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HomeMy WebLinkAbout2016-238 Contract - Weldons Enterprises Contract for WELDON'S ENTERPRISES, INC CITY OF CONTRACTOR: WELDONS ENTERPRISES, INC -AS H LAND CONTACT: Steve Weldon 20 East Main Street Ashland, Oregon 97520 ADDRESS: PO Box 4008, Medford, OR 97501 Telephone: 541/488-6002 Fax: 541/488-5311 TELEPHONE: (541) 772-7973 DATE AGREEMENT PREPARED: FAX: (541) 857-2077 BEGINNING DATE: 08/05/16 COMPLETION DATE: 06/30/17 COMPENSATION: Prices for cleaning and pressing uniform clothing items are included in the ro osal attached as Exhibit C. GOODS AND SERVICES TO BE PROVIDED: Uniform Laundry Services to be provided as required in the ITB attached as Exhibit D. ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Goods and Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said rims City of Ashland Contract. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 27913.220, 27913.225, 279B.230, 27913.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $20,283.20 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established b City under an of the following Contract for Goods and Services Less than $25,000, 06/30/2016, Page 1 of 5 conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable._ Contract for Goods and Services Less than $25,000, 06/30/2016, Page 2 of 5 d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Workers' Compensation, required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nona ppropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. Contractor: City of JAh!:nd ' BY By Signature Department Head 5 I,~ld~ J cL,,~ X6'1 Print Name Print Name Title Date with W 9 One copy of a W-9 is to be submitted the signed contract. Purchase Order No. Contract for Goods and Services Less than $25,000, 06/30/2016, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Contractor (Date) Contract for Goods and Services Less than $25,000, 06/30/2016, Page 4 of 5 CITY OF ASHLAND, OREGON EXHIBIT B City of Ash land LIVING per hour effective June 30, 2016 (Increases annually every June 30 by the Consumer Price Index) portion of business of their 401 K and IRS eligible employer, if the employer has cafeteria plans (including ten or more employees, and childcare) benefits to the has received financial amount of wages received by assistance for the projector the employee. ➢ For all hours worked under a business from the City of service contract between their Ashland in excess of ➢ Note: "Employee" does not employer and the City of $20,283.20. include temporary or part-time Ashland if the contract employees hired for less than exceeds $20,283.20 or more. ➢ If their employer is the City of 1040 hours in any twelve- Ashland including the Parks month period. For more ➢ For all hours worked in a and Recreation Department. details on applicability of this month if the employee spends policy, please see Ashland 50% or more of the ➢ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020. working on a project or of health care, retirement, For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashiand.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ASHLAND Contract for Goods and Services Less than $25,000, 06/30/2016, Page 5 of 5 ~CORQ~ DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 08/23/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, ANDTHE CERTIFICATE HOLDER. - - - IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). - - - - - - - - - - - - - - - - - PRODUCER CONTACT NAME: David Osborne(7301387) PHONE FAX 1301 Poplar Dr Ste 200 (A/C- - , No, - ExT): - - 541-- --245------------- --4056 (/C, No): 541-----------608--2840 - - - E-MAIL ADDRESS: dosborne@farmersagent.com Medford OR 97504-5219 - INSURER(S) AFFORDING COVERAGE NAIC # - - - - INSURED INSURERA: Truck Insurance Exchange 21709 - INSURER B: Farmers Insurance Exchange 21652 - - - - - - - - - WELDONS ENTERPRISES INC INSURER C: Mid Century Insurance Company 21687 711 W STEWART AVE - - - INSURER D: - - - - - - - - INSURER E: M ED FORD OR 97501 - - - INSURER F: - - - - COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: - - - WHICH JAMS ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY