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HomeMy WebLinkAbout2016-217 Contract - Quality Fence Company Contract for GOODS AND SERVICES Less than $25,000 C I T Y OF CONTRACTOR: Quality Fence Company -ASHLAND 20 East Main Street CONTACT: Brad Reitmann Ashland, Oregon 97520 Telephone: 541/488-6002 ADDRESS: 114 W. Pine Street Fax: 541/488-5311 P.O, Box 3985 Ashland Parks and Recreation Commission Central Point, OR 97502 TELEPHONE: (541) 664-2281 DATE AGREEMENT PREPARED: Jul 27, 2016 FAX: 541 664-2949 BEGINNING DATE: August 8, 2016 COMPLETION DATE: August 31, 2016 COMPENSATION: Lithia Park reservoir repair $795.00 Garden Way Park fence replacement $2,495.00 Oak Knoll Maintenance Yard extension $2,697.00 Garfield Park fence repair $250.00 GOODS AND SERVICES TO BE PROVIDED: Reservoir Tree Damage Remove approximately 50' of damaged chain link fence and framework. Install new line posts, top rail, and chain link fabric. Re-stretch fabric. All framework and materials to be powder coated green. Chain link fabric to be vinyl coated green. Specifications 1 7/8 1h inch posts set in concrete, 1 5/8th top rail', 9 gauge vinyl coated green chain link fabric, 11 gauge tension wire. Garden Way Park Remove chain link fabric and top rail. Slip over line posts with 1 7/8th posts. Extend 5 terminal posts, install 4 new terminal posts and one walk gate. Install 165 ft6. of 6 ft. high brown vinyl coated chain link fabric. Specifications 1 7/8th line posts set in concrete as necessary. 1 5/8 1h top rail. 9 gauge brown vinyl coated chain link fabric. 11 gauge tension wire. Oak Knoll Yard Extension Install 15 new 2 3/8 fence posts and top rail adjacent to maintenance yard. Remove 75 ft. of existing fence fabric with tan slats. Install 80 ft. of chain link fabric onto new framework. Install 75 ft, of new chain link fabric onto new framework. Install 75 ft. of tan slats onto new chain link fabric. Specifications 2 7/8 1h terminal posts set in concrete. 2 3/8 1h line posts set in concrete. 1 5/8 1h top rail. 9 gauge chain link fabric. 9 gauge tension wire. Tan slats to match existing. Garfield Park Repair three holes in existing green chain link fence. ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Goods and Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said rims City of Ashland Contract. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 2798.220, 27913.225, 27913.230, 27913.235, ORS Chapter 244 and ORS 670.600 are Contract for Goods and Services Less than $25,000, Page 1 of 6 made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $20,283.20 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days, of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed b them, and the approval b City of an assignment or subcontract shall not create an Contract for Goods and Services Less than $25,000, Page 2 of 6 contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. c. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Workers' Compensation, required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. Contract for Goods and Services Less than $25,000, Page 3 of 6 Contractor: City of Ashla d B--'' BY Y Signature .A Department Head Print Name Print Name I -4/(o /*i r Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. Contract for Goods and Services Less than $25,000, Page 4 of 6 EXHIBIT CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached w-J form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. l (5) Labor or services are performed for two or more different persons within a period of one year. _ (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. -7/27 5 It 6 Contractor (Date) Contract for Goods and Services Less than $25,000, Page 5 of 6 QUALFEN-01 ATHOMPSON ,4coRn CERTIFICATE OF LIABILITY INSURANCE DATE(MMlDD/YYYY) 8/3/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER !CONTACT NAME: McMinnville Office [PHONE FAX P.9. Insurance, Inc. _ A/C N, Ext : (503) 472-2121 (A/C, N (503) 434-5872 Pa P.O. Box 269 E-MAIL RESS: _ McMinnville, OR 97128 ADD - - r - -1 INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : Hallmark Insurance Group 43494 