "Mandatory Purchaser Order
Language" and a note to the Authorized Purchaser with respect to naming the Vendor or
Dealer from the Certified Authorized Representative list. The fifth attachment is the
Certified Authorized Representative list.
State agencies use the Price Agreement for Ergonomic Task Seating as their primary
resource
for selecting and purchasing ergonomically adjustable office chairs. Prior to purchasing
an
office chair for a specific individual, it is the expectation that agencies are assessing
the ergonomic needs of the individual and purchasing the chair that best suits the
individual's and agency's needs in a cost-effective manner. When purchasing office chairs
in bulk, it is the expectation that agencies are assessing the overall adjustability of
the
chair(s) and selecting the ones that best meet the ergonomic needs of the work being done
in a cost-effective manner.
ZaWArri,=,H MAn11fAr`t11rPr T\TAma (lffi r-P Mactar
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6/2312016 Price Agreement
Awarded Brand of Chair: Office Master
Manufacturer Contact Information:
Manufacturer Primary Contact: Scott B. Bruce
Telephone Number: 1 (503) 641 6430
Email Address: copa Scott@msn.com
Fax Number: 1 (503) 641-6818
Manufacturer Secondary Contact: Wilson Chow
Telephone Number: 1 (909) 392-5678
Email Address: Wilson@officemaster.com
Fax Number: 1 (909) 392-4567
Manufacturer Mailing Address: Office Master, Inc.
2009 Wright Avenue
La Verne, California 91750
Manufacturer Pricing Discount-off-list: 44° Price list.
Online Cata-og: WWW.officemaster.com
Manufacturer Pricing Discount-off-list: 44% Price list.
PURCHASE ORDERS: Contractor shall only accept purchase orders that: (a) contain the
Mandatory Purchase Order Language set forth below, except that for Authorized Agencies,
Contractor shall only accept purchase orders as indentified below; (b) specify the
quantity
of Goods ordered; (c) specify a delivery schedule, if any; (d) specify delivery location;
(e) specify invoicing address; and (f) specify Authorized Purchaser's authorized
representative ("Purchase Order"). Contractor shall only accept Purchase Orders that do
not vary, amend, modify, or add Price Agreement or Contract provisions other than changes
to the Authorized Purchaser's authorized representative, identification of Goods and order
quantities, optional Services, equipment and accessories offered under the terms of the
Price Agreement, delivery schedules in accordance with the terms of the Price Agreement,
delivery destination and invoicing address. Each such Purchase Order Contractor accepts
shall create a separate Contract between the parties, enforceable in accordance with the
terms thereof and independent of all other such Contracts.
Authorized Agencies:
Authorized Agencies shall use the SPO-approved Purchase Order forms to order Goods under
the Price Agreement unless otherwise authorized by SPO. Such Purchase Order forms shall
reference the Price Agreement by the Price Agreement number and include the RFP number,
and Bid item number(s) of the Goods ordered.
MANDATORY PURCHASE ORDER LANGUAGE:
THIS PURCHASE IS SUBMITTED PURSUANT TO STATE OF OREGON SOLICITATION #
102-1337-107 AND PRICE AGREEMENT # [ORDERING ORGANIZATION WILL
INSERT PRICE AGREEMENT THE PRICE AGREEMENT INCLUDING CONTRACT
TERMS AND CONDITIONS AND SPECIAL CONTRACT TERMS AND CONDITIONS (T'S &
C'S) CONTAINED IN THE PRICE AGREEMENT ARE HEREBY INCORPORATED BY
REFERENCE AND SHALL APPLY TO THIS PURCHASE AND SHALL TAKE PRECEDENCE
OVER ALL OTHER CONFLICTING T'S AND C'S, EXPRESS OR IMPLIED.
Notwithstanding any other provision of this Price Agreement, in the event that an
Authorized Purchaser uses a credit card to pay for an order, an Authorized Purchaser
generated Purchase Order is not a necessary document to the transaction. In lieu of a
Purchase Order document, a Contractor order acknowledgement document will become a part of
the Contract. However, in no event will an order acknowledgement, web order page or other
Contractor generated document used to acknowledge the order such modify or provide
additional terms and conditions to this Price Agreement. Such order acknowledgement
document
shall be for the sole purpose of acknowledging the order and payment and are not part of
this Price Agreement or any resulting Contract.