THIS REQUSEOMECERTIFY THATTHE NT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH i ISSUED TO THE INSURED THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALLTHE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POL'!:IES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. - - TYPE OF INSURANCE ADDTL SUBR POLICY EFF POLICY EXP INSR POLICY NUMBER LIMITS - - - - - - - - - LTR INSD WVD (MM/DD/YYYY) '(MM/DD/YYYY ! I - - - - - - ! $ 1,000,0001 COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE _ DAMAGE TO RENTED CLAIMS-MADE ;OCCUR PREMISES (Ea Occurrence) $ 75,0001 I - - - - - - - - PEDOEXP NALA& ADV INJURY) i$ $ 5,0001i 1,000,00Q1 1 04/15/2016 04/15/2017 1:606228817 li B N'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,0001 GE - 1- $ 1,000,0001 X, POLICY PROJECT LOC PRODUCTS COMP/OP AGG I OTHER: $ - - + - - - - - t t-- - AUTOMOBILE LIABILITY - COMBINED SINGLE LIMIT $ 1 (Ea accident) ANYAUTO BODILY INJURY (Per person) - - OWN ED AUTOS SCHEDULED BODILY INJURY (Per accident) I,$ ONLY ~l AUTOS - - - HIREDAUTOS NON-OWNED i PROPERTY DAMAGE is ONLY AUTOS ONLY (Per accident) I - - - UMBRELLALIAB OCCUR EACH OCCURRENCE - - - EXCESS LIAB CLAIMS-MADE AGGREGATE $ - RETENTION $ - - - LL + - - - - t-------------------- - - - - - $ WORKERS COMPENSATION PER OTHER AND EMPLOYERS' LIABILITY STATUTE ANY PROPRIETOR/PARTNER! Y/N E .L. EACH ACCIDENT :s EXECUTIVE OFFICER; MEMBER _ N/A - - EXCLUDED? (Mandatory in NH) E L . DISEASE - EA EMPLOYEE If yes, describe under DESCRIPTION OF E.L. DISEASE POLICY LIMIT i$ OPERATIONS below - - - - - - - - - - - - - - - - - - - - - - - ! - - - - S (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLE y - - - - - - CERTIFICATE HOLDER CANCELLATION - - - City Of Ashland - - SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION 20 East Main Street DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. - - - - - - - - - - - - - - - - - AUTHORIZED REPRESENTATIVE i - Ashland-- - - -OB- 97.520 - ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All Rights Reserved 7, 1 -7Cn 1 1 1 C Thn ArnDr% -4 I- - --;-+--4 -lie- .+f ArnDr% WELDENT-01 WHELI1 ACORO DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 8/18/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Jesse Keast License # OC41366 NAME: E-COMP, A Division of Granite Insurance Brokers PHONE 493-2667 A/c, No): 6600 Koll Center Parkway #100 EAMAILo, Ext): 118088) Pleasanton, CA 94566 ADDRESS: jkeast@goecomp.com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : Employers Preferred Ins Co 10346 INSURED INSURER B : Weldon's Enterprises Inc INSURER C : PO Box 4008 INSURER D : Medford, OR 97501 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO LOC PRODUCTS - COMP/OP AGG $ JECT OTHER: - COMBINED SINGLE LIMIT $ AUTOMOBILE LIABILITY (Ea accident) BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS (Per accident) $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DIED RETENTION $ WORKERS COMPENSATION X SPER- TATUTE ORH AND EMPLOYERS' LIABILITY A ANY PROPRIETOR/PARTNER/EXECUTIVE Y/ N EIG224870201 06/01/2016 06/01/2017 E.L. EACH ACCIDENT $ 500,000 OFFICER/MEMBER EXCLUDED? N/A SOO,000 (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE POLICY LIMIT $ 500,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Proof of Insurance Only ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 4 ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD Customer name:WELDONS ENTERPRISES INC Company: SF Mutual Address: PO BOX 4008 Servicing Agent: RUSS WIMMER MEDFORD, OR 97501-0144 Eff date: 09-06-2016 to 03-06-2017 Policy: 192 0884-C06-37 Description: 2005 CHEVROLET EXPRESS CRGO VAN Status: RENEWAL BILLED VIN: 1GCFG15X251154213 SFPP POLICY NOT ON SFPP Coverage Details The premium amounts shown reflect a six-month policy term. Code Description Amount A P2 Combined Premium 165.44 A Liability Coverage Bodily Injury Limits Each Person, Each Accident $100,000 $300,000 Property Damage Limit Each Accident $100,000 P2 Personal Injury Protection Coverage (See Policy Schedule for Limits.) D Comprehensive Coverage - $500 Deductible 32.91 G Collision Coverage - $1,000 Deductible 57.31 U1 Uninsured Motor Vehicle Coverage 24.51 