INSURED Quality Fence Co Reliable Electric Western Vinyl INSURER B Products INSURER C r-- - - - - Steve Rietmann INSURER D : PO BOX 3985 INSURER E : _ _ Central Point, OR 97502 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE IADT hSILIR- POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER Ti MM/DDNYYY MM/DD/YYYY A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE T RENTED CLAIMS-MADE X OCCUR X X 44CL466835 11/19/20151 11/19/2016 1 PREMISES (Ea occurrence $ 100,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 ; JECT LOC PRODUCTS -COMP/OP AGG $ 2,000,000 1 POLICY X PRO- l OTHER: - - $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1 000 000 accide A ANY AUTO X 44CL466835 11/19/2015 nce X 1 11/19/2016 I BODILY INJURY (Per person) r ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ _ AUTOS AUTOS _ X X NON-OWNED PROPERTY DAMAGE - - - - - _I ! HIRED AUTOS AUTOS (Per accident)__ X ! UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 3,000,000 A EXCESS LIAB CLAIMS-MADE 144CU466836 11/19/2015 11/19/2016 AGGREGATE $ DED 10,000 , 13,000,000 $ RETENTION $ ' r Y! N PER --y OTH- WORKERS AND EMPLOYERS' COMPENSATION LIABILITY 1 STATUTE ER EXCLUDEDXECUTIVE N / A E.L. EACH ACCIDENT $ I OFFICER/MEMBERANYPROPRIE7*OR/PARTNER/E (Mandatory in NH) - E.L._DISEAS_E - EA EMPLOYE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ A Commercial Property 44CL466835 11/19/20151 11/19/2016 ',leased eq 25,0001 I I i DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Ashland Parks and Rec is additional insured as respects liability arising out of the activities by and on behalf of the named insured per attached. I I I CERTIFICATE HOLDER CANCELLATION 1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland Parks & Recreation THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 340 S Pionner St ACCORDANCE WITH THE POLICY PROVISIONS. Ashland, OR 97520 AUTHORIZED REPRESENTATIVE I ~ I © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD I POLICY NUMF3ER COMMERCIAL GEN~RAL-LIABILfTY GC 10.25:07 09 I THIS ENDaRS MENT:CHANC S THE POLICY.: PLEASE READ, IT. CAREFULLY.' . ~ t .V ON. Br,N KETAD1D~7~Q SAL NS V RED ~..t , - ..r..1'• U.- PE -TIONS . This endorsement modifies Insuranoe providod undQr.the following. . DOMMERCIAL GENERAL LIABILiTY.COVERAGE PART' A, section If - Who is ,n Insuredls amended to include- as•an•addition-al Insumd.any, person pr.organization for whom you are: petforrning• nperatlons. when you and 'such person. or.organization- have -agreed.In wrlting In a contract or agreement•that.8uch'person or. organization•be•added•as an additional Insured. for:completed - operatlorls.• Such persdn•or-organikation ls.an -additional Insured only to.the extent thdt.the liability for `.'badliy.. Injury" or "property damage" Is caused, In whole or In -part, by "your work" performed for that additional•!nr . cured and included in the "produots-completed operations hazard,". B. With respect to the Insurance afforded-to these. additional -insureds, the following limitations apply; 1, 'This additional insuradstatus'is granted only at the locations listed In the written contracts . . 2, Coverage Is-limited to Eyour work' that is described •in the classifications or schedule of hazards shotnrn in the General Liability Declarations of this policy. C. With respect to the insurance afforded to these additional. insureds, -the folldwing exclusion applies: This Insurance does not apply to: "Bodily Injury" or "property damage" which occurs'priorto the execution of the written contract or the effec- tive date of this endorsement. b t I i I • i f~ i s GC 10 25 07 09 Includes copyrighted material of - Pagel C)f 'f II -Insurance Services Office, Inc,, with b permission I ~ i ARTISANS ADVANTAGE ENHANCED COVERAGE ENDfORSEMENT THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. I This endorsement modifies Insurance provided under the following: BUILDING AND PERSONAL PROPERTY COVERAGE FORM CAUSES OF LOSS - SPECIAL FORM COMMERCIAL PROPERTY CONDITIONS COMMERCIAL GENERAL LIABILITY COVERAGE FORM , When this endorsement Is attached to-the- pblicy, insurance under the