HomeMy WebLinkAbout2016-210 Agrmt - National Hose Testing Specialities
P~~OSESESTINGSPEC/q`r National Hose Testing Specialties, Inc.
2e ~stn
2016 FIRE HOSE TESTING AGREEMENT
WWWPHTS_MM
Date issued: July 18, 2016 Dept. ID # OR104
This agreement is entered into by and between National Hose Testing Specialties, Inc., a corporation (hereinafter known as, National) and
"Ashland Fire and Rescuer a municipal corporation, district or political subdivision of the State of Oregon (hereinafter known as, Department).
THIS DOCUMENT MUST BE SIGNED AND RETURNED PRIOR TO YOUR SERVICE TEST DATE.
1. Department hereby engages National and National agrees to unload, pressure test, re-load, conduct physical inspections and to provide test documentation on
the fire hoses of Department per Department's specifications and according to the National Fire Protection Association 1962 Standard for the Care, Use, and
Service Testing of Fire Hose Including Couplings and Nozzles, utilizing the 2008 and 2013 editions (hereinafter known as, NFPA Standard).
a. National shall conduct a physical inspection, prior to pressure testing, as specified in the NFPA Standard, All hoses failing physical inspection shall be tagged
and removed from service, without being pressure tested. Department shall repair and be responsible for the service testing of all hoses failing physical
inspection.
b. National shall conduct service pressure test in accordance with Chapter 7 of NFPA Standard, 2008 Edition for hose manufactured prior to July 1987. Service
test pressure will be as specified in 7.1 of NFPA Standard, unless Department specifies lower service test pressure (See Department's Special Instructions).
Hoses manufactured after July 1987 shall be service tested per Chapter 4 of NFPA Standard, 2013 Edition. National shall not test any hoses higher than 400
psi, this being agreed with the Department, by the signing of this agreement,
c. National, within thirty - (30) days of completed service, shall deliver to Department final test documentation. Documentation provided on CD, to include date
of test, service test pressure, diameter, length, identification, test results as to each length of hose and a hard copy of summary reports for all hoses. For
departments desiring individual hardcopy records for each hose, an additional $150.00 fee will be charged,
d. National shall provide hydrostatic equipment required to perform Department's hose test.
e. Department shall provide National a suitable location for performance of the service test. The location shall include an adequate water source for National's
hydrostatic equipment, which water shall be provided by Department.
f. Department shall make available to National all hoses to be tested at the time and place established for the conduct of the service testing and shall disclose to
National any known defects or dangerous conditions therein.
g, Department will assemble any specialty hose packs (i.e. gnass packs, forestry packs) following testing by National.
2. The service test date(s) will be established by agreement between the parties.
3. Based on the footage estimate provided to National, Department agrees to pay National 26 cents per foot, times 9 , 5 0 0
feet; with actual hose tested per documentation being used for billing which may increase or decrease rate per foot. Fire hoses handled by National that are to be
removed from apparatus or service at the Department's request due to age or other factors will be subject to 14 cents per foot handling fee. Full payment is
due upon delivery by National of its final test documentation.
4. To the extent permitted by law, and not exceeding the appropriate limits of the Oregon Tort Claims Act (ORS 30.260 to 30.300), Department agrees to release and
to defend, indemnify and hold National harmless from any claims, liabilities, demands, damages or actions for property damage, personal injury or death, and any
claims incident thereto, including attorney fees and costs incurred in defense thereof, arising out of or relating to the failure for any reason of any hose tested and
certified by National unless it can be established by clear and convincing evidence that National breached its obligation to test said hose and accurately report the
result thereof in accordance with the terms of this contract and that said hose was not, as of the date tested, in fact capable of withstanding the standard test
pressure established by the said NFPA Standard when tested according to the procedures therein.
5. In the event of suit or litigation arising out of or relating to this agreement, the prevailing party in such action shall be entitled to recover judgment for its reasonable
attorney fees as may be awarded by the Court in which such suit or action is tried, heard or decided, and any appeal there from.
6. Please send documentation in the following form: (Unless specifically marked above, Department will receive Option 1.)
Option 1: CD with Hardcopy of Summary Reports Option 2: CD with Complete Hardcopy (Additional $150.00)
DEPARTMENT'S SPECIAL INSTRUCTIONS:
Dated this 18 day of July , 2016 Dated this ~ day of L 20 r
N TIONAL HO TESTING SPECIALTIES, INC. AUTHORIZED DEPARTMENT REPRES TATIVE
S nature Signature
1~
Fille, Bob Evans, President Title: T ,Cl? .
<<
Return to: National Hose Testing Specialties, Inc., P.O. Box 1024, Dallas, OR 97338 or fax to (503) 623-7424
Note: The terms of this agreement are void if not signed and returned within three months of date of issue (white coAtF~t'(~ ,f RM
A Convenience Fee of 2.5% will be assessed on the total payment amount for credit & debit sactions.
As I Asst. City Att
NHTS FORM - 50:
~pSETESTINGgptc National Hose Testing Specialties, Inc.
