HomeMy WebLinkAbout2016-0801 Study Session MIN
City Council Study Session
August 1, 2016
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MINUTES FOR THE STUDY SESSION
ASHLAND CITY COUNCIL
Monday, August 1, 2016
Siskiyou Room, 51 Winburn Way
Mayor Stromberg called the meeting to order at 5:35 p.m. in the Siskiyou Room.
Councilor Morris, Marsh, Lemhouse, and Voisin were present. Councilor Seffinger arrived at 5:37 p.m.
Councilor Rosenthal was absent.
1. Public Input
Huelz Gutcheon/2253 Hwy 99/Noted the Electric Department published the amount of megawatts Ashland
used daily in the newspaper. Mr. Gutcheon thought the natural gas companies should start doing the same.
He went on to address climate change.
2. Look Ahead review
City Administrator Dave Kanner reviewed items on the Look Ahead.
3. Downtown Parking Management and Circulation ad hoc Advisory Committee Update
Public Works Director Mike Faught referred to maps from Rick Williams Consulting Parking &
Transportation showing the downtown study area, and potential off street parking. Mr. Williams
recommended adopting the guiding principles, the 85" percentile rule as the optimum occupancy standard
for measuring performance, creating a Centralized Parking Management Division and hiring a part time
parking coordinator. In addition, Mr. Williams recommended establishing a Downtown Parking Advisory
Committee, ongoing data collection, a new parking brand, expanding the bike parking network, and looking
into parking meters. Changes would roll out in a zero-18 months phase with a second phase covering 18-
36 months.
The Downtown Parking Management and Circulation ad hoc Advisory Committee started in 2013. The
Committee focused on downtown parking and due to the complexity of parking, finished early February
2016 then started multi modal projects. This included making the Beaver Slide bike and pedestrian only,
adding a roundabout at Pioneer and Hargadine, A Street improvements, and a bike sharrow treatment on B
Street. The Committee also discussed the offset intersection at Lithia Way and 3rd Street. The most
controversial project was the proposed three lane to two lanes on North Main Street and Lithia,Way. Bike,
pedestrian, and road projects identified in the Transportation System Plan (TSP) were included as well.
The Transportation Commission recently met and discussed a new concept that was less expensive and
could be used in the interim of changing the three lanes on North Main Street and Lithia Way called a super
sharrow. A super sharrow created a shared bike lane and painted the center of the lane green. Kittelson
and Associates were familiar with the concept, thought it would work well in Ashland but did not
recommend allowing truck loading and unloading in the sharrow. They could analyze how that functioned
and provide the City with options. It would cost $40,000 for the analysis and $100,000 to implement. It
will cost $6,000,000 to change the three lanes to two. The City would develop an ordinance prohibiting
trucks from loading or unloading in the sharrow lane.
The Oregon Department of Transportation (ODOT) owned the roads and would have to approve the project
prior to making changes. The road was a special transportation area (STA) and ODOT typically allowed
more variances for STA areas. Creating a sharrow would not affect parking.
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r August 1, 2016
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Mr. Faught explained the Transportation Commission was working on a potential shuttle program as an
alternative mode from a transit standpoint and thought the Transportation Commission should continue
working on the transportation piece.
Council supported the super sharrow project for the interim and wanted the Committee to review the
proposal then disband. The remaining charges for the Committee would go into the broader context of
urban design. Council also wanted the Transportation Commission to continue researching the trolley or
shuttle component and public transportation in general. Council would look into the urban design study for
the downtown after the election and form a new committee then.
4. Council discussion of potential updates to Ashland Municipal Code
City Attorney Dave Lohman submitted a document of proposed updates to various ordinances and
explained the updates did not involve substantive changes and were broken down into categories.
Corrective Updates
Council approved the proposed updates updates to the following ordinances:
1. City Surveyor: AMC 2.28.045 change reference to a surveyor approved by the City Administrator
2. Violations: AMC 11.40.010 clarifying penalty provisions
3. Surplus Property: AMC 2.54.020(J) change definition of "Surplus Property" from "sale" to
"disposal"
4. Jail: AMC 10.96.020 change language from "confinement in the city jail" to "confinement in jail"
5. Violations, not Misdemeanors: Correct the term "misdemeanor" for noncompliance with
ordinances where "violation" is the accurate term
Non-Policy Updates
Council approved proposed changes to the following ordinances:
1. Termination of Electric Service: AMC 14.02.040D and 14.02.100 revise to bring into line with
current statues and practices
2. APD Training Reimbursement: Establish a policy for reimbursement to the City when anew APD
recruit completes training and shortly thereafter accepts employment elsewhere.