Building and Personal Property: Coverage Form, .the . Causes of Loss - Special Form, the Commercial Property Conditions and the Commercial General. Liability Coverage Form Is enhanced to provide the coverages described In this endorsement. All other conditions of the policy. continue to apply. This coverage is subject to-the provisions appllcable.to the Building and Personal Property Coverage Form,.Causes. of Loss - . . Special Form, the Commercial Property Conditions and the General Liability Coverage Form. SCHEDULE Coverage Enhancements Limits of Insurance Each Location Properlar Coverage Extensions Newly Acquired or Constructed Property SwIldings $250,000. at Each Building,., Busirress Personal Properly ' $100,000. at Each Building Personal Effects and Property of Others $ 10,000. at Replacement Cost Valuable Papers and Records (Other than Electronic Data) $ 25,000. Property. Off-Premises (Including Laptops and Other Electronic Equipment) $ 10,000. Outdoor Property (Named Perils) $ 1,000. per tree/shrub, max. limit $..15,000. Mon-Owned Detached Trailers $ 10,000, Accounts Receivable $ 25,000. Property in Transit (including Laptops and Other Electronic Equipment) $ 10,000. Property A,d_dttTonal Coverages Electronic Data $ 15,000. Arson Reward $ 5,000. i Water Back-Up and Sump Overflotiv $ 25,000. Sustness Inoome Including Extra Expense $ 25,000, Inventory or Appraisal Cost $ 5,000. I Money and Securities Inside $ 10,000. Outside $ 5,000, Ordinance or Law Coverage Coverage A Included within Building Limit. ; Coverages B and C Combined 25% of Bldg. Limit, $1b0,000. maximum i Outdoor Signs $ 5,000. Recharging of Fire Extinguishers $ 5,000• Inland Marine Coverages . installation Coverage $ 10,000. Contractors Equipment Coverages; Small Tools $ 2,500. (Maximum limit per item $5o0) . i Employee Small Tools $ 1,000. (Maximum limit per item $250) . Leased and Rented Equipment $ 5,000, i Rental Reimbursement $ 1,000• General Liabiilty Additional Coverages Blanket Additlonal Insured (Including Primary Non-Contributing Coverage) Inoluded in Each Occurrence.•Llmit Mobile Equipment Broadened Coverage Included in Each Occurrence omit. Aggregate Limit Per Project Included in Each Occurrence Limit. j Bianlwt Waiver Included in Each Occurrence Limit E MP 87 67 04 08 Inoludes copyrighted material of ISO Properties, Inc, and Pagel of 18 American Association of Insurance Servloes, Ina., used with their permission I { c. The following Is added to A.2. Property Not Covered of the BUILDING AND PERSONAL PROPERTY COVERAGE FORM: r. Property while stored or operated underground In connection with any mining operations. d. The following is added to Paragraph 2. of S. Exclusions of the CAUSES OF LOSS - SPECIAL FORM: n. We will not payfor loss or damage caused by puncture, blowout and road damage to tires and tubes mounted on vehicles. However, we do pay for puncture, blotgrout or road damage caused by a specified peril. o. We will not pay for loss caused by humidity, dampness, dryness or changes in or extremes of temperature. p. We will not pay for loss caused by the weight of a load which, under the operating conditions atthe time of a loss, . exceeds the registered iifting.capacity of any equipment or machine. q.. We-will not pay for loss due-to theft or mysterious disappearance from any vehicle or attached.container. We will pay for-lose due to burglary when there are signs of forcible entry to a looked vehicle or container. -e. E.7.Valuatlon of the BUILDING AND PERSONAL PROPERTY COVERAGE FORM is deleted and replaced.bythe following: 7. Valuation ( We will determine the value of covered property In the event of loss or damage as follows: ' a. At actual cash value at the, time of the loss (with a deduction for depreciation) except as provided- In paragraphs b. and c. following, b. Pair or Set. The value of a lost or damaged article which Is part of a pair or set is based on a reasonable proportion of the value of the entire pair or set, The loss is not considered a total loss of the pair or set c: Loss to Parts.