2P~ q~r~
Fs
www=~~TS.coM 2016 GROUND LADDER TESTING AGREEMENT
Date issued: July 18, 2016 N HTS Dept. I D # OR104
This agreement is entered into by and between National Hose Testing Specialties, Inc., a corporation (hereinafter known as, National) and
"Ashland Fire and Rescue" a municipal corporation, district or political subdivision of the State of Oregon (hereinafter known as, Department).
THIS DOCUMENT MUST BE SIGNED AND RETURNED PRIOR TO YOUR SERVICE TEST DATE.
1, Department hereby engages National and National agrees to conduct physical inspection, horizontal bending test, roof hook test, hardware test, and to
provide test documentation on the ladders of Department, according to the National Fire Protection Association 1932 Standard for the Use, Maintenance, and
Service Testing of In-Service Fire Department Ground Ladders, 2015 edition, or current edition (hereinafter known as, NFPA Standard).
a. National shall conduct a visual inspection, as specified in Chapter 6.1.3 of NFPA Standard. All ladders failing visual inspection shall be tagged for removal
of service or repaired by Department,
b. National shall conduct service testing in accordance with Chapter 7 of NFPA Standard. Service testing will be as specified in Chapter 7.1 of NFPA
Standard, unless Department specifies altered service testing. (See Department's Special Instructions).
c. National shall inspect and replace heat sensors as in Chapter 6.2.10.1.
d. National, within thirty - (30) days of completed service, shall deliver to Department final test documentation. Documentation to include but not limited to
that Ground Ladder record information as in Chapter 7.1.7. Documentation is provided on CD and hardcopy (notebook).
e. National shall provide service-testing equipment required to perform Department's ground ladder service test.
f. Department shall provide National a suitable location for performance of the service test.
g. Department shall make available to National all ground ladders to be tested at the time and place established for the conduct of the service testing and
shall disclose to National any known defects or dangerous conditions therein.
h. Department shall be responsible for all repairs deemed necessary in accordance with manufacturer's instructions, as specified in Chapter 6.1.4,2 of NFPA
Standard.
2. The service test date(s) will be established by agreement between the parties.
3. Based on the footage estimate provided to National, Department agrees to pay National $ 2 . 5 0 per foot, times 195
feet; with actual footage tested per documentation being used for billing. Full payment is due upon delivery of final test documentation by National.
4. Department agrees to pay National for heat sensor labels installed based on the following cost each: $1.50 per label plus any state and local sales tax as
required.
5. To the extent permitted by law, and not exceeding the appropriate limits of the Oregon Tort Claims Act (ORS 30.260 to 30.300), Department agrees to release
and to defend, indemnify and hold National harmless from any claims, liabilities, demands, damages or actions for property damage, personal injury or death,
and any claims incident thereto, including attorney fees and costs incurred in defense thereof, arising out of or relating to the failure for any reason of any
ladder tested by National unless it can be established by a preponderance of the evidence that National breached its obligation to test said ladder and
accurately report the result thereof in accordance with the terms of this contract and that said ladder was not, as of the date tested, in fact capable of
withstanding the standard test established by the said NFPA Standard when tested according to the procedures therein.
6. In the event of suit or litigation arising out of or relating to this agreement, the prevailing party in such action shall be entitled to recover judgment for its
reasonable attorney fees as may be awarded by the Court in which such suit or action is tried, heard or decided, and any appeal there from.
DEPARTMENT'S SPECIAL INSTRUCTIONS:
Dated this 18 day of July 2016 Dated this day of 20'~ .
NATIONAL HOSE TESTING SPECIALTIES, INC. AUTHORIZED DEPARTMENT REPRESENTATIVE
Signature Signature
Bob Evans, President Title. /r 1 C'
Return to: National Hose Testing Specialties, Inc., P.O. Box 1024, Dallas, OR 97338 or fax to (503) 623-7424
Note: The terms of this agreement are void if not signed and returned within three months of date of issue (white copy/office, yellow copy/ customer).
A Convenience Fee of 2.5% will be assessed on the total payment amount for credit & debit trans AS TOO FORM
Ashfa t. city ttO Oy
NHTS FORM - 507
National Hose Testing Specialties, Inc. Bid Sheet:
The terms and conditions of this bid are specific to Ashland Fite and Rescue The conditions of this bid are
good for 60 days after receipt of the bid. Please call NHTS if you have any questions or would like to discuss any
items contained in this document. Please see the Fire Hose Testing and Ground Ladder Testing Agreements for
further details on customer and NHTS, Inc. requirements and responsibilities.
