HomeMy WebLinkAbout2016-187 CONT Addendum - Pathway Enterprises
ADDENDUM TO ASHLAND PARK COMMISSION
CONTRACT FOR JANITORIAL SERVICES
Addendum made this 28" day of June, 2016, between the Ashland Park Commission
and Pathway Enterprises, Inc. ("Contractor").
Recitals:
A. On August 19, 2015, Parks and Contractor entered into a "Ashland Park
Commission Contract for Janitorial Services" (further referred to in this addendum as
"the agreement").
B. The parties desire to amend the agreement to modi the scope of services to
include additional services.
Parks and Contractor agree to amend the agreement to include additional janitorial
services as follows:
1. Cleaning and supplies to perform deep cleaning tasks at the Nature Center per
attached Invoice QQ-126 at a cost of $813.15.
2. Daniel Meyer Pool cleanup, Invoice 11657,$512.10
3. Grove construction clean up, Invoice 11469, $650.00
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRACTOR: Ashland Park Commissiqn:
l
Department Head
Its Date ac/
~
DATE
Purchase Order #
Acct. No.:
(For City purposes only)
1- Ashland Park Commission, Addendum to Contract for Janitorial Services
ID
.((a hw 4Y ISSAThe Ex~peertss
Enterprises, Inc. on Cleaning and Maintenance
Invoice Number: QQ-126
Date: 5/26/2026
Customer Name: Ashland Parks and Recreation
Job Location: Nature Center
Work Description: Perform specified deep cleaning tasks to include interior items, kitchen, vents, lighting,
and exterior cleaningto include windows, siding, and decks.
Labor Costs
Job Performed Hours Rate Total
1 Cleaning Hours 24 $27.50 .660.00
2 _
3 _
4 _
5 _
6 _
Total $ 660.00
Supply Costs
Supplies Quantity Price Total
1 Cleaning Supplies 1 $35.00 35.00
2 _
3 _
4 _
5 _
6 _
Total $ 35.00
Other Costs Quantity Price Total
Equipment Use -
Total $ -
Price Labor 660.00
Supplies 35.00
Other _
Overhead 17% 118.15
Total Price for Services $ 813.15
Customer Representative: Representative; City of Ashland
The above named customer representative is authorizing the work to be performed as outlined in this
Authorization' given by the siganture below. r
Zi I Z- 03. Dom(. 002 3 S C
epresehn tive; City of Ashland Date
Pathway Enterprises, Inc.
1600 Sky Park Drive Suite 101 Invoice
Medford, OR 97504
Invoice No.: 11657
Customer PO
May 2016
To: Ashland Parks and Recreation
Attn: Rachel Dials - Recreation Super.
340 S Pioneer St
Ashland, OR 97520
Customer Date Terms Contact
S
3 ASH PARK 05130/16
Description Charges
Janitorial services 512.10
Daniel Meyer Pool Clean Up
Invoice subtotal 512.10
Invoice total 512.10
• i
i
RECEIVED
JUN 07 2016
ACCOUNTS PAYABLE
Zl t. I Z-C) 3, Z, VOl99 Thank You
1,
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. f
Pathway Enterprises, Inc,
---`'l 600 SkPark Drive Suite 101
o
Medford, OR 97504 nvoice
{
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Invoice No.: 11469
Customer PO
March 2016
To: City of Ashland
ATTN: Accounts Payable 1
20 E. Main Street
Ashland, OR 97520
I
Customer Date Terms Contact i
3 CITY ASH 03/31116 Net 30 Dan Nicholson l
Description Charges
Janitorial services for 650.00 `
the month of: March 2016 r
i
Grove construction clean up
i
Invoice subtotal 650.00
Invoice total 650.00
i
ECEWE
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d. 6 ~ is •i
APR
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ACCOUNTS PAYABLE I
ppro oi- Payment
Do
Signature
%
V lot
TRN TC`i F AYABLES
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Thank You
Page 1 / 1
ASHLAND PARK COMMISSION
20 E MAIN ST. DATE PO NUMBER
ASHLAND, OR 97520 8/14/2015 00483
(541) 488-5300
VENDOR: 003566 SHIP TO:
PATHWAY ENTERPRISES INC
1600 SKY PARK DR STE 101
MEDFORD, OR 97504
FOB Point: Ashland, Oreqon Req. No.:
Terms: net Dept.:
Req. Del. Date: Contact: Rachel Dials
Special Inst: Confirming? No
Quantity Unit Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Janitorial Services - FY 2016 55,392.24
QRF - Approved by Council Auqust 4, 2015
Contract for Goods and Services
Beqinninq date: July 1, 2015
Completion date: June 30, 2015