* The value of a lost or damaged part of an Item that oonsists of several parts when it is complete is based an the value of only the lost or damaged part or the cost to repair or replace it. 2. Rental Reimbursarnent In the event of loss by a covered peril to covered contractors' equipment that you own, we will reimburse you.for your expense to rent similar equipment while your equipment is inoperable. The most we will reimburse you for-rental reimbursement expenses is $1,004.' We will continue to reimburse you forthe rental of equipment after the expiration date of this coverage provided the loss occurred before the expiration date. We will not reimburse you: a. If you can continue or resume your operations with similar equipment that Is available to you at no additional expense to you; or b. For the rental expense of any equipment unless you make every reasonable effort to repair, replace or rebuild the inoperable equipment after the covered loss occurs. 3. With respect to this Additional Coverage, Contractors Equipment Coverage, Section D. Deductible of the BUILDING AND PERSONAL PROPERTY COVERAGE FORM is deleted and replaced by the following: Q. Deductible We will not payfor loss or damage in any one occurrence until the amount of loss or damage exceeds $500. We will then pay the amount of loss or. damage In excess of $500 up to the applicable limit of insurance. We will not reimburse you for the rental of equipment until after 72 hours have passed since the covered property . was renderad Inoperable. After 72 hours have passed, we will only reimburse you for the rental expense that you actually incur. The deductible of $500 does not apply to rental reimbursement expenses. i General Liability Additional Coverages . The following Additional Coverages are added to the COMMERCIAL GENERAL. LIABILITY COVERAGE FORM. A. Blanket Additional Insured Coverage 1. SECTION 11- WHO 1S AN INSURED of the COMMERCIAL GENERAL LIABILITY COVERAGE FORM is amended to Include as an insured any person or organization (referred to as Additional Insured) whom you are required to add as an Additional Insured on this policy under: ; a. A written contract or agreement; and b, Where a certificate of Insurance showing that person or organization as an, additional Insured has been issued; and { Page 14 of 18 Includes copyrighted malarial of ISO Properties, Inc, and MP 97 67 04 08 1 American Association of insurance Services, Inc., used with their permission i c. When the written contract or agreement and certificate of Insurance are currently In effect or becoming In effect during the term of the policy and executed prior to the "bodily injury," "property damage," or "personal and advertising Injury." 2. The Insurance provided to the Additional Insured is limited as follows: a. The Additional Insured is only an additional insured for: (1) 'Bodily injury,' "property damage," or "personal and advertising injury" caused In whole or in part by negligent acts or omisslons of the Named Insured or anyone directly or Indirectly employed by the Named Insured or for whose acts a Named Insured may be liable. (2) Liability arising out of your ongoing operations for the Additional Insured by or for you. A. person's or E organization's status as an Insured under this coverage ends when your operations for that Ineured are completed: b. The Limit's of Insurance applicable fo the Additionaf Insured are those specified In the written contract oragreement but not more than the Limits of Insurance.specif►ed In-the, Declarations for this policy. The Limits of. Insurance applicable to the Additional Insured are inclusive of and not In addition to the Limits of Insurance shown In the Declarations foi-the Named Insured. S. In addition to the other exclusions applicable to Section.