Bodily Injury Limits Each Person, Each Accident $100,000 $300,000 Property Damage Limit Each Accident $20,000 Total: 280.17 Vehicle Details Year: 2005 Make: CHEVROLET Model: EXPRESS Body Style: CRGO VAN Body type: Cargo/Delivery Van Gross vehicle weight: 6,200 VIN: 1 GCFG15X251154213 Total MSRP: 22,800.00 MSRP base: 22,800.00 MSRP additional equip: 0.00 The information on this document is presented for general informational purposes only and is not intended to serve as a declaration page or policy. State Farm Mutual Automobile Insurance Company, Bloomington, Illinois Customer name:WELDONS ENTERPRISES INC Company: SF Mutual Address: PO BOX 4008 Servicing Agent: RUSS WIMMER MEDFORD, OR 97501-0144 Eff date: 09-06-2016 to 03-06-2017 Policy: 192 0882-C06-37A Description: 2014 NISSAN NV200 CRGO VAN Status: RENEWAL BILLED VIN: 3N6CMOKN4EK693081 SFPP POLICY NOT ON SFPP Coverage Details The premium amounts shown reflect a six-month policy term. Code Description Amount A P2 Combined Premium 174.15 A Liability Coverage Bodily Injury Limits Each Person, Each Accident $100,000 $300,000 Property Damage Limit Each Accident $100,000 P2 Personal Injury Protection Coverage (See Policy Schedule for Limits.) D Comprehensive Coverage - $500 Deductible 42.29 G Collision Coverage - $1,000 Deductible 85.92 U1 Uninsured Motor Vehicle Coverage 24.51 Bodily Injury Limits Each Person, Each Accident $100,000 $300,000 Property Damage Limit Each Accident $20,000 Total: 326.87 Vehicle Details Year: 2014 Make: NISSAN Model: NV200 Body Style: CRGO VAN Body type: Cargo/Delivery Van Gross vehicle weight: 2,050 VI N: 3N6CMOKN4EK693081 Total MSRP: 21,230.00 MSRP base: 21,230.00 MSRP additional equip: 0.00 Odometer Information Odometer reading: 5 Odometer date: 03-2014 The information on this document is presented for general informational purposes only and is not intended to serve as a declaration page or policy. State Farm Mutual Automobile Insurance Company, Bloomington, Illinois WELDON'S ENTERPRISES, INC. P. Oa BOX 4008 MEDFORD OREGON 97501 541-772-7973/FAX 541-857-2077 JUNE 03, 2016 Official bid proposal for laundry services for the City of Ashland This bid proposal is for the period from July 01,2016 to JUNE 30, 2017. Shirts (men's button up the front, cotton/cotton blend) $7.00 Shirts (pullovers) $7.00 Pants $7,.00 Sweatshirts (any pullover type with/without buttons at neck) $7.00 Jackets $7.00 These price, will remain in effect for Lhe period stated above. itemized pickup statements will be provided if requested. Itemized billing statements along with invoices are provided the first of every month. Pickup and delivery is on Mondays and Wednesdays. Weldon-'s Enterprises, Inc. agrees to provide these services from July 01,20:16 to June 30, 2017 and provide insurance certificates for general liability, automobile and Workers' Compensation, including the City of Ashland as the additional insured. Steve Weldon lute Designation: F1449 - 08 -11 1NTERNAVONAL Standard Guide for Industrial Laundering of Flame, Thermal, and Arc Resistant Clothing' This standard is issued under the fixed designation F1449; the number immediately following the designation indicates the year of original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A superscript epsilon (s) indicates an editorial change since the last revision or reapproval. 1. Scope 1.5 It is the responsibility of the end user to determine if 1.1 This guide provides reconuliendations for the care and their laundering method is the appropriate care and mainte- maintenance of clothing that is flame, thermal, and arc resis- nance procedure for their application. (See Appendix X1 and tant. X 1. l.) 1.2 These recommendations address the Industrial Launder- 1.6 This guide does not apply to specialized protective ing process. garments such as specialized firefighter turnout gear and proximity firefighter ensembles. NOTE I-The National Institute for Occupational Safety and Health (NIOSH) recommends leaving clothing soiled with hazardous chemicals 1.7 This guide also identifies inspection criteria that are at work to be laundered by the employer; or if such clothing is washed at significant to the performance of flame, thermal, and arc home, to launder separately from the family wash. resistant clothing. 