3. Liquor License Applications: AMC 6.32 clarify APD may review renewal applications with
changes in ownership or location
4. Ethics Code: AMC 3.08.020 add language to have it apply to advisory bodies
5. Electric Utility Service Applications: AMC 1.04W applicants may substitute electronic checkbox
for an actual signature
Council would address the following later:
6. TOT: AMC 4.24.030D regarding Bed and Breakfasts paying Food and Beverage tax
Council approved proposed changes to the following ordinances:
7. Executive Sessions: Define "media"
8. Public Contracting: AMC 2.50 to allow Qualification Based Selection (QBS) procurement for
public improvement contracts
9. Outside Legal Counsel: AMC 2.28.250 clarify City Council or the City Attorney can determine
when to hire outside legal counsel on contract
10. Business Licenses: AMC 6.04 clarify requirements and update terminology
11. Parking Fines Collections: Add the contracted parking enforcement provider has the authority to
engage a collection agency
Policy Updates
Council approved updates to the following ordinances:
City Council Study Session
August 1, 2016
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1. Wall Graphics: Clarify application of sign code to wall graphics including wall graphics in the
Public Art Collection
2. Public Art in Historic Districts: Clarify roles of Public Arts Commission and Historic Commission
with respect to proposed public art in historic districts
3. Food and Beverage Tax: AMC 4.34.020 clarify items that apply to the Food and Beverage tax
4. Sewer Connections Beyond City: AMC 14.08 clarify when the City may allow sewer connection
to properties outside city limits
5. Taxicabs: AMC 2.68 consider requirement changes including Uber-like service
6. Public Contracting: AMC 2.50.090 update exemptions from formal competitive selection
procedures in public contracting
7. Dangerous Buildings Code: Adopt Uniform Abatement of Dangerous Buildings Code
8. Intergovernmental Agreements: AMC 2.28.045B.2 delegate authority to City Administrator to
approve IGA renewals where payment by the City would increase no more than 25%
9. City Recorder Duties: AMC 2.08 consider revising duties of City Recorder
10. Emergency Powers: AMC 2.62.040 and 262.050 clarify City Administrator (CA) powers between
the declaration of a state emergency and the Council's ratification of the declaration
11. Tree Removals: Establish criteria
12. Weapons in Court - Council asked staff to include Council meetings as well
13. Block Rule: AMC 11.26.020(3)(a&b) revise the "block rule" for parking
14. Electronic Signatures: Establish protocol and authority to sign/accept electronic signatures
15. Appeals: AMC 2.30 modify and improve uniform appeal process
16. Noise Regulation: AMC 9.08.170 simplify the noise ordinance
17. ELEA Addition: Discuss ELEA at the south end of town
18. Park Expulsion: Make the Parks expulsion provision consistent with ELEA
19. Vending on Rights of Way: Create an exemption for ice cream trucks
20. TOT Remittance, Appeal & Refund Procedures: Update to reflect current technology and practices
5. Discussion of City Hall landscaping
City Administrator Dave Kanner shared two options to deal with people sitting directly outside the City
Recorder's office. One would restore the former landscaping that would prevent people from sitting on the
window ledge or behind the planters. A second option would allow Martolli's Hand-tossed Pizza to set up
tables for their customers. It would require the City to install a railing to delineate the space and the removal
of one of the bike racks. Martolli's has a surveillance camera on their outdoor tables they would use to
monitor the tables outside City Hall as well. The City would issue an encroachment permit to Martolli's
and possibly install something between the planters and the City Recorder's office.
Council supported Martolli's Hand Tossed Pizza using the space for outdoor dining.
Meeting adjourned at 7:17 p.m.
Respectfully submitted,
Dana Smith
Assistant to the City Recorder