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6/2312016 Price Agreement
SALES TO UNAUTHORIZED PURCHASERS:
It is the Contractor's responsibility t:o verify Authorized Purchasers' authority to
contract pursuant to the Price Agreement. If Contractor is found to have entered into two
or more Contracts with an entity other than an Authorized Purchaser, Contractor will be
deemed to be in material breach of the Price Agreement.
VERIFICATION OF PARTICIPANT AUTHORITY:
ORCPP: ORCPP Participants can be verified on the SPO website:
(A) Worldwide Web: http://procurement.oregon.gov.
(B) Procurement Centers (located throuchout Oregon). Call (503) 378-4649 for information
or
to view list of centers identified on SPO Web page.
PAYMENT:
Contractor shall look solely to Authorized Purchaser for payment of all amounts that may
be
due under the Contract. AUTHORIZED PURCHASER IS SOLELY RESPONSIBLE FOR PAYMENT UNDER THE
CONTRACT. Payment is due by Authorized Purchaser within forty-five (45) days after the
date of the invoice pursuant to ORS 29-.462.
INSPECTIONS/ACCEPTANCE:
The Authorized Purchaser shall have ter (10) calendar days from date of delivery of the
entire order within which to inspect and accept or reject the Goods. If the Goods are
rejected, the Authorized Purchaser shall provide Contractor with written notification of
rejection. Notice of rejection shall include itemization of apparent defects, including
but not limited to (i) discrepancies between the Goods and the applicable specifications
or
warranties (including variance from demonstrations or sample characteristics where
demonstrations or samples have been prcvided), or (ii) otherwise nonconforming Goods
(including late delivery). Notice of rejection shall also indicate whether cure will be
allowed.
REPRESENTATIONS; WARRANTIES:
Contractor shall promptly correct, without charge to the Authorized Purchaser, any defects
arising from faulty materials, workmanship or performance, to the satisfaction of the
Authorized Purchaser, for a minimum of five (5) years from date of delivery. The warranty
on components shall include chair frames, steel frame components, seat cushions, base and
chair control mechanisms, gas cylinders, bearings and casters, normal wear and tear
excepted. Contractor represents and warrants that Contractor has the power and authority
to
enter into and perform this Price Agreement and that this Price Agreement, when executed
and delivered, shall be a valid and binding obligation of Contractor enforceable in
accordance with its terms.
WARRANTY ON MATERIALS, DESIGN, MANUFACTURE:
Contractor represents and warrants that all Goods shall be new, unused, current production
models, where applicable, and shall be free from defects in materials, design and
manufacture for a minimum of five (5) years. Where mandatory requirements and
specifications have been made a part of the RFP, Contractor further represents warrants
that all Goods shall be in compliance with and meet or exceed all mandatory requirements
and specifications.
WARRANTY ON SERVICE STANDARDS:
Contractor warrants that all services required to be performed, if any, shall be performed
and in accordance with the highest applicable professional or industry standards.
WARRANTY OF TITLE:
Contractor represents and warrants that all Goods are free and clear of any liens or
encumbrances, and that Contractor has full legal title to the Goods, and that no other
person has any right, title or interest in the Goods which shall be superior to or
infringe
upon the rights granted to the Authorized Purchasers hereunder.
WARRANTY ON SAFETY AND HEALTH REQUIREMENTS:
Contractor represents and warrants that Goods provided under this Contract comply with all
applicable federal health and safety standards, including but not limited to, Occupational
Safety and Health Administration (OSHA), and all Oregon safety and health requirements,
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6/23/2016 Price Agreement
incluaing, nuL noL limirea to, Lnose or Lne JLaLe worxers• ~_ompensaLion uivision.
WARRANTIES CUMULATIVE:
The warranties set forth in this section are in addition to, and not in lieu of, any other
warranties provided in the Contract. All warranties provided in the Contract shall be
cumulative, and shall be interpreted expansively so as to afford the Authorized Purchasers
and the State the broadest warranty protection available.
MANUFACTURER WARRANTIES:
Contractor shall have all manufacturer warranties covering the Goods and component parts,
if any, transferred to the Authorized Purchasers at time of delivery at no charge.