1.2.1 This guide does not apply to dry cleaning of flame, 2. Referenced Documents thermal, and arc resistant clothing. For more information on dry cleaning, follow label instructions or contact your garment 2.1 ASTM Standards:2 supplier. D123 Terminology Relating to Textiles F1494 Terminology Relating to Protective Clothing NOTE 2-Dry cleaning indicates cleaning by a professional dry cleaner. 2.2 Other References: 1.2.2 This guide does not apply to home laundering of Textile Laundering Technology Handbook -2005 Edition by flame, thermal, and arc resistant clothing. For more informa- Dr, Charles Riggs, M.D. and Michael, Klipper tion on home laundering, follow label instructions or contact NIOSH, Protecting Workers' Families, A Research Agenda your garment supplier. Report of the Workers' Family Protection Task Farce - NOTE 3-Home laundering indicates laundering in a home laundering February, 2002 machine. 1.3 It is important that potentially flammable contaminants 3. Terminology are removed from garments during the wash process. If 3.1 Definitions: 3 flammable contaminants are not removed, the flame resistance .1.1 care and nlaiuterlrnlce, ii-effective cleaning to re- of the garment will be compromised. (See Note 1) move soil and maximize use life of garments while maintaining (not removing) protective properties and procedures for NOTE 4-Effective cleaning and proper maintenance of the protective inspection, repair, and removal from service, characteristics of flame, thermal and arc resistant protective clothing should include consideration of the services a professional processor can 3.1.2 end ttser, ,t-the entity or organization whose employ- supply. ees ultimately wear the flame, thermal, and arc resistant 1.4 It is important that the processes and materials used to clothing. launder flame resistant garments are compatible with the FR 3.1.3 finish, n-a chemical or mechanical modification, or materials to ensure that the FR protection of the garment is not both, of the fabric for a specific performance result. compromised during the laundering process. 3.1.4 finishing technique, n-the mechanical means by which the garment is put in its final state (for example, pressing, drying, tunneling), This guide is under the jurisdiction of ASTM Committee 1`23 on Personal Protective Clothing and Equipment and is the direct responsibility of Subcommittee 1-23.80 on Flame and Thermal. ' For referenced AST14 standards, visit the ASTM website, www.astm.org, or Current edition approved Feb. 15, 2008. Published February 2003. Orig-inaily contact ASTM Customer Service at service@astm.org. For Annual Book of ASTM approved in 1992. Last previous edition approved in 2001 as F1449 - 01. DOI: Standards volume information, refer to the standard's Document Summary page on 10.1520/171449-08. the ASTNI website. Copyright OASTM International, too Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States Copyright by ASTM Int't (all rights reserved); wed Apr 3 10:43:33 EDT 2013 l Downloaded/printed by warren DiNapoli (City+of+Ashland) pursuant to License Agreement. No further reproductions authorized. F1449 ® 08 3.1.5 laundry wash formula, n-the details related to 6.2 The processor should sort flame, thermal, and arc procedures, cycle times, temperatures, and chemicals used in resistant clothing by fiber, fabric, finish, and soil level in the laundering process. consultation with the chemical supplier, and wash separately 3.1.6 processing launderer (processor), n- the party per- from all other clothing. forming the operation of cleaning or repairing, or both of the 6.3 The processor, in consultation with the chemical flame, thermal, and arc resistant clothing. supplier, should develop loading plans and wash formulas to 3.1.7 soil, n-foreign substances that may be on garments, remove soils, while maintaining the flame and thermal protec- which are not part of the garment construction or materials. tive characteristics of the garments. 