Hose Testing will meet NFPA 1962 Standards and will include:
1. Unload apparatus, inspect hose, pressure rest, roll hose, reload hose and provide testing documentation.
2. Document hose loads prior to removing hose to ensure reloading meets department specifications.
3. Documentation that includes:
a. Certificate of Completion
b. Hose inventory by size sequence report (listing all hose in inventory)
c. Hose test summary by size sequence report (listing all hose tested this year)
d. Hose not tested report (difference between inventory and tested)
e. Failure by cause report (what failed and why)
f. Failure analysis by manufactured date (failure by manufactured date)
4. Attach a Reject Tag hose that fails testing; reserve hose will be used to restore apparatus if available.
5. Use specifically designed and constructed tools and equipment for hose and ladder testing.
6. Water Backflow Preventer installed on test trailer.
7. Certificates of Insurance available upon request for: Workers Comp for NHTS, Inc. employees, $1,000,000
Liability Insurance and Commercial Auto Insurance.
Ground Ladder Testing will meet NFPA 1932 standards and will include the following:
1. Non Destructive Testing to include: Horizontal'Bend Testing, Hardware Testing, Roof Hook Testing and
Recorded Visual inspection pertaining to ladder being tested. Off load ladders to test site and reload.
2. Occur at the same time as hose testing to reduce apparatus out of service time.
3. Provide documentation and certificate of completion for ladders tested.
4. Replacement of heat sensors that are outdated or have been exposed to excessive heat.
Cost of service:
1. Amount of hose to be tested: 9,500+/- feet at $0.26 per foot for a total cost of $2,470.00. The actual
cost will be adjusted based on actual amount of hose tested.
Ground ladders to be tested: 195+/- feet at 2.50per foot for a total cost of 487.50. An additional fee
of $1.50 will be added for each heat sensor that requires replacement. Note: Each section of all ladders
require four per section. If the department supplies the heat sensors NHTS will place them on the ladders at
no cost.
Bid Provided By: Bob Evans (7/7/16)
Bob Evans, President
National Hose Testing Specialties, Inc.
Ph. 503.623.9422
Fax 503.623.7424 Bid No. 2016-128
Cell 503.910.2344 Ashland, OR
bob@nhts.com
Purchase Order
Fiscal Year 2017 Page: 1 of: 1
_
JCL=
- - - - --w MW -M-89
QWW
City of Ashland -
L ATTN: Accounts Payable Purchase
L 20 E. Main Order # 6 5
Ashland, OR 97520
T
O
V NATIONAL HOSE TESTING SPECIALTIES, INC H C/O Fire and Rescue Department
E PO BOX 1024 I 455 Siskiyou Blvd
N P Ashland, OR 97520
D DALLAS, OR 97338 Phone: 541/482-2770
O Fax: 541/488-5318
endor=Ph.n~ N~amk~er= _ 1fg_r~~Qr~l~lugg F,U
David Shepherd VQndQr t~umaer QateRsgurd`aiafifr
I]ate Qr sred_ = ran _aQp _ - _
Accounts Pa a e
08/09/2016 2170 City , _ -
Item#. - = Qsdr - Frfe_.
Annual Hose and Ladder Testing
The Above Purchase Order Number Must Appear On All
Correspondence - Packing Sheets And Bills Of Lading
1 Hose Testing, Per the attached 2016 Fire Hose Testing 9,500.0 FOOT $0.26 $2,470.00
Agreement, Estimate: 9,500 feet @ $0.26/per foot
GL Account: $2,470.00
2 Annual Ground Ladder Testing, Per attached 2016 Ground 195.0 FOOT $2.50 $487.50
Ladder Testing Agreement, Estimate: 195 Feet @ $2.50/per foot
GL Account: $487.50
GL SUMMARY
071200 604100 $2,957.50
By:.Cr- Date: r/' On,
Authorized Signature $2,957.50
FORM #3
6~ S CITY OF
ASHLAND
REQUISITION Date of request: 07/13/2016
Required date for delivery:
Vendor Name National Hose Testing Specialties, Inc.
Address, City, State, Zip P.O. Box 1024 Dallas, OR 97338
Contact Name & Telephone Number Bob Evans 503-623-9422
Fax Number 503-623-7424
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached Attach co of council communication _(If council approval required, attach co of CC
❑ Small Procurement Cooperative Procurement
Les than 5 000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
Direct Award Date approved by Council: Contract #
❑ Verbal/Written quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES El Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Agency
❑ Form #9, Request for Approval
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
El Form #4, Personal Services $5K to $75K Valid until: Date - (Attach copy of council communication)
Description of SERVICES Total Cost
Yearly required hose and ladder testing (NFPA & OSHA). 21957.50
$
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
• TOTAL COST
Per attached quotelproposal $
Project Number Account Number___-__-__- -
~ ) 6) :1""' i
Account Number f / l' - ?-1 ~j)-/ & Account Number _ _ _ - _ _ - _ _ • _ _ -
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
1T Director Date Support -Yes /No
By signing this requisition form, i certify that the City's public contracting requirements have been satisfied.
Employee: Department Head:
(Equal to or greater than $5,000)
Department Manager/Supervisor: City Administrator:
(Equal to or greater than $25,000)
Funds appropriated for current fiscal year: YES / NO
Finance Director- (Equal to or greater than $5,000) Date
Comments:
Form #3 - Requisition