HomeMy WebLinkAbout2016-192 PO - Essential Packs
Purchase Order
Fiscal Year 2017 Page: 1 of: 1
7 H{_1UMfERht7TFP~AR=11L
I f W 0 1 C E 8 PACKAGES AND SHIPPING>~~4PERS
B City of Ashland
ATTN: AP -
L 20 E. Main Purchase
L Ashland, OR 97520 Order # 29
T
O Delivery must be made within doors of
specified destination.
V ESSENTIAL PACKS LLC S
E EMERGENCYKITS.COM H C/O Fire and Rescue Department
N 4685 RUNWAY STREET, SUITE L P 455 Siskiyou Blvd
D SIMI VALLEY, CA 93065 T Ashland, OR 97520
R
O
Ve~ttPhQne Number Vendor Fax_Number 'Requisition` Number = Dehvrlef.re
800 270-2889 KIMBERLEY SUMMERS
Date Ordered Vender Number Date Required: _ FreiglalaJlethodlTerms Depr#tgetron _
07/18/2016 954 FOB ASHLAND OR City Accounts Payable
ifem# -A.----.- D:~escr`I tier/P~rtl Io _ _ = QTY 1J0-111 Urt t=P c errdetl= r{
EMERGENCY KIT SUPPLY
The Above Purchase Order Number Must Appear On All
Correspondence - Packing Sheets And Bills Of Lading
1 3 LED Dynamo Powered Flash Lights 450.0 EACH $2.29 $1,030.50
GL Account: $1,030.50
2 MISC Emergency bag supplies, for Ashland is Ready Workshop, 450.0 EACH $19.42 $8,738.83
First Aid Kits, Distress Banner etc.
Intermediate Procurement Goods & Services $5,000 to $100,000
GL Account: $8,738.83
GL SUMMARY
L 071200 - 610600 $9,769.33
By:
Authorized Signature -
Authorized Signature PO Total $9,769.33
FORM #3 CITY OF
ASHLAND
REQUISITION Date of request: 7-15-2016
Required date for delivery:
Vendor Name Emergenr. its
Address, .City, State, Zip 4685 Runway Street Suite L Simi Valley Ca. 93065
Contact Name & Telephone Number 800-270-2889
Fax Number
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached Attach co of council communication If council approval required, attach co of CC
❑ Small Procurement Cooperative Procurement
Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
Date approved by Council:
❑ Direct Award Contract #
El Verbal/Written quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
N (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: Date (Attach copy of council communication)
Description of SERVICES Total Cost
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
EP-LSH 450 450 2.29 1030.50
3 LED Dynamo Powered Flashlight
See 450 each 12 Misc. emergency bag supplies, for Ashland is Ready Workshop, First See attached 8738.83
attached Aid, Kits, dis'ress banner, etc.
TOTAL COST
"I L Per attached quote/proposal $9,769.33
Project Number 000365.999 Account umber 110.07.12.00.610600
Account Number - - - - - - - Account umber - - - - -
Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. s
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support 4 es / No
By signing this requisition form, I certify that the City's public contracting requirements have been satisfied.
Employee: YL~,_e.:. s Department Head: Z' i -4
Y _ (Equal to or,greater than $5,000)
Department Manager/Supervisor: City Administrator:
(Equal to or greater than $25,000)
rind appropriated for current fist - I r C
~mm
Finance Director (Equal to or gr er Man $5, OOP) Ca;e
Form #3 - Requisition
7/14/2016 Re: Updated quote - Alison Lerch
Re-Updated quote
Dennis Resnik at EmergencyKits.com <Dennis.Resnik@emergencykits.com>
Thu 7/14/2016 9:22 AM
To:Alison Lerch <alison.lerch@ashland.or.us>;
Good Morning Alison:
We are moving away from the Mayday hand squeeze light to a new, much improved product. It's not yet on the
website but the new SKU is EP-LSH2. I will include the photo which as you can see is similar in size, style and
weight to the product it is replacing. There are three improvements; one of which is very significant:
1. We have found that the cam and lever which converts the linear hand squeeze motion into a rotating motion
for the spinning dynamo is not very robust. I some cases after a few hours use ( a few hundred squeezes the cam
teeth may either start to slip or even jam with the wheel it is supposed to rotate. This can lead to complete
failure.
2. The 2nd and 3rd differences are performance related. The newer version EP-LSH2 has 3 brighter LED for better
viability.