3.1.8 soil level, n-the amount of soil on a garment (very 6.3.1 Laundry wash formulas should be developed by the light, light, medium, heavy, and very heavy) are subjective processor and wash chemical supplier in collaboration with the categories of soil levels commonly used in the laundry indus- clothing and fabric manufacturers based on the following try; the definition of each category depends on the soils, fabric criteria: type, garment construction, and fabric release properties. (1) Washing Machine Tppe and Volume (Refer to "The Textile Laundering Technology Handbook" in Machine Loading Factor Section 2. Referenced Documents) Mechanical Action Extraction 4. Summary of Guide Cycle Times 4.1 This guide provides guidelines for use by suppliers of (2) Product Classifications and Material Construction the flame, thermal, and are resistant clothing (including the (3) Soil types and soil level fabric and fibers used in its construction), processors, and end (4) Sorting users to effectively care for and maintain flame, thermal, and (5) Wash Room Chemistry, arc resistant clothing. The guidelines include: Water Temperature 4.1.1 A listing of elements to consider when developing Water Hardness wash procedures and formulas for processor(s). Detergent Make-up 4.1.2 Recommendations for removing flame, thermal, and Additives arc resistant clothing from service. (6) Finishing Process 4.1.3 Recommendations for the repair, modification and fit Type Finishing-Drying, Pressing, Tunneling of flame, thermal and arc resistant clothing. Moisture Retention Finishing Temperature 5. Significance and Use Finishing Time 5.1 This guide identifies the responsibilities of the fiber, (7) Special Instructions prohibiting laundering (for fabric, and clothing manufacturers, as well as the processor, the example, "Dry Clean Only" or "Do Not Wash". processor's chemical supplier and the end user. 6.3.2 Based on the preceding criteria, some or all of the 5.2 This guide describes the key components involved in a followinng processes may be included in the wash formula: program for the care and maintenance of flame, thermal, and 6.3.2.1 Flush-A high-level bath for a short period of time arc resistant clothing. prior to the break. Flushes generally are used for conditioning 5.3 The guidelines in this standard will provide a processor textiles before subsequent baths and for removing loose soils. assistance to develop a processing system that maintains the 6.3.22 Break (Break Suds)-The first wash chemical bath. flame, thermal, and arc resistant characteristics of the clothing In light and nmedium-soil formulas, all of the surfactant/ during its useful service life. detergent and alkali to be used in the entire formula is generally 5.3.1 The development of published formulas for each added to the washer in the break bath. fabric and level of soiling is difficult at any given point in time 6.3.2.3 Suds-A bath occurring between the break and due to ongoing continuous improvement of flame, thermal and ensuing steps. Suds baths are carried out at low water levels, are resistant clothing, including new fibers, fabrics, and lawn- usually with hot or warm water. If alkali or detergent isn't dering equipment and procedures. added on these additional suds baths, they are referred to as 5.4 The guide also provides suggestions as to when flame, carryover. thermal, and arc resistant garments should be removed from 6.3.2.4 Carryover (Carryover Suds)-A cleaning step in a service. laundry formula in which no supplies are added, but supplies previously added are retained for use. 6. Procedure 6.3.2.5 Rinse-High water-level bath or baths following the 6.1 Garment manufacturers, in consultation with fiber and carryover and preceding the sour or finishing bath. During fabric suppliers, are responsible for providing information on rinsing the final portions of loosened soils are removed along the performance characteristics and maintenance needs of their with the bulk of the washing compounds used in laundering. garments. The end-user is responsible for understanding the Rinses are used to cool down the wash load. Except for hazards present in the workplace and selecting appropriate antichlors, chemicals are usually not added to rinse. engineering controls