The URL can be used to link to this page

Home My WebLink About2016-215 CONT Addendum - CH2M Hill Engineers ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES LESS THAN $171,388 Addendum made this 3 day of CWCV,,~, y Sk- , 2016, between the City of Ashland ("City") and CH2M! HILC Engineers, Inc. ("Consultant"). Recitals: A. On May 9, 2014 City and Consultant entered into a "City of Ashland Contract for Personal Services Less than $171,388" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to extend the date of completion, modify the project, and increase the compensation to be paid Consultant. City and Consultant agree to amend the agreement in the following manner: 1. The date for completion as specified in the agreement is extended to December 31, 2016. 2. The maximum price as specified in the agreement is increased by $14, 000 to $185,388 for additional analysis of copper, cold water release, habitat mitigation and project management fees associated with the extended schedule and finalizing the draft outfatl relocation study. 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONSULTANT: CITY OF ASHLAND: BY. Ter2mint Head Its Desi nated Manaer Date_ L DATE Purchase Order t Acct. No.: (For City purposes only) 9 - CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES PAGE 1OF6 V _ Purchase Order Fiscal Year 2017 Page: 1 of: 1 005 --M RUA NIAL B City of Ashland - - I ATTN: Accounts Payable Purchase L 20 E. Main ~ 8 Ashland, OR 97520 Order # v T O V CH2M HILL ENGINEERS, INC H C/O Public Works Department E 2020 SW FOURTH AVE, SUITE 300 1 51 Winburn Way N PORTLAND, OR 97201 P Ashland, OR 97520 Phone: 541/488-5347 R T Fax: 541/488-6006 Vendor P v_ne Jam er lead rt --ft = - - _ _ - - Michael Fau ht ate_rsfsre 3CQaaT UUrrmbsf .na_EeqU1re 08115/2016 1249 FOB ASHLAND OR City Accounts Payable Outfall Relocation Study The Above Purchase Order Number Must Appear On All Correspondence - Packing Sheets And Bills Of Lading 1 Outfall Relocation Study 1.0 $17,941.48 $17,941.48 Open balance transferred from Eden PO 12248 Project #201321.999 GL Account: $17,941.48 GL SUMMARY 086100 - 704200 $17,941.48 By: Date Authorized Signature - - = $17,941.48 FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL, REQUEST FORM PASHLAND Request for a Change Order Name of Supplier/ Contractor / Consultant: CH2M Hill, Inc. Total amount of this contract amendment: Purchase Order Number: 12248 Title / Description: Outfall Relocation Study $14,000 ® Per attached contract amendment Contract Amendment Original contract amount $ 171,388 100 % of original contract Total amount of previous contract amendments $ 0 0 % of original contract Amount of this contract amendment $ 14,000 8.1 % of original contract TOTAL AMOUNT OF CONTRACT $ 185,388 108.1 % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES X NO* (If "NO", requires Council approval 1 Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or ❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑ If "NO", amount exceeding authority requires < 25% of original contract amount or $250,000 cumulative amendments < $100K for Goods & Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt- Reason: ❑ "YES", Direct appointment $35,000 ❑ Exempt- Reason: ❑ If "NO", requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100,000, ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services - $5,000 to $75,000 < 25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments :5 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt - Reason: ❑ Exempt -Reason: ❑ Exempt - Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If "NO", Council approval is required. Attach copy of Council Communication. ❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator, Attach copy of Council Communication. L4 z 1 1-~, Project Number 2013-21 Account Number 6T"08A9-AO.704200 Account Number - - - - *Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra'pages if needed, P S. e j s Employee Signature: o pHead Signature: (Total amount of contract? $5,000) City Administrator: (Equal to or greater than 25,90 or 10%) F~` - - Funds appropriated for current fiscal year YES / NO Finance Director (Equal to orgreater than $5,000) Date Comments: