HomeMy WebLinkAbout2016-214 CONT Addendum - Ogden Roemer Wilkerson Architecture
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ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES
Addendum made this 28 day of July, 2016, between the City of Ashland ("City") and
Ogden Roemer Wilkerson Architecture ("Consultant").
Recitals:
A. On June 2, 2016, City and Consultant entered into a "City of Ashland Contract for
Personal Services" (further referred to in this addendum as "the agreement").
B. The parties desire to amend the agreement to change the date of completion, modify
the pro ect, and increase the compensation to be paid Consultant commensurate with
modifications.
City and Consultant agree to amend the agreement in the following manner:
1. The date for completion as specified on page 1 of the agreement is extended to
November 1, 2016, to accommodate an unanticipated shift in the City Council's
regular meeting schedule.
2. The maximum price as specified on page 1 of the agreement is increased to
$55,750 to accommodate a modification in the scope of services.
3. The scope of services is modified to include the task of studying the feasibility of a
City Hall replacement option wherein the current structure is rebuilt at 20 East Main
Street and expanded for future growth, whilst the Community Development building
and all of its current functions are retained (i. e. the "two building option'). This task is
addition to an existing scope item, the "one building option ; wherein Consultant
studies the feasibility of consolidating all functions of City Hall and Community
Development in a rebuilt structure located at 20 East Main Street.
C. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONSULTANT: CITY OF ASHLAND:
Department Head
Its Kx6y ClrT a2 w fAl?.GFn7F.Cy#2C Date
DATE
Purchase Order # -4-3599-
Acct. No.: 410.08.24.00.60410
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
Purchase Order
r~ Fiscal Year 2017 Page: 1 of: 1
- = -a~a-1 ACS
-R S.
B City of Ashland - - t`
ATTN: Accounts Payable - - -
L 20 E. Main Purchase Q
L Ashland, OR 97520 Order # 82
T
0
V OGDEN ROEMER WILKERSON ARCHITE H C/O Engineering Division
E 2950 EAST BARNETT ROAD l 51 Winburn Way
D MEDFORD, OR 97504 P Ashland, OR 97520
0 Phone: 541/488-5347
R TT Fax: 541/488-6006
endQr elms Namb~r VecroFaJJurr~er = - = = _ - - -
541 779-5237 Ka lea Kathol
Datr~er~:s1- V~ador Numts ;date=Rr~trL
- " = _ - - _ - - - _
E; M
08/15/2016_ 762 FOB ASHLAND OR Cit Accounts Pa able
=ltern# = _ -Ce A&test - - - _ - _
Feasibility Study - City Hall
The Above Purchase Order Number Must Appear On All
Correspondence - Packing Sheets And Bills Of Lading
1 Feasibility Study for the Replacement of City Hall, Reference: 1.0 $30,712.50 $30,712.50
Eden PO 13568, Line Item 1, Remaining open balance, Project
#201614.999
GL Account: $30,712.50
2 Processed change order 08/15/2016 1.0 $8,500.00 $8,500.00
Per attached contract addendum dated July 28, 2016, Amount
being increased $8,500.00 for additional services, Completion
date being extended to November 1, 2016
GL Account: $8,500.00
GL SUMMARY
1 ( 082400 - 604160 $39,212.50
;y:
Date: Authorized Signatu a sk; t` - $39,212.50
FORM #10 CITY OF
,0,.:ONT`RACT AMENDMENT APPROVAL REQUEST FORM
Request for a Change Order oASHLAND
Name of Supplier / Contractor / Consultant: Ogden Roemer Wilkerson Architecture Total amount of this
contract amendment:
Purchase Order Number: 13568
Title / Description: Feasibility Study for the Replacement of City Hall $89500
® Per attached contract amendment
Contract Amendment
Original contract amount 47,250 100 % of original contract
Total amount of previous contract amendments 0 % of original contract
Amount of this contract amendment 8,500 18 % of original contract
TOTAL AMOUNT OF CONTRACT 55,750 18 % of original contract
In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES X NO" (If "NO", requires Council approval / Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT -_Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments :5 $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments :!g $100K for Goods & Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt - Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt- Reason:
❑ "YES", Direct appointments $35,000 ❑ Exempt - Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75,000 25% of original contract amount or $250,000 emergency, including necessity and circumstances
® "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt.- Reason: ❑Exem t - Reason: ❑ Exempt - Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number 2016.14.999 Account Number 410 -08.24.00-60410 Account Number
*Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra p ges if needed.
Employee Signature: Department Head Signature:
(Total amount of contract 2: $5,060)
City Administrator:
(Equal to or greater than $2~; 0 01°1
Funds appropriated for current fiscal year. AYES / NO
Finance Director (Equal to orgreaterthan $3,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 7/28/2016