and protective equipment and garments to 6.3.2.6 Sour Bath-Normally the final bath in the launder- address those hazards. ing process. The purpose for the sour (or acid) bath is to Copyright by ASTM Intl (all rights reserved); wed Apr 3 10:48:33 EDT 2013 2 Downloaded/printed by Warren DiNapoli (City+of+Ashland) pursuant to License Agreement. No further. reproductions authorized. F1449 - 08 neutralize the alkalinity of the water in the textiles before 6.5.1.5 Fit The flame, thermal, and arc resistant clothing removing them from the machine for finishing. no longer fits the wearer; a garment may be assigned to another 6.4 Load Size-Since proper loading of the washer is wearer if it meets all appropriate usability requirements. essential to effective processing of flame, thermal, and arc 6.5.1.6 Flammable Substances-Garments soiled by sub- resistant clothing, appropriate consideration of load size should stances that represent a flammability risk, such as solvents, be made by the processor in coordination with the machine solids, oils and other petroleum products that cannot be manufacturer and the processor's chemical supplier. properly cleaned; the presence of a petroleum or chemical odor 6.5 Removal from Service-For most practical purposes, can be evidence of a flammable substance. garments may be temporarily or permanently removed from 6.6 Repairs-Repairs of flame, thermal and are resistant service for reasons as determined by inspection based on clothing shall be made using fabrics and components that are subjective evaluation and advice by the processor. Ultimately, equivalent to those used in the original manufacturing. Prop- determination of when flame, thermal and are resistant clothing erly repaired garments may be returned to service in a FR should be removed from service is the responsibility of the end clothing program. user. 6.5.1 The following items, identifiable by visual 6.7 Modifications-Flame, thermal and arc resistant cloth- examination, diminish the effectiveness of the flame, thermal, ing shall be modified using fabrics and components that are and are resistant clothing. Other issues may also have such equivalent to those used in manufacturing. Altered garments effects. that differ significantly from original design or function should 6.5.1.1 Worts Out-Thin spots, holes, excessive wear at not be worn. edges 6.8 Fit-The fit of flame, thermal and arc resistant clothing 6.5.1.2 Mechanical Dcaniage-Evidence of cuts, rips, tears, significantly impacts its protective performance. Garments open seams, and nonfunctional closures should fit comfortably and loosely without compromising other 6.5.1.3 Repairs-Tears, holes, open seams, lost buttons or safety considerations. Garments that fit improperly should not snaps are types of repairs. Each processor determines if the be worn. number and/or size of the repairs are acceptable to a garment before removing the garment from service. 6.9 Permanent Removal from Service-Garments that have 6.5.1.4 Modifications-Alteration(s) to a garment that dif- unrepairable damage, are worn out, or are unusable for other fers significantly from the original design safety reasons, are not to be reused. APPENDIX (Nonmandatory Information) X1. X1.1 The individual(s) providing the laundering should be X1.2 Some potentially flammable materials such as adequately informed of the proper cleaning processes needed solvents, oil, and other petroleum products may not be re- to ensure the flame, thermal, and are resistant characteristics of moved by home laundering, industrial laundering, or dry protective clothing are maintained. Normally such advice is clearing. When this occurs, use multiple or a combination of provided by the chemical supplier, however additionally the processes, such as dry clearing followed by laundering which garment manufacturer and fabric supplier may have useful may assist in removing the flammable substances. information to pass on. For example, if chlorine bleach is used in laundering, some types of FR clothing can be compromised. ASTM International takes no position respecting the validity of any patent rights asserted in connection with any item