[,. Coverages A., B. and C. of the COMMERCIAL GENERAL LIABILITY COVERAGE FORM, the insurance provided to the Additional Insured does not apply .to. a, "Property damage" to: (1) Property owned, used, occupied by, loaned or rented to the Additional Insured; (2) Property in the care, custody or control of the Additional insured or over which the Addibonal• Insured are for any purpose exercising physical control; or (S) "Your work" performed for the Additional Insured., b. "Bodily injury," "property damage," or "personal and advertising injury" arising out of an-architect's, engineer's or surveyor's rendering or fallure•to render any professional services foryou, for the Addltxonal Insured or f6nothers, including, but not limited to: (1) The preparing, approving or failure to prepare or approve maps, drawings, opinions, reports, surveys, change orders, designs or specifications; or (2) Supervisory, Inspection or engineering services. C. "Bodily injury" or "property damage" occurring after; (1) All work, including materials, parts or equipment fumished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional Insured at the site of the covered operations has been completed; or (2) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any parson or organization otherthan another contractor or subcontractor engaged in performing operatlons for a principal as a part of the same project. 1 s 4. SECTION iV-COMMERCIAL GENEERAL LIABILITY. CONDITIONS, paragraph 4. Other Insurance, is amended to add the following subparagraph: d. Additional Insured's Other Insurance As Excess Insurance To the extent required by an "Insured contract," this Insurance is primaryon behalf of the Additional insured; and any other Insurance maintained by the Additional Insured is excess and not contributory with this insurance. If the.- "insured contract" does not require this provision, then paragraph a, above will apply. B. Mobile Equipment Broadened Coverage ' V.121(1) of the COMMERCIAL GENERAL LIABILITY COVERAGE FORM Is replaced by the following: (1) Equipment designed primarily for: j .(a) Snow Removal; (b) Road maintenance, but not construction or resurfacing; or (c) Street cleaning. ' Except the above provlsions do not apply to self-propelled vehlgies of less than 1,000 pounds gross vehicle weight which . , are not Intended for use on a highway. C. Aggregate Limit Aer Project The General Aggregate Limit under SECTIOKIII ~ LIM[TS'OHNSURANCE of the COMMERCIAL GENERAL LIABILITY COVERAGE FORM applies separately to each of your projects away from premises owned by or rented to.you.. ~ t . MP 97 67 04 08 includes copyrighted material of 180 Properties, Inc, and Page 15 of 18, American Association of Insurance Services, Inc., used with their permlaslon I I D. Blanket Waiver Of Transfer Of Rights Of Recovery Against Others To Us The Transfer Of Rights Of Recovery Against Others To Us Condition (SECTION IV COMMERCIAL GENERAL LIABilLITY CONDITIONS)-is amended by the addition of the following: We waive any right of recovery we may have against any person or organization to whom you by written contract or agreement have waived yourown right or recovery for loss caused by,that person or organization because of payments we make for 1nJury or damage arising out of your ongoing operations or. "your work" done under a contract with that person or.. organization and included in the "products-completed operations hazard." Additional Conditions A, Insurance Under.Two or More Coverages The foffowing Is added to paragraph C. Insurance under Two or More Coverages of the COMMERCIAL PROPERTY COND171ONS; If a Coverage Form -is attached to this policy that provides a limitfor any coverage provided by.this endorsement; the limit shown in the SCHEDULE and the coverage provided by-this endorsement are deleted and replaced by the, limit and coverage provided by the Coverage Form. B. Lfmlts of Insurance Regardless otthe number otbulldings at a location covered by this endorsement, the most we will pay under this Coverage Enhancement endorsement in any one occurrence Is the applicable Limits of Insurance shown in the. SCHEDULE on page 1 of this endorsement. C. Deductibles The Deductible described in section D. of the BUILDING AND PERSONAL PROPERTY COVERAGE FORK! applies to , each of the Coverage Enhancements except as shown below: We will not pay for loss or damage in any one occurrence until the amount of loss or damage exceeds $500. Wavvill then pay the amount of loss or damage in excess of $800 up to the applicable Limit of insurance forthe following enhancements: I. Personal Effeots and Property of Others 2. Valuable Papers and Records (Other than Electronic Data) 3, Accounts Receivable 4. Property Off-Premises (including Laptops and Other Electronic Equipment) s. Outdoor Property (gamed Perils) 6. Money and Securities 7. Water Back-Up and Sump Overflow 8. Electronic Data 9, Property in Transit (including Laptops and Other Electronic Equipment) No deductible provisions apply to the following enhancements:.. 