PURCHASE ORDERS: ACKNOWLEDGEMENTS:
The parties acknowledge and agreement that other than designation of order quantities,
types of Goods, delivery destination, and dates of order and scheduled delivery of other
performance, any Purchase Orders or acknowledgement documents are simply for the
convenience of the parties to initiate or confirm an order of Goods under this Price
Agreement and that no other terms or ccnditions contained in those documents shall be of
any force or effect or be binding upon the parties.
TRIAL PERIOD:
Contractor shall have a sufficient number of "demo" contract chairs available for use on a
trial or loan basis by Authorized Purchaser's. Chairs shall be delivered to the
Authorized
Purchaser's for trial within two (2) weeks of the request. Authorized Purchaser's may
request the chairs for a maximum of one (1) week (5 working days) period. Upon completion
of the Authorized Purchaser's examination, the chairs will be returned to Contractor with
no obligation to buy. These chairs shall be provided free of charge and freight paid,
including return freight.
Catalogs:
Contractor shall, upon request, provide manufacturer's catalogs and price lists to state
agencies and other Authorized Purchasers. Contractor shall update the material as
necessary.
DELIVERY:
Delivery is required within twenty (20) business days after receipt of order for standard
product. In the event Contractor is unable to deliver all ordered products within such
time, Contractor shall immediately provide written notification of inability to perform.
In this event, the Purchasing Section reserves the right to cancel the order and make the
purchase from another supplier. Contractor shall reimburse the Authorized Purchaser for
the difference between the Price Agreement pricing and actual price paid. Neither product
supply shortages nor inadequate allocations to Contractor shall relieve Contractor from
the
obligation to perform. Repeated failure to meet delivery requirements may result in Price
Agreement cancellation.
TRAINING:
In addition to individually tailored measurement, fitting, delivery, assembly and
installation, Contractor shall provide on-site feature and operational training to each
user. Further, for all chairs, Contractor shall supply in written format, at no
additional
cost to the state or any other Authorized Purchaser, training that provides complete step-
by-step instructions in the total use and operation of the chair. In addition to the
written format, Contractor may also provide the instruction on a disc, if available.
Contractor shall also provide the Authorized Purchaser with the name and telephone number
of a contact person who can provide, by telephone, instructions in the use and operation
of
the chair. This information shall be supplied by Contractor at time of delivery.
Delivery Requirements
30
Payment Terms
Net 45
FOB
FOB Destination
Item # Quantity / Description Unit Cost
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Unit
1 $ommodity No. 425-60-10 $0.00
EACHAIRS, OFFICE, ERGONOMIC, MAXIMUM COMFORT
Mandatory or Convenience Current Amendment Value
Mandatory $0.00
Minimum Order
N/A Previous Contract Value
Return Policy $1,000,000.00
See Summary and Price Agreement
Warranty Current Amended Value
See Summary and Price Agreement $1,000,000.00
Best Value Analysis
Freight / Surcharge
Renewal Option
CONTROL NUMBER: 1823883 Master File: ORPIN-17870-07
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6/23/2016 RE: chair demo/quote/order form - David Arnold
RE: chair demo/quote/order form
Dan Hendrix
Wed 6/.'/"2/2016 5):06 PM
:David Arnold <david.arnold@ashland.or.us>;
David,
Thanks for your assistance getting Ryan a new seat.
Please code it to Information Systems using:
710.02.05.00.601100
(...or let me know if you'd prefer I have Mary handle the paperwork on this side).
Thanks,
-Dan
From: David Arnold
Sent: Wednesday, June 22, 2016 3:05 PM
To: Wes Hoadley
Cc: Dan Hendrix; Ryan Stowasser; Molly Williams
Subject: Fw: chair demo/quote/order form
Hi Wes,
With the assistance of Molly from Office King, Ryan has made a decision about a replacement chair. I have a
question about the account number to bill it to.