3. The internal storage battery has higher capacity which gives the user more time between charging (squeezing).
The LSH1 has been a good workhorse for us (shipped over 100,000 but the LSH2 is better.
For Quantity 450 1 can offer a significantly discounted price of $2.29 ea
https://odook.off ce365.com/owa/?vi ewm odel = ReadM essageltem &Item ID =AAM kAD IOMj,I kYW 13LW ExN 21tN D EyM C 04ZW Nj LTRkYzU xYThhZTE5M wBGAA 1 /8
7/14/2016 Re: Updated quote - Alison Lerch
ri~FT
Femures
• 3 mite LEDs
• Dynamo Powered
rvin/Off Fight Swit&
Nylon West Strap
Please let
me know if you have any questions?
Also, when do you need to know if we will attend and/or participate in the event?
Thankyou
Dennis
From: Alison Lerch <alison.lerch@ashland.or.us>
Sent: Thursday, July 14, 2016 8:20:39 AM
To: Dennis Resnik at EmergencyKits.com
Subject: Re: Updated quote
Dennis,
Thank you for your quotes. Can you please give us a quote for 450 "Hand squeeze LED "Ready Light" Flashlights
from emerge ncykits.com (SKU EP-LHS1) brand MAyday Industries. The picture shows them in yellow.
Thank you!
Alison
Alison Lerch/Fire Adapted Communities Coordinator
Ashland Fire & Rescue
455 Sislayou Boulevard
Ashland, OR 97520
https://outlook.office365.com/owa/?viewmodel=ReadMessagelternMtem ID=AAMkADIOMj.JkYW 13LWExN2ltN DEyMC04ZWNjLTRkYzUxYThhZTESMwBGAA... 2/8
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7/14/2016 Invitation to Bid: Ashland Is Ready Event - Alison Lerch
Invitation to Bid. Ashland Is Ready Event
Alison Lerch
Thu 6/23/2016 2:50 PM
To orders@sosproducts.com <orders@sosproducts.com>;
attachment (64 KB)
RFQ_72 Hour Bag.doc;
Hello,
September 10th is our next AIR-Ashland Is Ready preparedness event. We are making 72-hour kits for participants and are
looking for bids for emergency preparedness items. Please provide us with a quote for the attached items. 450 each.
If you have any questions, please do not hesetate to ask!
Alison Lerch
Alison Lerch/Fire Adapted Communities Coordinator
Ashland Fire & Rescue
455 Siskiyou Boulevard
Ashland, OR 97520
Alison. Lerch (a)ashland. or. us
Phone: 541-552-2231
TTY: 1-800-735-2900
Fax: 541-488-5318
This email is official business of the City of Ashland, and it is subject to Oregon public records law for disclosure and retention. If you
have received this message in error, please notify me at541552-2066.
https://outlook.office365.com/owa/?vi ewm odel = ReadM essageltem &Item I D = AAM kAD IOMj,I kYW 13LW ExN 2ltN D EyM C 04ZW Nj LTRkYzU xYThhZTESM wBGAA 1/1
7/15/2016 Invitation to Bid: Ashland Is Ready Event - Alison Lerch
Invitation to Bid: Ashland Is Ready Event
Alison Lerch
Fri 6/24/2016 8:07 AM
o sdofour@aol.com <sdofour@aol.com>;
2 attachments (65 KB)
RFQ_72 Hour Bag.doc; ATT00001.htm;
Hello,
September 10th is our next AIR-Ashland Is Ready preparedness event. We are making 72-hour kits for
participants and are looking for bids for emergency preparedness items. Please provide us with a quote for the
attached items. 450 each.
If you have any questions, please do not hesitate to ask!
Alison Lerch
Alison Lerch/Fire Adapted Communities Coordinator
Ashland Fire & Rescue
455 Siskiyou Boulevard
Ashland, OR 97520
Alison. Lerch(@ashland.or.us
Phone: 541-552-2231
TTY: 1-800-735-2900
Fax: 541-488-5318
This email is official business of the City of Ashland, and it is subject to Oregon public records law for disclosure and
retention. If you have received this message in error, please notify me at 541-552-2o66.
https://outlook.office365.com/owa/?viewmodel=ReadM essageltem<em ID=AAM kAD IOMj,1kYW 13LW ExN2ltN DEyM C04ZW NjLTRkYzUxYThhZTE5MwBGAA 1/1