HomeMy WebLinkAbout2016-188 CONT Addendum #2 - URS Energy & Construction
ADDENDUM 2 TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES
Addendum made this 30th day of June, 2016, between the City of Ashland ("City") and
URS Energy & Construction Services, Inc. ("Consultant").
Recitals:
A. On March 30th, 2015 City and Consultant entered into a "City of Ashland Contract
for Personal Services (further referred to in this addendum as "the agreement").
B. The parties desire to amend the agreement to increase the compensation to be paid
Consultant and modify the project.
City and Consultant agree to amend the agreement in the following manner:
1. The maximum price as specified in Paragraph 4 of the agreement is increased to
$60,181.00).
2. The scope of services is modified per attached Contract 1 Addendum 2 Exhibit A.
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONSULTA CITY OF ASHLAND:
BY BY
artment Head
VP De
% d e Date )T i
DATE
2/dIP
Purchase Order # 13360
Acct. No.: 670.08.38.00.604100"(50%)
690.08.18.00.604100 (50%)
(For City purposes only)
G:1pub-wrks\eng\15-03 Left Abutment Study\admn\urs\amendments\2016 06 30 Addendum 2 for Contract 1 - PNS.doc
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
AECOM 206 438 2700 tel
A MOM 15014 th Avenue 866 495 5288 fax
Suite 1400
Seattle, Wa 98101
www.aecom.com
CONTRACT 1 ADDENDUM 2 EXHIBIT A
SUBJECT: Reeder Gulch Project No. 1107-OR
Dam Abutment Erodibility Evaluation and Geologic Update
Request for Increase in Authorization
AECOM issued an October 30, 2015 report that identified an erodibility hazard at Hosler
Dam, if it should be overtopped by a flood of unprecedented inflow. This was the
culmination of dam inspection recommendations made by us as the FERC-approved
Independent Consultant for the dam in 2013, as well as potential failure modes
considerations jointly developed by the FERC, the City, and another engineering
consultant in 2003. This resulted in elevated concern with the FERC, the regulator for
this dam. Due to this concern, representatives of the City and AECOM met with the
FERC in Portland on December 15. AECOM also presented findings to the Ashland City
Council on December 14.
AECOM's activities through December 2015 were covered by the following
authorizations:
1. Personal Services Contract, Dated March 30, 2015 in the amount of $50,381
2. Addendum to the 3/30/2015 contract, Dated December 3, 2015, extending the
authorization by $6,700 to include travel and labor expenses needed for
AECOM's attendance at the December meetings.
Additional authorization is needed to cover the cost of services required of AECOM to
respond on an emergency basis to FERC requests for teleconferences; providing
engineering opinions related to the risk of pending storms in January and February; and
performing an independent check of the City-implemented risk reduction measures to
address the FERC concerns. These services total 16 hours in the amount of $3,100.00.
G:\pub-wrks\eng\15-03 Left Abutment Study\admn\urs\amendments\Contract 1 Addendum 2
Exhibit A.doc
Page 1 / 1
CITY OF
DATE PO NUMBER
ASHLAND
WPA& 20 E MAIN ST. 7/1/2015 12899
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 016631 SHIP TO: Ashland Public Works
URS ENERGY & CONSTRUCTION, INC (541) 488-5587
PO BOX 116318 51 WINBURN WAY
ATLANTA, GA 30368-6318 ASHLAND, OR 97520
FOB Point: Ashland, Oreqon Req. No.:
Terms: Net Dept.:
Req. Del. Date: Contact: Pieter Smeenk
Special Inst: Confirming? NO
Quantity Unit Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Left Abutment Erodability Analysis 50,381.00
Contract for Personal Services
Beqinninq date: 03/30/2015
Completion date: 12/31/2015
Processed change order 12/10/2015 6,700.00
Additional services requested to presen
to the City Council and FERC.
Completion date is extended to June 30,
2016.
Processed change order 07/26/2016 3,100.00
Additional services required by FERC,
per attached Contract 1 Addendum 2
Exhibit A
SUBTOTAL 60181.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 60,181.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 670.08.38.00.60410 E 201503.999 14 119.72
E 690.11.15.00.60240 E 201503.999 46 061.28
Aut ized Signat re~ VENDOR COPY
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM PASHLAND
Request for a Change Order
Name of Supplier 1 Contractor l Consultant: URS Energy & Consultant Total amount of this
contract amendment:
Purchase Order Number: 12899
Title I Description: Additional services requested by FERC $ 3,100,00
❑ Per attached contract amendment
Contract Amendment
Original contract amount $50,381.00 100 % of original contract
Total amount of previous contract amendments $6,700.00 13.3 % of original contract
Amount of this contract amendment $3,100.00 6.15 % of original contract
TOTAL AMOUNT OF CONTRACT $60,181.00 119.45 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES X NO* (If "NO", requires Council approval 1 Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires 25% of original contract amount or $250,000 cumulative amendments $100K for Goods & Services,
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt - Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt- Reason:
❑ "YES", Direct appointments $35,000 ❑ Exempt- Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75,000 25% of original contract amount or $250,000 emergency, including necessity and circumstances
® "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments :5 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt - Reason: ❑ Exempt - Reason: ❑ Exempt- Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. e-4
Attach co of Council Communication. ,r- 10-
Project Number 2015 -03 Account Number 670.08300. 4100 (509/6) Account Number 690. -00104100 (50%)
*Expenditure must be charged to the appropriate account numBe' s or the financials to reflect the actual expenditures accurately. Attach e ra pages if needed.
Employee Signature: Department Head Signature:
TO amountofcontract_$5,0
City Administrator:
(Equal to or greater t an $25, 060 or 10%)
Funds appropriated for current fiscal year (9/ ND
Finance Director (Equal too reaterthan $5,000) ate
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 7/8/2016