Dave
From: Molly Williams <mollyatdesignsource(@hotmail.com>
Sent: Monday, June 20, 2016 3:08 PM
To: David Arnold
Cc: Ryan Stowasser
Subject: chair demo/quote/order form
Attached is the State order form for the chair Ryan is demoing. A fabric will need to be selected I priced a grade 1
and Dave should have the fabric cards. If not they can be viewed at office master.com fabrics grade 1. If you
decide to order this chair please fill out the rest of the form (you will need to make up a PO# for them to process
the order. Email to thresea(@officemaster and cc me please.
Please let me know if you have any questions,
Molly
King Office
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CITY OF
ASHLAND
Department of Electric Utilities
90 N Mountain Avenue
Ashland, Oregon 97520
Phone: (541) 488-5357
Fax: (541) 552-2436
FAX
DATE: June 23, 2016
TO: Theresa Toth
COMPANY: OM Office Master
FAX Number: 909 392.6789
FROM: -Mary McClary
PAGES: 3 (including cover)
COMMENTS:
102-1338-107,
OM (office Mildred Avenue
1110 South
Ontario, CA 91761
9717
38230 ; i -
Destination
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This purchase is submitted pursuant to State of Oregon Solictation # 102-1337-107 and Price
Agreement #9717. The Price Agreement including Contract Terms and Special Contract
Terms and Conditions (T's and C's) in the Price Agreement are hereby incorporated by
reference and shall apply to this purchase and shall take precedence over all other conflicting
T's and C's, express and implied. 0.00
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Purchase Order
IFTAAM&I Fiscal Year 2017 Page: 1 of: 1
B City of Ashland
I ATTN: AP - -
L 20 E. Main Purchase 14.
L Ashland, OR 97520 Order #
T
O Delivery must be made within doors of
specified destination.
S
V
E KING OFFICE EQUIPMENT & DESIGN H C/O Information Technology De p
PO BOX 631 I p
p ALBANY, OR 97321 P 90 North Mountain Ave
O Ashland, OR 97520
R p
UMIre c a ~f r
791
800 708-5464 MARY MCCLARY
= L #t = TL~T= - It1 ° =8 - ITE = s = ~1CI _ - 1]I] - -
07/12/2016 841 FOB ASHLAND OR City Accounts Payable
11fe-000 - _e f~o-Iff =
OFFICE FURNITURE PURCHASE
The Above Purchase Order Number Must Apppear On All
Correspondence - Packing Sheets And Bills Of Lading
1 PT 79 CHAIR, GRAD 1 FABRIC, #1161 PEPPER 1.0 EACH $362.88 $362.88
DIRECT AWARD LESS THAN $5,000
COOPERATIVE PROCUREMENT STATE OF OR CONTRACT #
9717
GL Account: $362.88
GL SUMMARY
020500 - 601100 $362.88 1
By: -
Authorized Si nat re
By. 711i?-Ill
Authorized'Signature =-===-a= $362.88
FORM #3 CITY OF
ASHLAND
REQUISITION Date of request: 07/07/16
Required date for delivery:
Vendor Name KING OFFICE EQUIPMENT & DESIGNS
Address, City, State, Zip PO BOX 631 ALBANY, OR 97321
Contact Name & Telephone Number MOLLY WILLIAMS, 541 821-6823 MOLLYATDESIGNSOURCE cDHOTMAIL.COM
Fax Number
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached Attach co of council communication -(If council approval required, attach co of CC
❑ Small Procurement Cooperative Procurement
Less than $5,000 ❑ Request for Proposal (Copies on file) ® State of Oregon
® Direct Award Date approved by Council: Contract # 9717
❑ Verbal/Written quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: Date - (Attach copy of council communication)
Description of SERVICES Total Cost
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
1 Pt 79 Chair, grade 1 fabric, #1161 Pepper $362.88
TOTAL COST
❑ Per attached quotelproposal
$362.88
Project Number - - - - _ - - - - - Account Number 710.02.05.00.601100
Account Number _ - Account Number--- -
'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support -Yes /No
By signing this requisition form, I certify that the City's public contracting requirements have been satisfied.
Employee: /P a4 4 ZL 661",66~ Department Head:
(Equal to or greater than $5,000)
Department Manager/Supervisor: City Administrator:
(Equal to or greater than $25,000)
Funds appropriated for current fiscal year YES / NO
Finance Director- (Equal to or greater than $5,000) Date
Comments:
Form #3 - Requisition