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Home My WebLink About2016-189 CONT Addendum #1 - URS Energy & Construction t ADDENDUM 1 TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES Addendum made this 30nd day of June, 2016, between the City of Ashland ("City") and URS Energy & Construction Services, Inc. ("Consultant"). Recitals: A. On February 3, 2016 City and Consultant entered into a "City of Ashland Contract for Personal Services (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to increase the compensation to be paid Consultant and modify the project. City and Consultant agree to amend the agreement in the following manner: 1. The maximum price as specified in Paragraph 4 of the agreement is increased to $8, 754.02). 2. The scope of services is modified per attached Contract 2 Addendum 1 Exhibit A. 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONSULTANT: CITY OF ASHLAND: BY tl~W-4--A BY Department Head Its Date 7 ll -2 / f W /M v DATE 7/)4 Purchase Order # 13360 Acct. No.: 670.08.38.00.604100*(50%) 690.08.18.00.604100 (50%) (For City purposes only) G:\pub-wrks\eng\15-03 Left Abutment Study\admn\urslamendmentst2016 06 30 Addendum 1 for Contract 2 - PNS.doc 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES d ECOM AECOM 206 438 2700 tel 1111 3rd Avenue 866 495 5288 fax Suite 1600 Seattle, Wa 98101 www.aecom.com CONTRACT 2 ADDENDUM 1 EXHIBIT A SUBJECT: Reeder Gulch Project No. 1107-OR Hosler Dam Interim Risk Reduction Measures Request for Increase in Authorization AECOM issued an October 30, 2015 report that identified an erodibility hazard at Hosler Dam, if it should be overtopped by a flood of unprecedented inflow. This was the culmination of dam inspection recommendations made by us as the FERC-approved Independent Consultant for the dam in 2013, as well as potential failure modes considerations jointly developed by the FERC, the City, and another engineering consultant in 2003. This resulted in elevated concern with the FERC, the regulator for this dam. The FERC required an immediate interim plan to reduce the immediate risks due to any near-term floods. An interim risk-reduction measure of cutting-down the right parapet wall to provide additional discharge capacity away from the left side of the dam where the erodibility hazard was identified was planned. A complicating factor was the historic status of the dam, which required addressing State Historic Preservation Office (SHPO) requirements. AECOM agreed to provide these and the engineering services commensurate with this interim risk-reduction measure in a January 28, 2016 contract in the amount of $7,000. AECOM submitted SHPO Form 106 on February 17, 2016. However, on February 18, the FERC sent a letter to the City requiring a new flood study. In consultation between the City and AECOM, the original interim plan reflected by the SHPO Form 106 was abandoned because a) it would reduce valuable reservoir storage to the City, and, b) the FERC requirement for a new flood study likely would obviate some of the attendant requirements. AECOM and the City persuaded the FERC to accept the securing of plastic-coated sandbags to the left side parapet as an acceptable interim risk-reduction measure. Although this is temporary and does not permanently alter the dam, it requires another revision to the SHPO Form 106. The original agreement did not cover this. Revising the SHPO Form 106 for the as-implemented interim risk reduction measure requires 9 hours and an increase of $1,154.02 G:\pub-wrks\eng\15-03 Left Abutment Stud y\admn\urs\amendments\Contract 2 Addendum 1 Exhibit A.doc Page 1 / 1 r CITY OF ASHLAND DATE PO NUMBER AL 20 E MAIN ST. 2/3/2016 13360 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 016631 SHIP TO: Ashland Public Works URS ENERGY & CONSTRUCTION, INC (541) 488-5587 PO BOX 116318 51 WINBURN WAY ATLANTA, GA 30368-6318 ASHLAND, OR 97520 FOB Point: Ashland, Oreqon Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Pieter Smeenk Special Inst: Confirming? NO Quantity Unit - Description Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER Hosler Dam Parapet Wall Modifications 7,000.00 Phase 1 Scope of Services Contract for Personal Services Beqinninq date: 01/28/2016 Completion date: 12/31/2016 Processed change order 07/25/2016 1,154.02 Scope of work is modified to include addtional services per the attached "Contract 2, Addendum1, Exhibit A" in the amount of $1,154.02 SUBTOTAL 8,154.02 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 8,154.02 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 670.08.15.00.60410 E 201503.999 4,077.01 E 690.11.15.00.60240 E 201503.999 4,077.01 7 12, / A razed Signature VENDOR COPY FORM #10f~ CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM Request for a Change Order ASHLAND Name of Supplier I Contractor I Consultant: URS Energy & Construction Inc. Total amount of this contract amendment: Purchase Order Number: 13360 Title I Description: Additional services requested by FERC $ 13154.02 ❑ Per attached contract amendment Contract Amendment Original contract amount $7,000 100 % of original contract Total amount of previous contract amendments $0 0 % of original contract Amount of this contract amendment $1,154.02 16.5 % of original contract TOTAL AMOUNT OF CONTRACT $8,154.02 116.5 % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES X NO* (If "NO", requires Council approval 1 Attach co of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or ❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑ If "NO", amount exceeding authority requires 25% of original contract amount or $250,000 cumulative amendments $100K for Goods & Services, Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council ❑ Exempt -Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt- Reason: ❑ "YES", Direct appointment < $35,000 ❑ Exempt-Reason: ❑ If "NO", requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services - $5.000 to $75,000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances ® "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt - Reason: ❑ Exempt- Reason: ❑ Exempt-Reason:- SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ' ❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the on inal contract was approved by City Council. i ! x ` P within the amount and terms initially approved by Council as a Special Provide date Approved by City Council: {Efate) Procuremento " Gpen~ei4"a`pproval is required. Attach co fnc o munic ion. El If "NO", amount exceeding authority requires Council approval. Ifon t~ dment ap~roved and signed by OI TK inis r or. ~ ~ l ✓ vf' Attach co of Council Communication. 2 Project Number 2015 -03 Account Number 670.08.38.00.604100 (50%) Account Number 690.0 R. 0.604100 (50%) *Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extr pages if needed. NA 0-4 flf"N Employee Signature: Department Head Signature:' (Total amormt of contract_ $5,00 City Administrator:Y,-) l (Equal to or greater than $ 5,000 r 10%) Funds appropriated for current fiscal year LFS / NO ZgY - /016 51 ? f L Finance Director (Equal too neater than $5,000) bate Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 7/8/2016