Processed chanqe order 07/18/2016 1,975.25
Deep cleaninq Nature Center $813.15
Daniel Meyer Pool clean up $512.10
Grove construction clean up $650.00
SUBTOTAL 57 367.49
BILL TO: TAX 0.00
FREIGHT 0.00
TOTAL 57, 367.49
Account Number Project Number Amount Account Number Project Number Amount
E 211.12.02.06.60416 55 392.24
E 211.12.03.01.60222 813.15
E 211.12.03.02.60691 512.10
E 211.12.03.04.60235 650.00
Aut rized Signature VENDOR COPY
FORM #3 CITY OF
Order ASHLAND
REQUISITION Date of request:
Required date for delivery: u u( (40
Vendor Name
Address, City, State, Zip fir' L urt H 1 W q 750V
Contact Name & Telephone Number
Fax Number
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached Attach co of council communication If council approval required, attach co of CC
❑ Small Procurement Coo erative Procurement
Less than $5,000 ❑ Request for Proposal (Copies on file) State of Oregon LPI- Date approved by Council:
❑ Direct Award (Attach copy of council communication) Contract #
❑ Verbal/Written quote(s) or proposal(s) - ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $51K to $75K Valid until: Date - (Attach copy of council communication)
Description of SERVICES Total Cost
~,u" C.tCln l ~cY 1~ ~r ~JATUr~ C,krj c%~ nom
1 q ~ V
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
D-ce p f,(,e.~. o~ Nc,rwz..~ E~ X13 , ~ ~r
0~
ail UJ'P.,
DCtlp Ue-4,n 6Y'V V-e~
TOTAL COST
Per attached quotelproposal $ _
Project Number Account Number 2AL-LL-.O3-D~-C042-,,25~ ,ag)\AP
Account Number Account Number 2( l - t L-03.0Z- loC)Lacl, t0i -QSAA-'P(0
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. Zl t t 03'x' l90 ZLZO
,6V J-DL
IT Director in collaboration with department to approve all hardware and software purchases:
I T Director Date Support -Yes / No
By signing t Y11 uisition form I rfify that he City's public contracting requirements have been satisfied,
Employee- Department Head:
(Equal to or greater than $5,000)
Department Manager/Supervisor: City Administrator:
(Equal to or greater than $25,000)
Funds appropriated for current fiscal year: YES / NO
Finance Director (Equal to or greater than $5,000) Date
Comments:
Form #3 - Requisition
FORM #loCITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM PASHLAND
Request for a Change Order
Name of Supplier 1 Contractor I Consultant: (A wal Total amount of this
contract amendment:
Purchase Order Number:
Title I Description: Gum
Per attached contract amendment
ontract Amendment
100 % of original contract
Original contract amount $ <J ~~l 2- • 2-14
Total amount of previous contract amendments - - % of original contract
Amount of this contract amendment % of original contract
TOTAL AMOUNT OF CONTRACT (17 ~g J ' 1(0 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES NO* (If "NO", requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments :5 $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments :5 $100K for Goods & Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt- Reason:
❑ "YES", Direct appointments $35,000 ❑ Exempt- Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5.000 to $75,000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments :5 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt- Reason: ❑ Exempt - Reason: ❑ Exempt - Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT fr
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.;
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. v
Attach co of Council Communication.
Project Number _ _ _ _ _ _ - _ _ _ Account Number Z-1 1 - L= 03-G ~0-L) S7 Account Number j L -Q3-CSL - bua 1 t 5
ti
Z1L17,,o3. (~ZO
*Expenditure must be c ged t the ount numbers for the financials to reflect the actual expenditua tely. Attache e ges if neEmployee SignatureKWA Department
Head Signature: 711e.
(Total amount of contract>_ $5,000) $I
City Administrator:
(Equal to or greater thh n $25 000 or 90%)
'S / NO
Funds appropriated for current fiscal year.
Finance Director (Equal to or reaterthan $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 6/9/2016