HomeMy WebLinkAbout2016-213 CONT Addendum - Bertocchi Builders
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ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000
Addendum made this 7 day of July, 2016, between the City of Ashland ("City") and
Bertocchi Builders, Inc. ("Contractor").
Recitals:
A. On June 6, 20161 City and Contractor entered into a "City of Ashland Contract for
Goods and Services Less than $25,000" (further referred to in this addendum as "the
agreement").
B. The parties desire to amend the agreement to extend the date of completion.
City and Consultant agree to amend the agreement in the following manner:
The date for completion as specified in the contract is extended to November
30, 2016.
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
f,.
CONTRACTOR: CITY OF ASHLAND:
BY BY K.
Department lkead
Title 1~~~/Yl r.<'~ Date 7 /I G
Date
Purchase Order # 13566
Acct. No.: El 10.06.12.00.601400 &
E410.08.24.00.602400
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES <$25,000
Purchase Order
Fiscal Year 2017 Page: 1 of: 1
- - - 01 -
B City of Ashland
I ATTN: Accounts Payable
L Purchase
L 20 E. Main Order #
Ashland, OR 97520 83
T
O
V S C/O Engineering Division
E BERTOCCHI BUILDERS INC H 51 Winburn Way
N 1860 GABRIEL WAY
D MEDFORD, OR 97501 P Ashland, OR 97520
Phone: 541/488-5347
O R T Fax: 541/488-6006
O
_IenlQr~Fron_eJVumber
541 770-3671 Ka lea Kathol
DateSr~ieM_ dsrNurrit~~r-
37
08/15/2016 797 FOB ASHLAND OR Cit Accounts Payable
_Item# = _ - =Dsr tQn/R~t - - _ = _ _ = NO - ffflh
- --r=
Minor repairs to CH flooring
The Above Purchase Order Number Must Appear On All
Correspondence - Packing Sheets And Bills Of Lading
1 Repairs to Police, Pioneer Hall and City Hall 1.0 $1,330.00 $1,330.00
Reference: Eden PO 13566, Line Item 1, Remaining open
balance, Completion date extended to July 7, 2016 per attached
contract addendum.
GL Account: $824.60
GL Account: $505.40
GL SUMMARY
061200 - 601400 $824.60
082400 - 602400 $505.40
By: Dater
Authorized Signature * _ _ _ $1,330.00
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL, REQUEST FORM PASHLAND
Request for a Change Order
Name of Supplier/ Contractor/ Consultant: Bertocchi Builders, In.c Total amount of this
contract amendment:
Purchase Order Number: 13566
Title 1 Description: Minor repairs to City Hall flooring $ 0
® Per attached contract amendment
Contract Amendment'
Original contract amount $ _1400 100 % of original contract
Total amount of previous contract amendments 0 % of original contract
Amount of this contract amendment 0 M. % of original contract
TOTAL AMOUNT OF CONTRACT $ e-1400 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES ✓ NO* (If "NO", requires Council approval 1 Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
® "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments $100K for Goods & Services,
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt - Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt- Reason:
❑ "YES", Direct appointment $35,000 ❑ Exempt -Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75,000 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt-Reason: ❑ Exempt -Reason: ❑ Exempt - Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
17
Project Number _ _ _ _ _ _ - _ _ _ Account Number 110.06.12.00.60.601400 Account Number 410.08.24.00.662400
*Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signature: Department Head Signature:
(Total amount of contract > $5,000)
City Administrator:
(Equal to orgreater than $25,000 or 10%)
Funds appropriated for current fiscal year YES / NO
Finance Director (Equal to orgreater than $5,000) Date
Comments;
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 8/2/2016