mentioned in this standard. Users of this standard are expressly advised that determination of the validity of any such patent rights, and the risk of infringement of such rights, are entirely their own responsibility. This standard is subject to revision at any time by the responsible technical committee and must be reviewed every five years and if not revised, either reapproved or withdrawn. Your comments are invited either for revision of this standard or for additional standards and should be addressed to ASTM International Headquarters. Your comments ,vill receive careful consideration at a meeting of the responsible technical committee, which you may attend. If you feel that your comments have not received a fair hearing you should make your views known to the ASTM Committee on Standards, at the address shown below. This standard is copyrighted by ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959, United States. Individual reprints (single or multiple copies) of this standard may be obtained by contacting ASTM at the above address or at 610-832-9585 (phone), 610-832-9555 (fax), or service@astm.org (e-mail); or through the ASTM website (wwwastm.org). Permission rights to photocopy the standard may also be secured from the ASTM website (www.astm.org/ COPYRIGHTI). Copyright by ASTM Int'i (all rights reserved); Wed Apr 3 10:43:33 EDT 2013 3 Downloaded/printed by Warren DiNapoli (City+of+Ashland) pursuant to License Agreement. No further reproductions authorized. Purchase Order Fiscal Year 2017 Page: 1 of: 1 ME RM-AW-FONI-7-AL - E~Hf~-PPII~ABB B City of Ashland ATTN: Accounts Payable L 20 E. Main Purchase L Ashland, OR 97520 Order # T O V WELDON'S ENTERPRISES, INC H C/O Electric Department E PO BOX 4008 I 90 North Mountain Ave N P Ashland, OR 97520 D MEDFORD, OR 97501 O Phone: 541/488-5357 T Fax: 541/552-2436 R O VendQrPhQnelV~am~er yendQr-al~rb~_sgial 0M - - r~~ = v 541 772-7973 Mar McClar - Q_at~r-dsr~d=7~ndor Nrtbf = 08/05/2016 768 FOB ASHLAND OR City Accounts Payable =sLric Item- Uniform Laundry Service The Above Purchase Order Number Must Appear On All Correspondence - Packing Sheets And Bills Of Lading 1 Uniform Laundry Service - FY 2017 1.0 $10,000.00 $10,000.00 Electric Department GL Account: $10,000.00 GL SUMMARY 111800 - 601350 $10,000.00 By. Date. Authorized Signature` $10,000.00 ]IFORM # CITY OF ASHLAND REQUISITION Date of request: 07/28/16 Required date for delivery: Vendor Name WELDONS ENTERPRISES, INC Address, City, State, Zip PO BOX 4008, MEDFORD, OR 97501 Contact Name & Telephone Number STEVE WELDON 541.772.7973 Fax Number 541 857.2077 SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached _(Attach co of council communication _(If council approval required, attach co of CC ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # -(Attach copy of council communication) ❑ State of Washington ❑ Verbal/Written quote(s) or proposal(s) Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES [:1 Special Procurement Intergovernmental Agreement ❑ Agency $5,000 to $75,000 F-1 Form #9, Request for Approval Date original contract approved by Council: ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached (Date) ® (3) Written proposals/written solicitation Date approved by Council: _ (Attach copy of council communication) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost Uniform laundry Services to be provide as required in the ITB attached as Exhibit D. July 1, $10,000.00 2016 to June 30, 2017, with 3 year renewal option. Item # Quantity Unit Description of MATERIALS Unit Price Total Cost e ; 4777 TOTAL COST ❑/Per attached quotelproposal_~ _r `$10,000.00 s s Account Number 690.11A8.00.601350 *Expenditure must be charged to the appropriate account numbers for the financials to ac3urately reflect e-act ual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes /No By signing this requisition form, I certify that the City's public contracting requirements have been satisfied. Employee: Department Head• ~ / (Equal to or greater than $5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year, YES / NO Finance Dirrector (Equal to or pater than $5,000) Date Comments: Form #3 - Requisition