'i. Arson Reward ~ 2. Recharging of Fire Extinguishers i i 3. Inventory or Appraisal Cost 4. Rental Reimbursement D. Additional Definitions The following Additional Definitions apply to this endorsement only: 1.1 "Banking Premises" means the Interior of that portion of any building. occupied by a banking Institution or slmllar sal s depository. 2, "Business Income" means the; a. Net income (Net Profit or.Lass before income taxes) that .would have been earned had no loss occurred, and j b. Continuing normal operating expenses incurred; including-payroll. For manufacturing risks, Net Income includes the net sales value of production. Page 16 of 18 Includes copyrighted material of [so Properties, Inc. and DAP 97 67 04 08 American Association of insurance Services, Inc., used with their permission I Purchase Order v o Fiscal Year 2017 Page: 1 of: 1 R E G R oP`f yy B Ashland Parks Commission - - ATTN: Accounts Payable Purchase L 20 E. Main 7 L Ashland, OR 97520 Order # T O QUALITY FENCE COMPANY C/O Lithia Park Shop V H l 310 Granite Street PO BOX 3985 N D CENTRAL POINT, OR 97502 P Ashland, OR 97520 Phone: 541/488-5340 O T Fax: 541/488-5314 R O 1[endPha~ne Number 1fnziprl~luMtr Bruce Dickens Qate Ors ors 1l MMME Nramb t i aqut d= - - - - _ 08/11/2016 176 FOB ASHLAND OR Parks Accounts Pa able es 0 ifrffl- CONE Fence Repairs The Above Purchase Order Number Must Appear On All Correspondence - Packing Sheets And Bills Of Lading 1 MODIFIED: Fence Repairs 1.0 $6,237.00 $6,237.00 Reservoir Tree Damage $795 Garfield Park $250 Garden Way Park $2495 Oak Knoll Yard Extension $2697 Contract for Goods and Services Beginning date: August 8, 2016 Completion date: August 31, 2016 GL Account: $6,237.00 GL SUMMARY 121200 - 704001 $6,237.00 2 F, n _ By:Date: 6..v~ . Authorized Signature- - - $6,237.00.1 FORM #3 CITY OF ASHLAND REQUISITION ~ Date of request: ~ Required date for delivery: Vendor Name i ffYt11 t 6gq7R)0__ Address, City, State, Zip Contact Name & Telephone Number ~ a f MA A) ki z5C4 Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached Attach co of council communication _(If council approval required, attach co of CC ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # -(Attach copy of council communication) ❑ State of Washington ❑ Verbal/Written quote(s) or proposal(s) Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $51000 to $100,000 ❑ Written quote or proposal attached Agency (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES Intergovernmental Agreement ❑ Special Procurement ❑ Agency $5,000 to $75,000 ❑ Form #9, Request for Approval Date original contract approved by Council: ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached (Date) ❑ (3) Written proposals/written solicitation Date approved by Council: _ (Attach copy of council communication) ❑ Form #4, Personal Services $5K to $75K Valid until; Date Description of SERVICES Total Cost h r Pep -7. b / t Item # Quantity Unit Description of MATERIALS Unit Price Total Cost a a TOTAL COST ❑ Per attached quotelproposal $ -2 12 ,tea ~x 17, Project Number Account Dumbed a Account Numbs_~ . ~ r a r - ( Account Number _ m 0 - - - - - - - *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Hate Supporl -Yes ! No By signing this requisition form, 1 certify that the City's public contracting requirements have been safisfied. mployee: dww)_ Department Head: Employee:' (Equal to or greater than $5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than $25,000) _ for current fiscal year oYES) r N w_--- Funds appropriated Finance Dlrector- (Equai to of greater OBn 55.000) Date Comments: Form #3 - Requisition